Written originally by Samuel A. Rebelsky and updated by Christian Scheideler.
Last modified
February 01, 2006
by Christian Scheideler
The contact person for this conference is
This person is a volunteer, so please only contact him/her for problems not handled by the submissions server or this document. Do not contact the conference chair or program committee chair, as they do not have any control over the electronic submission process (other than to set guidelines).
Please do not ask the contact person to help you with system-specific problems, such as those with LaTeX, PostScript(tm), or your mailer. Such questions are best addressed to your system administrator or support staff.
This is a working document describing the electronic submission procedure for SPAA 2006. The procedures and policies described herein may change slightly as we encounter problems or develop new solutions. (Yes, the software has been used for a number of prior conferences, but it's gone through a recent update, and it's maintained informally by unpaid, overworked, researchers.)
Make sure that you ONLY send emails in PLAIN TEXT format. Emails in HTML or other formats will confuse the submission system. We recommend that you use the system at least one week in advance of the conference so that we can notify you of any problems/changes. There is no penalty for registering a submission that you do not send, nor for submitting and then withdrawing.
The basic steps in electronic mail submission are as follows. These steps are discussed further in the section entitled Submitting via email.
REGISTER
message to the server.
The server returns a name to use for your submission.SUBMIT
message with your PostScript submission attached.
The server returns information about the success of the submission.SUBMIT message with the revised version.
(This must be done before the submission deadline.)
The server returns information about the success of the revision. There is
no limit on the number of revisions.Details about the commands can be found below, in the section entitled Submitting via Email.
Many of you have used a variant of this server for past conferences (FOCS, STOC, SODA, etc.). However, we've recently made some changes that you might want to note.
REGISTER message.
SUBMIT message, and also
PDF files are accepted now, though they are not checked for correctness like the
Postscript(tm) files.If you use another mechanism for generating PostScript, please contact your technical support people.dvips -t letter
SIGACT has appointed an Electronic Publishing Board to investigate and develop guidelines and mechanisms for electronic submission and dissemination of STOC and FOCS proceedings and other SIGACT and theoretical publications.
The electronic submission process is an experiment and, as
such, is not expected to work perfectly (yes, even after several years).
While the current policies, as detailed in the following paragraphs,
are relatively finalized, we expect to make some further changes. If
you have comments on the policies, feel free to send electronic mail to
epubs@hercule.csci.unt.edu (the SIGACT
Electronic Publishing board). Questions about electronic
submissions should be directed to spaa@cs.jhu.edu.
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For this year, we will accept papers in PostScript(tm) and PDF format via electronic mail. We will not accept submissions via ftp. All regular submissions must be in printable PostScript(tm) or PDF form and arrive by March 07, 2006, 23:59 EST. All brief announcements must arrive by March 13, 2006, 23:59 EST.
Unprintable and late submissions will be rejected. Submissions formatted for paper size other than 8.5 x 11 inch paper (US Letter), or with pages in nonascending order, also risk rejection without consideration of their merits. The committee accepts no responsibility for errors due to problems with the system, although we will do our best to make sure that no such problems occur. We request that you submit your paper as early as possible.
You may revise or withdraw your paper after submitting it. However, revisions must be received by the deadline. Withdrawals before the deadline can be done using the electronic submissions system. Withdrawals after the deadline will need to be arranged through the program committee.
Because of copyright restrictions, we request that authors only use standard LaserWriter fonts (e.g., Times, Helvetica, Symbol) or public domain fonts (e.g., the Computer Modern Fonts) in their preliminary submissions. For final submissions, it should be possible to use copyrighted fonts.
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To submit via electronic mail, send electronic mail to
spaa06@sigact.acm.org with one of the following
subjects. The submission server will send you a reply indicating the
disposition of your request.
Note that, due to recent changes to the server, the server will return slightly different messages for some of these commands.
HELPRequest help on the electronic submission process. You will receive this document (or a variant) in response.
REGISTERInform the server that you plan to submit a paper.
The body of a REGISTER message should take the form
authors: "and"-separated list of authors title: title of document contact: e-mail address notes: regular submission or brief announcement abstract: place your abstract here (up to 50 lines are accepted)
The "notes" field is used to designate your paper as a regular submission or a brief announcement (or both so that if the paper is not accepted as a regular paper, it will be considered for a brief announcement). If you leave the notes field blank, here are the defaults (excluding the cover page and references):
For example,
% mail spaa06@sigact.acm.org Subject: REGISTER authors: Theorist T. Theoretician title: Random Sampling contact: theorist@theory.edu notes: regular submission abstract: This paper is about random sampling. ^D
The server will return a name to use to refer to your submission (called the filename or key in the sections below).
From: spaa06@sigact.acm.org Thu Sep 8 19:18:41 1994 To: theorist@theory.edu Subject: REGISTER You should use the file name "theorist.1234.ps" for submitting the following paper: authors: Theorist T. Theoretician title: Random Sampling contact: theorist@theory.edu notes: regular submission abstract: This paper is about random sampling.
SUBMIT filenameSubmit (or revise) a paper. The Postcript(tm) or PDF file of the submission can be either stored in the body of the message or attached to the message. The server will acknowledge the submission. The acknowledgement will include an MD5-generated receipt for the submission, as well as basic information on the file so that you can verify that it arrived "safely". The basic information includes sizes (in bytes), checksum, first and last ten lines of the file.
For example,
% mail spaa06@sigact.acm.org Subject: SUBMIT theorist.1234.ps attach the postscript (or PDF) file or insert it into the main body of the message ^D From: spaa06@sigact.acm.org Thu Sep 8 19:18:41 1994 To: theorist@theory.edu Subject: Submission of theorist.1234.ps received. Your paper with key theorist.1234.ps was received on Sep 8 19:27. It is 404918 bytes long. Its checksum is 23036. The receipt is: abcba4232hgada43232323 It does not seem to generate any PostScript(tm) errors. The first ten lines of your file are: ... The last ten lines of your file are: ...
WITHDRAW filenameWithdraw a previously submitted paper. The server will confirm this withdrawal with the contact person for the paper.
For example,
% mail spaa06@sigact.acm.org Subject: WITHDRAW theorist.1234.ps ^D From: spaa06@sigact.acm.org Thu Sep 8 19:18:41 1994 To: theorist@theory.edu Subject: theorist.1234.ps withdrawn. Your SPAA 2006 submission with key theorist.1234.ps was withdrawn on Thu Sep 8 19:43:33 EDT 1994 Please send electronic mail to Christian Scheideler if you did not withdraw your paper.
STATUS filenameCheck on the status of an electronic submission. This status refers only to its existence and printability, not to it's status in the refereeing process.
For example,
% mail spaa06@sigact.acm.org Subject: STATUS theorist.1234.ps ^D From: spaa06@sigact.acm.org Thu Sep 8 19:18:41 1994 To: theorist@theory.edu Subject: STATUS theorist.1234.ps Information on paper with key: theorist.1234.ps authors: Theorist T. Theoretician title: Random Sampling contact: theorist@theory.edu notes: regular submission receipt: abcba4232hgada43232323 It is 404918 bytes long. Its checksum is 23036. It does not seem to generate any PostScript(tm) errors. The first ten lines of your file are: ... The last ten lines of your file are: ...
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As with the hardcopy submission process, copies of electronically-submitted papers will only be read by members of the program committee and selected reviewers.
We do not plan to include a mechanism for encryption/decryption of submissions to SPAA 2006. The primary reason for this decision is that the SIGACT community is honorable. Additionally, it is unlikely that we can provide sufficiently general cross-platform software that will not hinder the refereeing process.
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We expect that all authors of accepted papers will be asked to submit electronic copies of their final versions in the ACM standard format, which will accommodate both LaTeX and traditional word-processors using ACM-supplied style files.
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The board maintains a WWW page and can be contacted via e-mail at epubs@hercule.csci.unt.edu.
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PostScript is a registered trademark of Adobe Systems Incorporated. FrameMaker is a registered trademark of Frame Technology Corporation.