JP5324831B2 - Voucher management apparatus and voucher management method - Google Patents

Description

  The present invention relates to a voucher management apparatus and a voucher management method.

  Conventionally, techniques for integrated management of paper documents and electronic documents have been reported.

  For example, in the technique described in Patent Document 1, an electronic document input mark from a PC is associated with a paper document (read document) and can be circulated as a single document by filling an electronic document association mark on a document circulation sheet. .

  The technique described in Patent Document 2 refers to a corresponding document by adding an ID number to an electronic document and inputting the ID number during document registration and search.

  The technique described in Patent Document 3 determines processing for an electronic document based on additional information by reading a composite image of a code image obtained by encoding additional information and the like and a document image of the electronic document.

JP-A-8-33933 JP 2000-339298 A JP 2006-344179 A

  However, in the prior art (Patent Document 1 to Patent Document 3 and the like), it is necessary to input a keyword at the time of data registration or search, so that an erroneous input of the keyword is likely to occur, and the association between the data is based on the keyword. Since it cannot be performed automatically, there is a problem in simplicity, accuracy, and efficiency in data management.

  Also, in the prior art, when an unintended code image is included in the read document, it cannot be confirmed whether the code image corresponds to a keyword that is intentionally assigned for classification or the like, and an unintended code image is There was a problem that it might be misrecognized as a keyword for classification.

  Further, the conventional technique has a problem that it cannot be confirmed whether or not an approval mark or the like stamped on the read document is present, and it cannot be accurately determined whether or not the document has been authenticated.

  The present invention has been made in view of the above, and at the time of data registration and search, prevents erroneous input of keywords, automates association between data based on keywords, and easily and efficiently stores data. It is an object to provide a voucher management apparatus and a voucher management method that can be centrally managed, can correctly identify a code image that is intentionally given, and can accurately determine whether the data is authenticated. To do.

In order to achieve such an object, a voucher management apparatus according to the present invention includes a storage unit and a control unit that are communicably connected to a printing apparatus, an image reading apparatus, and an information processing terminal. The storage unit includes form data storage means for storing the form data and keyword information including at least the unique identification information and the form number corresponding to the form data in association with each other, and the control unit includes: Code image information conversion means for converting the keyword information into optically readable code image information, and form image information obtained by displaying the code image information converted by the code image information conversion means on the form data Generating and controlling the printing apparatus to print the form image information, the form image information generated by the form image information printing means, A form image information file storage unit that stores a form image information file in which the keyword information of the form image information is associated with the storage unit, the form image information printed by the form image information print unit, and Document set reading means for continuously reading image information of the document set by controlling the image reading device for one or a plurality of document sets including a voucher corresponding to the form image information, and reading the document set The code image information is extracted from the image information of each document of the document set read by the means, and the keyword information corresponding to the extracted code image information is compared with the keyword information in the form image information file. by determines whether matching, code image information identifying the code image information when it is determined that the comparison result matches When the code image information identified by the identification means and the code image information identification means includes the unique identification information, the code image information including the next unique identification information is identified until one code image information is identified. Recognizing as a document set and, based on the form number in the code image information, a document set storage means for storing the image information of the document set in the corresponding form image information file, and in response to a request from the information processing terminal Correspondingly, an information search for searching at least part or all of the form image information, the keyword information, and the image information of the document set stored in the form image information file and transmitting to the information processing terminal. Means.

  Also, the voucher management apparatus according to the present invention is the voucher management apparatus described above, wherein the control unit is the document corresponding to the form image information in the image information of the document set stored in the document set storage means. The image information is further provided with an approval mark authenticating means for authenticating whether the administrator's approval mark is included.

  The voucher management apparatus according to the present invention is the voucher management apparatus described above, wherein the control unit stores the image information of the document set in the form image information file after the document set storage unit stores the image information of the form. A voucher take-in notifying means for sending a voucher take-in notice for notifying that the voucher has been taken into the information file to the information processing terminal is further provided.

