Toolshed

BACKGROUND

Introduce your business and what you do there.

I’m an executive at a custom software development company. We build SaaS products and websites, and also provide data analysis for businesses.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Toolshed?

We needed help with custom software development and data engineering. Our workload was outgrowing our staff, so we needed to outsource.

SOLUTION

What was the scope of their involvement?

Toolshed has helped us with custom software development and data engineering. They've created a database and deployed APIs for that database. The team has also worked on the backend and the data pipeline side in Microsoft Azure. Toolshed has refined the code I provided to ensure the data analysis is accurate before implementing it. The team has also created a scalable way to do it using Azure functions. Toolshed has used Bubble.io for the frontend development because I was developing it myself.

Currently, Toolshed provides support and ad hoc changes.

What is the team composition?

I work with three teammates from Toolshed. Muhammad, the co-founder, handles the business management side of things, including quote building. The other co-founder and CTO is the developer and customer success bridge. The third person ensures the scope of work is done.

How did you come to work with Toolshed?

We found Toolshed through Fiverr. We previously worked with another developer for about a year, and the communication was extremely poor. We went on the search and asked better vetting questions about their lifecycle. We chose Toolshed because they had clear communication, quick responses, and quick turnaround times. They didn’t fluff the quotes either.

How much have you invested with them?

We’ve invested between $10,000–$25,000.

What is the status of this engagement?

We started working with Toolshed in October 2025, and our engagement is ongoing. However, the solution was already deployed at the beginning of January 2026.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Toolshed has exceeded our expectations.

How did Toolshed perform from a project management standpoint?

Toolshed has met deadlines and stayed on budget. When there was a lack of a deadline, it was more of a hold-up on my end. The team gives me daily updates, so I know what is happening at all times. I've submitted the issues, and Toolshed has given me an update overnight.

We've used Jira on our end and joined it to the Slack channel.

What did you find most impressive about them?

There’s no language barrier, which is huge. Toolshed understands the business case and doesn’t develop in a box. The team anticipates things.

Are there any areas they could improve?

No, there aren’t any.

Do you have any advice for potential customers?

Be clear and know what you’re building. User stories are important because Toolshed follows those well and asks the right questions.

BACKGROUND

Please describe your company and position.

I am the CEO of digitalhoneycomb GmbH

Describe what your company does in a single sentence.

We are a digital marketing agency specialized in Meta and Google Ads for lead generation.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Toolshed to accomplish?

• Create internal forms in retool for our projectmanagement with database connections
• Create a multi-touchpoint attribution plattform for client campaign tracking and reporting
• Create visual insights into meta ads performance with AI Analysis

SOLUTION

How did you find Toolshed?

upwork

Why did you select Toolshed over others?

• High ratings
• Good value for cost
• Company values aligned

How many teammates from Toolshed were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

The scope of work included the design, development, and rollout of a custom data-driven project and marketing performance management platform.

First, we built a project management and briefing tool using Retool, integrated with Airtable and Supabase. This tool enables structured project creation through advanced logic, guided briefing workflows, and dynamic forms. It is fully connected to the customer database and supports reusable templates as well as a draft mode for iterative project preparation.

In parallel, we developed a server-side tracking solution that collects and processes tracking data and stores it in Google BigQuery. The setup includes a human-in-the-loop workflow for validating and handling critical data points. The collected data is analyzed and visualized initially via Looker Studio and later directly within Retool. Additionally, customer success data and operational workflows were fully integrated and managed through Retool.

We also implemented advertising data integrations for Meta, Google Ads, and LinkedIn Ads using Fivetran and Airbyte, enabling centralized, automated data ingestion and unified performance reporting.

Beyond analytics, we delivered a campaign overview and budgeting dashboard per customer, providing transparency into spend allocation and performance. Furthermore, we developed an ad gallery that allows side-by-side comparison of individual creatives and their performance metrics.

Finally, the entire platform was rolled out as a secure, customer-facing login solution, allowing clients to access project data, campaign insights, and performance dashboards in a centralized environment.

Key deliverables included:

• Custom project management and briefing tool with advanced logic
• Server-side tracking infrastructure with BigQuery storage and data validation
• Integrated analytics and reporting via Looker Studio and Retool
• Automated ad platform integrations (Meta, Google Ads, LinkedIn Ads)
• Campaign budgeting and performance dashboards
• Creative performance ad gallery
• Secure customer login and access management system

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

• Huge decrease in false briefings from our projectmanager. The accuracy and speed that our PM Team can deligate tasks is much higher now
• Client Success of our clients improves as we have more accurate data
• client retention increases as we can deliver more transparency in kpis and be quicker in delivery

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Of all service providers we worked with, toolshed was one of the best in project management and communication. 

