JP2900826B2 - E-mail sending and receiving service monitoring device - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic mail service monitoring apparatus, and more particularly to a service monitoring apparatus for an electronic mail system built on a local area network (ie, a private information exchange network). At the same time, the sending terminal automatically informs the sending terminal whether the other party (the receiving party) has read the e-mail and updates the contents of the sent mail without automatically re-sending the contents of the sending party. An email service monitoring device to be updated.

[0002]

2. Description of the Related Art In a conventional electronic mail system,
Without a response from the recipient (recipient) regarding the content of the e-mail sent by the sender, contact from the recipient, or without confirmation from the recipient, the transmitted e-mail has arrived at the recipient but has been stored and still read. The caller could not know whether there was no response, or read, but there was no response to the other party due to its low business priority.

[0003] In addition, when the content of the e-mail sent from the sender side is changed, it is necessary to send the corrected e-mail to the other party again.

[0004]

As described above, in the conventional e-mail system, it is easy for the sender of the e-mail to determine whether or not the sender (recipient) has read the transmitted e-mail. When the e-mail was sent to the other party and the contents of the e-mail were corrected or added, the e-mail had to be retransmitted.

[0005] For this reason, in the conventional e-mail system, for example, the sender of the e-mail on the side of the e-mail sender may judge that the person who sent the e-mail has read the e-mail. It is not sufficient in terms of certainty, security, etc. to exchange the information of the contents.

SUMMARY OF THE INVENTION Accordingly, an object of the present invention is to solve the above-mentioned problems, and to make it possible for an originating side and a receiving side to appropriately handle the result of handling the e-mail information transmitted by the transmitting side and the receiving side without any extra burden after the e-mail is transmitted. An object of the present invention is to provide an e-mail service monitoring device that is supplied with information, reduces the burden on e-mail users, and improves security and reliability.

[0007]

In order to achieve the above-mentioned object, the present invention relates to a method for transmitting an electronic signal transmitted from one terminal device (referred to as a "transmitting terminal device") to another terminal device (referred to as a "receiving terminal device"). Means for receiving e-mail and generating e-mail data obtained by adding at least information indicating the open / closed state of the e-mail to the e-mail;
Means for storing the e-mail data, and transmitting the e-mail data to the receiving terminal device and the transmitting terminal device, and the transmitting terminal device and the receiving terminal device
Each of which is monitored and transmitted by the transmitting terminal device.
Based on the contents of the e-mail, update the e-mail data
When a new message is detected, the e-mail
Means for automatically updating the rule data ,
Further comprising a providing electronic mail service monitoring apparatus according to claim.

In the present invention, preferably, the reception
The e-mail data sent to the terminal device was read
Monitor whether the e-mail data has not been read
When the transmitting terminal device is in the
When the update of the contents of the mail data is detected, the mail data
The electronic mail of the receiving terminal device is referred to
Automatically update rule data

In the present invention, a configuration may be adopted in which the sending terminal device is notified that the electronic mail has been read by the receiving terminal device.

In the present invention, a network of a plurality of terminal devices is provided.
Means for registering an identification number on the network,
When the e-mail is input from the terminal device,
The recorded identification number is queried, and based on the identification number,
The sending terminal device and the receiving terminal device are added to electronic mail data.
And the interconnection information of the email service monitoring device.
The information may be set .

[0011]

The operation of the present invention will be described below based on the preferred embodiment of the present invention. According to the present invention, in an e-mail service monitoring device to which a plurality of terminal devices (also referred to as “client computers”) are connected via a local area network, the terminal device receiving the service transmits its own identification number to the e-mail service. Registered in the registration information recognition table in the monitoring device, the sender transmits the e-mail data (eg, mail status, erasing method setting information, sender name, receiver name, title, contents) at the time of sending the e-mail. The e-mail to the terminal device registered in the e-mail service monitoring device is transmitted to the receiving terminal device and is automatically transmitted to the e-mail service monitoring device.

