JP4222039B2 - Document management program and document management apparatus - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
  The present invention relates to a document management program.And document management device, Especially a document management program that can easily manage filesAnd document management deviceAbout.
[0002]
[Prior art]
Conventionally, in a document management apparatus such as a personal computer, files are stored and managed in a predetermined folder. At this time, when a plurality of parameters are set as parameters for determining the storage location of the file, management of the increasing file becomes very complicated.
[0003]
Specifically, when managing an increasing number of files such as various documents submitted by each employee to the office every month, the parameters for determining the storage location of the file are “month”, “employee name”, and “document” Multiple parameters such as “Name” are set. In such a case, if a hierarchy is not created and stored in one folder, the number of files in the folder becomes enormous and management is difficult.
[0004]
Therefore, in order to manage such a file, Patent Document 1 stores a file in a hierarchical folder according to a parameter, and manages the history of the file by displaying the storage location of the target file in a tree view. A history management apparatus configured to do so is disclosed.
[0005]
[Patent Document 1]
JP 2001-249836 A
[0006]
[Problems to be solved by the invention]
However, as is conventionally done, files are stored in a hierarchical folder according to parameters, and the storage location of the target file is displayed as a tree as disclosed in Patent Document 1. If the folder where the file is stored becomes deeper, that is, if there are many parameters set for the file, it is difficult to find the target file from the storage location displayed in the tree view. There was a problem of becoming. That is, there is a problem that it is difficult to manage a file in which such a plurality of parameters are set by a one-dimensional management method in the file system.
[0007]
  The present invention has been made in view of such a problem, and a document management program capable of easily performing N-dimensional file management in which a plurality of parameters are set in a file system.And document management deviceThe purpose is to provide.
[0008]
[Means for Solving the Problems]
  In order to achieve the above object, according to one aspect of the present invention, a document management programpluralfolderOne ofFiles stored inWhen a plurality of folders are represented in a tree shape including N layers (N is an integer of 3 or more) each indicating a different dimension, up to the layer where the folder storing the file is located. A file to which N pieces of storage location information representing each level of the file and a value indicating a folder located in each level up to the folder in which the file is stored corresponding to each storage location informationA program that causes a computer to execute the process of displaying the storage location ofNAmong the storage location information, as the vertical axis and the horizontal axis, the axis designation step for accepting designation of one storage location information, and the designation of the storage location information that can specify the file among N pieces of storage location information is accepted. Of the N storage location information indicating the storage location of each file specified by the fixed value specifying step and the storage location information received in the fixed value specifying step, the storage location accepting the designation as the vertical axis and the horizontal axis InformationCorrespondenceThe acquisition step to acquire the value to be stored, and the storage location information acquiredCorrespondenceA display step for displaying information indicating each file specified by the storage location information received in the fixed value designation step on the two-dimensional coordinates constituted by the vertical axis and the horizontal axis based on the value to be Let the computer run.
  Preferably, the document management program displays a tree of storage locations of all files specified by the storage location information received in the fixed value specification step.shapeThus, the computer further executes a consistency check step for confirming the consistency of the storage location information of each file.
[0009]
  More preferablyThe document management program is specified in the fixed value specification step in the above consistency check step.AcceptOf the file specified by the storage location informationAbout eitherWhen a storage location information inconsistency is detected, a notification step for notifying that is performed.On the computerLet it run furtherThe
[0010]
  PreferablyThe document management program determines the storage location of the file based on the position of the information indicating the dropped file on the two-dimensional coordinates by dragging and dropping the information indicating the file on the two-dimensional coordinates. A determination step and a storage step for storing the file in the determined storage location.On the computerLet it run furtherThe
[0011]
  PreferablyThe document management program analyzes the specific information contained in the file by dragging and dropping the information indicating the file to the specific area, and determines the storage location of the file. A storage step for storing the file in the storage location;On the computerLet it run furtherThe
[0012]
  Preferably, the document management program causes the computer to further execute a change step of changing predetermined storage location information among the N pieces of storage location information, and the consistency check step described above includes a file whose storage location information has been changed. Check the consistency of the storage location information of each included file.
