JP3770952B2 - Voucher processing system and method - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present inventionProcessing system and methodIn particular, it is possible to reduce the workload when ordering a large number of items for each delivery date and accepting items ordered from a supplier of a specific supplier for a specific supplier (a contractor). Document to doProcessing system and methodAbout.
[0002]
[Prior art]
Currently, an order slip for one item and one leaf is issued when placing an order with a supplier. For example, when ordering one item (part A) from one supplier, the ordering requirements such as delivery date and quantity for each item are entered in the order slip and passed to the supplier. When the item ordered from the supplier is delivered (accepted), a process is performed to confirm whether the ordered item is delivered based on the delivery form generated at the same time when the order slip is issued. These order processing and acceptance processing are performed by operator input.
[0003]
FIG. 10 is a diagram for explaining a conventional slip issuing process and receiving process. In the figure, the ordering slip is a one-item leaf slip, and includes a header part consisting of a supplier name (code) and an orderer name (code), and an order number, item number, item name, quantity, Consists of a body part consisting of items such as delivery time. Further, when the ordering slip is issued, a delivery note, a receipt, etc. having the same contents as the ordering slip are simultaneously issued. In general, a delivery note or a receipt is a carbon copy, which describes the same body part contents as the order slip.
[0004]
When an order slip having such an issuance form is transferred from the order source (Company A) to the order recipient (Company B), the order supplier (Company B) performs order processing based on the order slip, and performs the order processing. Procurement of items based on this and ship to the orderer (Company A). As a result, the ordering party (Company A) accepts inspections, inspections, etc. based on the delivery note, and performs acceptance management by the operator inputting the accepted items to the computer. When the ordering source (Company A) confirms the acceptance of all the ordered items, it passes the receipt to the ordering party (Company B).
[0005]
[Problems to be solved by the invention]
However, in the above-mentioned conventional system, since an order slip for one item is issued, when receiving management is performed, the operator inputs input for receiving management using a delivery slip issued for each item. It is necessary to do this, and the amount of work is enormous.
[0006]
However, depending on the scale of the ordering party and the business form, the form of the ordering slip does not necessarily have to be one item per leaf. For example, a company adopting a business form such as a trading company has a procurement capability for many ordering items. Therefore, an order category having such a business form has a category of items such as various parts. In many cases, it is more convenient in terms of management to place orders together for each item attribute such as the same type or parts used when manufacturing a certain product. For example, for bearing parts such as A-type, B-type, and C-type that differ only in the type of bearing parts, the category of items is the same. Can be ordered and accepted.
[0007]
However, since the conventional method cannot process such a batch, one slip is issued for one item, and even when receiving processing is performed, receiving information is input for each item. Therefore, the operator's input work amount becomes enormous, and the human cost and work time also increase.
[0008]
The present invention has been made in view of the above points, and solves the above-mentioned conventional problems, and when the ordering contractor intends to issue a multi-item one-leaf order slip, a multi-item one-leaf order slip is provided. A voucher that can be issued to reduce the labor and labor of order processing and acceptance processing at the ordering sideProcessing system and methodThe purpose is to provide.
[0009]
[Means for Solving the Problems]
  The present invention is a packed information table that defines conditions for collecting a plurality of items for each supplier.
  Based on the supplier's identifier,Packed information tableIf you satisfy the conditions to collect multiple items, issue a multi-item single-leaf slip that summarizes the target ordering items.Order order issuing means for issuing.
[0010]
In the present invention, the packed information table includes the delivery date of the order items to be grouped as a definition of the condition for grouping a plurality of items.
[0011]
Also,According to the present invention, the packed information table includes categories of items of ordering items to be collected under a condition for collecting a plurality of items.
[0012]
  In addition, the present invention includes receiving means for receiving an ordered item for each order slip issued by the order slip issuing means.