The voucher management method of the present invention is a voucher management method executed in a voucher management apparatus including a storage unit and a control unit, which is communicably connected to a printing apparatus, an image reading apparatus, and an information processing terminal. The storage unit includes form data storage means for storing the form data and the keyword information including at least the unique identification information and the form number corresponding to the form data in association with each other, and is executed in the control unit A code image information converting step for converting the keyword information into optically readable code image information, and a form displaying the code image information converted in the code image information converting step on the form data A form image information printing step for generating image information and controlling the printing apparatus to print the form image information, and the form image information printing step. A form image information file storing step for storing in the storage unit a form image information file in which the form image information generated in step 1 is associated with the keyword information of the form image information, and the form image information printing step. For one or a plurality of document sets including the form image information printed in step 1 and a voucher corresponding to the form image information, the image reading apparatus controls the image reading device to continuously The code image information is extracted from the image information of each document of the document set read in the document set reading step and the keyword information corresponding to the extracted code image information is extracted. By comparing with the keyword information in the form image information file, it is determined whether or not they match, and it is determined that the comparison results match. A code image information identification step of identifying the code image information when it is, in the case where the code image information identified by the code image information identification step includes the unique identification information, following the unique identification information Is recognized as one document set and the image information of the document set is stored in the corresponding form image information file based on the form number in the code image information. In response to a request from the information processing terminal and a document set storage step, at least a part or all of the form image information, the keyword information, and the image information of the document set stored in the form image information file And searching for information to be transmitted to the information processing terminal.

  The voucher management method of the present invention corresponds to the form image information in the image information of the document set stored in the document set storage step executed in the control unit in the voucher management method described above. The image information of the document further includes an approval mark authenticating step for authenticating whether the approval mark of the administrator is included.

  Further, the voucher management method of the present invention is the voucher management method described above, wherein the image information of the document set is stored in the form image information file in the document set storage step executed in the control unit, The method further includes a voucher take-in notifying step of sending a voucher take-in notice for notifying that the voucher has been taken into the form image information file to the information processing terminal.

  According to the present invention, the form data is associated with the unique identification information corresponding to the form data and the keyword information including at least the form number and stored in the storage unit, and the keyword information is optically readable code image. Information is generated, form image information obtained by displaying the converted code image information on the form data is generated, the form image information is printed by controlling the printing device, and the form image information and the form image are generated. A form image information file in which information keyword information is associated is stored in a storage unit, and one or a plurality of document sets including printed form image information and a voucher corresponding to the form image information. The image reading device is controlled to continuously read the image information of the document set, and the code image information is identified from the image information of each document of the read document set. When the code image information includes the unique identification information, the code image information including the next unique identification information is recognized as one document set, and the document set is determined based on the form number in the code image information. Is stored in the corresponding form image information file, and in response to a request from the information processing terminal, at least one of the form image information, keyword information, and document set image information stored in the form image information file is stored. Part or all of the data is searched and transmitted to the information processing terminal, so that erroneous input of keywords can be prevented during data registration and search, and the association between data can be automated based on the keywords, with high accuracy and efficiency. The effect is that data can be managed centrally. In addition, the present invention can accurately identify whether a code image corresponding to a keyword intentionally assigned for classification or the like is included even if the read document includes an unintended code image. Play.

  Further, according to the present invention, it is authenticated whether the administrator's approval mark is included in the image information of the document corresponding to the form image information in the image information of the stored document set. There is an effect that it can be accurately determined whether or not.

  Further, according to the present invention, after storing the image information of the document set in the form image information file, the voucher capture notification notifying that the voucher has been captured in the form image information file is transmitted to the information processing terminal. The person can know that the data of the form data file and the form image information file are linked, and from this, the information processing terminal searches the data of the form image information file linked to the data of the form data file. There is an effect that can be.

  Embodiments of a voucher management apparatus, voucher management method, and program according to the present invention will be described below in detail with reference to the drawings. Note that the present invention is not limited to the embodiments.

  In particular, in the following embodiments, an example in which the present invention is applied to voucher management of accounting slips will be described. However, the present invention is not limited to this case, and can be similarly applied to other business flows.

[Outline of the present invention]
Hereinafter, the outline of the present invention will be described with reference to FIG. 1, and then the configuration and processing of the present invention will be described in detail. FIG. 1 is a diagram showing an example of the basic principle of the present invention.

  First, an example of the basic principle of the present invention will be described below with reference to FIG.

  As shown in FIG. 1, the present invention generally has the following basic features. The voucher management apparatus of the present invention can communicate with the printing apparatus 20-1 (for example, a printer, a network printer, etc.), the image reading apparatus 20-2 (for example, a scanner, a network scanner, etc.), and the information processing terminal 10. The storage unit and the control unit are connected to each other.

