JP5153833B2 - Electronic approval reporting system and method - Google Patents

Description

  The present invention relates to an electronic approval reporting system and method.

  Conventionally, companies (factories, power plants, etc.) report various measurement data reports to government offices (prefectural offices, health centers, city offices, etc.) on a regular basis or based on laws, regulations, agreements, etc. doing. For this reason, the reporting means are limited to mailing and manual delivery.

  When creating a report, it is necessary to create a report while referring to a large number of measurement result materials in order to enter multiple measurement data, and considerable know-how is required. Further, in a company, there are many cases in which only a specific worker is engaged in the creation work due to the personnel reduction, and there is a problem that the creation work is stagnant when the worker leaves the work for a long time. As systems for solving such problems, systems disclosed in Patent Documents 1 to 5 are known.

  Patent Document 1 discloses a document creation support system that can easily and efficiently create a document that is required to be submitted to a local government or the like by law or regulation. The document creation support system disclosed in Patent Document 1 registers the management status of legal objects in the management database as management data in an environment where computers and networks are installed, and regulates the laws and regulations. Registered in the database, the agency that produces the document searches for the laws and regulations registered in the law and regulation database based on the management data registered in the management database, and based on the search results, Create documents that must be submitted.

  Patent Document 2 discloses an application reception system that reduces labor on the part of a company involved in application for supplier registration and office work of a department in charge of a local government contract. An application reception system disclosed in Patent Document 2 is connected to a computer network, and information disclosure means capable of transmitting supplier registration application reception information on the computer network and receiving information on the computer network, and a computer And an information processing terminal that receives application information representing application contents of the user's trader registration transmitted via the network and the information disclosing means.

  Patent Document 3 includes an application document processing system that enables applications to local governments and administrative organizations such as issuance of certificates such as resident's card and seal certificate, address change and marriage registration notices via a communication network. Is disclosed. The application document processing system disclosed in Patent Document 3 accepts, registers and stores fixed application request data sent from a terminal device connected via a network or directly, and authenticates the person based on the application request data. Means for accessing, obtaining or updating necessary data by accessing an information file according to the application content, means for outputting the obtained necessary data in a format according to the application request, Means for communicating with the server to obtain necessary information, and means for automatically collecting a fee for issuing a certificate.

  Patent Document 4 discloses an electronic application system that can improve the convenience and security reliability of applicants when making electronic applications to electronic governments and local governments using a general-purpose Web browser. ing. In the electronic application system disclosed in Patent Document 4, the administrator server receives an input application form in markup language that represents the input contents of the HTML electronic application form in which the electronic application contents are input on the client side. Save and send the saved input application to the client in response to a request from the client. Then, the administrator server receives and authenticates the signed application generated by adding the signature to the input application on the client side.

  Patent Document 5 discloses an environmental law compliance support server that lists notifications required for administrative procedures when installing or changing facilities such as factories and business establishments. The environmental law compliance support server disclosed in Patent Document 5 includes equipment information indicating equipment to be installed, determination items for determining whether administrative procedures are required when installing or changing equipment, and the like. And a law database that stores a judgment condition for a judgment item in association with a notification form list that is a list of notification forms necessary for administrative procedures. Then, the environmental law compliance support server receives the facility information from the client device connected to be communicable, receives the determination information for each determination item for the facility information from the client device, and stores it in the determination information and the law database. If it is determined whether administrative procedures are necessary based on the judgment criteria that have been established, and if administrative procedures are deemed necessary, a list of notification forms corresponding to the judgment criteria stored in the law database will be displayed. Send to client device.

JP 2001-273383 A JP 2001-325538 A JP 2002-259602 A JP 2004-303035 A JP 2006-39751 A

  However, the document creation support system disclosed in Patent Document 1 registers, for example, the installation location of dangerous goods as management data, and when the installation location is changed, the agent contracts the laws and regulations corresponding to the change. Since the documents required for submission are searched, it is necessary to be familiar with the search for laws and regulations according to the management data. Since the application reception system disclosed in Patent Document 2 only reduces office work between the department in charge of the local government contract and the contractor, it is not possible to reduce document creation work other than specific documents such as contracts. In the application document processing system disclosed in Patent Document 3, the administrative organization only obtains necessary authentication and information and issues a certificate in response to an application for an address change or marriage registration, etc. Documents that require multiple approvals, such as a report to an institution, cannot be easily prepared. Similarly, since the electronic application system disclosed in Patent Document 4 only authenticates the applicant by signing the completed application saved in the e-government, etc., multiple approvals such as a report to the government office are required. Documents that need to be obtained cannot be easily created. Since the environmental law compliance support server disclosed in Patent Document 5 only determines notifications related to the installation or change of equipment and lists the notifications necessary for administrative procedures, it can provide multiple notifications to government offices. It cannot be created easily after approval. In other words, none of the disclosed systems function as a series of systems from the approval action in the company to the reception and approval action associated with the report submission in the government office.