When the e-mail service monitoring device receives the e-mail, the e-mail service monitoring device determines whether the e-mail status is security on or off. If the e-mail is on, the content of the e-mail is non-disclosure designation. Does not access the content.

If the security is off, the e-mail service monitoring device can access the contents of the e-mail, and the link information function can be used via the e-mail service monitoring device. Data (eg, email identification number, OPE
(N / CLOSE information) is added and transferred to the sending terminal and the receiving terminal at the same time, and the electronic mail identification number is mutually linked between the sending terminal device, the receiving terminal device and the electronic mail service monitoring device.

The e-mail identification number is monitored by the e-mail service monitoring apparatus until the e-mail file is deleted, that is, the e-mail file is deleted. If the transmission data is corrected or changed on the e-mail transmission side, the e-mail must be transmitted again. However, when the data is updated and the other party reads the e-mail, the OPEN / CLOSED information added by the e-mail service monitoring device becomes “OPEN”, and the e-mail service monitoring is performed at preset times. When the device accesses, the e-mail is displayed as “OPE
It is determined that "N" has been performed, and the caller is notified.

At the time of sending an e-mail, if the setting of the request confirmation time is turned on at the sending side, the OPE of the e-mail at the receiving side is sent to the sending side at the designated time.
Notify N / CLOSED state. After the request confirmation time has passed, the e-mail service monitoring device accesses the e-mail on the receiving side at regular regular time intervals, and opens / opens the e-mail.
The LOSED state is checked, and when it becomes “OPEN”, a notification is sent to the calling side. As described above, according to the present invention, safety and reliability are improved while reducing the burden on the e-mail user.

When the e-mail on the receiving side is in the "CLOSE" state, the transmitting side monitors the transmitted data when the transmitted data is updated, and checks the difference between the transmitted data and the updated data. Then, it is updated by linking to the data to the receiving side. For this reason, the content of the transmitted mail is automatically updated on the receiving side without being retransmitted from the transmitting side.

[0017]

An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a diagram illustrating a data format of an e-mail operated in the e-mail system according to the present embodiment. FIG. 2 is a diagram illustrating the configuration of the present embodiment.
FIG. 3 is a diagram illustrating a configuration of the electronic mail monitoring control table according to the present embodiment. FIG. 4 is a diagram illustrating a format of mail monitoring information data processed in the electronic mail service device according to the present embodiment.

Referring to FIG. 1, electronic mail transmission data 1
Is composed of mail status, erasing method setting information, recipient name (destination name), e-mail title, e-mail content, and sender name. The e-mail transmission data 1 is input to the e-mail service monitoring device 13 (see FIG. 2) and is processed into e-mail monitoring information data 2. The mail monitoring information data 2 includes an e-mail identification number, e-mail open / close (OPEN / CLOSE) information, transmitted / received e-mail data link information, e-mail status, erasing method setting information, recipient name (destination name), and e-mail It consists of a title, e-mail content, and sender name.

In FIG. 2, reference numeral 11 denotes a terminal device for transmitting an e-mail (referred to as “e-mail transmitting terminal device”), reference numeral 12 denotes a terminal device on the receiving side of the e-mail (referred to as “e-mail receiving terminal device”), and reference numeral 13 denotes a terminal device. An electronic mail service monitoring device, including terminal devices 11 and 12, and an electronic mail service monitoring device
13 are usually connected to the same local area network (for example, a private information exchange network).

Referring to FIG. 2, an electronic mail service monitoring device 13 includes a registered terminal information recognition table 21 for recording terminal devices registered in the same local area network, and a transmitted electronic mail. An e-mail information processing table 22 for adding new monitoring data to the data, an e-mail terminal monitoring control table 24 for monitoring registered terminal devices, and an e-mail A mail storage disk 25.