• Always fast in response
• proactive 
• very precise and clear 
• delivery was on time
• very friendly 

i really enjoyed working with toolshed.

What was your primary form of communication with Toolshed?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

Great project management combined with high quality delivery while staying in a very fair budget. 

Toolshed's staff are experts in their services.

Are there any areas for improvement or something Toolshed could have done differently?

After 9 months I did not have any issues with toolshed. 

BACKGROUND

Introduce your business and what you do there.

I’m the head of finance at Sully.ai. We develop autonomous AI agents that manage hospital operations, automating roles like reception, triage, and medical coding to streamline workflows and reduce manual labor costs for health systems.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Toolshed?

We needed help with our internal dashboards.

SOLUTION

What was the scope of their involvement?

Toolshed has built a usable MVP that gives stakeholders accurate info in a timely manner. The product is able to scale with us as we scale and adapt to scope changes. The team has also created a Retool dashboard and connected it to various data sources.

What is the team composition?

We’ve worked with 2–5 teammates from Toolshed.

How did you come to work with Toolshed?

We found them on Upwork.

How much have you invested with them?

We’ve spent over $10,000.

What is the status of this engagement?

We started working together in January 2025, and the engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Toolshed has delivered a usable dashboard that our CEO is satisfied with. The product has saved me a few hours each week.

How did Toolshed perform from a project management standpoint?

We communicate via virtual meetings, emails, and messaging apps.

What did you find most impressive about them?

Toolshed’s thoroughness, thoughtfulness, and ethicality are impressive.

Are there any areas they could improve?

I don’t think there’s anything they can improve on.

BACKGROUND

Introduce your business and what you do there.

I’m the CEO of Vergo, a software company. We provide an expense management and accounts payable automation platform designed specifically for construction companies.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Toolshed?

We needed help with R&D development projects and building internal tools.

SOLUTION

What was the scope of their involvement?

Toolshed has developed internal marketing tools and conducted R&D for potential new products. The team has created internal software tools for sales and marketing to help our team’s productivity.

What is the team composition?

We’ve worked with 2–5 teammates from Toolshed.

How did you come to work with Toolshed?

Someone referred Toolshed to us. We chose them over other options because their pricing fit our budget, they were a great culture fit, and they offered good value for the cost.

What is the status of this engagement?

We started working together in November 2024, and the engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Toolshed has saved us 20 hours per month on internal processes. We’ve also seen error reduction and cost savings.

How did Toolshed perform from a project management standpoint?

Toolshed’s project management is excellent. They’re always on time. We communicate via virtual meetings.

What did you find most impressive about them?

Toolshed’s culture is impressive. They have an excellent team that’s very hardworking and has great communicators.

Are there any areas they could improve?

I don’t think there’s anything they can improve on.

BACKGROUND

Introduce your business and what you do there.

I’m the head of product at Elephant Energy. We provide electric technologies such as heat pumps, water heaters, and EV charging solutions to improve home comfort and air quality.

OPPORTUNITY / CHALLENGE

What challenge were you trying to address with Toolshed?

We needed continued support for the development of our internal platform, which was built on Retool.

SOLUTION

What was the scope of their involvement?

Toolshed has redesigned our system design tool and improved the performance of our existing applications. The team has focused on auto-populating fields to limit the number of decisions and clicks. In addition, they’ve created new functionality to support new product launches.

What is the team composition?

We’ve worked with one teammate from Toolshed.

How did you come to work with Toolshed?

We found them on Upwork. We chose them because they had high ratings and offered good value for the cost.

How much have you invested with them?

We’ve spent ~$10,000 total over 1.5 years

What is the status of this engagement?

We started working with them in October 2024, and the engagement is ongoing.

RESULTS & FEEDBACK

What evidence can you share that demonstrates the impact of the engagement?

Toolshed has improved our query run time in our main system design application from an average of 12 seconds to 2 seconds. This improvement has been sustained over time.

How did Toolshed perform from a project management standpoint?

They deliver on time while staying within our weekly budget. We communicate via email and messaging apps.

What did you find most impressive about them?

They’ve gotten to know our business really well, so they understand a lot of the business context of new tasks.

Are there any areas they could improve?

There’s nothing they need to improve.