JP4706402B2 - Information system - Google Patents

Description

The present invention relates to an information system, in particular, it relates to an information system to publish information managed by other management system with a general-purpose document management system.

  In recent years, in the development process of industrial products, management information such as PDM [Product Data Management] (hereinafter referred to as component configuration information) that centralizes and manages all information related to setting and development, and improves process efficiency and time. Management data) is used to manage electronic data such as product and component configurations and drawings. These data are approved in the design department and then deployed to other departments. Currently, these data are output and distributed to each department.

  However, if the drawing is edited due to a design change or the like while it is output / distributed in paper, it is necessary to redraw and distribute it, which is cumbersome for the user and requires manual labor. Forgetting distribution occurs due to the intervention, and it is difficult to thoroughly distribute information.

  Therefore, as a system for publishing design information such as drawings as data, for example, the approved design information is converted into a predetermined format and registered in a public server, and the registered design information is published by e-mail. There is a design information disclosure system, a design information disclosure method, and a recording medium that can streamline the work of disclosing design information by contacting a department (see, for example, Patent Document 1).

Also, for example, when all drawings related to approved products are registered in the public server, all the parts related to the product are put together and an integrated parts list (tree type parts list) is created and released to each department. There is a drawing / parts table creation management device that can be used (for example, see Patent Document 2).
JP 2002-358336 A JP-A-6-176085

  In contrast to the above-described prior art, a method has been proposed in which a large-scale document management system is used as a public server that allows document sharing across departmental boundaries.

  Specifically, data such as drawings created by the design department using the component configuration information management system can be stored in a document management server belonging to the document management system and published so that users in other departments can refer to it. become. In addition, since the document management server can register data other than design-related data, there is also an advantage that various data related to work can be integrated and operated.

  However, even in a document management system that does not have a configuration management function, it is necessary to manage a related product drawing set for a specific product or part for the purpose of drawing out. If the same tree structure is expressed as it is on the document management server side, it may be referred to from the product tree, and the same data will exist in multiple locations in the document management system, resulting in wasted capacity and changes on the PDM side. There is a problem that it is difficult to reflect.

Therefore, an object of the present invention is to provide an information system capable of solving the above-described problems and disclosing data in the component configuration information management system to a document management system.

To achieve the above object, the invention of claim 1 makes it possible to output a part configuration information management system for storing part configuration information including document data and drawing data relating to parts constituting a product, and to output the stored document. a document management system, a document conversion apparatus for converting a data format of an information system having a, the part configuration data management system, and the document data having the attribute information about the component and the drawing data the components and parts configuration information storage means for storing the configuration information, part configuration data output for outputting the document conversion device at least one as the data of the drawing data and the document data of Seung the component configuration information certified comprising and means, the document conversion device converts the document format that the component configuration information management device is designated the output data converted Comprising the stage, and a document output means for outputting to said converting the document management system associates the converted document and the attribute information of the source data in unit, the document management system, the document conversion device has output Document storage means for storing the document and attribute information in association with each other, identifier assignment means for assigning an identifier identifiable in the document management system to the document stored in the document storage means, and the identifier assignment means Identifier notifying means for notifying the document conversion apparatus of the identifier assigned to the document conversion means, and means for drawing out the document stored in the document storage means, the document conversion apparatus from the document management system The notified identifier is notified to the component configuration information management system, and the component configuration information management means of the component configuration information management system is notified from the document conversion apparatus. An identifier, assigned to at least one of the document data and drawing data corresponding to the document to which the identifier is assigned by the document management system, the part configuration data management system, the document stored in the component configuration information storage means When editing of data or drawing data is started, the document data or drawing data for which editing has been started is notified to the document conversion device, and the document conversion device is informed that the editing has started. Document data or drawing data is notified to the document management system, and the document management system indicates that design change is in progress in the attribute information of the document corresponding to the notified document data or drawing data for which editing has started. It is characterized in that control is performed to temporarily prohibit the drawing of the document by additionally writing information .

The invention according to claim 2 is the invention according to claim 1, wherein the document conversion device stores documents corresponding to the part configuration information transferred from the part configuration information management system in the document management system. Confirmation means for confirming whether or not the document conversion apparatus confirms that the document corresponding to the component configuration information is stored in the document management system by the confirmation means. The attribute information included in the component configuration information is added to a document corresponding to the component configuration information stored in the document management system.