  As shown in FIG. 1, the control unit of the voucher management apparatus prints the form from the printing apparatus 20-1 by the form image information printing unit 102b from the form data file 106a, and simultaneously outputs the form image information and the keyword information. Note that code image information is printed on the printed form, and this code image information is used by the image reading apparatus 20-2 to automatically determine the assignment destination of the form during OCR. Then, the control unit of the voucher management apparatus takes the form image information file including the form image information and the keyword information into the form image information file 106b and manages it. Then, the user collects the form and a voucher for certifying the case described in the form as a document set. Then, a third party (such as an administrator) confirms the contents of the document set and stamps an approval mark or the like. Then, the control unit of the voucher management apparatus reads the document set set by the user by controlling the image reading apparatus 20-2. The control unit of the voucher management apparatus reads the code image information from the image information of each document in the document set including the read form and the voucher. Then, based on the read code image information, the control unit of the voucher management apparatus associates the document set including the form and the voucher with the form image information file already loaded into the form image information file 106b at the same time as printing the form. . Then, the control unit of the voucher management apparatus notifies the voucher data file 106a that the voucher is taken in, whereby the voucher image associated with the document set including the approved voucher and the voucher stored in the voucher image information file 106b. The information file is linked to the form data stored in the form data file 106a. In addition, the control unit of the voucher management apparatus may authenticate the approval stamp based on the form image stored in the form image information file 106b in response to a request from the information processing terminal 10.

  Here, the “voucher” means a document that proves the fact of the transaction, such as an invoice, an invoice, a receipt, a payment slip, a bankbook, a check book, and the like.

  As described above, the voucher management apparatus according to the present invention can realize data linkage between the form data file 106a and the form image information file 106b based on the code image information corresponding to the keyword information. A voucher or the like linked to the form data can be easily retrieved from the terminal 10. In addition, the voucher management apparatus of the present invention can easily and accurately register vouchers in a short time, so that it is possible to reduce the search for accounting forms during accounting audits and simplify the management of original books (forms, vouchers, etc.). Also, the voucher management apparatus of the present invention can easily perform voucher registration from a remote location when a network scanner or the like is used for the image reading apparatus 20-2, and can realize registration processing from a plurality of locations. , Data can be collected in one place. In addition, the voucher management apparatus of the present invention can confirm the identification of a manager such as a responsible person by a seal or a signature and the presence / absence of a check, and can prevent fraud.

  This is the end of the description of the outline of the present invention.

[Configuration of voucher management apparatus 100]
Next, the configuration of the voucher management apparatus 100 will be described with reference to FIGS. Here, FIG. 2 is a block diagram showing an example of the configuration of the voucher management apparatus 100 to which the present invention is applied, and conceptually shows only the portion related to the present invention. FIG. 3 is a diagram illustrating an example of the data structure of the keyword information. FIG. 4 is a diagram illustrating an example of identification of code image information.

  As shown in FIG. 2, the voucher management apparatus 100 schematically includes a communication control interface unit 104 for a printing apparatus 20-1, an image reading apparatus 20-2, and information processing terminals 10-1 to 10-3. And a storage unit 106 and a control unit 102 that are communicably connected via the network 300. Each unit of the voucher management apparatus 100 is connected to be communicable via an arbitrary communication path.

  In FIG. 2, information processing terminals 10-1 to 10-3 have a function of accessing the voucher management apparatus 100 and performing information search and the like, for example, an information processing apparatus such as a desktop or notebook personal computer that is generally commercially available. And mobile terminal devices such as mobile phones.

  In FIG. 2, a printing apparatus 20-1 is a printing unit having a printer function, such as a printer or a network printer. In the present embodiment, the printing apparatus 20-1 prints a form generated by the control unit 102. The image reading device 20-2 is an image reading unit that performs a scanner function, such as a scanner or a network scanner. In the present embodiment, the image reading device 20-2 reads a document set including a printed form and a voucher. Although not shown, the printing device 20-1 and the image reading device 20-2 may be configured as a multifunction device having at least a printer function and a scanner function.

  In FIG. 2, the communication control interface unit 104 is an interface connected to a communication device (not shown) such as a router connected to a communication line or the like. It has a function of performing communication control with the network 300. That is, the communication control interface unit 104 has a function of communicating data with external devices such as the information processing terminals 10-1 to 10-3, the printing device 20-1, and the image reading device 20-2 via a communication line. . The network 300 has a function of mutually connecting the voucher management apparatus 100 and external devices such as the information processing terminals 10-1 to 10-3, the printing apparatus 20-1, and the image reading apparatus 20-2. , A telephone line network (including a mobile terminal line network and a general telephone line network), an intranet, and the like.