  According to another aspect of the present invention, the document management device is,pluralfolderOne ofFiles stored inWhen a plurality of folders are represented in a tree shape including N layers (N is an integer of 3 or more) each indicating a different dimension, up to the layer where the folder storing the file is located. A file to which N pieces of storage location information representing each level of the file and a value indicating a folder located in each level up to the folder where the file is stored corresponding to each storage location informationIs a document management device that displays the storage location ofNAmong the storage location information, as the vertical axis and the horizontal axis, the axis designation means for accepting designation of one storage location information and the designation of the storage location information that can specify the file among the N pieces of storage location information are accepted. Of the N storage location information indicating the storage location of each file specified by the fixed value specifying means and the storage location information received by the fixed value specifying means, the storage location accepting the designation as the vertical axis and the horizontal axis InformationCorrespondenceAcquisition means for acquiring the value to be stored and the acquired storage location informationCorrespondenceBased on the value to be displayed, information indicating each file specified by the storage location information received by the fixed value designating means is displayed on the two-dimensional coordinates constituted by the vertical axis and the horizontal axis on the display device. Display means.
  Preferably, the document management apparatus displays the storage locations of all the files specified by the storage location information received by the fixed value specifying means as a tree.shapeConsistency check means configured to confirm the consistency of the storage location information of each file is further provided.
  More preferably, when the consistency check unit detects inconsistency of the storage location information for any of the files specified by the storage location information accepted by the fixed value specification unit, the document management device Notification means for notifying the effect is further provided.
  More preferably, the document management apparatus further includes a changing unit that changes predetermined storage location information among N pieces of storage location information, and the consistency check unit includes a file that includes the file whose storage location information has been changed. Check the consistency of the storage location information.
  Preferably, the document management apparatus determines the storage location of the file based on the position on the two-dimensional coordinate of the information indicating the dropped file by dragging and dropping the information indicating the file on the two-dimensional coordinate. Path determining means for storing, and storage means for storing the file in the determined storage location.
  Preferably, the document management apparatus analyzes the specific information included in the file by dragging and dropping the information indicating the file to the specific area, and determines the storage location of the file; Storage means for storing the file in the stored location.
[0013]
DETAILED DESCRIPTION OF THE INVENTION
Embodiments of the present invention will be described below with reference to the drawings. In the following description, the same parts and components are denoted by the same reference numerals. Their names and functions are also the same. Therefore, detailed description thereof will not be repeated.
[0014]
FIG. 1 is a diagram showing a specific example of the configuration of the document management system in the present embodiment. Referring to FIG. 1, a document management system according to the present embodiment includes a file input device 1 capable of inputting data represented by a scanner and an MFP (Multi Function Peripheral), and a document management device represented by a personal computer. 2 and a file output device 3 capable of outputting data from a document management device 2 typified by a printer or MFP. In the present embodiment, as shown in FIG. 1, it is assumed that the file input device 1, the document management device 2, and the file output device 3 are separate and independent devices. Each device may be an integrated device, specifically, an MFP or the like.
[0015]
In addition to the scanner and MFP, the file input device 1 may be a digital camera or the like capable of inputting image data as shown in FIG. Further, it may be a personal computer capable of inputting document data.
[0016]
In addition to the printer and MFP, the file output device 3 may be a data processing server that can output data from the document management device 2 as shown in FIG.
[0017]
These devices are connected to a dedicated line such as a LAN (Local Area Network) or a public line, and communicate with each other using a file transfer protocol such as FTP (File Transfer Protocol) or electronic mail. The communication may be wireless communication.
[0018]
FIG. 2 is a block diagram showing the hardware configuration of the document management apparatus 2. Referring to FIG. 2, document management apparatus 2 is controlled by CPU (Central Processing Unit) 201 and processes data input from file input apparatus 1 via communication I / F (interface) 205. Further, the processed data is output to the file output device 3 via the communication I / F 205.