According to a third aspect of the invention, in the second aspect of the invention, the attribute information is an identifier indicating a product to which the part configuration information belongs or a higher-order part.

  According to the present invention, when data registered in the component configuration information management system is approved, the data is automatically registered and published in the document management system, so that the labor of data distribution is omitted. There is an effect that it becomes possible.

  Furthermore, according to the present invention, since the document management system can express the configuration information of products and parts to be drawn, it is possible to display and display products and parts without accessing the parts configuration information management system. There is an effect that drawing can be performed.

  Furthermore, according to the present invention, when it becomes necessary to refer to the original data of a document from the document management system, or when it is necessary to refer to the data converted / published from the component configuration information management system, By holding related information, it is possible to refer to each other's data.

  Furthermore, even when a single document is used for a plurality of products and parts, it is possible to save capacity by expressing it as a single document in the document management system, and design change information can be made into a public drawing. Since this also propagates, it is possible to prevent unnecessary drawing.

Embodiments of an information system according to the present invention will be described below in detail with reference to the accompanying drawings.

  FIG. 1 is a diagram showing an example of a system configuration of a document conversion system 3 according to the present invention in which a document in the component configuration information management system 1 is converted into a document in the document management system 2 and released.

  First, an outline of the document conversion system 3 will be described. This document conversion system 3 approves documents, drawings, and other documents managed by the component configuration information management system 1 such as a PDM that unifies and manages all information related to setting and development in the industrial product development process. The transferred document is transferred to the system conversion device 5, and the system conversion device 5 converts the transferred document into a file of a specific format (for example, PDF [Portable Document Format], TIFF [Tagged Image File Format], etc.) This is a system for registering converted files in the document management system 2 that manages and discloses various files (for example, documents, images, etc.).

  As shown in FIG. 1, a document conversion system 3 is configured by connecting a document conversion apparatus 5, a component configuration information management apparatus 6, and a document management apparatus 7 according to the present invention to each other via a network. Personal Computer] 8 is connected to the network.

  FIG. 2 is a block diagram illustrating an example of functional configurations of the document conversion apparatus 5, the component configuration information management apparatus 6, and the document management apparatus 7 illustrated in FIG.

  As shown in FIG. 2, the component configuration information management device 6 includes a DB [database] 9, a data management unit 10, and a disclosure instruction unit 11.

  The DB 9 stores parts configuration information such as documents such as quotations, product drawings, and parts drawings, and parts tables.

  The data management unit 10 manages documents stored in the DB 9 and performs document conversion processing performed with the document conversion device 5 (this document conversion processing will be described later).

  The publication instructing unit 11 electronically processes registration of a document in the component configuration information management system 1 at a timing such as an approval operation and a formal registration operation to the document management system. When the disclosure instruction unit 11 receives the instruction, the data management unit 10 reads the document from the DB 9 and transfers it to the document conversion apparatus 5 (this is also one of the document conversion processes described above).

  As shown in FIG. 2, the document conversion apparatus 5 includes a document confirmation unit 12, a data conversion unit 13, and an association unit 14.

  The document confirmation unit 12 performs processing for confirming whether or not the document transferred from the component configuration information management apparatus 6 is registered in the document management system 2. Here, when it is confirmed that the document has not been registered, the document is transferred to the data conversion unit 13, and when it is confirmed that the document has been registered, the association unit 14 is notified that the document has been registered. The process will be described later).

  The data conversion unit 13 performs processing for converting the document confirmed by the document confirmation unit 12 as unregistered in the document management system 2 into a file of a specific format. It is also possible to perform the stamping process together (hereinafter, a document converted into a specified format is referred to as a document). Then, the converted document is transferred to the document management apparatus 7.

  The associating unit 14 associates a document registered in the component configuration information management system 1 with a document registered in the document management system 2 (this association process will be described later).

  As shown in FIG. 2, the document management apparatus 7 includes a document registration unit 15, a document DB 16, and a document management unit 17.

  The document registration unit 15 stores the document transferred from the document conversion apparatus 5 in the document DB 16 and registers the document in the document management system 2.

