AU736960B2 - Method for maintaining a workplace respiratory protection program - Google Patents

Description

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AUSTRALIA

PATENTS ACT 1990 0000 00 0 0 0050 9 0* *0 of *o *o* oooo II II o COMPLETE SPECIFICATION FOR A STANDARD PATENT

ORIGINAL

3M Sharon R. GARBER; Craig E. COLTON and David S. LUCAS BALDWIN SHELSTON WATERS 60 MARGARET STREET SYDNEY NSW 2000 Invention Title: "METHOD FOR MAINTAINING A WORKPLACE RESPIRATORY PROTECTION PROGRAM" Details of Original Application No. 16578/95 dated 21 April 1995 The following statement is a full description of this invention, including the best method of performing it known to us:la Description METHOD FOR MAINTAINING A WORKPLACE RESPIRATORY PROTECTION PROGRAM Technical Field o\oo The present invention relates to a system and method for developing and/or maintaining a work- .place respiratory protection program.

0* 0 Background of the Invention Government regulatory bodies, such as the Occupational Safety and Health Administration (OSHA) in the United States of America, and standards setting organizations, such as the Canadian Standards Administration (CSA) in Canada, promulgate regula- 15 tions and establish standards intended to control the safety of the workplaces provided by employers to their employees. For example, one such regulation promulgated by OSHA requires employers to establish respiratory protection programs. This regulation is intended to reduce exposure to employees against such airborne contaminants as occupational dusts, fumes, mists, radionuclides, gases, and vapors. Where feasible, effective engineering controls are to be implemented in order to maintain such airborne contaminants at levels which are con- -2sidered to be non-hazardous to employees. However, where effective engineering controls are not feasible, or while such engineering controls are being designed, implemented, and evaluated, use of respirators may be required in order to protect employees ,PO&from exposure to these airborne contaminants.

o In the past, there have been numerous ego problems connected with workplace respiratory protection programs. The development of such workplace 10 respiratory protection programs has involved haphazard and non-structured searches for the various governmental regulations and standards which impact respiratory protection in a workplace and for the 9 respirators and standard operating procedures which oo 15 must be adopted to assure compliance with the appli- ,••oo2 cable governmental regulations and standards. The development of the workplace respiratory protection 0 o program to ensure compliance with the applicable governmental regulations and standards usually also requires the accumulation and maintenance of a great many forms. These forms may include, for example, medical questionnaires, requests for medical clearance, fit test results, exposure assessments, various evaluation forms, and the like. Once the workplace respiratory protection program has been developed, this program must be maintained in order to 3 assure continuing compliance with the applicable governmental regulations and standards.

Moreover, responsibility within the workplace for the development and maintenance of the workplace respiratory protection program may be goes delegated to a great many people, may be decentralized, and may not be clearly defined. The forms created during both the development and the maintenance of the workplace respiratory protection pro- 10 gram typically are filled out by a great many people *0 and are stored in a great many locations within a workplace, which can make finding these records difficult. The documentation, which relates to the respirators and which are approved for each employ- 0,.

ee, for each type of job within the workplace, for each workplace location, and for each type of contaminant to which employees may be exposed, may also S" be scattered throughout a workplace. Standard operating procedures, such as those relating to cleaning, inspection, and training, may not be easily accessible. Training requirements and procedures with respect to the use and maintenance of respirators may not be consistently and centrally controlled within a workplace.

Furthermore, workplaces are frequently audited to assure that the employer is in compliance with the applicable governmental regulations and 4 standards. Because the forms and records used in the workplace respiratory protection program are typically decentralized and may be scattered throughout a workplace, it may be extremely difficult for the employer to prepare for an audit.

Failure to assure the auditor that the employer is ooo in compliance with governmental regulations and standards can lead to the imposition of fines and •other penalties.

0000 10 While some efforts have been made in the past in an attempt to manage compliance with various governmental regulations and standards relating to health and safety, such efforts have not been ade- 0000 quate and have not involved complete workplace re- 15 spiratory protection programs. Thus, software application programs exist which allow the users "thereof to create and maintain databases containing r certain employee records relating to health and safety. These records may include medical tests, physical examinations, accident and illness reports, and the treatments prescribed as a result of the reported accidents and illnesses. These records allow accidents and illnesses to be tracked and, hopefully, managed. Some software application programs assist the user in filling out the forms required by government regulators for the reporting of employee accidents and illnesses. Some software application programs assist the user in maintaining records relating to hygiene and to workplace safety training.

It has even been known to integrate one or more of these software application programs with each other and with software application programs oeoo oo ~which allow maintenance of Material Safety Data 0° Sheets and records related to hazardous materials.

There are also software application programs which 10 allow employers to monitor and track employee demographics, injuries and illnesses, worker's compensation claims, the workplace environment, employee medical health, and hazardous materials in the work-

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eeoc•: 15 However, such software application proo eo grams have substantial problems. For example, none *se of these software application programs relate to 0. respiratory protection, and none of these software application programs fully integrate the development and maintenance of a workplace respiratory protection program for the protection of employees in the workplace. Accordingly, none of these software application programs integrate all aspects of workplace respiratory protection programs such as (i) the forms which are useful in developing and maintaining a workplace respiratory protection program, (ii) the training of employees which is necessary to -6ensure that the workplace respiratory protection program is effective, (iii) the data base which is necessary to provide all of the information required during the development and maintenance of a workplace respiratory protection program, (iv) the customization which is necessary to permit the employer to tailor a workplace respiratory protection program to the employer's workplace, the ability of the employer and employees to read the information provided by a fully informative workplace respiratory protection program, and (vi) the assistance helpful to the employer in preparing for an audit of the workplace respiratory protection program.

It is an object of the present invention to overcome or ameliorate at least one of the disadvantages of the prior art, or to provide a useful alternative.

Summary of the Invention According to the invention there is provided a method of maintaining a workplace respiratory protection program, the method comprising the steps, performed by a data processing system, of: o i 15 executing first program code to prompt maintenance of the workplace respiratory protection program so as to stay in compliance with regulations relating to 0 o o o respiratory protection requirements; and, 00..

executing second program code in response to step in order to display forms useful in the maintenance of the workplace respiratory protection program, o: O• 20 wherein the forms are stored in a database of the data processing system.

o[next page is page 11] o: [next page is page I1] 11 Brief Description of the Drawing These and other features and advantages will become more apparent from a detailed consideration of the invention when taken in conjunction with the drawing in which: Figure 1 is a block diagram of a data processing system which can be configured in accordance .me.

with the present invention; Figure 2 is a representation of a welcome 'Ise 1, 0 screen which is presented to a user of the present .g.

64 invention; Figure 3 is a representation of a screen display which is accessed from the welcome screen of Figure 2; 15 Figure 4 is a representation of a screen display which is accessed from the screen display of Figure 3 during development of a workplace respira- S. tory protection program; Figure 5 is a representation of a screen display which is accessed from the screen display of Figure 4; Figure 6 is a representation of a screen display which is accessed from the screen display of Figure Figure 7 is a representation of a screen display which is accessed from the screen display of Figure 6; 12 Figure 8 is a screen display which is accessed from the screen display of Figure Figure 9 is a representation of a screen

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00 0 O 0 O 0 display which is Figure 8; Figure display which is Figure 9; Figure display which is Figure Figure display which is Figure 11; accessed from the screen display of 10 is a representation of a screen accessed from the screen display of 11 is a representation of a screen accessed from the screen display of 12 is a representation of a screen accessed from the screen display of 13 is a representation of a screen accessed from the screen display of 14 is a representation of a screen accessed from the screen display of 15 is a representation of a screen accessed from the screen display of 16 is a representation of a screen accessed from the screen display of Figure display which is Figure Figure display which is Figure 13; Figure display which is Figure 14; Figure display which is Figure 13 Figure 17 is a representation of a screen display of a Main Menu which is accessed from the screen displays of either Figure 3 or Figure Figure 18 is a representation of a screen display which is accessed from the screen display of Figure 3 and which reminds the user of any tasks which are due within a predetermined period of time;

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oooo dipa Figure 19 is a representation of a screen ooo display which is accessed from the screen display of Figure 17; 'we.