[0019]
A program executed by the CPU 201 is stored in a ROM (Read Only Memory) 202 or an HDD (Hard Disk Drive) 207 which is a storage unit. A RAM (Random Access Memory) 206 serves as a temporary work area when the CPU 201 executes the program.
[0020]
The user inputs information and instructions from an input unit including a keyboard and a mouse. Information and instructions input from the keyboard and mouse are transferred and controlled by the keyboard control circuit 204 and mouse control circuit 208 to the CPU 201.
[0021]
A display control circuit (CRT; Cathode Ray Tube) 203 controls to display images and characters on the display. A CD-ROM (Compact Disc-ROM) device control circuit 209 controls a CD-ROM device connected to or included in the document management device 2.
[0022]
Each of these devices is connected via a bus and communicates with each other. Further, an expansion slot 210 is further connected to the bus, and other devices not shown in FIG. 2 can be expanded and connected.
[0023]
The configuration shown in FIG. 2 is a configuration of a general personal computer, and the configuration of the document management apparatus 2 is not limited to the configuration shown in FIG.
[0024]
In the present embodiment, file input device 1 and file output device 3 are described as being general MFPs. The MFP is an apparatus having a scanner function for reading an image, a file generation function for generating a file from the read image data, and a print function for printing out the generated file. The configuration of the MFP will be described in detail here. Don't do it.
[0025]
Next, FIG. 3 shows a flowchart of processing in the document management system. The processing shown in the flowchart of FIG. 3 is realized by the CPU 201 of the document management apparatus 2 reading out a program stored in a storage unit such as the ROM 202 or the HDD 207 and executing it on the RAM 206.
[0026]
Referring to FIG. 3, when this program is first started, initialization settings for initializing flags and the like necessary for the following processes and initial screen display are performed in step S1.
[0027]
Next, in step S2, menu selection is accepted with a keyboard, mouse, or the like. In step S2, the process loops until the selected menu information is transferred to the CPU 201 in the keyboard control circuit 204 and the mouse control circuit 208. When a menu is selected in step S2 (YES in S2), the process proceeds to each menu process (S3 to S6) according to the selected menu.
[0028]
If display processing is selected in step S2, display processing for displaying a two-dimensional folder is executed in step S3. The display process in step S3 will be described in detail later with a subroutine.
[0029]
Next, when the distribution process is selected in step S2, a process of distributing a predetermined file to the predetermined file output device 3 is executed in step S4. The distribution process in step S4 is a process generally performed in the document management apparatus 2. The FTP is sent to the file output apparatus 3 designated in advance or the file output apparatus 3 designated in step S4. Or a process for distributing a predetermined file using e-mail or the like.
[0030]
  Next, step S2If the maintenance process is selected in step S5, a process for maintaining the folder structure of the N-dimensional folder is executed in step S5. The maintenance process in step S5 will be described in detail later with a subroutine.
[0031]
When the processes in steps S3 to S5 are completed, the process returns to step S2 to accept menu selection.
[0032]
Next, when the end is selected in step S2, post-processing or the like is performed in step S6 to execute a process for ending the system, and the program ends.
[0033]
The initial setting process in step S1, the menu selection process in step S2, and the end process in step S6 are general processes and are not directly related to the essence of the present invention. Will not be described.
[0034]
Next, the display process in step S3 will be described with reference to the flowchart of FIG. The display process in step S3 is a process for displaying the storage location of the N-dimensional file on the two-dimensional coordinates. Here, “dimension” means a “hierarchy” in the case where the configuration of a folder storing files is represented in a tree shape. Information indicating the storage location of the file is added to each file. Such information indicating the storage location may be included in the header portion of each file, for example, or may be added as a separate file from the file, The file may be associated with the file and stored in a storage device such as the RAM 206.
[0035]
N pieces of information indicating the storage location of the file are added to the N-dimensional file, and each of the N pieces of information is a value indicating the storage location of the file.