  In FIG. 2, the storage unit 106 is a storage unit such as a fixed disk device, and stores various databases and tables (form data file 106a, form image information file 106b, etc.). For example, the storage unit 106 includes various programs, tables, files, databases used for various processes, form data necessary for creating forms, keyword information necessary for associating forms, vouchers, etc. Identification information, form number, etc.) are stored.

  Among these components of the storage unit 106, the form data file 106a has been previously input by the user from the information processing terminals 10-1 to 10-3 through an input unit (not shown) or the image reading device 20-. The form data read in step 2 and transmitted to the voucher management apparatus 100; and the keyword information including at least the unique identification information corresponding to the form data and the form number selected in advance by the user via the input unit; , Form data storage means for storing them in association with each other.

  Here, an example of the data structure of the keyword information will be described below with reference to FIG.

  As shown in FIG. 3, the keyword information stored in the form data file 106a includes “unique identification information (for example, unique ID, company identification code, form date, job ID, etc.) corresponding to the form data, form number, etc. , "System classification, check digit". In FIG. 3, as an example, “unique ID” means a unique ID (for example, XX company) for identifying a barcode, a QR code, or the like. The “company identification code” means a company management code. The “form date” means the date on which the form is recorded. Further, “office system ID” means a system ID to be recorded. The “form number” means a number that uniquely identifies the form. “System classification” means an identifier of this system. The “check digit” is used to check whether the read data is correct. Usually, the value calculated by a certain formula is added to the end of the data, and the same calculation is performed at the time of reading. Check it. In FIG. 3, code image information (for example, a bar code or a QR code) is alphanumeric, and a check digit is added to the side.

  In the present embodiment, the keyword information is converted into code image information by the control unit 102, and data cooperation between the form data file 106a and the form image information file 106b is realized based on the converted code image information. Used for. In FIG. 3, the keyword information is used to determine whether the data is regular data by combining unique identification information (for example, a unique ID, a company identification code, a job ID, etc.). The keyword information is used, for example, to link data using the form date and form number of the unique identification information as a composite key. Details of regular data discrimination will be described later with reference to FIG. 4 in the description of the code image information identification unit 102e.

  Returning to FIG. 2, the form image information file 106b is a form image information file storage that stores a form image information file in which the form image information generated by the control unit 102 is associated with the keyword information of the form image information. Means. Further, when the code image information identified by the control unit 102 includes unique identification information, the form image information file 106b is used as one document set until the code image information including the next unique identification information is identified. Based on the form number in the code image information, the image information of one or more document sets including the form image information printed by the control unit 102 and the voucher corresponding to the form image information is obtained. Document set storage means for storing in a corresponding form image information file. That is, the form image information file 106b stores form image information, keyword information, and a document set in association with each other based on keyword information (corresponding to code image information).

  In FIG. 2, the control unit 102 has an internal memory for storing a control program such as an OS (Operating System), a program defining various processing procedures, and necessary data. And the control part 102 performs the information processing for performing various processes by these programs. The control unit 102 is functionally conceptually composed of a code image information conversion unit 102a, a form image information printing unit 102b, a form image information file storage unit 102c, a document set reading unit 102d, a code image information identification unit 102e, and a document set storage unit 102f. , An information search unit 102g, an approval seal authentication unit 102h, and a voucher take-in notification unit 102i.

  Among these, the code image information conversion unit 102a is code image information conversion means for converting the keyword information into code image information that can be optically read.

  The form image information printing unit 102b generates form image information in which the code image information converted by the code image information conversion unit 102a is displayed on the form data, and controls the printing apparatus 20-1 to control the form image information. This is form image information printing means for printing information.

  Further, the form image information file storage unit 102c converts a form image information file in which the form image information generated by the form image information printing unit 102b is associated with the keyword information of the form image information into the form image information file 106b. This is a form image information file storage means to be stored in.

  In addition, the document set reading unit 102d applies an image reading device to one or a plurality of document sets including the form image information printed by the form image information printing unit 102b and a voucher corresponding to the form image information. This is a document set reading means for continuously reading image information of the document set by controlling 20-2.

  The code image information identifying unit 102e is a code image information identifying unit that identifies code image information from the image information of each document in the document set read by the document set reading unit 102d.

  Here, an example of identification of the code image information will be described below with reference to FIG.

  As shown in FIG. 4, the document set read by the image reading device 20-2 may include unintended code image information. That is, the code image information that is intentionally displayed on the form in order to store the document set and the form image information file stored in the form image information file 106b in association with each other (displayed on the forms 1 and 4 in FIG. 4). In some cases, unintended code image information (code image information displayed on the vouchers 2, 3, and 5 in FIG. 4) is included. Conventionally, the code image corresponding to the keyword cannot be confirmed, and there is a possibility that unintended code image information may be erroneously recognized as a keyword. However, the code image information identification unit 102e of the voucher management apparatus 100 The code image information provided intentionally is accurately identified.

  That is, as shown in FIG. 4, the code image information identification unit 102e extracts the code image information from the image information of each document in the document set (document set (1), (2) in FIG. 4), and is extracted. The code image information is identified by comparing the keyword information corresponding to the code image information with the keyword information in the form image information file. If they match, the keyword information corresponding to the code image information identified by the code image information identifying unit 102e prints the form image information by the form image information print 102b, and at the same time the form image information file by the form image information file storage unit 102c. This means that it is determined that the keyword information stored in 106b matches, and therefore the code image information identification unit 102e determines that the code information is intentionally added regular code image information. Specifically, the code image information identification unit 102e identifies the unique identification information (“unique ID” or “form” in FIG. 3) of the keyword information corresponding to the code image information of the document set read by the image reading device 20-2. Is determined to match the unique identification information (such as “unique ID” and “form date” in FIG. 3) of the keyword information already stored in the form image information file 106b. Whether it is (form) or unintended data (eg voucher). As a result, the document set can be accurately classified even during continuous reading, and the process until the next code image information including unique identification information is identified can be recognized as one document set.

  Returning to FIG. 2, when the code image information identified by the code image information identification unit 102 e includes unique identification information, the document set storage unit 102 f until the code image information including the next unique identification information is identified. Is a document set storage means for recognizing as a single document set and storing the image information of the document set in the corresponding form image information file 106b based on the form number in the code image information.

  Further, the information search unit 102g responds to the request from the information processing terminals 10-1 to 10-3, and at least one of the form image information, keyword information, and document set image information stored in the form image information file 106b. Information search means for searching for a part or all of the information and transmitting it to the information processing terminals 10-1 to 10-3.

  Also, the approval stamp authenticating unit 102h determines whether the administrator's approval stamp is included in the document image information corresponding to the form image information in the image information of the document set stored in the document set storage unit 102f. It is an approval stamp authenticating means for authenticating.

  Also, the voucher take-in notifying unit 102i stores the image information of the document set in the form image information file 106b in the document set storage unit 102f and then notifies the voucher take-in to the form image information file 106b. It is a voucher take-in notification means for transmitting a notification to the information processing terminals 10-1 to 10-3.

  This is the end of the description of the configuration of the voucher management apparatus 100.

[Process of voucher management apparatus 100]
Next, an example of the process of the voucher management apparatus 100 according to the present embodiment configured as described above will be described in detail with reference to FIGS. Here, FIG. 5 is a flowchart showing an example of the data linkage processing in the present embodiment. FIG. 6 is a flowchart showing an example of information search processing in the present embodiment. FIG. 7 is a flowchart showing an example of the approval stamp authentication process in the present embodiment.

[Data linkage processing]
First, an example of the data linkage processing in the embodiment will be described below with reference to FIG.

  As shown in FIG. 5, the control unit 102 of the voucher management apparatus 100 outputs a keyword and image data based on the form data stored in the storage unit 106 (step SA-1), and at the same time, an identification number as a keyword. The form to which the unique ID, form number, etc. to be given as a barcode, QR code, etc. is printed (step SA-2).

  That is, the code image information conversion unit 102a optically reads keyword information stored in the form data file 106a including at least unique identification information (for example, unique ID and form date) corresponding to the form data and a form number. Conversion into possible code image information (for example, a barcode, a QR code, etc.). Then, the form image information printing unit 102b displays the form image information (image data such as a PDF file) obtained by displaying the code image information (corresponding to the keyword information) converted by the process of the code image information conversion unit 102a on the form data. Generate and control the printing apparatus 20-1 to print the form image information (form).

  Then, the control unit 102 of the voucher management apparatus 100 takes the output keyword and image data into the form image information file 106b that is image management software (step SA-3).

  That is, the form image information file storage unit 102c associates the form image information (image data such as a PDF file) generated by the process of the form image information printing unit 102b with the keyword information of the form image information. The image information file is stored in the form image information file 106b.

  Then, the user collects the vouchers printed on the form (step SA-4), confirms that all the vouchers have been collected, and stamps an approval stamp or the like (step SA-5).

  Then, the control unit 102 of the voucher management apparatus 100 scans the document set in which the collected vouchers are collected with the image reading apparatus 20-2 with the form at the top (step SA-6).

  That is, the document set reading unit 102d includes one or a plurality of document sets including the form image information (form) printed by the process of the form image information printing unit 102b and a voucher corresponding to the form image information (form). On the other hand, the image reading device 20-2 is controlled to continuously read the image information of the document set.

  Then, the control unit 102 of the voucher management apparatus 100 recognizes the scanned bar code, QR code, and the like, and extracts a keyword (step SA-7).

  That is, the code image information identifying unit 102e identifies code image information (corresponding to keyword information) from the image information of each document in the document set read by the processing of the document set reading unit 102d.

  Then, the control unit 102 of the voucher management apparatus 100 refers to the form image information file 106b and compares the extracted keyword with the form image information file to determine whether they match (step SA-8).

  That is, the code image information identification unit 102e refers to the keyword information stored in the form image information file 106b, and identifies code image information (for example, a barcode or a QR code) identified by the processing of the code image information identification unit 102e. Determines whether it contains unique identification information (for example, a unique ID or a form date).

  If it is determined that the comparison results match (step SA-8: Yes), the controller 102 of the voucher management apparatus 100 links and stores the scanned document set image and the form image information file 106b data. (Step SA-9). On the other hand, if it is determined that the comparison results do not match (step SA-8: No), the control unit 102 of the voucher management apparatus 100 ends the process as it is.

  That is, in the document set storage unit 102f, code image information (for example, a barcode or QR code) identified by the processing of the code image information identification unit 102e includes unique identification information (for example, a unique ID or a form date). In this case, based on the form number in the code image information, the image information of the document set (scanned document set image) is stored in the corresponding form image information file 106b. On the other hand, when it is determined that the comparison results do not match by the processing of the code image information identification unit 102e, the document set storage unit 102f ends the processing as it is. Thereby, the data of the form data file 106a and the form image information file 106b can be linked.

[Information search processing]
Next, an example of the information search process in the present embodiment will be described below with reference to FIG.

  As shown in FIG. 6, the form data file 106 a of the information processing apparatuses 10-1 to 10-3 and the voucher management apparatus 100 is a keyword for an image of a document set including a form and a voucher in the form image information file 106 b from the voucher management apparatus 100. A voucher take-in notification is received informing that the take-in is associated with the information (step SB-1). Then, the control unit 102 of the voucher management apparatus 100 searches the form image information file according to the search request selected by the user and received from the information processing terminals 10-1 to 10-3 (step SB-2), and the search result is displayed as information. It is transmitted to the processing terminal and displayed (step SB-3).

  That is, the voucher take-in notifying unit 102i stores the image information of the document set in the form image information file 106b in the document set storage unit 102f, and then notifies the voucher take-in to the form image information file 106b. The notification is transmitted to the information processing terminals 10-1 to 10-3. In response to the request from the information processing terminals 10-1 to 10-3, the information search unit 102 g stores at least one of the form image information, keyword information, and document set image information stored in the form image information file 106 b. All or part of the information is searched and transmitted to the information processing terminals 10-1 to 10-3.

  Specifically, as an example, the user clicks a form date, form number, or the like on the form data displayed on the display unit of the information processing terminals 10-1 to 3 through the input unit such as a mouse. As a result, the form date, form number, and the like are transmitted as search keys to the voucher management apparatus 100. The information search unit 102g of the voucher management apparatus 100 searches the form image information file 106b for keyword information that matches the received search key (form date, form number, etc.), and stores the keyword information in association with the matching keyword information. The form image information and the image information of the document set including the form and the voucher are transmitted as search results to the information processing terminals 10-1 to 10-3, and display units (not shown) of the information processing terminals 10-1 to 10-3 are shown. Display). Thus, the user can easily search for a voucher or the like linked to the form data from the information processing terminals 10-1 to 10-3.

[Approval stamp authentication process]
Next, an example of the approval stamp authentication process in the present embodiment will be described below with reference to FIG.

  As shown in FIG. 7, the control unit 102 of the voucher management apparatus 100 calls out image information (image information read by the image reading apparatus 20-2) corresponding to the form set form from the form image information file 106b (step S2). SC-1), extracting the image of the approval mark by comparing the called image information with the form image information associated with the image (form image information generated by the form image information printing unit 102b). Thus, the presence / absence of an approval mark is confirmed (step SC-2).

  That is, the approval stamp authenticating unit 102h determines whether the administrator's approval stamp is included in the image information of the document corresponding to the form image information in the image information of the document set stored in the document set storage unit 102f. Certify. Here, the storage unit 106 of the voucher management apparatus 100 may store pre-registered approval seal image information, and the approval seal authentication unit 102h extracts the pre-registered approval seal image information and extracts it. By comparing with the image information of the approval mark, it may be determined whether it is a normal approval mark.

  In the present embodiment, an example in which the approval mark authentication unit 102h automatically performs the authentication of the approval mark has been described. However, in the above-described information search process, the user information received in the image information of the document set received as the search result is described. The approval mark may be authenticated by visually confirming the image information of the document corresponding to the form image information.

  Above, description of the process of this voucher management apparatus 100 is completed.

[Example]
Next, an embodiment to which the authentication management apparatus 100 is applied will be described below. Here, FIG. 8 is a diagram showing an example of the embodiment of the present invention.

  As shown in FIG. 8, when the authentication management apparatus 100 is applied to improve the business process by digitizing paper, the manager manages the data related to the business in an integrated manner. To make decisions. The audit department can also monitor business processes. For example, sales representatives can easily digitize documents (for example, customer documents, purchase orders, inspection documents, arrangement request documents, etc.) by using a network scanner, etc., regardless of location, even in remote locations. The image data of the document can be sent to the office center. Thereby, since the office center side can refer to an electronic record, fraud of a sales representative can be prevented. The person in charge at the office center can input necessary data to the ERP system, which is a business management application, while looking at the image data of the documents sent by the sales person. Can improve efficiency. The accounting (transfer business) person in charge can confirm the data input by the person in charge at the office center from the ERP system, so as described above, ERP records the voucher collected by the accounting person in charge. Can be associated with the system. Thereby, voucher management can be performed easily and accurately in a short time.

[Other embodiments]
Although the embodiments of the present invention have been described so far, the present invention is not limited to the above-described embodiments, but can be applied to various different embodiments within the scope of the technical idea described in the claims. It may be implemented.

  In addition, among the processes described in the embodiment, all or part of the processes described as being automatically performed can be performed manually, or the processes described as being performed manually can be performed. All or a part can be automatically performed by a known method.

  For example, in the present embodiment, the voucher management apparatus 100 has been described as an example configured as a single server apparatus, but a plurality of server apparatuses may be configured in conjunction with each other. Specifically, the voucher management apparatus 100 is connected to the printing apparatus 20-1 and connected to the form data management server including the form data file 106a and the image reading apparatus 20-2, and the code image for identifying the code image information. You may comprise from an information identification server and the form image information management server provided with the form image information file 106b (refer FIG. 1). In this case, the form image information management server takes the voucher into the form image information file 106 and then sends a voucher take-in notification to the form data management server to thereby obtain the form data file 106a and the form image information file. The data with 106b is linked.

  In addition, unless otherwise specified, the processing procedures, control procedures, specific names, information including registration data for each processing, parameters such as search conditions, screen examples, and database configurations shown in the above documents and drawings Can be changed arbitrarily.

  Further, regarding the voucher management apparatus 100, each illustrated component is functionally conceptual and does not necessarily need to be physically configured as illustrated.

  For example, the processing functions provided in each device of the voucher management device 100, in particular, the processing functions performed by the control unit 102, all or any part thereof are interpreted and executed by a CPU (Central Processing Unit) and the CPU. It may be realized by a program to be executed, or may be realized as hardware by wired logic. The program is recorded on a recording medium described later, and is mechanically read by the voucher management apparatus 100 as necessary. In other words, the storage unit 106 such as ROM or HD stores a computer program for performing various processes by giving instructions to the CPU in cooperation with an OS (Operating System). This computer program is executed by being loaded into the RAM, and constitutes the control unit 102 in cooperation with the CPU.

  The computer program may be stored in an application program server connected to the voucher management apparatus 100 via an arbitrary network 300, and may be downloaded in whole or in part as necessary. It is.

  The program according to the present invention can also be stored in a computer-readable recording medium. Here, the “recording medium” refers to any “portable physical medium” such as a flexible disk, a magneto-optical disk, a ROM, an EPROM, an EEPROM, a CD-ROM, an MO, and a DVD, or a LAN, WAN, or Internet. It includes a “communication medium” that holds the program in a short period of time, such as a communication line or a carrier wave when the program is transmitted via a network represented by

  The “program” is a data processing method described in an arbitrary language or description method, and may be in any format such as source code or binary code. The “program” is not necessarily limited to a single configuration, but is distributed in the form of a plurality of modules and libraries, or in cooperation with a separate program represented by an OS (Operating System). Including those that achieve the function. Note that a well-known configuration and procedure can be used for a specific configuration for reading a recording medium, a reading procedure, an installation procedure after reading, and the like in each device described in the embodiment.

  Various databases (form data file 106a and form image information file 106b, etc.) stored in the storage unit 106 are storage means such as a memory device such as RAM and ROM, a fixed disk device such as a hard disk, a flexible disk, and an optical disk. Yes, various programs, tables, databases used for various processing and website provision, form data necessary to create forms, keyword information necessary to associate forms, vouchers, etc. (for example, unique identification information, Such as a form number).

  Also, the voucher management apparatus 100 connects an information processing apparatus such as a known personal computer or workstation, and implements software (including a program, data, etc.) for realizing the method of the present invention in the information processing apparatus. It may be realized.

  Furthermore, the specific form of distribution / integration of the devices is not limited to that shown in the figure, and all or a part of them may be functional or physical in arbitrary units according to various additions or according to functional loads. Can be distributed and integrated.

  As described above in detail, according to the present invention, at the time of data registration and retrieval, it is possible to prevent erroneous input of keywords, to automate the association between data based on keywords, and to easily and accurately and efficiently. To provide a voucher management apparatus and voucher management method capable of centrally managing data, accurately identifying a code image that has been intentionally given, and capable of accurately determining whether the data is authenticated. Therefore, it is extremely useful in various fields such as information equipment and information processing fields that support streamlining of business flow such as voucher management of accounting slips.

It is a figure which shows an example of the basic principle of this invention. It is a block diagram which shows an example of a structure of this voucher management apparatus 100 with which this invention is applied. It is a figure which shows an example of a data structure of keyword information. It is a figure which shows an example of identification of code image information. It is a flowchart which shows an example of the data cooperation process in this Embodiment. It is a flowchart which shows an example of the information search process in this Embodiment. It is a flowchart which shows an example of the approval stamp authentication process in this Embodiment. It is a figure which shows an example of the Example of this invention.

Explanation of symbols

100 voucher management device 102 control unit
102a Code image information conversion unit
102b Form image information printing part
102c Form image information file storage unit
102d Document set reading unit
102e Code image information identification unit
102f Document set storage
102g Information search part
102h Approval seal authentication department
102i voucher take-in notification unit 104 communication control interface unit 106 storage unit
106a Form data file
106b Form image information files 10-1 to 10-3 Information processing terminal 20-1 Printing device 20-2 Image reading device 300 Network

Claims (6)

A voucher management apparatus including a storage unit and a control unit, which is communicably connected to a printing device, an image reading device, and an information processing terminal,
The storage unit
Form data storage means for storing the form data and keyword information including at least the unique identification information and the form number corresponding to the form data in association with each other,
The control unit
Code image information converting means for converting the keyword information into optically readable code image information;
Form image information printing means for generating form image information in which the code image information converted by the code image information conversion means is displayed on the form data, and controlling the printing apparatus to print the form image information. ,
A form image information file storage means for storing a form image information file in which the form image information generated by the form image information printing means and the keyword information of the form image information are associated with each other in the storage unit;
For the one or plural document sets including the form image information printed by the form image information printing unit and the voucher corresponding to the form image information, the image reading device is controlled to continuously A document set reading means for reading image information of the document set;
The code image information is extracted from the image information of each document of the document set read by the document set reading means, and the keyword information corresponding to the extracted code image information is extracted from the document image information file. By comparing with the keyword information, it is determined whether they match, and when it is determined that the comparison results match, the code image information identifying means for identifying the code image information;
When the code image information identified by the code image information identification means includes the unique identification information, the code image information including the next unique identification information is recognized as one document set. A document set storage means for storing the image information of the document set in the corresponding form image information file based on the form number in the code image information;
In response to a request from the information processing terminal, search for at least a part or all of the form image information, the keyword information, and the image information of the document set stored in the form image information file. