JP4263786B2 - Electronic form system and recording medium - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to an electronic form system and a recording medium for reproducing a slip on a computer screen and performing a business procedure using a network.
[0002]
[Prior art]
In voucher approval work, the same type of voucher is often processed in succession, but in conventional electronic form systems, multiple vouchers are approved for each voucher. Since it has to be processed, it has been necessary to repeatedly open and close the file for each slip.
[0003]
[Problems to be solved by the invention]
Therefore, there is a lot of time loss until all the slips are processed, causing the approver to feel complicated.
[0004]
The present invention has been made in view of such problems, and an object of the present invention is to provide an electronic form system that can continuously perform approval work and reduce the burden on the approver. It is.
[0005]
[Means for Solving the Problems]
In order to achieve the above-described object, a first invention is an electronic form system that displays a slip on a screen for approval, and the slip includes electronic slip frame data indicating a frame of the slip, and the slip The electronic slip frame data is data indicating the background of the slip determined by the type of the slip, and the electronic slip data includes at least a slip number and a slip type. Means for counting the number of the electronic slip data to be processed, the electronic slip data being the same slip type as the selected slip type when the slip type is selected. If there are a plurality of items, a means for displaying a processing method selection field and a continuous approval process selected by the selection field, 2 for the corresponding plurality of slips. Means for displaying the electronic slip frame data and the electronic slip data while changing only the electronic slip data without redrawing the electronic slip frame data after the first one. It is an electronic form system.
[0006]
The second invention is a computer-readable recording medium on which a program for causing a computer to function as the electronic form system described in the first invention is recorded.
[0007]
DETAILED DESCRIPTION OF THE INVENTION
Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings. FIG. 1 is a diagram showing a configuration of an electronic form system 1. As shown in FIG. 1, an electronic form system 1 includes a display device 3, an input device 5, a client terminal 9 having an electronic voucher continuous approval device 7, an electronic voucher frame data 11, and an electronic voucher data 13. It consists of a slip database 15 and an electronic slip server 17.
[0008]
A plurality of client terminals 9 are connected to an electronic voucher server 17 via a network, and the electronic voucher server 17 distributes information in the electronic voucher database 15 in response to a request from each client terminal 9, and for each client. The contents of the electronic slip database 15 are updated with the information transmitted from the terminal 9.
[0009]
The display device 3 is a device such as a CRT for displaying a menu screen or a slip, and the input device 5 is a device such as a keyboard or mouse for an approver to input information by pressing a menu button. is there. The electronic voucher continuous approval device 7 requests the electronic voucher server 17 to read out data based on a command input from the input device 5, and superimposes the electronic voucher frame data 11 and the electronic voucher data 13 on the display device 3. indicate.
[0010]
When the approver presses the approval button or the reject button with the input device 5 for the displayed slip, the electronic slip continuous approval device 7 displays a seal on the slip and the next electronic slip data 13. When all approval work for the same type of slip is completed, the electronic slip data 13 with these seals superimposed is transmitted to the electronic slip server 17 and written in the electronic slip database 15.
[0011]
The electronic voucher frame data 11 is data indicating a voucher background (form) determined by the type of voucher, and the electronic voucher data 13 is each voucher such as voucher number, voucher type, drafter-specific data, and entry data. It is data about.
[0012]
Next, the processing operation of the electronic voucher approval work in the electronic form system 1 of the present invention will be described based on the flowchart of FIG. An approver has already accessed the electronic form system 1 from the client terminal 9 and selects the “Approve Electronic Voucher” menu from the menu screen displayed on the display device 3 by using the input device 5. Assume that it is displayed.
[0013]
When the approver selects a slip type by the input device 5 (step 201), the electronic slip continuous approval device 7 counts the number of electronic slip data 13 of the same type as the selected slip, and the number is plural. (Step 202), a dialog as shown in FIG. 3 is displayed on the display device 3 (Step 203). FIG. 3 is a diagram illustrating an example of the processing method selection dialog 31.
[0014]
Here, the approver selects whether or not to perform continuous approval processing (step 204). When performing the continuous approval process, the approver selects “Yes (Y)” 33 in the processing method selection dialog 31 by the input device 5 and goes to Step 205. If the continuous approval process is not performed, “No (N)” 35 is selected and the process goes to Step 210. If “Cancel” 37 is selected, the process goes to Step 201.
[0015]
When performing the continuous approval process, the electronic voucher continuous approval device 7 displays a form on the display device 3 in accordance with the electronic voucher frame data 11 (step 205), and displays the electronic voucher data 13 over the form (step 205). 206). FIG. 4 is a display example of the first electronic voucher data 13 and displays the first book purchase request form 41 together with the form.
[0016]