  The document management unit 17 performs an association process performed with the document conversion apparatus 5 (this association process will be described later).

  Next, the association process described above will be described.

  FIG. 3 is a diagram illustrating a document conversion process for registering a document approved by the component configuration information management apparatus in the document management apparatus.

  As shown in FIG. 3, as documents related to “product A”, “estimate”, “product drawing”, “part drawing X”, “part drawing Y”, “part drawing M”, “part drawing N”. Are stored in the document configuration information management apparatus. Hereinafter, a document group related to “product A” is referred to as a product A document group.

  Here, when an instruction to publish the product A document group is issued by the publishing instruction unit, all the documents in the product A document group are transferred to the document conversion apparatus.

  When the document conversion apparatus accepts all the documents of the product A module, the document confirmation unit performs a process of confirming whether or not all the documents are registered in the document management system.

  When it is confirmed that all the documents of the product A module are not registered in the document management system, the format conversion unit of the document conversion apparatus converts all the documents of the product A document group into documents, and converts all the converted product A document groups. The document is transferred to the document management apparatus.

  The association process when a document registered in the document management system is confirmed will be described later.

  When the document management apparatus receives all the documents of the product A document group, the document registration unit stores all the documents of the product A document group in the document DB. As a result, documents corresponding to all the documents in the product A document group approved by the component configuration information management apparatus are registered in the document management system.

  In the document conversion system, an association process for associating the document registered in the component configuration information management system with the document corresponding to the document registered in the document management system is performed.

  FIG. 4 is a diagram for explaining a document association process for associating a document registered in the component configuration information management system with a document corresponding to the document registered in the document management system.

  As shown in FIG. 4, the “part diagram X” document of the product A module stored in the component configuration information management apparatus has attributes (eg, document name, document ID, parent part ID, approval ID, version number, etc.) The attribute is registered in the document management system as the attribute of the document of “part diagram X” when the document of “part diagram X” is converted into a document and registered in the document management system. When the document management apparatus registers the document of “part diagram X” in the document management system, the document management apparatus assigns a document ID as information that can be specified in the document management system to the document of “part diagram X”. It is added to the attribute of the document of “component diagram X” described above.

  Then, the document management apparatus notifies the document conversion apparatus of the document ID added to the attribute of the document “part diagram X”, and when the document conversion apparatus receives the document ID notified from the document management apparatus, the associating unit The configuration information management apparatus is instructed to add the document ID to the attribute of the document of “part diagram X”, and when the component configuration information management apparatus receives the instruction, the document ID is changed to “part diagram X” according to the instruction. To the document attributes.

  That is, if the document ID is added to the attribute of the transferred document, it can be automatically confirmed that the document is already registered in the document management system.

  Accordingly, the document in the component configuration information management system and the document in the document management system each hold information that can identify each other. It is possible to confirm the component configuration, attributes, and the like by referring to them. On the contrary, it is possible to confirm by referring to the document in the document management system from the component configuration information management system and displaying the document corresponding to the document. At the same time as setting the document ID, it is also possible to set the value of the date of completion of registration in the document management system as the attribute of the corresponding document in the component configuration information management apparatus. In such a case, it can be shown that it has been registered by the value of the registration completion date and time.

  FIG. 5 is a diagram for explaining document conversion processing when a document approved by the component configuration information management apparatus is already registered in the document management system.

  As shown in FIG. 5, the document “part diagram X” of the product A document group stored in the component configuration information management apparatus is already registered in the document management system as the document “part diagram X” of the product B document group. 4, as described in FIG. 4, when registering in the document management system as a document of “part diagram X” of the product B document group, the attribute of “part diagram X” in the component configuration information management system, In addition, the document ID is added to the attribute of the document of “part diagram X” in the document management system, and the document confirmation unit of the document conversion apparatus stores the “part diagram X” transferred from the part configuration information management apparatus. By confirming that the document ID is added to the attribute of the document, it can be confirmed that the document of “part drawing X” is already registered in the document management system.

