E-Academy

Microsoft has set up the MSDNAA program so that instructors can allow students to get free copies of software that is necessary for their class. It is not intended as a way for students to get any or all Microsoft products, but only those that are directly needed for a particular course.

Students enrolled in CS courses at UVa can download complimentary copies of some Microsoft software related to the course through the department's participation in Microsoft's Academic Alliance. Software distribution is handled through a web interface called the E-Academy License Manager System (ELMS), which provides secure software distribution to students through http downloads. This is a brief introduction to ELMS and what it can provide for your students.

• Windows Vista Business DVD
• Windows XP Professional
• Project Professional 2003
• Visio Professional 2002
• Visio Professional 2003
• Visual Studio .NET 2003 professional

Currently, the department provides access for Visual Studio .NET 2003 and Visio 2002 Professional. If you want students in your class to have access to this software, send the systems staff (root@cs.virginia.edu) a message in text format with the student emails, one per line. A sample file would look like the following:

Once the emails are loaded into ELMS by one of the systems staff, each student will receive an email detailing his/her username and password.

Once they have a username and password, students can download copies of the software from the ELMS Web Site

1) Log into ELMS using your user id, typically user@virginia.edu

2) Once successfully logged into the ELMS site, click on the button titled "Software"

3) On the "Software" page, use the drop down menu to select the software to be downloaded and click "go"

4) Click on "Get It" to start the download process

5) Carefully read the Student Usage agreement and click on "agree" or "do not agree"

6) Download the mini-installer and execute it when it is done. This mini-installer will download the software package from a server maintained by ITC.

How long does it take for the students to get emails with their account information?

Within 48 hrs from the time the class list was loaded.

The student didn't get an email with their account information, what happened?

Either the student wasn't on the uploaded class list or they already have an account on the E-Academy site and it was just reactivated. The reactivation of an account will not email the student; his/her password and login will remain the same as before.

Why will VS .NET not install on Win 98 or Win ME?

Visual Studio .NET will only install on Windows 2000 or Windows XP. Windows 9x users are out of luck and will need to upgrade to use VS .NET.

If a student doesn not remember their password, what do they do?

Go to the "Log in" url and click on "Forgot Password" or "Click here for a reminder". As a last ditch effort, they can email root@cs.virginia.edu and state that they need their password changed.

If a student working with me, but not in my class, needs to download software, what should I do?

If the student is working on an academic project or research, then the instructor should email root@cs. virginia.edu and the systems staff can set up an account for the student.

Can students borrow copies of CDs to install the software, instead of downloading it?

Not at this time. However, the students can download and burn CD images of the software.

How long are the licenses valid? Can students use the software after the semester is over?

Answer from the "Microsoft and ELMS Usage Agreement": When you are no longer a registered student in a department that is a member of the MSDN Academic Alliance, you may no longer receive updates for your personal use computer. However, you may continue to use previously installed software on your computer, provided you continue to follow program guidelines.

Are other Microsoft products available for download using this program? What if my course needs some other product?

If an instructor wants additional Microsoft software to be provided to their students, they can email root@ cs.virginia.edu with the request. This request will be evaluated and software can be added to the ELMS system with little difficulty. Microsoft Windows and Office will not be provided through the current system however, due to the strong risk of abuse.

What should students do if they have trouble installing the software? Is it the job of the instructor to help them with any installation problems?

If students have trouble with installing the software, they can email root@cs.virginia.edu . Please ask them to include in the email that they are trying to install software downloaded from ELMS.