The number-of-sheets display 43 indicates that there are three slips relating to “book purchase” and the first one of them. At this stage, since the approval process has not been performed yet, only the stamp 47 of the drafter is displayed in the electronic seal stamp field 45.
[0017]
When the approver presses the approval button 49 for the displayed electronic voucher using the input device 5 (step 207), the electronic voucher continuous approval device 7 displays an imprint on the voucher as shown in FIG. (Step 208). FIG. 5 is an example of pressing the approval stamp on the first slip, and displays the seal 53 of the section manager who is the approver.
[0018]
When the reject button 51 is pressed instead of the approval button 49 in step 207, a rejection seal is displayed. If there is next data in step 208, the process jumps to step 206 (step 209). After the second data, the form is not redrawn and only the electronic slip data 13 is replaced. FIG. 6 is a display example of the next electronic slip data 13.
[0019]
In FIG. 6, the approver presses the approval button 49 to approve the displayed slip, the reject button 51 to reject, or the cancel button 61 to cancel the approval / rejection. If you want to display any slip without approving or rejecting, press the feed button (69 or 71).
[0020]
The next slip is displayed with the right arrow button 71 and the previous slip is displayed with the left arrow button 69. At this time, if the number of sheets to be skipped at a time is designated in the skip number designation field 67, increment / decrement for several sheets is performed with one press.
[0021]
When multiple slips are being circulated at the same time, such as a business trip report and a travel expense statement, the part switching combo box 65 displays how many of the total number are, An arbitrary part (slip) can be displayed by switching the part switching combo box 65. In this way, when the slips are a set, if any of the slips is approved, all are approved.
[0022]
When there is only one slip of the same type at step 202 or when the continuous approval process is not performed at step 204, the form and electronic document according to the electronic slip frame data 11 are displayed on the display device 3 as in the conventional process. If the approver presses the approval button 49 or the reject button 51 using the input device 5 (step 211), the electronic voucher continuous approval device 7 puts an imprint on the voucher. It is displayed (step 212).
[0023]
When all the same types of slips have been processed, a processing status confirmation dialog 73 shown in FIG. 7 is displayed (step 213). Here, the approver selects one of “transmission” 75, “return to continuous approval” 77, and “discard all data” 79 (step 214).
[0024]
When “send” 75 is selected in step 214, the electronic voucher continuous approval device 7 transmits the electronic voucher data 13 rewritten after the approval process to the electronic voucher server 17 (step 215). The electronic slip database 15 is updated, and the continuous approval work ends.
[0025]
When “return to continuous approval” 77 is selected in step 214, the process goes to step 205 to return to the continuous approval work again, and the work to approve the unprocessed slip that has been skipped is performed. If "Discard all data" 79 is selected in step 214, all data for which the approval work has been completed are discarded, and the process goes to step 203 to repeat the continuous approval work.
[0026]
By this series of processing operations, the approver can continuously perform the electronic voucher approval operation without repeatedly opening and closing the file.
[0027]
As described above, according to the present embodiment, the time loss until all slips are processed is minimized, and the burden on the approver can be greatly reduced.
[0028]
【The invention's effect】
As described above in detail, according to the present invention, it is possible to provide an electronic form system that can continuously perform approval work and reduce the burden on the approver.
[Brief description of the drawings]
FIG. 1 is a diagram showing a configuration of an electronic form system 1;
FIG. 2 is a flowchart showing a processing operation of continuous approval work.
3 is a diagram showing an example of a processing method selection dialog 31. FIG.
FIG. 4 is a view showing a display example of the first electronic slip data 13;
FIG. 5 is a diagram showing an example of pressing an approval mark on a first slip.
6 is a view showing a display example of next electronic slip data 13. FIG.
7 is a view showing a display example of a processing status confirmation dialog 71. FIG.
[Explanation of symbols]
DESCRIPTION OF SYMBOLS 1 ... Electronic form system 3 ... Display apparatus 5 ... Input apparatus 7 ... Electronic slip approval apparatus 9 ... Client terminal 11 ... Electronic slip frame data 13 ... Electronic slip data 15 ... Electronic slip database 17 ... Electronic slip server

Claims (2)

An electronic form system for displaying and approving slips on a screen,
The slip includes electronic slip frame data indicating a frame of the slip, and electronic slip data written in the slip,
The electronic slip frame data is data indicating the background of the slip determined by the type of the slip,
The electronic slip data is data relating to each slip including at least a slip number and a slip type,
When the slip type is selected, the same slip type as the selected slip type, and means for counting the number of electronic slip data to be processed;
Means for displaying a processing method selection field when the number of electronic slip data is plural;
If continuous approval processing is selected in the selection field, only the electronic slip data is redrawn without redrawing the second and subsequent electronic slip frame data for the corresponding slips. Means for displaying the electronic slip frame data and the electronic slip data while changing,
An electronic form system characterized by comprising:   A computer-readable recording medium storing a program for causing a computer to function as the electronic form system according to claim 1.

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