  When it is confirmed that the document of “part diagram X” has already been registered in the document management system, the document conversion apparatus does not convert the document of “part diagram X” into the document, The parent part ID (in this case, indicating that the parent part is product A) included in the attribute of the document in FIG. X is read, and the parent part ID is already registered as a product B document group in the document management apparatus. When the document management apparatus receives an instruction to append to the attribute of the document of “part diagram X” already completed, the document management apparatus appends the parent part ID to the attribute of the document of “part diagram X” according to the instruction.

  As a result, in the document management system, it is possible to recognize that the document of “part diagram X” is a part of the document group of the product B and also a part of the document group of the product A.

  Therefore, it is possible to reduce the capacity of the document management apparatus by preventing the storage of a plurality of identical documents in the document management apparatus, and when the document is changed in the component configuration information management system. Since it is possible to identify a single document in the document management system that must reflect the change, it is possible to simplify processing in system operation.

  Next, the processing flow of the component configuration information management apparatus, document conversion apparatus, and document management apparatus in the document conversion system will be described with reference to the sequence diagram shown in FIG.

  When the terminal approves a document group (or a single document) to the component configuration information management apparatus (step S601), the component configuration information management apparatus transfers the document group to the document conversion apparatus (step S601). S602).

  The document conversion apparatus checks whether there is a document already registered in the document management system based on the attribute of the transferred document of the module, and if there is no registered document (YES in step S603), all the modules The document format is converted (step S604), and the converted document is transferred to the document management apparatus (step S605).

  The document management apparatus registers the transferred document in the document management system, assigns a document ID to the registered document (step S606), and notifies the document conversion apparatus of the assigned document ID (step S607). ).

  The document conversion apparatus notifies the notified document ID to the component configuration information management apparatus (step S608).

  The component configuration information management apparatus adds the notified document ID to the attribute of the corresponding document (step S609).

  Next, a case where a registered document is confirmed in step S603 of the sequence diagram shown in FIG. 6 (NO in step S603) will be described with reference to the sequence diagram shown in FIG.

  When the registered document is confirmed in step S603 of the sequence diagram shown in FIG. 6 (NO in step S603), the document conversion apparatus notifies the document management apparatus of the parent part ID included in the registered document attribute. (Step S701).

  The document management apparatus adds the notified parent part ID to the registered document attribute (step S702).

  Next, a method for managing modules in the document management apparatus will be described.

1. Management Based on Document List FIG. 8 is a diagram illustrating module management based on a document list in the document management apparatus.

  As shown in FIG. 8, the product A document group (“estimate”, “product drawing”, “part drawing X”, “part drawing Y”, “part drawing M” stored in the component configuration information management apparatus. , Including “part diagram N”), each document of product A is stored as a document in the document DB and registered in the document management system. At this time, the component configuration information management device creates a document list in which documents belonging to the product A are described based on the component list, transfers the document list of the product A to the document management device, and the document management device. Manages each document of the product A document group scattered in the document DB based on the document list of product A.

  FIG. 9 is a diagram illustrating an example of the contents of a document list.

  As shown in FIG. 9, the attribute of each document is also described in the document list of the product A module. For example, there are a document name indicating the name of the document, a document ID indicating information that can be specified in the component configuration information management system, a version number indicating the version of the document, a parent component ID indicating information on the parent component, an approval ID, and a document ID. .

  Thereby, for example, by loading a document list into a drawing system or the like, a group of documents in the document management system can be drawn together. Also, by registering the document list in the document management system, it can be used as a public history.

  The document list can be created as needed even after the document is converted by the publishing instruction, and can be used for the purpose of drawing.

2. Managing a group of documents in a folder hierarchy using a reference In a component configuration information management system, it is common to manage a component configuration in a hierarchical structure, so by using this hierarchical structure in a document management system, A group of documents can be managed.

  FIG. 10 is a diagram for explaining management of a document group based on a folder hierarchy in the document management apparatus.

  As shown in FIG. 10, the component configuration information management apparatus manages the documents of the product A document group in a hierarchical structure, and the document management apparatus creates a folder hierarchy corresponding to this hierarchical structure, and stores the document hierarchy under the folder hierarchy. By creating the reference 18, each document of the product A modules scattered in the document DB is managed.

3. Management Based on Document Attributes FIG. 11 is a diagram for explaining management of a document group based on document attributes in the document management apparatus.

