JP3980079B2 - Form processing device - Google Patents

Description

[0001]
[Industrial application fields]
The present invention relates to a form processing apparatus that creates and outputs a form based on data extracted from a file.
[0002]
[Prior art]
2. Description of the Related Art Conventionally, document processing apparatuses such as a form processing apparatus and a document processing apparatus that are constituted by office computers and personal computers that process document data are known.
[0003]
In the case of creating a form “list of person-in-charge by region” in such a document processing apparatus, for example, a form processing apparatus, the user selects the form as a spec and activates the form creation tool. Then, on the definition screen as shown in FIG. 5A, when a desired definition input such as the target file or extraction condition is performed, the processing unit of the form processing apparatus extracts the corresponding record from the record file according to the definition. Aggregate and create and output “Person-in-charge Person Result List”.
[0004]
In addition, when the user wants to check the output result of a certain form and check other information related to specific data on that form with another form, the form creation tool is started again, Select a form type that contains other information related to this data from multiple form types, specify the extraction conditions for extracting records corresponding to this data, and create and output a new form Had gone.
[0005]
In other words, looking at the “Person-by-division results list” as shown in FIG. 5A, the user wanted to create, for example, a “sales transition table” for “Katsu Inoue” as a related form. In this case, as shown in FIG. 5B, “sales transition table” is selected as the specification and the form creation tool is activated, and “Katsu Inoue” is designated as the record extraction condition on the definition screen. As a result, a “sales transition table by person in charge” as shown in the figure is generated and output.
[0006]
[Problems to be solved by the invention]
However, the user who sees the “List of person-in-charge by region” can instruct the output of the “Sales Trend Table” for “Katsu Inoue” because the user knows the existence of the “Sales Trend Table” in advance, Knowing that the data form related to “Katsu Inoue” is included in the form corresponding to “Regional Personnel Result List”, and in the “Regional Personnel Result List” Necessary information was specified after knowing that a record related to “Katsu Inoue” was included in the corresponding read target file. For this reason, the burden on the user such as storing such information, examining it each time, specifying a new one, and taking time and effort of the operation is heavy.
[0007]
An object of the present invention is to quickly and easily create this form or another form related to specific data in this form in a state where a form is created and output so that desired information can be efficiently confirmed. It is to be.
[0008]
[Means for Solving the Problems]
In the invention of claim 1, a plurality of forms arbitrarily defined by the form definition information including the target file, the extraction condition, and the form form information are stored in advance, and a form to be output is designated from the plurality of forms. A form is created by extracting a record from the target file according to the extraction condition and outputting each data in the extracted record to each position on the form determined by the form form. A processing device comprising :
Related form definition means for adding and storing related form information for arbitrarily defining other forms related to each of the plurality of forms, to the form definition information;
In a state where an arbitrary form defined by the form definition information is displayed as a first form on the screen, a designation unit for designating an arbitrary record on the first form with a cursor;
In a state where the record on the first form is designated by the designation means, when the creation of the related form is instructed, the second form associated with the first form by the related form information characterized with identifying, that anda relevant document creation means for creating the second form by designating as the extraction condition corresponding the record specified by the cursor to the second form of It is said.
[0010]
【Example】
Embodiments of the present invention will be described below with reference to FIGS.
[0011]
FIG. 1 is a diagram showing a configuration of a form processing apparatus as a first embodiment of a document processing apparatus. In FIG. 1, reference numeral 10 is a CPU 10 for controlling the whole. 12 is a key input unit for inputting various definitions, 14 is a display unit for displaying a definition screen or displaying a created form, and 16 is a printing unit for printing out the created form. .
[0012]
Reference numeral 18 denotes a form document processing unit that performs a form creation process and the like. Reference numeral 20 denotes a record file group including various record files F1, F2,.
[0013]
Reference numeral 22 denotes a form definition form for storing definitions for each form such as “area-specific person-in-charge performance list” and “person-in-charge transition table”. As shown in FIG. 2 (A), the target file, extraction conditions, form form, and the like are defined together with the name of the form definition form. The form document processing unit 18 defines these form definition forms. A form is created according to the contents defined by the form 22. Here, the extraction conditions can be arbitrarily set as appropriate.
[0014]
Reference numeral 24 denotes a spec file that stores the name of the form related to the form indicated by the corresponding form definition form 22 as shown in FIG. In other words, information on related forms is stored corresponding to each form definition.
[0015]
Next, the operation in such a configuration will be described with reference to an operation flowchart of the form document processing unit 18 shown in FIG.
[0016]
First, a list of all forms held as the form definition form 22 is displayed on the display unit 14 (step S10). The user operates the key input unit 12 to designate a created form from among them (step S12), and designates an extraction condition (step S14). For example, the “area-specific person performance list” shown in the form definition form A is designated as the created form, and “July” is designated as the extraction condition.
[0017]
When such a created form and extraction conditions are designated, the form document processing unit 18 selects the target file in the record file group 20 based on the designated form definition form (see FIG. 2A), In this case, the record file F2 is opened (step S16). Then, a record is extracted from the file F2 according to the specified extraction condition (step S18), a form is created based on the extracted record, and displayed on the display unit 14 as indicated by reference numeral 26 in FIG. S20).
[0018]
When the user sees the form result displayed in this way and wants to create another form for certain data, for example, he wants to create a “Sales Trend Table” (for example, Form D) for “Katsu Inoue”. In this embodiment, in this embodiment, the user simply operates the key input unit 12 to move the cursor to the position of “Katsu Inoue”, and then creates a form with any extraction condition (parameter). You can define what you want to do without typing.