[0036]
Referring to FIG. 4, first, the setting of the vertical axis, the horizontal axis, and the fixed value for two-dimensional display is received and set from the user (S31). Here, from the information indicating the N-dimensional storage location added to the file to be displayed, the setting is accepted with one as the vertical axis and the other as the horizontal axis, and the remaining (N-2) dimensions. The setting of the information indicating the storage location where the file to be displayed can be specified is received as a fixed value from the information indicating the storage location.
[0037]
Next, regarding the file specified by the fixed value, it is checked whether or not there is any inconsistency between the dimension set in each file and the configuration of the folder in which each file is stored (S32). Here, referring to the information indicating the storage location of the file added to each file specified by a fixed value, a folder structure indicating the storage location of a plurality of files is virtually constructed in a tree shape. . As a result, a file that is not constructed in the tree shape, that is, a value indicating the storage location of the file, which is information indicating the storage location, is not a predetermined value, but the storage location together with another file specified by a fixed value When building with a shape, the presence or absence of a file that is not represented by the tree shape is detected to check for inconsistencies.
[0038]
If it is detected in step S32 that there is a mismatch in the dimensions set in the file (NG in S32), a message is displayed to notify the user (S33). Furthermore, it is preferable to reset an appropriate dimension to the file in which the inconsistency is detected based on the setting of the dimension added to another file.
[0039]
Normally, such inconsistency does not occur in a plurality of files in which N-dimensional dimensions are set in advance, but inconsistency may occur, for example, when a user manually adds / deletes a file, In such a case, it is effective to perform such a consistency check.
[0040]
Next, the file is displayed on two-dimensional coordinates (S34). The processing here will be further described with reference to the flowchart of FIG.
[0041]
Referring to FIG. 5, first, the dimension value (Y0 to Yn) set on the vertical axis in step S31 is acquired from the information indicating the storage location of the file added to each file (S341). . Similarly, the dimension values (X0 to Xn) set on the horizontal axis in step S32 are also acquired (S342). Needless to say, the processing order here is not limited to this order.
[0042]
Next, it is determined whether or not the dimension values (X0 to Xn, Y0 to Yn) set on the vertical axis and the horizontal axis acquired in steps S341 and S342 are included in a predetermined range of the vertical axis and the horizontal axis ( S343, S344).
[0043]
In steps S343 and S344, it is determined that the dimension values (Y0 to Yn, X0 to Xn) set on the vertical axis and the horizontal axis acquired in steps S341 and S342 are included in the predetermined vertical and horizontal axis ranges. If so (YES in S343 and YES in S344), for each file to be displayed, the dimension values set in the vertical and horizontal axes acquired in steps S341 and S342 and the values set in step S31 are set. Information indicating the storage location of the file is constructed using the fixed value. That is, for each file, a path of the file is created (S345). Then, it is determined for each file whether or not the file is stored in the created path (storage location) (S346).
[0044]
If it is determined in step S346 that the file is stored in the path created in step S345 (YES in S346), information indicating the storage location added to the file acquired in steps S341 and S342 Based on the dimension values (X, Y) set on the vertical axis and the horizontal axis, information indicating the file, such as the file name, icon, or thumbnail of the file, on the vertical axis and the horizontal axis The information is displayed in the cell at the position (X, Y) on the two-dimensional coordinates to be configured (S347).
[0045]
In step S343 or S344 described above, the dimension values (Y0 to Yn, X0 to Xn) set in the vertical axis or horizontal axis acquired in step S341 or S342 are the predetermined vertical or horizontal axis ranges. If it is determined that the file is not stored (NO in S343 or NO in S344), or if it is determined in step S346 that the file is not stored in the path created in step S345 (in S346) NO), it is preferable to notify the user that there is a mismatch between the dimension setting added to the file and the folder structure. Further, it is preferable that an appropriate dimension is reset in the file in which the inconsistency is detected based on the setting of the dimension added to another file.
[0046]
When the above two-dimensional folder display process is completed, the process proceeds to step S35 in FIG.
[0047]
Next, in step S35, a menu selection is accepted with a keyboard, mouse, or the like. And according to the menu selected in step S35, a process is advanced to each menu process (S36-S38).