  Further, the present invention provides a receiving means,
  Including a reissuing means for giving a mark indicating undelivered goods to the item when the item has not been received, and performing reissuing processing of the order slip for the item,
  Reissue means
  Based on the item to which the mark is attached, refer to the arrangement information including information on the item number, the supplier, and whether delivery has been completed, extract undelivered items, and reissue the order slip for the undelivered items .
[0013]
ThisIn the present invention,It is possible to issue slips for each supplier by distinguishing them by packing or unpacking the order slips by negotiation, etc., and accept the processing in units of each slip. Just do it.
[0014]
Also bookIn the invention, it is more convenient for a trader who is more convenient to process with a packed order slip to issue a plurality of items together in a single order slip and process with a single item order slip. Order documents that are distinguished based on the conditions of each supplier by issuing a non-packed order slip for items that should be processed with a one-item one-leaf order slip depending on the vendor or item attributes Can be issued.
[0015]
In addition, when the ordering party accepts delivery from the ordering party, it can be processed based on a slip that takes the same form as the ordering slip that is issued at the same time when the ordering slip is issued. With respect to the slip, it is possible to perform an acceptance process related to the total amount packed for each slip. Therefore, compared to the amount of work of the operator who performs the receiving process based on the one-item one-leaf slip as in the prior art, for example, 20 items are packed into one-leaf slip in order to make a single leaf slip. In such a case, it is possible to process 20 items of input with a single input of acceptance information.
[0016]
Also,BookIn the invention, in the order slip issuing means, at least the ordering party, the item ordered to the ordering party, the category of the item, the ordering information composed of each item of the delivery date, and the packing for each supplier of the ordering party / Based on the packing information that is a condition for designating non-packing, issue a packed order slip according to the conditions for each supplier, each delivery date, each item to be packed, or a combination thereof. For this reason, it is possible to distinguish between packing and non-packing based on the supplier of the ordering party and the category of the item that needs to be one item and one leaf.
[0017]
Also,BookAccording to the invention, in the order arrangement information, for items that are not to be packed, the category of the item is left blank, and when determining whether to pack or unpack, it is packed as an ordering supplier that performs packing. Even a trader registered in the information can be controlled not to pack a specific item because there is no designation of the category of the item. For example, it is effective in a case where a certain item is packed in a certain supplier and a certain item is not packed.
[0018]
Also,BookIn the invention, the receiving means performs the receiving process based on the packed delivery slip issued at the same time as the packed order slip issued by the order slip issuing means. By performing collective acceptance management, it is only necessary to input in units of slips, so that the amount of input by the operator is reduced.
[0019]
DETAILED DESCRIPTION OF THE INVENTION
FIG. 1 is a diagram for explaining a series of flow from ordering processing to receiving processing according to the present invention.
First, a flow of a series of processing from ordering processing to receiving processing will be described.
[0020]
(1) The ordering supplier issues a packaged ordering slip that includes multiple items in one slip or a one-item one-leaf ordering slip (unpacked) for each delivery date and supplier. Hand it over to the contractor (order contractor).
(2) The contractor procures the ordered items based on the order slip acquired from the orderer.
[0021]
(3) The contractor delivers the procured items to the ordering supplier by attaching a delivery note. This delivery note is a copy of the order slip issued in (1).
(4) The ordering supplier performs an inspection process based on a delivery note affixed at the time of delivery from the contractor, and performs an acceptance process for confirming the ordered item.
[0022]
Next, an outline of the slip issuing system will be described.
FIG. 2 shows the system configuration of the slip issuing / receiving system of the present invention. The slip issuing / receiving system shown in the figure includes an arrangement information 100 that can be ordered, a packed information table 200 for managing the issuing form of the order slip based on certain conditions from the arrangement information 100, the arrangement information 100 and the pack. The receipt issuing unit 300 that issues a packed or non-packed ordering slip with reference to the conversion information table 200, the ordering slip 400 issued by the slip issuing unit 200, and the input in the receiving process for the delivery from the contractor. And an acceptance processing unit 500 that reflects the result in the arrangement information 100.
[0023]
The slip issuing unit 300 sorts the arrangement information 100 based on the order of the supplier code, the delivery date, etc., and packs the items to be packed on the arrangement information 100 with reference to the packed information table 200 using the supplier code as a key. And the ordering slip issuing unit 320 that issues an ordering slip based on the arrangement information 100 reflecting the packing information.
[0024]
Next, a series of operations from the packing process to the receiving process of the present invention will be described.
FIG. 3 is a flowchart showing a series of operations of the present invention.
Step 101) The packing unit 310 sorts the arrangement information 100 in the order of traders and the order delivery date.
[0025]
  Step102) Store the sorted arrangement information 100 in a work file (not shown).
  Step 103) The packed information table 200 is referred to by the supplier code.
  Step 104) As a result of referring to the supplier code, the record of the supplier that can be packed is extracted. Specifically, it is determined whether or not packing is indicated on the packing information table 200, and it is determined whether to pack according to “order delivery date OR item category” or “order delivery date AND item category”. .
[0026]
Step 105) Since the processing performed by the packing unit 310 is a process of collecting a plurality of items of the arrangement information 100 into one slip, the order number for each item number assigned in the arrangement information 100 is not used. Then, a new order number is assigned to the newly arranged record in the pack, and only the supplier name and the order delivery date are set in the record.
[0027]
Step 106) The order number of the record newly arranged in Step 105 is reflected in the record of the item to be packed in the arrangement information 100.
Step 107) The order slip issuing unit 320 edits the information of the record in which the related order number in the arrangement information 100 is blank (nothing is specified) as the header portion of the order slip.
[0028]
Step 108) The information of the record in which the related order number is set is edited as the ordering details information (body part) corresponding to the header part, and the ordering slip collected as one is issued.
Next, the operation of the acceptance process will be described.
[0029]
Step 201) When there is a delivery from the supplier of the ordering party, the inspection process or the like is performed based on the delivery note (copy of the order slip issued in Step 108) attached to the delivery.
Step 202) The reception processing unit 500 edits the order information 100 when the order slip is issued into the order slip format and displays it on the screen of the terminal.
[0030]
Step 203) The operator confirms the received item.
Step 204) When processing an item for which acceptance has been completed, the process proceeds to step 205. When processing for an item that has not been completed, that is, an undelivered item, the process proceeds to step 206. To do.
[0031]
Step 205) For an item for which acceptance has been completed, an operation indicating completion of acceptance is performed on the screen information having the same format / content as the displayed ordering slip. As the operation, processing is performed such as clicking on the item or clicking on a confirmation button on the display screen when receiving all displayed items is completed.
[0032]
Step 206) If there is an item for which acceptance has not been completed, a mark or the like indicating undelivered items is assigned to the item, and the order slip is reissued. In the reissuance process, only the undelivered items may be extracted from the arrangement information 100 and the processes after step 103 described above may be performed.
[0033]
【Example】
Embodiments of the present invention will be described below with reference to the drawings.
The operation of the slip issuing unit 300 will be described below. FIG. 4 shows an example of arrangement information before the packing process according to an embodiment of the present invention. The arrangement information 100 is information calculated by a computer or manually created individually by an operator.
[0034]
Arrangement information 100 shown in the figure includes items of an order number, an item number, an item category, an ordering party, an order delivery date, information on whether or not to pack, a related order number, an issuer requirement, and delivered information. Before packing, data is described in the order number, item number, item category, supplier, and order delivery date.
[0035]
FIG. 5 shows an example of a packed information table according to an embodiment of the present invention. The packed information table 200 shown in the figure is composed of order delivery date, item category, packing presence / absence information, and ordering requirements. For the order delivery date, an order is placed when “Y” is given to the packing presence / absence information. This indicates that the product category is packed for each delivery date. Similarly, the item category indicates that each item category is packed when “Y” is assigned to the information on whether or not the product is packed.
[0036]
In the example of the figure, in the ordering process for the trader A, since “Y” is given to the packing information, it indicates that the ordering item (ordering item number) corresponding to the order delivery date and item category is packed. ing.
In the ordering process for the trader B, “Y” is given to the packing presence / absence information, which indicates that the ordering items corresponding to the same order delivery date are packed.
[0037]
In the ordering process for the merchant C, the packing presence / absence information is blank, which indicates that the item ordered from the merchant C is not packed.
The requirements of the packed information table 200 are determined in advance by negotiation between the ordering contractor and the order receiving contractor.
[0038]
Here, the processing of the packing unit 310 of the slip creation unit 300 will be described.
The packing unit 310 first sorts the arrangement information 100 in the order of the trader and the order delivery date, and stores the sorted arrangement information 100 in a work file (not shown) in the system.
[0039]
Next, by referring to the packing information table 200 with the supplier code (company name), the supplier name that needs to be packed is acquired. First, information on the trader A is acquired from the packed information table 200. In this example, it is shown that the trader A performs packing based on the order delivery date and the item category. As a result, the packing unit 310 extracts the same order delivery date and item category of the trader A from the arrangement information 100. Therefore, for the trader A, the order delivery date is the same (March 20, 1996), and the item category (part C) is extracted. As a result, the item numbers “6M-00211” and “3M-00501” of the first record are extracted. The item numbers “6M-00211” and “3M-00501” extracted in this way are packed as one order slip and managed by one order number. Here, it is assumed that the order number of the packed order slip with the item numbers “6M-00211” and “3M-00501” is “2001”. The order slip number thus packed is reflected in the arrangement information 100 as a new order number.
[0040]
FIG. 6 shows an example of arrangement information after packing. As described above, a record with a new order number “2001” is generated from the item number to be ordered from the trader A. This record is information serving as a header part of the order slip when the order slip is issued. Furthermore, the new order number “2001” is entered in the related order number column of the item numbers “6M-00211” and “3M-00501” of the arrangement information 100, and the packaged presence / absence information column is packed. "Y" meaning this is entered.
[0041]
Further, referring to the supplier B in the pack information table 200 with the code of the supplier B, the supplier B is designated to pack items corresponding to the same order delivery date (March 20, 1996). The item numbers “AB-FF-33” and “RT-BB-21” of the trader B corresponding to the specified information are extracted from the information 100. The item numbers “AB-FF-33” and “RT-BB-21” extracted in this way are packaged into one order slip, and are managed by one order number. Here, the order number of the order slip in which the item numbers “AB-FF-33” and “RT-BB-21” are packed is assumed to be “2002”. The order slip number thus packed is reflected in the arrangement information 100 as a new order number.
[0042]
As shown in FIG. 6, a record with a new order number “2002” is generated from the item number ordered to the trader B. This record is information serving as a header part of the order slip when the order slip is issued. Further, the new order number “2002” is entered in the related order number column of the item numbers “AB-FF-33” and “RT-BB-21” of the arrangement information 100, and the packed presence / absence information column is displayed. “Y” signifying that it is packed is entered.
[0043]
Next, referring to the trader C in the pack information table 200 with the code of the trader C, nothing is specified in the record of the trader C (blank). Not performed.
Therefore, in this process, a packed order slip is issued only to the trader A and the trader B.
[0044]
The order slip issuing section 320 of the slip creation section 300 issues an order slip 400 as shown in FIG. 7 based on the updated arrangement information 100 shown in FIG. The example shown in FIG. 7 is an order slip addressed to the trader A with the order slip number “2001”. In the header portion of the order slip, an order slip number, an order supplier name (and code), an order source name (and code), a delivery date, and the like are described. In the body part, detailed information on the packed product number is described.
[0045]
Next, a process when delivered from a supplier (order supplier) will be described.
When there is a delivery of an item ordered by the ordering supplier from the ordering supplier, the receiving process is performed based on a delivery note that is a copy of the ordering slip. The delivery note at this time has the same format as the order slip shown in FIG. 7 and describes the same contents.
[0046]
Here, a process when there is a delivery from a trader A as an ordering trader will be described. At the time of delivery, the trader A attaches a delivery note having the same format / content as the ordering slip onto the packed delivery target. Upon receiving the delivery from the trader A, the ordering supplier confirms the inspection of the delivery target, and if there is no problem, the acceptance processing unit 500 performs an acceptance process.
[0047]
The operator who performs the acceptance process inputs the order number “2001” from the terminal screen shown in FIG. Thereby, the acceptance processing unit 500 refers to the arrangement information 100, extracts the record of the arrangement information 100 at the time when the order slip of the order number “2001” is issued, and displays it on the screen. Here, when the delivery of the part of the displayed product number has been completed, the operator performs a receiving process by pressing a key indicating delivery completion confirmation or clicking a product number item of delivery completion.
[0048]
When the acceptance processing is performed by the acceptance processing unit 500, a mark is assigned to the delivery completed column of the arrangement information for the item numbers “6M-00211” and “3M-00501” for which delivery has been completed, as shown in FIG.
Similarly, when the supplier B receives the delivery from the supplier B, the supplier B confirms the inspection of the delivery target, and if there is no problem, the acceptance processing unit 500 performs the acceptance process.
[0049]
The operator who performs the acceptance process inputs the order number “2002” on the terminal screen. As a result, the acceptance processing unit 500 refers to the arrangement information 100, extracts the record of the arrangement information 100 at the time when the order slip of the order number “2002” is issued, and displays it on the screen. Here, when the delivery of the part of the displayed product number has been completed, the operator performs a receiving process by pressing a key indicating delivery completion confirmation or clicking on the delivery completed product number item.
[0050]
When the acceptance processing is performed by the acceptance processing unit 500, as shown in FIG. 9 in the delivered column of the arrangement information for the item numbers “AB-FF-33” and “RT-BB-21” for which delivery has been completed. A mark (for example, ◯) indicating that it is managed is assigned. As a result, the ordering supplier can manage delivery and undelivered items for the ordered items.
[0051]
As described above, the operator of the ordering supplier inputs the order slip number (delivery note number) to the same screen information as the order slip, so that the detailed contents of the items in the order information 100 after packing are changed. Since it is displayed on the screen, it is possible to perform an operation of the receiving process by performing an input meaning delivery completion for the ordered item.
[0052]
In addition, when there is undelivered goods at the time of acceptance, a mark or the like indicating the undelivered items is displayed on the arrangement information 100 for the undelivered items by inputting a mark or the like on the screen. ) Is given.
Further, in FIG. 4, the item category of the item number “AB-FF-33” in the arrangement information before the packing process is “product”. Referring to the packing information table 200, as the packing specification condition of the supplier A who is the ordering party, it is specified that the packing is performed by the order delivery date and the item category. In this example, the item category of the item number is “Product”, and there is no other record related to the product. Therefore, the item number is not packed, and the order slip for each item is the same as before. Will be drafted.
[0053]
Further, in FIG. 4, the item category column of the item number “AB-00751” in the arrangement information before the packing process is blank. As the designated condition, it is designated to pack according to the “order delivery date OR item category”. In this case, since it is a condition to pack only items with the same order delivery date and item category, if the item category column is blank on the arrangement information 100, packing is impossible. In such a case, an order slip for each item is issued for the item number “AB-00751” as in the conventional case.
[0054]
In this way, by setting various conditions for packing and non-packing on the packing information table 200, it becomes possible to pack and unpack the vendors and items to be packed. When unpacking an item that has been specified, or when changing the specification for packing an item that has been specified to be unpacked, simply changing the packing information table enables easy packing / unpacking. Can be specified. In addition, as a condition for packing, not only a single condition but also a compound condition such as specifying an item category or a trader with an AND condition can be used. Setting is possible.
[0055]
4 to 9 are unique information used for production planning and the like on the ordering side, and are not directly related to the gist of the present invention, so the description thereof is omitted.
Further, in the above-described embodiment, an example has been shown in which a combination of both the order delivery date and the item category is used as a condition when performing the packing process. However, the present invention is not limited to this example. Various conditions may be set in the packed information table 200 by negotiation between the contractors.
[0056]
The present invention is not limited to the above-described embodiments, and various modifications and applications can be made within the scope of the claims.
[0057]
【The invention's effect】
As described above, according to the voucher issuance / acceptance system of the present invention, a plurality of items are drafted as a single order voucher, so that vouchers of a huge number of parts and the like do not take the form of a single item. Since it is possible to introduce slips that have one header and multiple items are grouped in the same slip, the paper cost of slips can be reduced, and the operator load required for acceptance processing at the time of acceptance can be reduced. It is possible to reduce as much as possible.
[0058]
In addition, since there is only one header part of the order slip at the time of accepting processing related to the total amount packed in the orderer side, a vast number of slip input processes are not required, and it is based on a slip for one item as before. This greatly reduces the amount of work for the operator who performs the receiving process.
[0059]
Further, according to the present invention, it is possible to distinguish between packing and non-packing based on the supplier and the item category. In other words, by registering the supplier and item that needs to be packed together with the packing conditions in the packing information table, it is possible to automatically pack / unpack.
[0060]
Further, according to the present invention, the same supplier performs packing for a certain item, but does not perform packing for other items, the order of the packing can be made by leaving the category of the item blank. Even when registered in the pack information as a predecessor, there is no designation of the category of the item, so that it can be controlled not to pack. In this way, since various packing conditions on the various packing information tables can be set, it is possible to issue order slips in various transaction forms.
[0061]
In addition, the present invention performs a receiving process based on a packed delivery slip issued at the same time as the issued packed order slip in the receiving process, so that a plurality of items are collected as one slip. Therefore, the input operation for the reception management by the operator can be reduced.
[Brief description of the drawings]
FIG. 1 is a diagram for explaining a series of flow from ordering processing to receiving processing according to the present invention.
FIG. 2 is a system configuration diagram of a slip issuing system according to the present invention.
FIG. 3 is a flowchart showing a series of operations of the present invention.
FIG. 4 is an example of arrangement information before packing processing according to the present invention.
FIG. 5 is an example of a packed information table according to an embodiment of the present invention.
FIG. 6 is an example of arrangement information after packing processing according to an embodiment of the present invention.
FIG. 7 is an example of a packed order slip according to an embodiment of the present invention.
FIG. 8 is a diagram for explaining an acceptance process according to an embodiment of the present invention.
FIG. 9 is an example of arrangement information after an acceptance process according to an embodiment of the present invention.
FIG. 10 is a diagram for explaining a conventional slip issuing process and receiving process.
[Explanation of symbols]
100 Arrangement information
200 Packed information table
300 slip creation department
310 Packing Department
320 Order slip issuing department
400 order slip
500 Acceptance processing department

Claims (5)

Packed information table that defines conditions for collecting multiple items for each supplier,
Based on the identifier of the supplier, refer to the packed information table, and if the condition for summarizing the plurality of items is satisfied, a multi-item one-leaf slip that summarizes the target ordering items is issued. , An order slip issuing means for issuing slips in a one-for-one format,
A slip processing system characterized by comprising: The packed information table is
The slip processing system according to claim 1, wherein the definition of the condition for collecting a plurality of items includes a delivery date of the order items to be collected. The packed information table is
The slip processing system according to claim 2, wherein a condition for collecting a plurality of items includes a category of the items to be ordered.   The slip processing system according to any one of claims 1 to 3, further comprising receiving means for receiving an ordering item for each order slip issued by the order slip issuing means. The receiving means is
Including a reissuing means for giving a mark indicating undelivered goods to the item when the item has not been received, and performing reissuing processing of the order slip for the item,
The reissue means
Based on the item to which the mark is attached, the arrangement information including information on the item number, the supplier, and whether or not the product has been delivered is referred to. The slip processing system according to claim 4, which is issued.

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