  Therefore, in companies, etc., electronic approval that shortens the time required for approval of the higher-ranking approver and the time for submission by mail, etc., and submits reports etc. without exceeding the due date for submission to the public office A reporting system is desired.

  An object of the present invention is to provide an electronic approval report system and method capable of easily and efficiently creating an electronic document that is submitted to a government office and needs to obtain a plurality of approvals.

  The present invention provides the following solutions.

  (1) An electronic approval report system including an electronic approval server for storing electronic documents and a plurality of user terminals communicably connected to the electronic approval server via a computer network, wherein the electronic approval server includes: Approval route storage means for storing an approval route constituted by the plurality of user terminals, which is a route for approving the electronic document in association with the electronic document submitted to the government office, and the submitted electronic document Approval record storage means for storing approval from the user terminal for the electronic document; document receiving means for receiving the electronic document from the user terminal; and receiving the electronic document received by the document receiving means; Receiving means for storing in the approval record storage means, and in response to the receiving means storing the electronic document in the approval record storage means, An approval request transmitting means for transmitting an approval request for prompting approval of the electronic document to the user terminal constituting the approval path associated with the electronic document stored in the approval path storing means; An approval recording means for storing the approval of the electronic document in the approval record storage means in response to receiving the approval for the electronic document from the user terminal that has transmitted the approval request by the approval request transmitting means, The approval request transmitting means transmits an approval among the user terminals constituting the approval route associated with the electronic document in response to the approval recording means storing the approval of the electronic document. An electronic approval report system that transmits the approval request to the user terminal next to the user terminal.

  The electronic approval server in the electronic approval report system of (1) includes an approval route storage means for storing an approval route constituted by a plurality of user terminals in association with an electronic document submitted to a public office, and the submitted electronic document. And approval record storage means for storing approval from the user terminal for the electronic document. The electronic approval server receives the electronic document from the user terminal, receives the received electronic document, and stores the received electronic document in the approval record storage unit. Next, in response to storing the electronic document in the approval record storage unit, the electronic approval server stores the electronic document in the user terminal that configures the approval path associated with the electronic document stored in the approval path storage unit. Send an approval request to encourage approval of electronic documents. Next, the electronic approval server stores the approval of the electronic document in the approval record storage unit in response to receiving the approval for the electronic document from the user terminal that transmitted the approval request. Then, the electronic approval server stores the approval of the electronic document, and among the user terminals constituting the approval route associated with the electronic document, the user terminal next to the user terminal that transmitted the approval is Send approval request.

  In other words, the electronic approval server associates a request for prompting approval of an electronic document to be submitted to a public office that requires multiple approvals, for example, an electronic document approved by a health center for a document created by a company, with the electronic document. Are sent in order to the terminal of the company or health center that constitutes the approval route, and the approval is received from the terminal. Therefore, the electronic approval report system according to the present invention can easily and efficiently create an electronic document to be submitted to the government office and required to obtain a plurality of approvals.

  (2) The electronic approval server is associated with the electronic document, by a person-in-charge storage unit that stores a terminal of a person in charge who receives the electronic document, and by approval of the electronic document stored in the approval record storage unit The notification unit according to (1), further comprising: a notification unit that notifies the terminal of the person in charge associated with the electronic document when the route and the approval path associated with the electronic document match. Electronic approval reporting system.

  That is, the electronic approval server in the electronic approval report system described in (2) further includes a person-in-charge storage unit that stores a terminal of a person in charge who receives the electronic document in association with the electronic document, and the approval record storage unit includes If the stored route for approval of the electronic document matches the approval route associated with the electronic document, the terminal of the person in charge associated with the electronic document is notified. Therefore, the electronic approval report system according to (2) can more efficiently create an electronic document to be submitted to the government office and required to obtain a plurality of approvals.

  (3) The document receiving means includes a description item judging means for judging whether or not data is written in a predetermined item among the items constituting the electronic document in response to receiving the electronic document. A write request for transmitting a write request for requesting to write data in a predetermined item to the user terminal that has transmitted the electronic document when it is determined by the description item determination means that data has not been written. The electronic approval report system according to (1) or (2), further comprising: a transmission unit.