[0048]
If the axis change is selected in order to display the file with an axis other than the axis that is currently displayed in two dimensions in step S35, the vertical axis and horizontal axis settings are received again from the user in step S36. Set the horizontal axis again. Then, the process returns to step S32 described above, and the above process is repeated to redisplay the two-dimensional folder with the newly set axis.
[0049]
Next, when an icon display that is information indicating a predetermined file is dragged and dropped in step S35, a drag and drop process is executed in step S37. The drag-and-drop process here will be described in detail later with a subroutine. When the drag and drop process ends, the process returns to step S32 described above, and the above process is repeated to update the display of the two-dimensional folder.
[0050]
Next, if end is selected in step S35, post-processing is performed in step S38, the present subroutine is terminated, and the process returns to the main routine of FIG.
[0051]
Further, the drag and drop process in step S37 described above will be described with reference to the flowchart of FIG. The drag and drop process in step S37 is performed when the user drags and drops an icon display as information indicating a predetermined file on the display screen in a state where the two-dimensional folder display is executed in step S34 described above. In addition, the process is executed according to the dropped position.
[0052]
Referring to FIG. 6, first, in step S361, the position where the icon display of the file is dropped is detected.
[0053]
As a result of the detection in step S361, when the position where the icon display of the file is dropped is on a cell in a two-dimensional space composed of a vertical axis and a horizontal axis currently displayed in two dimensions (S361). And “on the two-dimensional cell”), based on the position (X, Y) of the cell corresponding to the dropped position, the path to the N-dimensional folder of the file is determined (S362). Here, the dropped position (X, Y) is detected, the values of the dimensions set on the vertical axis and the horizontal axis are determined, and the fixed value is determined from the values set for the two-dimensional display. By acquiring and adding to the file as information indicating the storage location, the path to the N-dimensional folder (storage location) of the file is determined.
[0054]
On the other hand, as a result of the detection in step S361, when the position where the icon display of the file is dropped is the automatic distribution area (“automatic distribution area” in S361), the CPU 201 of the document management apparatus 2 analyzes the file. Thus, the path to the N-dimensional folder of the file is determined (S363). In step S363, the CPU 201 of the document management apparatus 2 determines the storage location of the file by analyzing specific information related to the file. That is, when information indicating the storage location of the file is included in the header portion of the file, the header portion is analyzed to obtain a value indicating each dimension, and the N dimension of the file Determine the path to the folder. If the information indicating the storage location of the file is added as a file different from the file, a value indicating each dimension is obtained by analyzing the file that is the information indicating the storage location. To determine the path to the N-dimensional folder of the file. If information indicating the storage location of the file is stored in a storage device such as the RAM 206 in association with the file, the storage device such as the RAM 206 is searched based on the identification information of the file, Extract information indicating the storage location of the file and analyze the information. Then, a value indicating each dimension is acquired to determine the path to the N-dimensional folder of the file.
[0055]
The above automatic distribution area will be described later with a specific example.
Next, the file is copied or moved to the path to the N-dimensional folder determined in step S362 or step S363 described above and stored (S364). At that time, if a file with the same name already exists in the folder, it is preferable to display that fact and confirm with the user whether or not to overwrite. Here, the information indicating the storage location, which is the path to the N-dimensional folder determined in step S362 or step S363, is added to the file, and stored in the corresponding folder.
[0056]
Further, a predetermined analysis is performed on the file, and the analysis result is output to the file output device 3 (S365). The predetermined analysis here refers to, for example, extracting working hours when the file is a work schedule, and OCR (Optical Character Reader) or OMR (Optical Character Reader) when the file is a questionnaire. For example, a reading result may be extracted using a Mark Reader (optical mark reader). Such an analysis is executed by setting the document management apparatus 2 in advance. Note that the above-described analysis is a commonly performed analysis method, and therefore the processing thereof will not be described here.
[0057]
Then, by outputting such an analysis result to the MFP which is the file output device 3, it is possible to print out from the MFP. Moreover, by outputting to the server which is the file output device 3, various data processes, such as a total process and a data mining, can also be performed on a server.