Referring to FIG. 4, in the mail monitoring information data 2, the electronic mail identification number 41 stores the identification number of the electronic mail to be managed by the electronic mail service monitoring device 13, and the electronic mail OPEN / CLOSE information 42
Is set as information on whether or not the e-mail has been read, and the outgoing mail data link information 43 is set with data link information of the outgoing mail to be accessed when the originating terminal has updated the data.

The mail status information 44 includes status information indicating disclosure / non-disclosure of the contents of the mail. When the information designating the security of the mail status information 44 is in the ON state, the contents of the e-mail are designated as non-disclosure. The e-mail service monitoring device 13 does not access the contents of the e-mail. If the security information is off, the e-mail service monitoring device 13 can access the contents of the e-mail, and the e-mail service monitoring device 13
The link information function can be used via the electronic mail information 13 and predetermined data (e-mail identification number 41, e-mail OPEN / CLOSE information 42) is added to the e-mail information as monitoring information.
Are added to each other, and the electronic mail transmitting terminal device 11, the electronic mail receiving terminal device 12, and the electronic mail service monitoring device 13 are mutually linked via the electronic mail identification number 41.

The erasure method setting information 45 sets whether the data in the e-mail storage disk 25 is automatically erased after the e-mail is read by the e-mail receiving terminal device 12, or whether the sender deletes the data by himself. Information. The e-mail service monitoring device 13 stores e-mail erasure method setting information.
After confirming whether the erasure request is automatic erasure or manual erasure by referring to 45, if the mail file stored in the e-mail storage disk 25 is an automatic erasure, the mail file between the sending terminal device and the receiving terminal device is automatically deleted. After confirmation in, delete
If it is manual, it will not be deleted unless requested by the caller.

In the electronic mail information processing table 22, the receiver name 26 for specifying the receiver name of the electronic mail from the contents of the electronic mail transmission data 1, the electronic mail title (title) information 27, the electronic mail contents 28, The sender name information 29 is sequentially stored in the mail monitoring information data 2.

Next, the monitoring operation of the electronic mail service monitoring device 13 in this embodiment will be described. The sender of the e-mail inputs necessary data according to the e-mail transmission data 1 shown in FIG.

When the e-mail sending terminal device 11 and the e-mail receiving terminal device 12 (see FIG. 2) are connected in the same local network, the e-mail service monitoring device 13 registers in the registered terminal information recognition table 21. .

[0027] After registration setting, e-mail originating terminal from the device 11 to the electronic mail receiving terminal device 12 when transmitting an e-mail, e-mail service monitoring device 13 e-mail originating terminal apparatus 11 at registered terminal information recognition table 21 After confirming that the registered e-mail is registered, the e-mail transmission data 1 transmitted from the e-mail transmission terminal device 11 is input, processed into e-mail monitoring information data 23 in the e-mail information processing table 22, and the generated e-mail is generated. The monitoring information data 23 is supplied to an e-mail terminal monitoring control table 24, and the e-mail terminal monitoring control table 24 converts the e-mail monitoring information data 23 into processed e-mail transmission data 1 as an e-mail transmission terminal device.
11 and the e-mail receiving terminal device 12.

At the same time, the mail monitoring information data 23 is stored in the electronic mail storage disk 25.

Thereafter, the electronic mail service monitoring device 13
Performs an access to the e-mail of the e-mail receiving terminal device 12 at regular time intervals, and reads the e-mail OPEN / C of the e-mail monitoring information data 2 in the e-mail receiving terminal device 12.
By referring to the LOSE information 42, it is confirmed whether the e-mail has been read. Then, the electronic mail transmitting terminal device 11 is notified of the "OPEN" state, that is, when it is read, and the "C"
If it is in the “LOSE” state, the “OPE”
Access until the state becomes "N".

At the time of sending an e-mail, if the setting of the request confirmation time is turned on in the e-mail sending terminal device 11, the OPEN / E-mail of the e-mail on the receiving side is sent to the sending side at the designated time. Notify the CLOSED state. After the request confirmation time has elapsed, the e-mail service monitoring device 13 accesses the e-mail monitoring information data 23 of the e-mail receiving terminal device 12 at regular time intervals, and
The N / CLOSED state is confirmed, and when the state becomes the “OPEN” state, the electronic mail transmitting terminal device 11 is notified.

FIG. 3 shows an electronic mail terminal monitoring control table.
24 is a diagram illustrating a configuration of 24. FIG. The e-mail terminal monitoring control table 24 includes a transmitting client monitoring control table 31 for monitoring and controlling the e-mail transmitting terminal device 11, a receiving client monitoring control table 32 for monitoring and controlling the e-mail receiving terminal device 12, E-mail storage disk control table for exchanging information with the client monitoring control tables 31 and 32 on the side and controlling the e-mail storage disk 25
It consists of 33.

When the e-mail OPEN / CLOSE information 42 of the e-mail monitoring information data 2 in the e-mail receiving terminal device 12 is "CLOSE", the e-mail transmission terminal device 11
When the data already transmitted in (1) is updated, the transmitting side client monitoring control table 31 monitors the transmitted data, and stores the transmitted data in the e-mail storage disk 25. Email identification number 41
After confirming that matches, check the difference with the previous time,
It is linked to the data to the e-mail receiving terminal device 12 and updated. Therefore, it is not necessary to resend the update data from the e-mail transmission terminal device 11 side. The updated mail data is also stored in the e-mail storage disk 25.

As described above, the present invention has been described with reference to the above embodiments. For example, the formats of the e-mail and the mail monitoring information data described above are merely examples for explaining the present invention. It is needless to say that the present invention is not limited to the above-described embodiment, but includes various embodiments according to the principle of the present invention.

[0034]

As described above, according to the present invention,
The sending terminal device is automatically notified that the e-mail sent from the sending terminal device has been correctly read on the receiving terminal device, and the mail data is monitored on the sending / receiving device, so that the sending mail is monitored. An e-mail service monitoring device that improves security and reliability while automatically updating the content on the receiving side without retransmitting from the originating side and reducing the burden on e-mail users especially To provide. In particular, according to the present invention,
It is possible to prevent unintentional deletion of email data,
Important data loss can be avoided.

[Brief description of the drawings]

FIG. 1 is a diagram showing a data format of an electronic mail according to an embodiment of the present invention.

FIG. 2 is a diagram showing an overall configuration of an embodiment of the present invention.

FIG. 3 is a diagram illustrating a configuration of an electronic mail monitoring control table according to an embodiment of the present invention.

FIG. 4 is a diagram showing a format of mail monitoring information data processed in the electronic mail service device in one embodiment of the present invention.

[Explanation of symbols]

 11 Email sending terminal device 12 Email receiving terminal device 13 Email service monitoring device 21 Registered terminal information recognition table 22 Email information processing table 23 Email monitoring information data 24 Email terminal monitoring control table 25 Email storage disk 31 Sending side Client monitoring control table 32 Receiving client monitoring control table 33 E-mail storage disk control table 41 E-mail identification number 42 E-mail OPEN / CLOSE information 43 Outgoing mail data link information 44 E-mail status information 45 Erasing method setting information 46 E-mail subject 47 Receiver name 48 Caller name

Claims (1)

(57) [Claims] 1. One terminal device (referred to as "transmission terminal device")
Receives an e-mail transmitted to another terminal device (hereinafter referred to as a "reception terminal device") and generates e-mail data by adding at least information indicating the open / closed state of the e-mail to the e-mail. means, storage means for storing the e-mail data, it sends the electronic mail data to the reception terminal device and the originating terminal equipment, the originating terminal equipment and the receiving terminal device respectively monitors, the receiving terminal In a state where the email data sent to the device has not been read ,
The contents of the e-mail data at the transmitting terminal device based on the contents of the electronic mail stored in the storage means
It but when it is detected that the updated, by referring to the identification code of the electronic mail data, comprising a means for controlling such that the automatically update the contents of the e-mail data of the receiving terminal device An e-mail service monitoring device.