  That is, the electronic approval server in the electronic approval report system described in (3) further transmits the electronic document when it is determined that data is not written in a predetermined item among the items constituting the received electronic document. A write request for requesting to write data in a predetermined item is transmitted to the user terminal. Therefore, the electronic approval report system according to (3) can more efficiently create an electronic document that is submitted to the government office and needs to obtain a plurality of approvals.

  (4) The electronic approval server calculates the number of days from the date when the electronic document is received by the receiving means, and if the calculated number of days is greater than a predetermined number of days, the electronic approval server stores the record in the approval record storage means. The electronic approval reporting system according to any one of (1) to (3), further comprising: a prompt request transmitting unit that transmits a prompt request for prompting approval to the user terminal for which approval is not recorded.

  That is, the electronic approval server in the electronic approval report system described in (4) further calculates the number of days from the date when the electronic document is received, and if the calculated number of days is larger than the predetermined number of days, the electronic approval server stores the approval record storage means. Based on the stored record, a prompt request for prompting approval is transmitted to a user terminal for which approval is not recorded. Therefore, the electronic approval report system according to (4) can quickly create an electronic document to be submitted to the government office and required to obtain a plurality of approvals.

  (5) In an electronic approval report system including an electronic approval server for storing an electronic document and a plurality of user terminals communicably connected to the electronic approval server via a computer network, an electronic document to be submitted to a government office Correspondingly, a path for approving the electronic document, the approval path storing means for storing an approval path constituted by the plurality of user terminals, the submitted electronic document, and the user terminal for the electronic document A method executed by the electronic approval server comprising an approval record storage means for storing the approval from the step of receiving the electronic document from the user terminal, and receiving the electronic document and receiving the approval record Storing in the storage means, and in response to storing the electronic document in the approval record storage means, An approval request transmitting step for transmitting an approval request for prompting approval of the electronic document to the user terminal constituting the approval route associated with the electronic document stored in the storage unit; and the approval request In response to receiving the approval for the electronic document from the user terminal that transmitted the electronic document, the step of storing the approval of the electronic document in the approval record storage means, and in response to storing the approval of the electronic document And transmitting the approval request to the user terminal next to the user terminal that has transmitted approval among the user terminals constituting the approval route associated with the electronic document.

  Therefore, in the same way as (1), the method according to (5) can easily and efficiently create an electronic document to be submitted to the government office and required to obtain a plurality of approvals.

  According to the present invention, the electronic approval report system can easily and efficiently create an electronic document to be submitted to the government office and required to obtain a plurality of approvals. Such an electronic approval report system can save labor for preparing materials in companies and the like, and can improve the efficiency of preparation work for non-workers. In addition, it is possible to save time required for an approval act accompanying a report in a company, mailing time, handing time, etc., and to solve problems such as mailing processing. Furthermore, the electronic approval reporting system can reduce the use of paper (tree) resources by saving electronic data in government offices and the like, and can solve problems such as securing a storage place for paper-based reports.

It is a figure which shows the example of the approval path | route of an electronic document by the electronic approval report system which concerns on one Embodiment of this invention. It is a functional block diagram which shows the function of the electronic approval server which concerns on one Embodiment of this invention. It is a figure which shows an example of the hardware constitutions of the electronic approval server which concerns on one Embodiment of this invention. It is a figure which shows the example of approval path | route DB which concerns on one Embodiment of this invention. It is a figure which shows the example of the approval record DB which concerns on one Embodiment of this invention. It is a flowchart which shows the processing content of the electronic approval server which concerns on one Embodiment of this invention. It is a flowchart which shows the content of the electronic document reception process of the electronic approval server which concerns on one Embodiment of this invention. It is a flowchart which shows the content of the approval reception process of the electronic approval server which concerns on one Embodiment of this invention. It is a flowchart which shows the content of the notification process of the electronic approval server which concerns on one Embodiment of this invention.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

  FIG. 1 is a diagram illustrating an example of an approval path for an electronic document by an electronic approval report system 1 according to an embodiment of the present invention. The electronic approval reporting system 1 includes an electronic approval server 10 that stores electronic documents, and a plurality of user terminals 50a to 50d that are communicably connected to the electronic approval server 10 via a computer network 70 (see FIG. 2 described later). (Hereinafter referred to as user terminal 50 when the user terminals are not distinguished from each other). The electronic approval server 10 is a path that is installed in a public office and approves the electronic document in association with the electronic document submitted to the public office. The user terminal 50 (for example, a company terminal or a health center terminal) The approval route to be configured is stored. The electronic approval server 10 records the approval from the user terminal 50 (for example, a company terminal or a health center terminal) for the submitted electronic document.

  For example, when submitting an electronic document to the prefectural office 103, the person in charge of the company creates the electronic document and sends the electronic document to the prefectural office 103 by transmitting it from the user terminal 50a to the electronic approval server 10 of the prefectural office 103. . When receiving the electronic document from the user terminal 50a, the electronic approval server 10 installed in the prefectural office 103 accepts and stores the received electronic document. Next, in response to storing the electronic document, the electronic approval server 10 approves the user terminal 50 that constitutes the approval path stored in association with the electronic document to promote the approval of the electronic document. Send a request. Here, for example, when the approval path is configured in the order of the user terminals 50b and 50c, the electronic approval server 10 transmits an approval request for prompting approval of the electronic document to the user terminal 50b. Thereafter, upon receiving approval for the electronic document from the user terminal 50b, for example, data with an electronic signature indicating approval, the approval of the electronic document is recorded. Then, in response to recording the approval of the electronic document, the electronic approval server 10 transmits an approval request for prompting the approval of the electronic document to the next user terminal 50c constituting the approval path.

  Thus, in the electronic approval report system 1, the electronic approval server 10 prompts the user terminal 50 associated with the submitted electronic document for approval, receives the approval from the user terminal 50, and when the approval is completed, the prefectural office 103 To the person-in-charge terminal 60a. Therefore, the person in charge of the company can write the necessary items and submit it to the electronic approval server 10 from the user terminal 50, without performing the work for obtaining the approval of the superior or the approval of the health center, etc. Necessary approval can be obtained by the approval server 10. Then, the electronic approval server 10 notifies the person in charge terminal 60 of the prefectural office 103 when necessary approval is obtained. For example, the electronic approval server 10 receives the approval from the final approver terminal 61 by a report by the person in charge of the prefectural office 103 and is submitted. An electronic document is created. Therefore, the electronic approval reporting system 1 can easily and efficiently create an electronic document that is submitted to the government office and needs to obtain a plurality of approvals. Further, only a request for prompting approval is made to the user terminal 50 constituting the approval path, and an electronic document is not transmitted. That is, the electronic document to be approved remains stored in the electronic approval server 10 installed in the government office of the submission destination, and the approver accesses the electronic document stored in the electronic approval server 10 to access the electronic document. Approve. As described above, when the electronic document is approved, it is not necessary to sequentially transmit the electronic document to the plurality of user terminals 50. Therefore, the electronic document can be prevented from being transmitted to the wrong user terminal 50, and different electronic documents can be transmitted. It is also possible to prevent transmission by mistake.

  FIG. 2 is a functional block diagram showing functions of the electronic approval server 10 according to the embodiment of the present invention. The electronic approval server 10 includes an approval route DB 31 (DB: database) as an approval route storage unit, an approval record DB 32 as an approval record storage unit, a document reception unit 11 as a document reception unit, and a reception unit as a reception unit. 12, an approval request transmission unit 13 as an approval request transmission unit, an approval recording unit 14 as an approval recording unit, a notification unit 15 as a notification unit, and a reminder request transmission unit 16 as a reminder request transmission unit. The document receiving unit 11 further includes a description item determination unit 111 as a description item determination unit and a write request transmission unit 112 as a write request transmission unit. The electronic approval server 10 will be described in detail for each part.

  The approval path DB 31 is a path for approving the electronic document in association with the electronic document submitted to the government office, and stores an approval path configured by a plurality of user terminals 50. Furthermore, the approval path DB 31 includes a person-in-charge field serving as a person-in-charge storage unit, and associates the electronic document with the terminal of the person in charge who accepts the electronic document, for example, the electronic approval server 10 confirms that the document has been approved. Stores the terminal of the person in charge of the government office that reports (see FIG. 4 to be described later).

  For example, the approval path DB 31 is provided on the computer network 70 of the terminal used by the superior who approves the electronic document in the company, etc. And the order of approval are stored. The address is the address of the terminal designated by the company that submits the electronic document.

  The approval record DB 32 stores the submitted electronic document and the approval from the user terminal 50 for the electronic document. For example, the approval record DB 32 stores, for each electronic document received from a company or the like, a history such as the date of acceptance of the accepted electronic document or the approval date of approval received from the user terminal 50 (see FIG. 5 described later).

  The document receiving unit 11 receives an electronic document from the user terminal 50. Then, in response to the receipt of the electronic document, the entry item determination unit 111 writes data in a predetermined item, for example, an essential item such as a name or a location, among the items constituting the electronic document. Judge whether or not. The write request transmitting unit 112 requests the user terminal 50 that has transmitted the electronic document to write data in a predetermined item when the description item determining unit 111 determines that data has not been written. Send. For example, the document receiving unit 11 may transmit, as a write request, an item for which the description item determining unit 111 has determined that it has not been written and a message for warning to write.

  The accepting unit 12 accepts the electronic document received by the document receiving unit 11 and stores it in the approval record DB 32. For example, the accepting unit 12 stores the received electronic document in the approval record DB 32 in association with the received date in response to the data receiving unit 11 determining that data is written in the received electronic document. .

  In response to the reception unit 12 storing the electronic document in the approval record DB 32, the approval request transmission unit 13 configures an approval path associated with the electronic document stored in the approval path DB 31. In addition, an approval request for prompting approval of the electronic document is transmitted. For example, when the receiving unit 12 receives the electronic document, the approval request transmitting unit 13 receives the electronic document type information and the submitter identification information described in the electronic document (for example, a name or code described as the submitter). Thus, the approval route DB 31 is searched, and the approval route associated with the searched electronic document and submitter identification information is acquired. And the approval request transmission part 13 transmits the approval request | requirement for prompting the approval of the said electronic document to the user terminal 50 which comprises the acquired approval path | route. The approval request transmission unit 13 transmits, for example, information such as the document name of an electronic document requesting approval and a message prompting approval, and refers to the contents of the electronic document by inputting a password or the like from the user terminal 50. To be able to.

  The approval recording unit 14 stores the approval of the electronic document in the approval record DB 32 in response to receiving the approval for the electronic document from the user terminal 50 to which the approval request transmitting unit 13 has transmitted the approval request. For example, the approval recording unit 14 searches the approval record DB 32 based on the received electronic document submitter identification information and the electronic document type information, and is associated with the searched electronic document type information and submitter identification information. Of the user terminals 50 constituting the approval route, approval information (for example, approval date) indicating that the approval has been received is stored in the approval field corresponding to the received address of the user terminal 50.

  And the approval request transmission part 13 transmitted approval among the user terminals 50 which comprise the approval path | route matched with the said electronic document according to the approval recording part 14 memorize | stored approval of the electronic document. An approval request is transmitted to the user terminal 50 next to the user terminal 50. For example, when the approval of the electronic document is recorded, the approval request transmission unit 13 transmits an approval request to the address of the user terminal 50 next to the user terminal 50 corresponding to the recorded approval information. That is, the approval request transmission unit 13 transmits a request for prompting the next user terminal 50 to approve the electronic document based on the approval order set in the approval route DB 31.

  The notification unit 15 notifies the person-in-charge terminal 60 associated with the electronic document when the route for approval of the electronic document stored in the approval record DB 32 matches the approval route associated with the electronic document. . For example, when the notification information is stored in the approval record DB 32 and is approved by all the user terminals 50 constituting the approval route, the notification unit 15 is associated with the electronic document in the approval route DB 31. For example, the person in charge 60 of the prefectural office is notified that the submitted electronic document has been approved in the necessary approval route.

  The reminder request transmitting unit 16 calculates the number of days from the date when the electronic document is received by the receiving unit 12, and if the calculated number of days is greater than the predetermined number of days, the approval is confirmed based on the record stored in the approval record DB 32. A request for prompting approval is transmitted to the user terminal 50 that is not recorded. For example, the reminder request transmission unit 16 receives the electronic document and calculates the number of days from the reception date stored in the approval record DB 32. If the calculated number of days is greater than a predetermined number of days (for example, 30 days), the approval record A prompt request for prompting approval is transmitted to the user terminal 50 next to the user terminal 50 that received the approval last with reference to the DB 32.

  FIG. 3 is a diagram illustrating an example of a hardware configuration of the electronic approval server 10 according to an embodiment of the present invention. The electronic approval server 10 includes a CPU 1000 (Central Processing Unit) 1000, a communication I / F 1040, a main memory 1050, a BIOS (Basic Input Output System) 1060, an I / O controller 1070, a hard disk 1074, a display device 1080, an input device 1100, and an input device 1100. An output I / F device 2000 is provided and connected by a bus line 1005.

  The CPU 1000 is a part that controls the electronic approval server 10 in an integrated manner, and by reading and executing various programs stored in the hard disk 1074 as appropriate, the CPU 1000 cooperates with the hardware described above and performs various functions according to the present invention. Realized.

  The communication I / F 1040 is a network adapter that enables the electronic approval server 10 to be connected to the user terminal 50, the person-in-charge terminal 60, and the like via a dedicated network or a public network.

  The main memory 1050 stores a program that is read and executed as appropriate, and stores various types of information created by the execution of the program. The BIOS 1060 stores a boot program executed by the CPU 1000 when the electronic approval server 10 is activated, a program depending on the hardware of the electronic approval server 10, and the like.

  Storage means such as a hard disk 1074 can be connected to the I / O controller 1070. The hard disk 1074 stores a program for the electronic approval server 10 to execute the functions of the present invention, and stores an approval route DB 31 and an approval record DB 32.

  The program provided to the electronic approval server 10 is provided by being stored in a recording medium such as the hard disk 1074 or a memory card. This program may be installed in the electronic approval server 10 and executed by being read from the recording medium via the I / O controller 1070 or downloaded via the communication I / F 1040.

  The display device 1080 displays a calculation processing result screen by the electronic approval server 10, a screen for receiving an operator instruction, and the like, and includes a display device such as a cathode ray tube display device or a liquid crystal display device. The input device 1100 is a device that performs input by an operator of the electronic approval server 10 and includes a keyboard and a mouse. The input / output I / F device 2000 connects the electronic approval server 10 to another device such as an auxiliary storage device.

  Note that the user terminal 50 and the person-in-charge terminal 60 are also configured by hardware included in the same computer and its peripheral devices, and software that controls the hardware.

  FIG. 4 is a diagram showing an example of the approval route DB 31 according to an embodiment of the present invention. The approval path DB 31 stores terminal addresses constituting the approval path, the order of transmitting approval requests, and a person in charge (for example, a person in charge in a public office) in association with the document type of the electronic document.

  FIG. 5 is a diagram showing an example of the approval record DB 32 according to an embodiment of the present invention. The approval record DB 32 is associated with the document type of the electronic document, the submitter ID (submitter identification information), the terminal address that constitutes the approval path, the reception date that is the date of reception, and the date that the approval is received. I remember a certain date of approval.

  FIG. 6 is a flowchart showing the processing contents of the electronic approval server 10 according to the embodiment of the present invention.

  In step S101, the CPU 1000 (document receiving unit 11) determines whether or not electronic document data has been received. If this determination is YES, the CPU 1000 moves the process to step S102, and if NO, the CPU 1000 moves the process to step S103.

  In step S102, the CPU 1000 (document reception unit 11) performs an electronic document reception process (see FIG. 7 described later). Thereafter, the CPU 1000 shifts the processing to step S101.

  In step S103, the CPU 1000 (approval recording unit 14) determines whether or not approval data is received. If this determination is YES, the CPU 1000 moves the process to step S104, and if NO, the CPU 1000 moves the process to step S105.

  In step S104, the CPU 1000 (approval recording unit 14) performs an approval reception process (see FIG. 8 described later). Thereafter, the CPU 1000 shifts the processing to step S101.

  In step S105, the CPU 1000 (notification unit 15) performs notification processing (see FIG. 9 described later). Thereafter, the CPU 1000 shifts the processing to step S101.

  FIG. 7 is a flowchart showing the contents of the electronic document reception process of the electronic approval server 10 according to the embodiment of the present invention.

  In step S201, the CPU 1000 (document receiving unit 11, description item determining unit 111) determines whether data is written in a predetermined item. That is, the CPU 1000 determines whether data is written in essential items such as a name and a location among items of the received electronic document. If this determination is YES, the CPU 1000 moves the process to step S202, and if NO, the CPU 1000 moves the process to step S205.

  In step S202, the CPU 1000 (receiving unit 12) stores the received electronic document data in the approval record DB 32. More specifically, the CPU 1000 stores the received electronic document data in the approval record DB 32 in association with the received date (acceptance date). Thereafter, the CPU 1000 moves the process to step S203.

  In step S <b> 203, the CPU 1000 (approval request transmission unit 13) acquires the user terminal 50 that constitutes the approval path associated with the received electronic document. More specifically, the CPU 1000 searches the approval path DB 31 based on the received electronic document type information, and acquires the user terminal 50 constituting the approval path associated with the searched electronic document type information. Thereafter, the CPU 1000 shifts the processing to step S204.

  In step S204, the CPU 1000 (approval request transmission unit 13) transmits approval request data for prompting approval of the electronic document to the user terminal 50 acquired in step S203. Thereafter, the CPU 1000 ends the process, and returns the process to the next step after the step that moves to the present process.

  In step S205, the CPU 1000 (the document receiving unit 11 and the write request transmitting unit 112) transmits write request data requesting to write data in a predetermined item. More specifically, the CPU 1000 transmits, to the user terminal 50 that has transmitted the electronic document, an item that is determined not to be written and a message that warns to write. Thereafter, the CPU 1000 ends the process, and returns the process to the next step after the step that moves to the present process.

  FIG. 8 is a flowchart showing the contents of the approval reception process of the electronic approval server 10 according to the embodiment of the present invention.

  In step S301, the CPU 1000 (approval recording unit 14) stores the received approval data in the approval record DB 32. More specifically, the CPU 1000 searches the approval record DB 32 based on the type information of the electronic document and the submitter ID (for example, the name or code described as the submitter) in the received approval data, and searches for the searched electronic data. Of the user terminals 50 constituting the approval route associated with the document type information, the approval date is written in the approval field corresponding to the address of the received user terminal 50. After that, the CPU 1000 moves the process to step S302.

  In step S302, the CPU 1000 (approval recording unit 14) determines whether or not the approvals of all the user terminals 50 constituting the approval path have been received. That is, the CPU 1000 determines whether or not the approval date is stored in the approval date fields of all the user terminals 50 that constitute the approval path associated with the electronic document in the approval record DB 32. If this determination is YES, the CPU 1000 moves the process to step S305, and if NO, the CPU 1000 moves the process to step S303.

  In step S303, the CPU 1000 (approval request transmission unit 13) acquires the next user terminal 50 for transmitting the approval request data. More specifically, the CPU 1000 acquires the address of the user terminal 50 of the next rank of the user terminal 50 that recorded the approval date in step S301 in the approval path of the approval record DB 32. Thereafter, the CPU 1000 moves the process to step S304.

  In step S304, the CPU 1000 (approval request transmission unit 13) transmits approval request data for prompting approval of the electronic document to the user terminal 50 acquired in step S303. Thereafter, the CPU 1000 ends the process and returns the process to the next step after the step that moves to the present process.

  In step S305, the CPU 1000 (notification unit 15) notifies the person in charge. More specifically, the CPU 1000 notifies the person-in-charge terminal 60 associated with the electronic document type in the approval path DB 31 that the submitted electronic document has been approved in the necessary approval path. Thereafter, the CPU 1000 ends the process, and returns the process to the next step after the step that moves to the present process.

  FIG. 9 is a flowchart showing the contents of the notification process of the electronic approval server 10 according to the embodiment of the present invention.

  In step S401, the CPU 1000 (reminder request transmission unit 16) calculates the number of days from the date of receipt of the electronic document. After that, the CPU 1000 moves the process to step S402.

  In step S402, the CPU 1000 (reminder request transmission unit 16) determines whether or not the calculated number of days is a predetermined number of days (for example, 30 days) or more. If this determination is YES, the CPU 1000 moves the process to step S403, and if NO, the CPU 1000 moves the process to step S404.

  In step S403, the CPU 1000 (reminder request transmission unit 16) transmits the reminder request data. More specifically, the CPU 1000 refers to the approval record DB 32 and transmits prompt request data for prompting approval to the user terminal 50 next to the user terminal 50 that received the approval data last. Thereafter, the CPU 1000 moves the process to step S404.

  In step S <b> 404, the CPU 1000 (reminder request transmission unit 16) determines whether or not it has been determined whether or not to request a reminder for all electronic documents. If this determination is YES, the CPU 1000 ends the process and returns the process to the next step after the step that moves to the present process. If NO, the CPU 1000 moves the process to step S401.

  According to the present embodiment, the electronic approval reporting system 1 includes an electronic approval server 10 and a plurality of user terminals 50 that are communicably connected to the electronic approval server 10 via the computer network 70. The electronic approval server 10 is submitted with an approval route DB 31 that stores an approval route constituted by a plurality of user terminals 50, which is a route for approving the electronic document in association with the electronic document submitted to the public office. And an approval record DB 32 for storing approval from the user terminal 50 for the electronic document. Further, the approval path DB 31 stores a person-in-charge terminal 60 that accepts the electronic document in association with the electronic document. The electronic approval server 10 receives the electronic document from the user terminal 50, accepts the received electronic document, and stores it in the approval record DB 32. Next, in response to storing the electronic document in the approval record DB 32, the electronic approval server 10 sends the user terminal 50 that configures the approval path associated with the electronic document stored in the approval path DB 31 to the user terminal 50. Send an approval request to encourage approval of electronic documents. Next, the electronic approval server 10 stores the approval of the electronic document in the approval record DB 32 in response to receiving the approval for the electronic document from the user terminal 50 that has transmitted the approval request. Then, in response to storing the approval of the electronic document, the electronic approval server 10 next to the user terminal 50 that transmitted the approval among the user terminals 50 constituting the approval route associated with the electronic document. An approval request is transmitted to the user terminal 50. Further, the electronic approval server 10 determines that the person-in-charge terminal 60 associated with the electronic document matches the route obtained by the approval of the electronic document stored in the approval record DB 32 and the approval route associated with the electronic document. Notify Further, in response to receiving the electronic document, the electronic approval server 10 determines whether data is written in a predetermined item among the items constituting the electronic document, and the data is written. If it is determined that there is not, a write request for requesting to write data in a predetermined item is transmitted to the user terminal 50 that has transmitted the electronic document. The electronic approval server 10 further calculates the number of days from the date of receipt of the electronic document, and if the calculated number of days is greater than the predetermined number of days, the approval is recorded based on the record stored in the approval record DB 32. A prompt request for prompting approval is transmitted to the user terminal 50 not present. Therefore, the electronic approval reporting system 1 can easily and efficiently create an electronic document that is submitted to the government office and needs to obtain a plurality of approvals.

  As mentioned above, although embodiment of this invention was described, this invention is not restricted to embodiment mentioned above. The effects described in the embodiments of the present invention are only the most preferable effects resulting from the present invention, and the effects of the present invention are limited to those described in the embodiments of the present invention. is not.

DESCRIPTION OF SYMBOLS 1 Electronic approval report system 10 Electronic approval server 11 Document receiving part 111 Description item judgment part 112 Write request transmission part 12 Acceptance part 13 Approval request transmission part 14 Approval recording part 15 Notification part 16 Reminder request transmission part 31 Approval route DB
32 Approval record DB
50, 50a, 50b, 50c, 50d User terminal 60 Person in charge terminal 70 Computer network

Claims (4)

An electronic approval reporting system including an electronic approval server for storing electronic documents and a plurality of user terminals communicably connected to the electronic approval server via a computer network,
The electronic approval server
An approval route storage means for storing an approval route constituted by the plurality of user terminals, which is a route for approving the electronic document in association with the electronic document submitted to the government office;
The submitted electronic document, and an approval record storage means for storing approval from the user terminal for the electronic document;
Person-in-charge storage means for storing a terminal of a person in charge of a public office that accepts the electronic document in association with the electronic document
Document receiving means for receiving the electronic document from the user terminal;
Receiving means for receiving the electronic document received by the document receiving means and storing it in the approval record storage means;
In response to the accepting means storing the electronic document in the approval record storage means, the user terminal configuring the approval path associated with the electronic document stored in the approval path storage means, An approval request transmitting means for transmitting an approval request for prompting approval of the electronic document;
An approval recording means for storing the approval of the electronic document in the approval record storage means in response to receiving the approval for the electronic document from the user terminal that has transmitted the approval request by the approval request transmitting means;
When the route by the approval of the electronic document stored in the approval record storage means matches the approval route associated with the electronic document, the person-in-charge storage means associates the electronic document with the electronic document. Notification means for notifying the terminal of the person in charge of the government office ,
The approval request transmitting means transmits an approval among the user terminals constituting the approval route associated with the electronic document in response to the approval recording means storing the approval of the electronic document. Transmitting the approval request to the user terminal next to the user terminal;
Electronic approval reporting system. The document receiving means, in response to receiving the electronic document, description item determining means for determining whether data is written in a predetermined item among the items constituting the electronic document;
Write request transmission for transmitting a write request for requesting to write data in a predetermined item to the user terminal that has transmitted the electronic document when it is determined by the description item determination means that data has not been written. Means further comprising:
The electronic approval report system according to claim 1 . The electronic approval server
When the number of days from the date when the electronic document is received by the receiving unit is calculated, and the calculated number of days is larger than a predetermined number of days, no approval is stored based on the record stored in the approval recording storage unit Further comprising a prompt request transmitting means for transmitting a prompt request for prompting approval to the user terminal,
The electronic approval report system according to claim 1 or 2 . A method executed by the electronic approval server according to claim 1,
The document receiving means receiving the electronic document from the user terminal;
The accepting means accepting the received electronic document and storing it in the approval record storage means;
The user configuring the approval path associated with the electronic document stored in the approval path storage unit in response to the approval request transmission unit storing the electronic document in the approval record storage unit An approval request sending step for sending an approval request for prompting the terminal to approve the electronic document;
The approval recording means storing the approval of the electronic document in the approval record storage means in response to receiving the approval for the electronic document from the user terminal that transmitted the approval request;
In response to the approval request transmission means storing the approval of the electronic document, the user terminal that constitutes the approval route associated with the electronic document, and next to the user terminal that transmitted the approval. Transmitting the approval request to the user terminal of:
When the notifying unit matches the approval path of the electronic document stored in the approval record storage unit with the approval path associated with the electronic document, the electronic document is stored by the person-in-charge storage unit. Informing the terminal of the person in charge of the government office associated with
Including methods.

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