  As shown in FIG. 11, when a document in the product A document group is registered in the document management system, the document attribute is also registered in the document management system as a document attribute. Each document in the A document group is managed.

  FIG. 12 is a diagram showing an example of the content of the attribute of “part diagram X” of the product A module registered in the document management system.

  As shown in FIG. 12, the attributes of “component diagram X” include, for example, information indicating the affiliation of “component diagram X”, document name, document ID, parent component ID indicating parent component information, approval ID, and document. There is an ID. Therefore, the document management apparatus can search for documents in the product A document group by using “product A” as a key.

4). Managing document groups in a pseudo-folder hierarchy using document attributes Since the component configuration information management system generally manages the component configuration in a hierarchical structure, this hierarchical structure is also used in the document management system. It is to manage the document group by using it.

  FIG. 13 is a diagram for explaining management of a document group by a pseudo folder hierarchy in the document management apparatus.

As shown in FIG. 13, the component configuration information management apparatus manages the documents of the product A module in a hierarchical structure, and the document management apparatus has a pseudo folder hierarchy in which the documents are classified and displayed by their attribute values. If so, each document of the product A module is managed using a pseudo folder hierarchy. Alternatively, when the folder hierarchy of the document management apparatus has a parent-child relationship as an attribute, for example, the present invention can also be applied to a case where the folder has a function of displaying a document having itself as a parent ID as a child. These are figures which show an example of the content of the attribute of "parts drawing X" of the product A module registered into the document management system.

  As shown in FIG. 14, the attributes of “part diagram X” include, for example, affiliation information, document name, document ID, parent part ID indicating parent part information, approval ID, and document ID. Therefore, the document management apparatus can configure a pseudo folder hierarchy based on the position of the hierarchical structure.

  Next, other document association processing will be described.

  FIG. 15 is a diagram for explaining a document association process for making the access right in the component configuration information management system also correspond to the document management system.

  As shown in FIG. 15, there is an access right (for example, a document attribute acquisition right, edit right, delete right, etc.) to the document attribute of the “part diagram X” of the product A module stored in the part configuration information management apparatus. If set, the access right is registered in the document management system as an attribute of the document of “part drawing X” when the document of “part drawing X” is converted into a document and registered in the document management system. . At this time, if the name of the access right and the type of the right are different between the management apparatus and the document management system due to the component configuration, the table is set as a table for setting the access right correspondence table.

  Thereby, for example, a user who has an attribute acquisition right in the component configuration information management system for “part diagram X” can display “part diagram X” in the document management system.

  In addition, when a document in the component configuration information management system corresponding to a document once registered in the document management system is edited due to a design change or the like, a document that is open to the public in the document management system when editing of the document is started Is locked, or information indicating that the design is being changed is added to the attribute of the document, so that the temporary prohibition of the drawing of the document can be controlled.

  Next, the flow of processing of the part configuration information management apparatus, document conversion apparatus, and document management apparatus while a document in the part configuration information management system is being edited will be described with reference to the sequence diagram shown in FIG.

  When editing of the document for the component configuration information management apparatus is started from the terminal (step S1601), the component configuration information management apparatus notifies the document conversion apparatus of the document for which editing has started (step S1602), and the document conversion apparatus. Notifies the document management apparatus of the document whose editing has been started (step S1603), and the document management apparatus locks the document corresponding to the notified document (step S1604).

  When the editing of the document for the component configuration information management apparatus is completed from the terminal (step S1605), the component configuration information management apparatus notifies the document conversion apparatus of the edited document (step S1606), and the document conversion apparatus The document management apparatus is notified of the document that has been edited (step S1607), and the document management apparatus releases the locked state of the document corresponding to the notified document (step S1608).

  Note that the present invention can also be applied to a configuration in which a document conversion program capable of performing the same processing as that of the document conversion apparatus described in the above embodiment is installed in a general-purpose server computer.

  The present invention is not limited to the embodiments described above and shown in the drawings, and can be implemented with appropriate modifications within the scope not changing the gist thereof.

It is a figure which shows an example of the system configuration | structure of the document conversion system based on this invention which makes the document management system open | release the data of components structure information management system. It is a block diagram which shows an example of a functional structure of the document conversion apparatus, component structure information management apparatus, and document management apparatus which are shown in FIG. It is a figure explaining the document conversion process which makes the document management apparatus register the document approved with the components structure information management apparatus. It is a figure explaining the document conversion process which associates the document registered into the components structure information management system, and the document corresponding to the said document registered into the document management system. It is a figure explaining the document conversion process in case the document approved with the components structure information management apparatus is already registered into the document management system. It is a sequence diagram which shows the flow of a process of the components structure information management apparatus, document conversion apparatus, and document management apparatus in a document conversion system. FIG. 7 is a sequence diagram showing a case where a registered document is confirmed in step S603 of the sequence diagram shown in FIG. It is a figure explaining the management of the module based on the document list in a document management apparatus. It is a figure which shows an example of the content of a document list. It is a figure explaining the management of the module by the folder hierarchy in a document management apparatus. It is a figure explaining the management of the module by the attribute of the document in a document management apparatus. It is a figure which shows an example of the content of the attribute of "parts drawing X" of the product A module registered into the document management system. It is a figure explaining management of a module by a pseudo folder hierarchy in a document management device. It is a figure which shows an example of the content of the attribute of "parts drawing X" of the product A module registered into the document management system. It is a figure explaining the document correlation process which makes the access right in a components structure information management system also respond | correspond to a document management system. FIG. 10 is a sequence diagram illustrating a processing flow of a part configuration information management apparatus, a document conversion apparatus, and a document management apparatus while a document in a part configuration information management system is being edited.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Parts structure information management system 2 Document management system 3 Document conversion system 4 Network 5 Document conversion apparatus 6 Parts structure information management apparatus 7 Document management apparatus 8 Terminal 9 DB
DESCRIPTION OF SYMBOLS 10 Data management part 11 Publication instruction part 12 Document confirmation part 13 Data conversion part 14 Association part 15 Document registration part 16 Document DB
17 Document Management Department 18 Reference

Claims (3)

Performing a part configuration information management system for storing part configuration information including the component and document data related drawings that form a product data, a document management system which allows the above-mentioned FIG accumulated document, the format conversion of the data in the information system and a document conversion device,
The component configuration information management system includes:
Component configuration information storage means for storing the component configuration information including the document data having the attribute information about the component and the drawing data ;
Seung; and a component configuration information output means for outputting the document conversion device at least one as the data of the drawing data and the document data of the component configuration information certified,
The document conversion device includes:
Conversion means for converting the data output by the component configuration information management device into a document of a specified format;
Document output means for associating the document converted by the conversion means with the attribute information of the conversion source data and outputting to the document management system,
The document management system includes:
Document storage means for storing the document output from the document conversion apparatus in association with attribute information;
Identifier assigning means for assigning an identifier identifiable in the document management system to the document stored in the document storage means;
Identifier notifying means for notifying the document conversion apparatus of the identifier given to the document by the identifier giving means;
Means for drawing out the document stored in the document storage means;
Comprising
The document conversion device notifies the component configuration information management system of the identifier notified from the document management system,
The component configuration information management means of the component configuration information management system converts the identifier notified from the document conversion device into at least one of document data and drawing data corresponding to a document to which the identifier is assigned by the document management system. Grant,
When the editing of the document data or drawing data stored in the part configuration information storage unit is started, the part configuration information management system sends the document data or drawing data that has been started to the document conversion device. Notify
The document conversion device notifies the document management system of the notified document data or drawing data for which editing has started,
The document management system temporarily prohibits the drawing of the document by adding information indicating design change to the attribute information of the document corresponding to the notified document data or drawing data for which editing has been started. An information system characterized by being controlled to perform. The document conversion device includes:
Confirmation means for confirming whether or not a document corresponding to the part configuration information transferred from the part configuration information management system is stored in the document management system;
The document conversion device includes:
When the confirmation unit confirms that the document corresponding to the part configuration information is stored in the document management system, the component configuration information is not converted, and the attribute information included in the part configuration information is converted to the document management. The information system according to claim 1, wherein the information system is attached to a document corresponding to the component configuration information stored in the system. The attribute information is
The information system according to claim 2, wherein the information system is an identifier indicating a product to which the component configuration information belongs or a higher-order component.

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