[0058]
The drag and drop process is thus completed, and the process returns to step S32 in FIG.
[0059]
Next, the maintenance process in step S5 described above will be described using the flowchart of FIG. The maintenance process in step S5 is a process for performing maintenance such as addition, change, or deletion of the dimension value set in the file stored in the N-dimensional folder. That is, it is a process of changing the storage location of each file.
[0060]
That is, referring to FIG. 7, when it is desired to change the set dimension value for a predetermined file, after the predetermined file is selected, the dimension change is selected on the maintenance menu screen (in S50). “Dimension change”), a dimension to be changed is designated, and a value to be further changed is input (S51).
[0061]
Also, if you want to add a new dimension for a given file, select the given file, then select Add dimension on the maintenance menu screen ("Add dimension" in S50), and specify the dimension to be added. Then, a dimension value to be added is input (S52).
[0062]
Next, in step S54, each operation is executed. That is, when the dimension value is changed, the value corresponding to the dimension specified in step S51 in the information indicating the storage location of the file is rewritten to the value input in step S51. When adding a dimension, the value input in step S52 is added to the dimension specified in step S52 to the information indicating the storage location of the file.
[0063]
In addition, when it is desired to delete the set dimension value for a predetermined file, after selecting the predetermined file, select deletion of the dimension on the maintenance menu screen (“Dimension Delete” in S50), and delete it. By specifying the dimension to be performed, the value corresponding to the specified dimension is deleted from the information indicating the storage location of the file (S53).
[0064]
In step S55, based on the information indicating the storage location of the new file, the folder configuration indicating the storage location is virtually reconstructed into a tree shape for a plurality of predetermined files including the file. As a result, it is checked whether there is any inconsistency with the configuration of the folder in which the file is stored. Since the process here is the same as the process in step S32 described above, description thereof will not be repeated.
[0065]
Thus, the maintenance process in step S5 is completed, and the process returns to the main routine of FIG.
[0066]
Such processing in the document management system will be described with a specific example. As a specific example, a case will be described in which all employees of a company manage documents of work schedules and man-hour schedules submitted to general affairs. In this case, the dimension of the stored information added to the file includes the “employee” managed by the file, the “date” indicated by the file, and the “type” of the file indicating whether the work table or the man-hour table. It becomes three dimensions. That is, the following information indicating the storage location is added to each file.
[0067]
File 1 = {Nakazawa (employee), 2002.05 (date), work schedule (type)}
File 2 = {Nakazawa (employee), 2002.05 (date), man-hour table (type)}
File 3 = {Nakazawa (employee), 2002.06 (date), work schedule (type)}
File 4 = {Nakazawa (employee), 2002.06 (date), man-hour table (type)}
...
When an N-dimensional folder storing such files is virtually shown, a configuration as shown in FIG. 8 is obtained.
[0068]
  At this time, each dimension has the following values. That is,
      Employees = {..., Nakazawa, Narita, Naruse, Natori, Natsume, ...}
      Date = {...,2002. 05, 2002.06, 2002.07, 2002.08, ...}
      Type = {work schedule, man-hour table}
  When such a file is displayed two-dimensionally by the above-described process, that is, when the display process is selected in step S2, the dimension “employee” is plotted on the vertical axis and the dimension “date” is plotted on the horizontal axis in step S31. When set and the dimension “work schedule” is set as a fixed value, the display of the document management apparatus 2 is two-dimensionally displayed as shown in FIG.
[0069]
In this document management system, as shown in FIG. 9, two-dimensional display is performed, so that when managing a file whose storage location is actually determined by N-dimensional (three-dimensional in this specific example) parameter, 2 It can be visualized on a two-dimensional coordinate as a file whose storage location is determined by a dimension parameter. That is, the file whose storage location is determined by the N-dimensional parameter can be displayed with high listability by narrowing down to the dimension information that the user wants to see. Therefore, it is not necessary to open each folder in order and search for the corresponding file, which is necessary in the conventional N-dimensional display, and the storage location of each file can be confirmed at a glance. In addition, necessary files can be displayed in a unified manner in a predetermined dimension, and processing in parallel with each file can be easily performed. That is, document management can be facilitated.
[0070]
  Furthermore, on the two-dimensional display shown in FIG.FileBy dragging and dropping a file (for example, a file received by e-mail) onto a cell on the two-dimensional display indicating the position to be stored, the process of step S362 in FIG. 6 is executed, and the cell in which the file is dropped The path is determined so as to be stored in the folder corresponding to the location. For example, in FIG. 9, by dragging and dropping a predetermined folder to a cell located on the vertical axis “Natsume” and the horizontal axis “2002.05”, the file is reduced to dimensions “Natsume”, “2002.05”. Can be stored in the storage location specified by.
[0071]
Also, on the two-dimensional display shown in FIG. 9, by dragging and dropping a predetermined folder to the automatic distribution area, the process of step S363 in FIG. 6 is executed, and the folder corresponding to the analysis result of the file is displayed. A path is determined to store.
[0072]
When managing an increasing number of files by performing such processing in this document management system, the storage location of the file is actually determined by the N-dimensional (three-dimensional in this example) parameter. In this case, the storage location can be determined in two dimensions like a file in which the storage location is determined by a two-dimensional parameter, which can be easily performed.
[0073]
In addition, since such management is performed on an ordinary file system such as a personal computer in the document management system, browsing software such as Explorer (R) installed in the personal computer or the like is installed as necessary. Since it can be browsed / operated, it is excellent in operability.
[0074]
In the present embodiment, the document management system for managing document files has been described. However, the files to be managed are not limited to document files, but other data files such as images and sounds. It may be.
[0075]
Furthermore, a document management method performed by the document management apparatus 2 in the document management system described above can be provided as a program. Such a program can be recorded on a computer-readable recording medium such as a flexible disk, a CD-ROM, a ROM, a RAM, and a memory card attached to the computer and provided as a program product. Alternatively, the program can be provided by being recorded on a recording medium such as a hard disk built in the computer. A program can also be provided by downloading via a network.
[0076]
The provided program product is installed in a program storage unit such as a hard disk and executed. The program product includes the program itself and a recording medium on which the program is recorded.
[0077]
The embodiment disclosed this time should be considered as illustrative in all points and not restrictive. The scope of the present invention is defined by the terms of the claims, rather than the description above, and is intended to include any modifications within the scope and meaning equivalent to the terms of the claims.
[Brief description of the drawings]
FIG. 1 is a diagram illustrating a specific example of a configuration of a document management system according to an embodiment.
FIG. 2 is a block diagram illustrating a hardware configuration of the document management apparatus 2;
FIG. 3 is a flowchart showing processing in the document management system.
FIG. 4 is a flowchart showing display processing in step S3.
FIG. 5 is a flowchart showing a two-dimensional folder display process in step S34.
FIG. 6 is a flowchart showing a drag and drop process in step S37.
FIG. 7 is a flowchart showing maintenance processing in step S5.
FIG. 8 is a diagram showing a specific example in which an N-dimensional folder is virtually displayed.
FIG. 9 is a diagram showing a specific example in which a file stored in an N-dimensional folder is displayed two-dimensionally.
[Explanation of symbols]
1 file input device, 2 document management device, 3 file output device, 201 CPU, 202 ROM, 203 display control circuit, 204 keyboard control circuit, 205 communication I / F, 206 RAM, 207 HDD, 208 mouse control circuit, 209 CD ROM device control circuit, 210 expansion slot.

Claims (12)

A file that is stored in one of a plurality of folders, the plurality of folders, when each expressed in a tree shape comprising N (N is an integer of 3 or more) of the hierarchy showing the different dimensions, the N storage location information representing each level up to the level where the folder where the file is stored is located, and each level up to the folder where the file is stored corresponding to each storage location information A program for causing a computer to execute a process of displaying a storage location of a file to which a value indicating a located folder is added ,
Among the files that are added to have that N pieces of storage location information, as the vertical and horizontal axes, and the axis designation step of receiving designation of each one storage location information,
A fixed value designation step for accepting designation of storage location information capable of specifying the file among the N pieces of storage location information;
Corresponds to the storage location information that has been specified as the vertical axis and the horizontal axis among the N storage location information indicating the storage location of each file specified by the storage location information that has been specified in the fixed value designation step. An obtaining step for obtaining the value to be performed;
Based on the value corresponding to the acquired storage location information, information indicating each file specified by the storage location information accepted in the fixed value designation step is configured on the vertical axis and the horizontal axis A document management program for causing the computer to execute a display step of displaying on a two-dimensional coordinate. Consistency check step of constructing a storage location of all the files specified by the storage location information accepted in the fixed value designation step in a tree shape and confirming consistency of the storage location information of each file. The document management program according to claim 1, further executed.   In the consistency check step, when an inconsistency in storage location information is detected for any of the files specified by the storage location information received in the fixed value specification step, a notification step for notifying the fact is detected. The document management program according to claim 2, further causing said computer to execute. The computer further executes a changing step of changing predetermined storage location information among the N storage location information,
The document management program according to claim 2 or 3, wherein the consistency check step confirms consistency of storage location information of each file including a file whose storage location information has been changed. Path determination for determining the storage location of the file based on the position of the information indicating the dropped file on the two-dimensional coordinate by dragging and dropping the information indicating the file on the two-dimensional coordinate Steps,
The document management program according to claim 1, further causing the computer to execute a storage step of storing the file in the determined storage location. A path determination step for analyzing the specific information included in the file by dragging and dropping information indicating the file to a specific area, and determining the storage location of the file;
The document management program according to claim 1, further causing the computer to execute a storage step of storing the file in the determined storage location. A file that is stored in one of a plurality of folders, the plurality of folders, when each expressed in a tree shape comprising N (N is an integer of 3 or more) of the hierarchy showing the different dimensions, the N storage location information representing each level up to the level where the folder where the file is stored is located, and each level up to the folder where the file is stored corresponding to each storage location information A document management device that displays a storage location of a file to which a value indicating a located folder is added on a display device,
Among the files that are added to have that N pieces of storage location information, as the vertical and horizontal axes, and a shaft specification means for accepting a designation of each one storage location information,
Fixed value designation means for accepting designation of storage location information that can specify the file among the N pieces of storage location information;
Corresponds to the storage location information that is specified as the vertical axis and the horizontal axis among the N storage location information indicating the storage location of each file specified by the storage location information that has been specified by the fixed value designating means. Obtaining means for obtaining said value;
Based on the value corresponding to the acquired storage location information, information indicating each file specified by the storage location information accepted by the fixed value designating means is displayed on the display device with the vertical axis and the A document management apparatus comprising display means for displaying on two-dimensional coordinates constituted by a horizontal axis. Consistency checking means is further provided for constructing the storage locations of all the files specified by the storage location information accepted by the fixed value specifying means in a tree shape and confirming the consistency of the storage location information of each file. The document management apparatus according to claim 7.   A notification means for notifying that when the consistency check means detects inconsistency in the storage location information for any of the files specified by the storage location information accepted by the fixed value specification means; The document management apparatus according to claim 8, further comprising: A change means for changing predetermined storage location information among the N storage location information;
The document management apparatus according to claim 8 or 9, wherein the consistency check unit confirms consistency of storage location information of each file including a file whose storage location information has been changed. Path determination for determining the storage location of the file based on the position of the information indicating the dropped file on the two-dimensional coordinate by dragging and dropping the information indicating the file on the two-dimensional coordinate Means,
The document management apparatus according to claim 7, further comprising storage means for storing the file in the determined storage location. Path determination means for analyzing the specific information included in the file and determining the storage location of the file by dragging and dropping information indicating the file to the specific area;
The document management apparatus according to claim 7, further comprising storage means for storing the file in the determined storage location.

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