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ge S C 00 Figure display which is Figure 24; Figure display which is Figure 24; Figure display which is Figure 19; 10 Figure display which is Figure 17; Figure display which is 15 Figure 28; Figure display which is Figure 29; Figure display which is Figure Figure display which is Figure 17; Figure display which is Figure 17; 14 25 is a representation of a screen accessed from the screen display of 26 is a representation of a screen accessed from the screen display of 27 is a representation of a screen accessed from the screen display of 28 is a representation of a screen accessed from the screen display of 29 is a representation of a screen accessed from the screen display of 30 is a representation of a screen accessed from the screen display of 31 is a representation of a screen accessed from the screen display of 32 is a representation of a screen accessed from the screen display of 33 is a representation of a screen accessed from the screen display of 15 Figures 34-40 show a flow chart of the respirator program according to the present invention; and, Figure 41 is a representation of a screen display which is accessed from the screen display of Figure Detailed Description of the Invention One possible operating environment of the present invention is a data processing system, such 0000 10 as a data processing system 100 shown in Figure 1.

@000 However, it should be noted that the present invention can be used in any other operating environment.

The data processing system 100, for example, can be 0000 a personal computer, or a work station, and can 15 include a processor 102, one or more display termi- S04 nals 104, and one or more input devices 106. The :display terminals 104 may include, for example, a monitor having a viewing screen, a printer, and/or ee the like. The input devices 106 may include, for example, a mouse, a keyboard, and/or similar devices.

The processor 102 may include a central processing unit (CPU) 108 which communicates with the display terminals 104 and with the input devices 106 through an input/output controller 110, and which processes program code stored in a memory 112.

16 The program code stored in the memory 112 includes, for example, an operating system 114, various application programs 116, and a respirator program 118.

The application programs 116 may include word processing programs, spreadsheet programs, and the like. The respirator program 118 is executed by the processor 102 in order to perform the functions of "-the present invention.

oooo When the respirator program 118 is first 1 0 entered, a user is presented with a welcome screen or 200 such as that shown in Figure 2. As shown in 0O@S Figure 2, the user can either continue to execute the respirator program 118, or the user can exit therefrom.

S. 15 If the user elects to continue execution of the respirator program 118, the user is presented with a screen display 300 as shown in Figure 3.

This screen display asks the user to confirm both the current date and whether the user wishes to have help in getting started with the development of a workplace respiratory protection program. Ordinarily, a user who wishes to begin the development of a workplace respiratory protection program will request help in getting started.

By entering a Y in a region 302 of the screen display 300, the user indicates a desire for help in getting started with the development of a 17 workplace respiratory protection program. If the user selects the development mode of the present invention by entering a Y in the region 302 of the screen display 300, a screen display 400 as shown in Figure 4 is presented to the user. The screen display 400 presents introductory information about starting the development of a workplace respiratory *oo protection program. As shown in Figure 4, the C screen display 400 may inform the user that, after completion of the items on a Getting Started screen

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display, any items contained in the workplace respi- 0o 0 ratory protection program may be viewed or modified from a Main Menu screen display which will be de- *scribed hereinafter.

When the user indicates on the screen gooose display 400 that it is OK to proceed with the develoooo opment of a workplace respiratory protection pro- .gram, the respirator program 118 causes a screen display 500 as shown in Figure 5 to be presented to the user. The screen display 500 includes a plurality of buttons 502-518 which are selectable by the user. Selection of the button 518 returns the user to the Main Menu of the respirator program 118.

Buttons may be selected by using arrow keys, the tab key, and/or the like, in order to position a cursor over a button and by then pressing the enter key.

Alternatively, a mouse may be clicked on a button.

18 Other ways of selecting buttons are, of course, possible.

Selection of the button 502 allows the user to customize the program requirements of the workplace respiratory protection.program to be developed. Selection of the buttons 504, 506, and 508 permit the user to create workplace records concerning the workplace respiratory protection program.

Specifically, selection of the button 504 permits 10 the user to enter into these records information concerning the respirators which might be used in the workplace respiratory protection program, selection of the button 506 allows the user to enter into these records information concerning employees, and 15 selection of the button 508 permits the user to enter into these records information concerning employee training sessions.

Selection of the buttons 510, 512, 514, and 516 permit the user to enter information about S the selection of respirators, about contaminant exposure in the workplace, about the monitoring of the workplace environment, and about evaluation of the workplace respiratory protection program. Specifically, selection of the button 510 permits the user to enter information concerning the selection of respirators. For example, such information may be entered by the job and/or location in which a 19 respirator is to be used. Selection of the button 512 permits the user to enter information concerning the contaminants which may affect the breathability of the air in the workplace. Selection of the button 514 allows the user to enter information concerning the user's assessment of the exposure of employees to the contaminants which may be found at locations or during jobs within the workplace.

*.9 Selection of the button 516 permits the user to ooeo 10 enter information concerning the evaluation of the See.

workplace respiratory protection program.

Selection of the button 502 permits the user to customize the requirements of the workplace respiratory protection program. When the button 502 is selected by the user, the user is presented with S* a screen display 600 as-shown in Figure 6 to begin S• the process of customization. Within this screen display 600, the user may enter the name and address 0* 6S 0of the company employer) for which the workplace respiratory protection program is being developed. The user may enter, in the region next to a button 602, the title of the people in each area who are responsible for ensuring that all personnel under their control are completely knowledgeable with the workplace respiratory protection program requirements for the areas in which they work.

Selection of the button 602 presents the user with a 20 list of possible titles. The user may select a title from this list or may insert any other title.

Selection of a button 604 in the screen display 600 permits the user to indicate that customization of the workplace respiratory protection program has been completed. If the button 604 is selected, the respirator program 118 returns the )0 user to the screen display 500. Selection of a

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Ce button 606 allows the user to print the current oooo o screen display 600, to print a group of screen displays, or to print all of the customization screen displays involved in the customization of the workplace respiratory protection program. A button 608

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:allows the user to return to the Main Menu. A button 610 allows the user to proceed to the next page 00*00: for the customization of further program requireooooo ments of the workplace respiratory protection program.

.00. After the appropriate information is entered into the screen display 600 by the user, customization may be continued by the user by selection of the button 610 which causes a screen display 700 as shown in Figure 7 to be displayed. This screen display 700 allows the user to select the country for which the workplace respiratory protection program is being developed. Thus, as indicated by the screen display 700, the respirator program 118 contains the necessary knowledge to help a user 21 in the development of workplace respiratory protection programs which will satisfy the governmental regulations and standards of more than one country.

In the specific example shown by the screen display 700 of Figure 7, the respirator program 118 is configured to permit the development of workplace respiratory protection programs to satisfy the governmental regulations and standards of the United .States of America and of Canada. Thus, if the U.S.

0 is selected, the respirator program 118 displays •o knowledge to the user tailored to U.S. requirements; 0000 *0 o and, if Canada is selected, the respirator program 118 displays knowledge to the user tailored to Canadian standards.

909999• Also, as shown by the screen display 700, the user may indicate the types of respirators which O0O ~are used in the employer's workplace, may print 0 those items which may be printed by selection of the 9000 print button 606 of the screen display 600, may 09 terminate customization (by selecting the Done button), may return to the Main Menu, may return to the previous page, and may proceed to the next page.

Although the next pages which may be accessed through execution of the respirator program 118 are not specifically shown herein, these next pages may include any of the following: a page permitting the user to provide the names, titles, 22 and departments of a person having overall responsibility for the administration of the workplace respiratory protection program and of a person having responsibility for identifying and measuring contaminants in the workplace; (ii) a page permitting the user to provide the names, titles, and departments goesof a person having responsibility for evaluating the health of employees and of a person having responsibility for directing and coordinating engineering 0 projects related to the workplace respiratory pro- 0*Se *tection program; (iii) a page permitting the user to provide the name, title, and department of a person having responsibility for the selection, a go 0*S0 issuance, training, and/or fit testing of all respi- 15 rators which may be used in the workplace respirato- Sr~ ry protection program and to designate the effective date of the workplace respiratory protection program; (iv) a page permitting the user to select the 0 0 periodicity within which employees must be medically evaluated and to include exceptions within a scrollable window; a page permitting the user to designate where copies of medical clearance request records are maintained; (vi) a page permitting the user to designate the periodicity for making exposure assessments and to indicate where records of such exposure assessments are maintained; (vii) a page permitting the user to designate the criteria -23 being employed to govern the selection of respirator types; (viii) a page permitting the user to designate in a scrollable window those from whom respirators may be purchased and to list in a scrollable window the approved respirators which may be used in the workplace respiratory protection program; (ix) a page permitting the user to designate a respirator instructor and to indicate where records concerning the training of employees are maintained; a 0 page permitting the user to designate where fit oo•• testing records are maintained; (xi) a page permit- OO e ting the user to designate those employees who are responsible for spot checking respirators for fit, S "usage, and condition and to designate a person to 0*0U whom defective respirators are to be returned; and, (xii) a page designating the periodicity for evalu- •ating the workplace respiratory protection program and where copies of program summary reports may be found.

As in the case of the screen displays 600 and 700, the screen displays containing these pages may have buttons allowing the user to print those items which may be printed by selection of the print button 606 of the screen display 600, to terminate customization (indicating that customization is done), to return to the Main Menu, to return to the previous page, and to proceed to the next page. It 24 should be apparent that more or fewer pages may be provided than those described above. Selection of the Done button on any of these screen displays to indicate that the customization process is completed returns the user to the screen display 500.

After these requirements of the workplace respiratory protection program have been customized, 0000 "r the user may continue the development of the work- *0 place respiratory protection program by selecting 060000 *o 0e the button 504 from the screen display 500. Where 0606 the performance of jobs by employees in locations of a workplace expose the employees to hazardous airborne contaminants, the employees are required to use respirators. Selection of the button 504 per- Oe 0 15 mits the user to designate respirators by location, oa oo and by job within the workplace.

niece2 Accordingly, the first time that a user selects the button 504, a screen display 800 as O shown in Figure 8 is presented to the user. The screen display 800 allows the user to enter a location of the workplace where the use of a respirator is required. Assuming that the user enters a location for a respirator in a region 802 of the screen display 800 and indicates correct entry by selecting a button 804, the user is then presented with a screen display similar to the screen display 800 but in which the user is requested to enter the title of 25 the job for which the respirator is to be used. The user is then presented with a screen display 900 as shown in Figure 9 which allows the user to view respirators as sorted by respirator model, by respirator approval, or by respirator type.

For example, if the user requests that the respirators be sorted by type, the user is presented *c with a screen display 1000 as shown in Figure The user may select a respirator from the list of o 1 0 respirators presented in the screen display 1000 by highlighting the desired respirator, by pressing the enter key to select the highlighted respirator (which places a check mark in the check column), and by pressing the F2 function key. The respirator 15 program 118 may be provided with a list of pre-ap- O••O0• 0. proved respirators. Respirators may be added to this list by pressing the insert key. Selecting a respirator returns the user to the screen display 500. This process of specifying a location, a job, and a respirator thereby associates the specified location and the specified job with the specified respirator. Thus, a respirator may be selected for an employee according to the job to be performed by the employee and to the location at which the job is to be performed by the employee.

Upon return to the display 500, selection of the button 504 presents the user with a screen 26 display 1100 shown in Figure 11. The screen display 1100 lists the locations previously designated.

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second location can be added by pressing the insert key which presents the screen display 800 to the user. A second location can then be specified in the region 802. If this second location is accepted, the user is presented with a screen display 1200 4 shown in Figure 12. The screen display 1200 lists 040 0 the jobs previously designated. A second job can be o0*0 10 added by pressing the insert key which presents a 0:00 screen display similar to the screen display 800 to the user but in which the user may enter a job in a region similar to the region 802. A second job can then be specified. If this second job is accepted, the user is presented with the screen display 900 rr S" shown in Figure 9 from which the user can specify a respirator, as before. The user is then returned to ,,o"°the screen display 500 from which additional locations, jobs, and respirators can be specified.

Selection of the button 506 of the screen display 500 presents the user with a screen display 1300 as shown in Figure 13. In the screen display 1300, the user may designate, in a region 1302, the last name of an employee who is to use a respirator, and may indicate acceptance of the employee designation by selection of an Accept button 1304. This screen display may, if desired, be followed by simi- 27 lar screen displays in which the first name and an employee I.D. number are designated for the employee. When this information has been entered, and accepted, a screen display 1400, as shown in Figure 14, is presented to the user to permit the user to create a record concerning the designated employee.

As shown, the screen display 1400 includes the name eeOe and employee identification for the designated employee, and allows the name of the employee to be 10 edited.

t" ~This record provides a link between each employee and various records concerning that employ- -6 .ee. Accordingly, this record permits access to 0 04 other employee records in a hypertext function. For 460 15 example, through the screen display 1400, medical O••oeO questionnaires and requests for medical clearance Orq concerning an employee may be linked to an individual employee. Also, specific respirators, their 6 locations, and the jobs for which they are to be used, may also be linked to an employee. Furthermore, training sessions and fit tests with respect to designated respirators may be linked to an employee. Thus, these different portions of the respirator program 118 are linked by a hypertext function. As discussed elsewhere herein, other portions of the respirator program 118 may be linked as well.

28 During the development of the workplace respiratory protection program, medical questionnaires and requests for medical clearance may be filled out for each employee. Accordingly, by selecting a button 1402 of the screen display 1400, the user is asked to enter the date for a medical questionnaire and then a medical questionnaire form is presented to the user which can be completed by r •the user concerning the employee indicated by the eoeooe S0 10 screen display 1400. After completing the medical OS g 0 questionnaire, the date of the questionnaire is presented to the user in a region 1404 of the screen 0* •display 1400. However, medical questionnaires them- .cg.

selves are not stored in the data processing system 15 100 by the respirator program 118, and may not be o. accessed by use of the respirator program 118 for privacy reasons.

0.S •By selecting a button 1406 of the screen display 1400, the user is asked to enter the date for a request for medical clearance, and then a request for medical clearance form is presented to the user which can be completed by the user concerning the employee indicated by the screen display 1400. This form asks the user to indicate the type of respirator which the employee should use, the level of work which the employee is permitted, how often an employee may engage in a particular activi- 29 ty, and the like. After completing the request for medical clearance form, the date of this request is presented to the user in a region 1408 of the screen display 1400. The medical questionnaire and request for medical clearance forms will be discussed in additional detail hereinbelow.

During the development of the workplace •coo respiratory protection program, respirators may be C added for the employee indicated by the screen display 1400. Accordingly, by selecting a button 1410, ccc a screen display 1500 as shown in Figure 15 is presented to the user. The screen display 1500 contains the information created by use of the button 504 from the screen display 500. That is, the 15 screen display 1500 contains a list of respirators •oo•@ specified by location and by job. The user may o o select a respirator from this list by highlighting S ee the appropriate respirator at the appropriate loca- S"tion and for the appropriate job and by pressing the F2 function key. If so, the chosen respirator is inserted into a region 1412 of the screen display 1400. The information presented in the region 1412 includes the location where the respirator is to be used, the job for which the respirator is to be used, the model designation for the respirator, the type of respirator, and the approval designation for the respirator. Each respirator has a location and a job attached to it. The user selects a unique location-job-respirator combination which then associates a particular respirator for a particular job and location with the identified employee. Multiple respirators may be assigned to a person and presented in the region 1412. A respirator may be removed from a personnel record by selecting a delete button.

In this fashion, an employee may be ooo 1 0 linked to his medical questionnaires, requests for medical clearance, respirators, and the like. As 0*O S will be discussed in more detail below, the user may also access training sessions and fit tests for the employee, such as by highlighting a respirator in 15 the region 1412 and by pressing the enter key.

If the user selects the button 508 shown oooooo in Figure 5, the user is first asked to insert a date on which a respirator training program is to be conducted. Then, the user is presented with a

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screen display 1600 as shown in Figure 16. The screen display 1600 permits the user to enter a roster of those employees who are to attend the training session. The screen display 1600 includes the name and address of the company, which are inserted automatically from the customized requirements. The user must insert the names of the program administrator and trainer. Selection of a 31 button 1602 presents the user with a list of respirators. If the user selects a respirator from this list, the selected respirator is inserted into a region 1604 of the screen display 1600.

Selection of a button 1606 presents the user with a list of employees. The user may select the employees who are to attend the training session see.

from this list, and the selected employees are inserted into a scrollable region 1608 of the screen ooooo 10 display 1600.

oo Selection of the button 510 of the screen display 500 shown in Figure 5 presents the user with a screen display, similar to the screen display 1500, from which documentation about respirators may be created by location and/or by job. For example, *oothe information which may be inserted into this oooo documentation by the user may include the following; for each location/job within the workplace, the S* -contaminant against which the respirator is to offer protection; an estimate of the particulate size of the contaminant; information on the contaminant, such as its concentration, hazard ratio, and warning properties; the type of respirator selected for the employee by job and location; the manufacturer of the respirator; and/or the like.

Selection of the button 512 presents the user with a record which the user may fill in con- 32 cerning any tests of the breathing air quality at a particular location of the workplace.

Selection of the button 514 of the screen display 500 provides a way for the user to create a record concerning the assessment of the exposure of employees. This record may contain, for example, a description of the job category for which a respirator is to be used, the types of contaminants to be 000 0 guarded against, references to any reports concerning surveys or samples of the contaminants, the concentration of the contaminants, the hazard ratio, and/or the like. This record, therefore, lists the contaminants, and properties of those contaminants, to which an employee may be exposed during perfor- 00 0 mance of a particular job and at a particular loca- 000*0: 4. 4 tion within the workplace.

0*000: 0 0 Selection of the button 516 of the screen .00.

0000 display 500 presents the user with a form which may be filled out by the user-to create a record of an evaluation of the workplace respiratory protection program. This form may include, for example, a questionnaire to be completed by the user in evaluating the requirements, procedures, controls, training sessions, fit tests, and/or the like of the workplace respiratory protection program. In addition, this form may create a summary of the evaluation.

33- After development of the workplace respiratory protection program is done, a screen display 1700 shown in Figure 17 presents the Main Menu of the respirator program 118 to the user. As indicated above, this Main Menu is also presented to the user from the screen display 300 shown in Figure 3 if the user indicates that the user does not wish help in getting started, i.e. the user has already o9..

developed the workplace respiratory protection pro- 10 gram. A user may also maintain the workplace respi- "lw ratory protection program through the Main Menu.

S0 0. 4 However, before the user is presented with the screen display 1700 from the screen display 300, the user is first presented with an alert screen S 15 display in order to alert the user to any tasks which must be completed within a specified period of time, for example, within 30 days of the current .00 date. An example of an alert screen display is the screen display 1800 of Figure 18 which indicates that the workplace respiratory protection program must be evaluated soon. Accordingly, the respirator program 118 searches its database for any tasks which must be completed within the period of time specified by the alert screen display. If there are tasks to be completed, the user may access more information about each task directly from the alert screen display or select Done to move to the Main 34- Menu 1700. If there are no tasks which are required within the next predetermined period of time, the alert screen display does not appear.

The screen display 1700 includes a button 1702 which, when selected, presents the user with a screen so that the user may find and/or add workplace records. This screen will be discussed below.

The screen display 1700 also includes a button 1704 S• which allows a user to read/print the standard oper- 1 0 ating procedures involved in the workplace respiraoee• tory protection program, a button 1706 which allows 0*ee the user to read/customize/print the program requirements of the workplace respiratory protection e program, a button 1708 which allows the user to view e 15 knowledge related to the workplace respiratory protection program in a manual format, a button 1710 which allows the user to print the workplace respiratory protection program, a button 1712 which provides assistance to a user in preparing for an audit such as may be conducted by a government auditor, a button 1714 which presents certain miscellany which may include, for example, printer set up, screen colors, importation of employee names, database maintenance, mouse sensitivity, program configuration, and/or the like.

Selection of the button 1702 allows the respirator program 118 to find and/or to add work- 35 place records. Accordingly, if the button 1702 of the screen display 1700 shown in Figure 17 is selected, a screen display 1900 as shown in Figure 19 is displayed. The screen display 1900 has a button 1902 which allows a user of the data processing system 100 to find those tasks which must be accomplished within a specified amount of time, a button o o. 1904 which allows the user to find/add/delete records related to the jobs for which respirators are 1 0 required, a button 1906 which allows the user to •s e find/add/delete records related to the locations at which respirators are required, a button 1908 which allows the user to find/delete records related to approved respirators, a button 1910 which allows a 15 user to add records related to approved respirators, ooo o 5 a button 1912 which allows the user to find/delete records by employee, a button 1914 which allows the user to add records by employee, a button 1916 which allows a user to find/delete records related to training sessions, a button 1918 which allows a user to add records related to training sessions, a button 1920 which allows a user to find/delete other workplace records, a button 1922 which allows a user to add other workplace records, a button 1924 which allows a user to print blank forms such as medical questionnaires and requests for medical clearance, 36 and a button 1926 which allows the user to jump to the Main Menu presented by the screen display 1700.

When the button 1902 is selected, a screen display 2000 as shown in Figure 20 is presented to the user to allow the user to specify a search time period within which tasks may be due. By inserting the number of days into a region 2002 of the screen display 2000, the user asks the respirator program 118 to find any tasks due between the current date 10 and the date at the end of the period specified by o•OO the number of days entered in the region 2002.

eo When the number of days 30) has been entered in the region 2002 of the screen display 2000 and after this number of days has been O 15 accepted by selecting a button 2004, any tasks which are due within the period of time specified by the number of days entered in the region 2002 are displayed to the user. The user can review the tasks which are scheduled to be done within the specified period of time. If no tasks are due within the period of time specified by the user in region 2002 of the screen display 2000, the respirator program 118 returns the user to the screen display 1900.

When the button 1904 is selected from the screen display 1900, the respirator program 118 allows the user to find and/or add records related to the jobs for which respirators are required in 37 much the same way that such records are added during the program development phase getting started) described above. Accordingly, the user is presented with a screen display similar to the screen display 1200 in Figure 12 so that the user can find current jobs by job title or add new job titles to the current list of jobs. Also, each job specified for a respirator may be deleted by selecting a job from the list and selecting the Delete button from a 10 resulting screen.

~When the button 1906 is selected from the 0000 screen display 1900, the respirator program 118 allows the user to find and/or add records related to the locations at which respirators are required 15 in much the same way that such records are added during the program development phase getting started) described above. Accordingly, the user is presented with a screen display similar to the screen display 1100 in Figure 11 so that the user o0 can find current locations or add new locations to the current list of locations. Also, each location specified for a respirator may be deleted by selecting a location from the list and selecting the Delete button from a resulting screen.

The user may search for, and thereby access, a list of approved respirators by selection of the button 1908 of the screen display 1900. Select- 38 ing a respirator from this list presents the user with additional information concerning the selected respirator. This information is presented in a screen display 2100 as shown in Figure 21. The screen display 2100 includes the selected respirator, a scrollable window 2102 containing the locations and jobs for which the selected respirator has o been designated, a button 2104 permitting access through a hypertext function to cleaning procedures 10 for the selected respirator, and a button 2106 permitting access through a hypertext function to in- 0e 4spection procedures for the selected respirator.

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respirator may be deleted from the list of approved respirators by deleting all jobs and locations for e• 9 which the respirator is to be used or by selecting a Delete Respirator button. A respirator record may *ombe printed by selecting a Print button. The information displayed by the screen display 2100 is based .e upon information provided by use of the buttons 504 and/or 1910.

Selecting the button 1910 allows the user to add respirators by location and by job to the list of approved respirators in the same manner that respirators are added by use of the button 504.

When the button 1914 is selected from the screen display 1900, the respirator program 118 allows the user to add employee records in much the 39 same way that such records are added during the program development phase getting started) described above. Accordingly, the user is presented with a screen display similar to the screen display 1300 in Figure 13 so that the user can enter the last name of an employee. The user is also presented with screen displays similar to the screen diso*o play 1300 so that the user can enter the first name and employee identification of an employee for whom o 10 a record is to be added. Thereafter, a screen display similar to the screen display 1400 shown in ce 0Figure 14 is presented to the user so that the user may enter additional information concerning the employee.

As discussed above, by selecting the button 1402, the user may fill out a medical question- 5naire with respect to an identified employee. By S selecting the button 1406, the user may fill out a 5 5request for medical clearance form for the indicated employee. By selecting the button 1410, the user may select a respirator which is then inserted into the region 1412. In this fashion, an employee may be linked to his medical questionnaires, requests for medical clearance, respirators, and the like.

The user may also access training sessions and fit tests for the employee by highlighting a respirator in the region 1412 and by pressing the enter key.

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In addition, the dates of any existing medical questionnaires are provided in the region 1404, and the dates of any existing requests for medical clearance are provided in the region 1408.

As mentioned above, a medical questionnaire may not be accessed after it has been completed and accepted. It is stored as a hard copy outside of the data processing system 100 for privacy reasons. However, the dates of the records are 10 available in the region 1404 of each person's record. Accordingly, the date of each questionnaire appears in the region 1404 of the screen display 1400. In addition, the date of the most recent questionnaire for each person may be accessed by using the View Respirator Program function of the Main Menu screen display 1700.

An example of a medical questionnaire is shown in Figure 22 as a screen display 2200. The medical questionnaire allows the user to enter the employee's name, the employee's social security number, the date of the medical questionnaire, the birth date of the employee, the employee's height and weight, an indication as to whether the employee has ever worn a respirator before, and an indication of any apparent difficulties with the use of the respirator (which may be entered in a scrollable window 2202). The company name of the employer is 41filled in automatically by the respirator program 118 based upon the requirements customized during program development. By accessing additional pages of the medical questionnaire through the use of buttons similar to a button 2204, the user is requested to indicate whether the employee has had any of the illnesses or injuries listed on the questionnaire, and is provided an area where the user may enter additional information concerning specific 1 0 injuries or illnesses. Accordingly, this medical questionnaire may be a typical medical questionnaire.

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S S *S S S 5 While the medical questionnaire in the screen display 2200 is in view, while the current medical questionnaire is being completed), information may be changed. However, a medical questionnaire may not be updated after it has been completed and accepted. Also, while the medical questionnaire is in view, it may be deleted. After the medical questionnaire has been completed and accepted, the date may be deleted by selecting the date of the medical questionnaire from the region 1404 and by then selecting a Delete date option which appears in a resulting overlay. A medical questionnaire may be printed before it is accepted.

However, once the medical questionnaire has been ac- 42 cepted, it may not be printed because it is stored outside of the data processing system 100.

From the employee record in the screen display 1400, new requests for medical clearance can be added by activating the button 1406, and existing clearance records may be accessed from the region 1408. If desired, the most recent medical clearance records for each person also can be accessed from or the "go to related" portions of a medical evaluation 0e 10 requirements screen display and the request for

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S"0 medical clearance form screen display. The requests 0:00 for medical clearances may also be accessed through 0 the View Respirator Program button 1708 and the SAudit Preparation button 1712.

15 An example of a request for medical clearance is shown in Figure 23 as a screen display 2300.

ooo S The request is necessary in order to clear the use eo by the employee of one or more respirators. This screen display 2300 includes the name of the employ- 20 ee for whom medical clearance is requested, the employee's identification number, the date of the request, the birth date of the employee, the employee's supervisor and department, the type or types of respirators to be used by the employee, and the level of work effort to be expended by the employee during the job for which each designated respirator is to be used. By accessing additional 0 6000 0@ 0 60.0 00 *0 00 0 0 43 pages of the request for medical clearance through the use of buttons similar to a button 2302, the user may provide such other information as the extent of the usage of a respirator, the length of continuous time that a respirator will be used, any special work considerations required for a particular job, the name of a safety representative, any restrictions imposed by a physician on the use of a respirator by the employee, the nature of the restrictions, and the name of the physician imposing the restrictions. As shown by the screen display 2300, records related to requests for medical clearance may be deleted and/or printed.

Qualitative and quantitative fit test 15 records are also linked to the employee by the screen display 1400. For example, to access qualitative and/or quantitative fit test records from the screen display 1400, a user may highlight a respirator displayed within the region 1412 of the screen display 1400 and may then press the enter key which causes a screen display 2400 as shown in Figure 24 to be presented. The name of the employee and the respirator type are inserted by the respirator program 118 into the screen display 2400 based upon the employee name and respirator type selected from the screen display 1400. The dates of fit tests for an employee/respirator combination are provided in a 44 region 2402 of screen display 2400. An existing fit test record may be accessed by selecting a fit test record displayed in the region 2402. Also, a new fit test record may be added by selecting a button 2404 of the screen display 2400.

When the button 2404 is selected, the user is requested to indicate the type of fit test record 0*bO ~which is to be created, i.e. a qualitative fit test C" record or a quantitative fit test record. If a •°10 qualitative fit test record is requested, a screen eeg• u S.o.

display 2500 shown in Figure 25 is presented to the user. This screen display includes the name and employee identification for a specific employee, the o. type of respirator involved in the qualitative fit test, and the date of the qualitative fit test re- 0 cord. The user may enter the size of the respirator involved in the qualitative fit test, the respira- "tory hazards against which the fit test was made, e -and the results of tests of the respirator involving certain contaminants. By accessing additional pages of the qualitative fit test through the use of buttons similar to a button 2502, the user provides such other information as the results of tests of the respirator involving certain other contaminants, comments in a comment section, a date by which the fit test must be repeated, and the name of the person conducting the fit test.

45 A quantitative fit test record may also be generated by activating the button 2404 of the screen display 2400, and choosing the quantitative record option thereby causing a screen display 2600 as shown in Figure 26 to be presented to the user.

As shown in Figure 26, the screen display 2600 includes the name and employee identification number of the employee, the type of respirator involved in e e

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the quantitative fit test, and the date on which the r O 10 quantitative fit test was conducted. The user may enter the size of the respirator involved in the quantitative fit test, the respiratory hazards encountered during the quantitative fit test, an indication of whether the employee passed the quantitative fit test and the level at which the employee S"passed, and an indication of the fit factor of the *:Does quantitative fit test. By accessing additional pages of the quantitative fit test through the use 6 of buttons similar to a button 2602, the user may provide such other information as the identity of any instrumentation which was used during the test, the identity of a specific probe which was used during the test, comments in a comment section, an indication of where a strip chart record of the test may be found, and the identity of the person who conducted the test.

46 Training sessions cannot be set up from the screen display 2400. Training sessions are set up from the screen display 500 during development of the workplace respiratory protection program, or from the screen display 1900 as will be discussed hereinafter. When a training session is set up, it is added automatically to a region 2406 of the screen display 2400. Thus, training sessions are 00 displayed in the region 2406 of the screen display 040 0 10 2400.

The user may search for, and thereby ac- 0* cess, existing employee records, such as the employee record shown by the screen display 1400 of Figure 14, by selecting the button 1912 of the screen dis- 0 0* 15 play 1900. Selecting the button 1912 presents the user with a list of employees. Selection of one of •the employees on the list provides the user with the 0 selected employee's record in the form of the screen display 1400 as shown in Figure 14. From this screen display 1400, the user may process, print, or delete an employee record.

The user may search for, and thereby access, training records by selecting the button 1916 of the screen display 1900. Upon selection of the button 1916, the user is presented with a list of training sessions. After selecting a training session from the list, the user may view an attendance 47 roster in a form similar to the screen display 1600.

From this screen display, the records relating to training sessions may be printed and/or deleted.

Training session records are also provided in a training appendix of the program which may be accessed by a View Respirator Program button and by a Print Respirator Program button of the screen dis- 0 play 1700 as shown in Figure 17.

Training sessions may be added by select- 10 ing the button 1918 of the screen display 1900.

0*ae Selection of the button 1918 presents the screen 0 display 1600 to the user. Accordingly, as discussed 00in connection with Figure 16, the user may enter 55 employee names in a roster of those employees who 00 S are to attend an upcoming training session, and the 00*45 *0 *user may select the respirator for which the training session is to be conducted. Training session records may be changed or deleted.

.00 Buttons 1920 and 1922 of the screen display 1900 allow other workplace records to be found, deleted, and/or added. These other workplace records may include, for example, records related to assessment of exposure of employees to particular contaminants, documentation related to the selection of respirators, records regarding breathing air quality testing, records relating to the evaluation of the respirator program, and/or the like.

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0C e 0.00 4000 @00 48 Selection of the button 1924 allows the user to view and print the form templates used in the respirator program 118. Selection of the button 1924 presents the user with a screen display 2700 as shown in Figure 27. Accordingly, the attendance roster form template, an exposure assessment form template, a respirator selection documentation form template, the qualitative and quantitative fit test form templates, the medical questionnaire form tem- 0 plate, the request for medical clearance form template, a breathing air quality test form template, and a respirator program evaluation form template may be viewed and/or printed. These templates represent the forms which are discussed above and which 5 are presented to the user during development and maintenance of the workplace respiratory protection program.

*oo oo S ooo o 0000 *ooooo 0 0 00 0 0000 005 Finally, selection of the button 1926 allows the user to jump to the Main Menu presented by the screen display 1700.

Selection of the button 1704 from the screen display 1700 as shown in Figure 17 permits the user to read/print the standard operating procedures which are incorporated into the respirator program 118. Selection of the button 1704 presents the user with a screen display such as a screen display 2800 as shown in Figure 28. From this 49 screen display, the user may view the standard operating procedures relating to such aspects of a workplace respiratory protection program as the selection of respirators, the training and protocol related to respirators, the protocols related to fit testing, the procedures related to the cleaning of respirators, and the procedures related to the inspection of respirators. These procedures knowledge) may be stored in manual form and may be 1 0 taken from approved industry recognized procedures, oi. from governmentally recognized procedures relating to the desired topics, and/or from the like.

As indicated by the screen display 2800, these standard operating procedures may be accessed S 15 from the screen display 2800. For example, if the standard operating procedures relating to respirato- *oeee2 ry training and protocol are accessed, these procedures may be similar to those shown in a screen display 2900. The screen display 2900 includes a scrollable window 2902 wherein the standard operating procedures may be read. The screen display 2900 also includes a button 2904 which, when activated, presents an overlay to permit the user through a link or hypertext function to access training requirements, training program attendance roster forms, and training session records. Accordingly, as shown by a screen display 3000 in Figure 30, this 50 overlay may be in the form of a region 3002 which is an overlay of the screen display 2900 shown in Figure 29. Also, as shown in connection with the screen display 2900, the standard operating procedures may be printed by selection of a button 2906.

Similarly, if the standard operating procedures relating to respirator selection are selectoooo ed from the screen display 2800, a Go to Related Item button on the resulting screen display permits 1 0 the user through a link or hypertext function to access respirator selection requirements, respirator selection documentation forms, respirator selection documentation records, and approved respirator records. If the standard operating procedures relating to fit test protocol are selected from the ooo o S* screen display 2800, a Go to Related Item button on the resulting screen display permits the user through a link or hypertext function to access fit test requirements, qualitative fit test record forms, and fit test records. If the standard operating procedures relating to respirator cleaning are selected from the screen display 2800, a Go to Related Item button on the resulting screen display permits the user through a link or hypertext function to access cleaning requirements. If the standard operating procedures relating to respirator inspection are selected from the screen display 51- 2800, a Go to Related Item button on the resulting screen display permits the user through a link or hypertext function to access inspection requirements.

Selection of training requirements from the region 3002 of the screen display 3000 may result, for example, in a screen display 3100 as shown oooo in Figure 31. This screen display 3100 has a

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.o scrollable window region 3102 within which the oo o training requirements may be viewed, and a Go to ese.

go.: Related Item button 3104 which allows the user through a link or hypertext function to access, for example, the respirator training protocol, the training program attendance roster form, and the training session records. The screen display 3100 oooo0 5also has a Customize button 3106 which allows the oooo• S user through a link or hypertext function to custom- 0. ize certain information with regard to a training program, such as the title of the employee responsible for instructing employees on respirators and where records regarding the training of each individual employee may be found. A Go Back button 3108 takes the user back to the screen display 2900.

Respirator program requirements may be accessed through selection of the button 1706 from the screen display 1700. Selection of the button 1706 presents the screen display 3200 shown in Figure 32.

52- This screen display allows the user to view requirements related to the workplace respiratory protection program such as the program's general procedures, program administration, medical evaluation, work area monitoring, respirator selection, and the like. In addition to the items shown in the screen display 3200, procedures relating to the storage of respirators and the evaluation of the workplace respiratory protection program may also be accessed.

10 Furthermore, a button 3204 allows customization of 6 o..

all requirements. As discussed above, customization OSO0 may allow the user to enter the company name of the employer relating to the workplace respiratory proso s"tection program, the address of the company, the 5505 15 name and titles of individuals responsible for the various implementation of the requirements, and the oeoo •like.

Selection of the button 1708 from the .o screen display 1700 shown in Figure 17 allows the user to view the respiratory program by paging through information and knowledge in the form of a manual. This manual is assembled by the respirator program 118 as the workplace respiratory protection program is developed, customized, and maintained by the user. It also provides the user with the preentered knowledge which forms the basis of any workplace respiratory protection program. Thus, the 53manual may contain, for example, a plurality of sections wherein some of the sections have been discussed above. These sections in an exemplary order may include general procedures, policy and responsibilities, program administration, medical evaluation, work area monitoring, respiratory selection, use of respirators, training, fit testing, inspection, repair, cleaning, storage, various medical **so 10s0 appendices, exposure assessments, respirator selecs.a." 0 tion, training appendices, fit testing appendices, g eeee0 respirator inspection and cleaning appendices, see.

and/or the like.

go o Selection of the button 1710 from the screen display 1700 shown in Figure 17 allows the S 15 user to print the respiratory program which the user may view by selection of the button 1708.

Selection of the button 1712 from the screen display 1700 shown in Figure 17 assists the o 6.6..

*see user in preparing for an audit. Accordingly, selection of the button 1712 presents the user with a screen display 3300 as shown in Figure 33. From this screen display, the user is reminded of the information likely to be required by an auditor.

This information may include, for example, program requirements related to the workplace respiratory protection program as developed by the user and as contained in the respirator program 118, records 54 relating to the most recent requests for medical clearances, training protocol, attendance rosters, qualitative fit tests protocols, fit test records, breathing air quality records, and program evaluation records. The user may view and/or print any of this information, as desired, by selecting the item and by then selecting a View and/or Print button.

Selection of the button 1714 from the or screen display 1700 as shown in Figure 17 presents 10 the user with certain miscellany which may include, for example, printer set up, screen colors, importa-

OS..

o 0tion of employee names, database maintenance, mouse sensitivity, program configuration, and/or the like.

The flow chart of the respirator program 15 118 is shown in Figures 34-40. Since the flow of relevant portions of the respirator program 118 has been described in detail above in connection with :o Figures 2-33, the flow chart shown in Figures 34-40 5000 will be only briefly described hereinafter.

When the respirator program 118 is first entered, a block of code 3402 causes the welcome screen 200 to be displayed. If, as indicated by a block 3404, the userelects not to continue, the respirator program 118 is exited. However, if the user elects to continue execution of the respirator program 118, a block 3406 causes the screen display 300 to be displayed. If, as indicated by a block 55 3408, the user desires help in getting started, a block 3410 causes the screen display 400 to be displayed. As the user reads the screen display 400, the respirator program 118 remains in a wait mode.

When the user indicates that it is OK to proceed with the development of a workplace respiratory protection program, a block 3412 causes the screen oooo display 500 to be displayed.

e 4.

If the user selects the button 502 from 0 the screen display 500, a block 3502 as shown in Figure 35 causes the screen display 600 to be displayed in order to begin the process of customization. The user may enter, into this screen display 600, the name and address of the company S. 0 15 employer) for which the workplace respiratory pro- 4*SSSS tection program is being developed. If the user ooo selects the button 602 of the screen display 600, a block 3504 causes representative titles to appear, SS "and a block 3506 permits the user to select one of these titles for the named persons.

If the button 604 is selected, the respirator program 118 returns the user to the screen display 500. If the button 606 is selected, the respirator program 118 causes printing of the current screen display 600, a group of screen displays, or all of the customization screen displays involved in the customization of the workplace respiratory 56 protection program. If the button 608 is selected, a block 3508 returns the user to the Main Menu of the screen display 1700. If the button 610 is selected, a block 3510 causes the screen display 700 to be displayed so that the user can enter further customization information. If the user elects to develop the workplace respiratory protection program for Canada, for example, a block 3512 loads Canadian requirements so that the knowledge provided to the 0040 1. 0 user by the respirator program 118 during the devel-

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opment and maintenance of the workplace respiratory protection program is tailored to Canadian require- .9 ments. On the other hand, if the user elects to 0*WS develop the workplace respiratory protection program 15 for the for example, a block 3514 loads the 0 requirements so that the knowledge provided to S. the user by the respirator program 118 during the 4S** development and maintenance of the workplace respiratory protection program is tailored to U.S. requirements. Customization may be continued until the user indicates that the customization process is done after which the respirator program 118 returns the user to the screen display 500.

If the button 504 is selected from the screen display 500, a block 3602 as shown in Figure 36 determines whether a respirator is being selected for the first time. If so, a block 3604 causes the 57 screen display 800 to be displayed to the user.

Following completion of the screen display 800 and any subsequent screen displays as described above, a block 3606 causes the screen display 900 to be presented to the user.

If the user requests that the respirators so**be sorted by type, a block 3608 causes the screen o display 1000 to be presented to the user. After the se: user selects a respirator from the screen display 10 1000, the respirator program 118 returns the user to ego.

oo* the screen display 500.

On the other hand, if a respirator is not a being selected for the first time, a block 3610 causes the screen display 1100 to be displayed to 15 the user so that additional respirators may be selected. If the user elects to add a location in :swhich a respirator can be used, a block 3612 causes the screen display 800 to be displayed to the user a so that the user may specify the location to be added. After selection of a location, a block 3614 causes the screen display 1200 to be displayed to the user. This process of selecting a new respirator is continued until a block 3616 causes the screen display 900 to be displayed which permits the user to select the new respirator. After the new respirator is selected, the respirator program 118 returns the user to the screen display 500.

58 If the button 506 is selected from the screen display 500, a block 3702 as shown in Figure 37 causes the screen display 1300 to be displayed to the user. After the user enters the name and identification of an employee, a block 3704 causes the screen display 1400 to be displayed to the user so that the user may create a record concerning the identified employee.

Accordingly, if the button 1402 is select- 10 ed, a block 3706 causes the screen display 2200 to 5055 be displayed so that the user can fill out a medical questionnaire about the employee. If the button 1406 is selected, a block 3708 causes the screen 0.

display 2300 to be displayed so that the user can .o 15 fill out a medical clearance form for the employee.

If the button 1410 is selected, a block 3710 causes the screen display 1500 to be displayed so that the user may select respirators for the employee. If the button 1412 is selected, a block 3712 causes the screen display 2400 to be displayed so that the user may view and/or add fit tests and view training sessions for the employee. If the user elects to add fit tests from the screen display 2400, a block 3714 causes the screen display 2500 to bedisplayed to the user, and a block 3716 causes the screen display 2600 to be displayed to the user. After completion of the screen display 1400, the respira- 59 tor program 118 returns the user to the screen display 500.

If the button 508 is selected from the screen display 500, a block 3802 as shown in Figure 38 causes a screen display to be displayed in which the user is asked to insert a date on which a respirator training session is to be conducted. Thereaf- @o ter, a block 3804 causes the screen display 1600 to be displayed to the user. When the button 1602 is 1 0 selected by the user, a block 3806 causes a list of 0000 oo goD respirators to be displayed to the user. If the user selects a respirator from this list, a block 3808 causes the selected respirator to be inserted into the region 1604 of the screen display 1600.

When the button 1606 is selected, a block 0 0 S° 3810 causes a list of employees to be displayed to oo o the user. If the user selects an employee from this list, a block 3812 causes the name of the selected employee to be inserted into the scrollable region 1608 of the screen display 1600. Thereafter, as shown in Figure 38, the respirator program 118 returns the user to the screen display 500.

As shown in Figure 34, if the user declines help in getting started the user has already initially developed the workplace respiratory protection program), a block 3414 causes the screen display 1800 to be displayed to the user to 60 remind the user of any tasks which must be done.

Thereafter, the Main Menu is entered. Also as shown in Figure 34, the Main Menu is entered after the workplace respiratory protection program has been developed from the screen display 500.

When the Main Menu is entered, a block so*.

to*" 3900 as shown in Figure 39 causes the screen display 1700 to be displayed to the user. If the button 0.0.e• 1702 is selected from the screen display 1700, a eg..

000. 10 block 4002 as shown in Figure 40 causes the screen 5@50 display 1900 to be displayed to the user. If the user selects the button 1902 from the screen display **"1900, a block 4004 causes the screen display 2000 to be displayed to the user. By use of the screen 15 display 2000, the user may specify a search time *sea* period within which tasks may be due. After the S"-0 user inserts the number of days into the screen display 2000, a block 4006 finds any tasks due between the current date and the date at the end of the time period specified by the number of days entered into the screen display 2000 by the user and displays those tasks.

If the user selects the button 1904 from the screen display 1900, a block 4008 causes a screen display similar to the screen display 1200 in Figure 12 to be displayed to the user. By use of this screen display, the user can find current jobs 61 by job title or add new job titles to the current list of jobs.

If the user selects the button 1906 from the screen display 1900, a block 4010 causes a screen display similar to the screen display 1100 in Figure 11 to be displayed to the user. By use of this screen display, the user can find current locations or add new locations to the current list of locations.

.000 *640 a 4* 004: b e *396 4 0044 W e 4 0S 0 0 04 0 10 If the user selects the button 1908 from the screen display 1900, a block 4012 causes a list of approved respirators to be displayed to the user.

When the user selects a respirator from this list, a block 4014 causes the screen display 2100 to be 15 displayed to the user.

If the user selects the button 1914 from the screen display 1900, a block 4016 causes the screen display 1300 to be displayed to the user.

After the user enters the name and identification of an employee, a block 4018 causes the screen display 1400 to be displayed to the user so that the user may enter additional information concerning the employee. A block 4020 then causes that part of Figure 37 related to the screen display 1400 to be performed.

The user may search for, and thereby access, existing employee records, such as the employ- 62 ee record shown by the screen display 1400 of Figure 14. This search is initiated by selecting the button 1912 of the screen display 1900. Selecting the button 1912 presents a screen display which provides the user with a list of employees. Following selection of one of the employees on the list, the blocks 4018 and 4020 are performed.

r e *Selecting the button 1910 allows the user to add respirators by location and by job to the rOOO04 10 list of approved respirators. Selection of the r* obutton 1916 allows the user to view the attendance roster for a selected training session. Selecting the button 1918 allows the user to enter employee S.0: *names in a roster of those employees who are to attend an upcoming training session, and the user boos*: may select the respirator for which the training *W 0 session is to be conducted. Selection of the buttons 1920 and 1922 allow the user to find and to add other workplace records.

If the user selects the button 1924, a block 4022 causes the screen display 2700 to be displayed to the user. Accordingly, the attendance roster form template, an exposure assessment form template, a respirator selection documentation form template, the qualitative and quantitative fit test form templates, the medical questionnaire form template, the request for medical clearance form tem- 63 plate, a breathing air quality test form template, and a respirator program evaluation form template may be viewed and/or printed.

If the user selects the button 1704 from the screen display 1700, a block 3904 causes the screen display 2800 to be displayed to the user. If the standard operating procedures relating to respiratory training and protocol are selected, for exam- 0o ple, a block 3906 causes the screen display 2900 to 1 0 be displayed to the user so that the user may read *wOu *r the standard operating procedures of the workplace respiratory protection program. If the user selects .o the Go To Related button from the screen display 0* 2900, a block 3908 provides an overlay on the screen display 2900 so that the user, through a link or .OO hypertext function, can access training requirements *eeo0 training program attendance roster forms "0 j(TRARF), and training session records (TSR). If the user selects training requirements, for example, a block 3910 causes the screen display 3100 to be displayed to the user. If the user selects the Go To Related button of the screen display 3100 and selects respirator training and protocol from the resulting overlay, the respirator program 118 jumps through the hypertext link to the screen display 2900 so that the user can view the respirator training and protocol requirements. On the other hand, 64 if the user selects training sessions records from the overlay 3002, the user is presented with a display 4100 as shown in Figure 41 from which, by the user selecting a training session from a list of training sessions, the respirator program 118 jumps through a hypertext link to the screen display 1600 so that the user can view training sessions records.

eg. If the user selects the button 1706 from ooo .the screen display 1700, a block 3912 causes the 10 screen display 3200 to be displayed to the user.

0000 This screen display allows the user to view require- 0 ments related to the workplace respiratory protection program such as the program's general procedures, program administration, medical evaluation, o'°C 0 15 work area monitoring, respirator selection, procedures relating to the storage of respirators and the s. evaluation of the workplace respiratory protection program, and the like.

Selection of the button 1708 allows the user to page through information and knowledge in the form of a manual. Selection of the button 1710 allows the user to print the respiratory program which the user may view by selection of the button 1708. If the button 1712 is selected, a block 3914 causes the screen display 3300 to be displayed to the user. From this screen display, the user is reminded of the information likely to be required by an auditor. Selection of the button 1714 presents the user with certain miscellany.

As shown in at least some of the screen displays, the Main Menu may be accessed directly from many of the screen displays. Also, the escape key or other key may be used to return to the screen display from which the current screen display was accessed. Moreover, a key such as the function key Fl may be used to display help information concerning any screen display currently being displayed. The present 10 invention provides multiple views of the same data. For 0e0@ example, respirators selected by job and by location may be o displayed in the screen displays 1400, 1500 and 2600. The e screen displays shown herein are by way of example only.

Wee: Other screen displays which implement the present invention 0000 S 15 are possible. Other alternatives and modifications will occur to those skilled in the art. All such alternatives and modifications are covered by the present invention.

Unless the context clearly requires otherwise, *0 0 throughout the description and the claims, the words 20 'comprise', 'comprising', and the like are to be construed in an inclusive as opposed to an exclusive or exhaustive sense; that is to say, in the sense of "including, but not limited to".

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Claims (17)

1. 2. The method of claim 1, wherein the respiratory protection requirements are governmental respiratory protection requirements.
2. 3. The method of claim 1 or 2, wherein the respiratory protection requirements are stored in the database of the data processing system.
3. 4. The method of any one of claims 1 to 3, further comprising the step of executing S: 15 program code to display alerts relating to tasks to be done. The method of claim 4 wherein the step of executing program code to display alerts comprises the step of executing program code to display the alerts at log on.
4. 6. The method of claim 4 or 5, wherein the step of executing program code to display alerts comprises the steps of executing program code to display the alerts dependent upon constraints and of executing program code to change the constraints.
5. 7. The method of claim 4, wherein the step of executing program code to display alerts comprises the step of executing program code to display the alerts upon request. -67-
6. 8. The method of claim 7, wherein the step of executing program code to display al-erts comprises the steps of executing program code to display the alerts dependent upon constraints and of executing program code to change the constraints.
7. 9. The method of claim 7 or 8, wherein the step of executing program code to display alerts comprises the step of executing program code to display the alerts at log on. The method of any one of the preceding claims further comprising the step of executing third program code so as to prompt the development of the workplace respiratory protection program, wherein the workplace respiratory protection program includes respiratory protection requirements and creation of records.
8. 11. The method of claim 10 further comprising the step of executing program code to provide integration of the first and third program codes through a single screen display.
9. 12. The method of any one of claims 1 to 9 further comprising the step of: executing third program code in order to assist a user in preparing for an audit of the workplace respiratory program. 15 13. The method of claim 12 wherein step comprises the step of executing program •code to provide knowledge most likely to be requested by an auditor.
10. 14. The method of claim 13, wherein the step of executing program code to provide knowledge most likely to be requested by an auditor comprises the step of providing *•co oo: *access to this knowledge from a single screen display. 20 15. The method of claim 13 or 14, wherein the knowledge most likely to be requested S. •by an auditor is based upon records maintained in the database. eeoeo -68-
11. 16. The method of any one of the preceding claims further comprising the step of: executing program code to display a linking screen containing a personal ID of an employee.
12. 17. The method of claim 16, wherein step comprises the step of executing program code to maintain records relating to respirators associated with employees, to training requirements for employees, and to fit testing of employees.
13. 18. The method of claim 16 or 17, wherein step comprises the step of executing program code to display a linking screen containing a respirator associated with the employee, a training link to a training requirement for the employee, and a fit test link to a fit test record for the employee.
14. 19. The method of claim 16 or 18 wherein step comprises the step of executing program code to maintain records relating to exposure assessments, to medical questionnaires, to requests for medical clearance, to breathing air quality test, and to respirator program evaluations. 15 20. The method of any one of claims 1 to 11, further comprising the step of: •oo•• executing program code to access records through links, wherein the oooo records are linked to a respirator, and wherein there are records which are accessible through the links.
15. 21. The method of claim 20 wherein step comprises the step of executing program 20 code to access records which include a location for the respirator, ajob for which the respirator may be used, and standard operating procedures related to the respirator.
16. 22. The method of claim 21 wherein the standard operating procedures include -69-
17. 23. A method of maintaining a workplace respiratory protection program substantially as herein described withreference to Figures 34 to 40 of the accompanying drawings. DATED this 12th Day of December 2000 3M Attorney: PHILLIP D. PLUCK Fellow Institute of Patent and Trade Mark Attorneys of Australia of BALDWIN SHELSTON WATERS o o* go