[0019]
That is, a form input editing process is performed following the form creation and display process in step S20 (step S22). Actually, this is a data designation process with a cursor. When “related form creation” is designated by the key input unit 12 (step S24), data at the cursor position, in this case, “Katsu Inoue” is acquired (step S26).
[0020]
Then, the related form candidates are read from the form definition form 22, in this case, the specification file 24 corresponding to the definition form A (step S28), and the forms B, D, H (in FIG. (See (B)), when there are a plurality (step S30), they are displayed on the display unit 14 (step S32), and a form created by the user operation of the key input unit 12 is selected (step S34). Further, as in the case of the form D, when there is only one related form candidate read out, that is, the form J (see FIG. 2B), it is selected as the form to be created.
[0021]
If a “sales transition table” corresponding to a form to be created in this way, for example, form D, is selected, based on the definition form 22 (see FIG. 2A) of the selected form, The target file, in this case, the record file F5 is opened (step S36). Then, a record is extracted from the target file F5 in accordance with the extraction condition acquired in step S26, in this case “Katsu Inoue” (step S38), and a form is created based on this extracted record. As indicated by the reference numeral 28, it is displayed on the display unit 14 (step S40).
[0022]
Thereafter, when the user looks at the newly created “sales transition table” and wants to create another form for certain data, that is, if it is not finished yet (step S42), the above The above operation is repeated from step S22.
[0023]
As described above, in the case of storing related form information corresponding to each form definition, when an instruction of “create related form” is given during processing for the first form, the second form related to the first form is stored. When the definition is automatically specified and the second form definition is created based on the record of the corresponding file, the information specified by the cursor on the first form is taken and the data is recorded as the extraction condition. Narrow down and create a form.
[0024]
If there is only one form related to each form, the second form related to the first form can be output immediately without specifying a form candidate by only specifying the related form creation.
[0025]
Although the present embodiment has been described with reference to a case of a form, the present invention is not limited to form data, and can be applied to all document data including document data, table data, and the like.
[0026]
Moreover, although the taken-in data shall be used as extraction conditions, it is not limited to this. That is, the data can be used as the title of the second document, or can be used as a key when selecting the second document.
[0027]
Furthermore, the designation of the fetched data is not limited to the cursor position, and for example, data at a predetermined item position on the form may be automatically fetched.
[0028]
Further, the present invention is not limited to document creation, and another document may be simply read and displayed. This is especially true when the document is a document.
[0029]
Next, as a second embodiment of the present invention, FIG. 2C shows an operation in the case where the second document is automatically designated and read and displayed using the data of the first document as a key. This will be described with reference to a flowchart.
[0030]
That is, when “read related document” is designated by the key input unit 12, the form document processing unit 18 first acquires the data at the cursor position (step S50), and searches for the form using the acquired data as a key. (Step S52). Then, the target file is opened from the record file group 20 based on the searched form definition form 22 (step S54), and the records in the opened file are displayed as a form in accordance with the form form of the definition form 22. 14 (step S56).
[0031]
【The invention's effect】
According to the present invention, even when various forms are being created and output, by instructing the creation of a related form, the forms associated with the created and output form and the record specified by the cursor are displayed. Can be automatically created, and information related to each other in the database can be efficiently confirmed by a form.
[Brief description of the drawings]
FIG. 1 is a block configuration diagram of a first embodiment.
FIGS. 2A and 2B are diagrams showing storage contents of a form definition form, FIG. 2B is a diagram showing storage contents of a specification file, and FIG. 2C is an operation flowchart of the second embodiment;
FIG. 3 is an operation flowchart of the first embodiment.
FIG. 4 is a diagram for explaining the operation of the first embodiment;
FIG. 5A is a diagram for explaining a conventional form creation operation, and FIG. 5B is a diagram for explaining an operation in creating another form based on a certain form.
[Explanation of symbols]
DESCRIPTION OF SYMBOLS 10 ... CPU, 12 ... Key input part, 14 ... Display part, 16 ... Printing part, 18 ... Form document processing part, 20 ... Record file group, 22 ... Form definition form, 24 ... Specification file, 26 ... Person in charge according to district List of achievements, 28 ... Sales transition table.

Claims (2)

When a plurality of forms arbitrarily defined by form definition information including target file, extraction condition, and form form information are stored in advance, and a form to be output is specified from the plurality of forms , the extraction condition A form processing apparatus for creating a form by extracting records from the target file according to the method and outputting each data in the extracted record to each position on the form determined by the form form,
Related form definition means for adding and storing related form information for arbitrarily defining other forms related to each of the plurality of forms, to the form definition information;
In a state where an arbitrary form defined by the form definition information is displayed as a first form on the screen, a designation unit for designating an arbitrary record on the first form with a cursor;
In a state where the record on the first form is designated by the designation means, when the creation of the related form is instructed, the second form associated with the first form by the related form information and related document creation means for creating the second form by well as specific, specified as the extraction condition corresponding the record specified by the cursor to the second form of,
A form processing apparatus characterized by comprising: The related form information defines a plurality of related forms corresponding to one form,
The related form creation means specifies, as the second form, a form selected by a user from a plurality of forms associated with the first form when the creation of the related form is instructed. The form processing apparatus according to claim 1.

Images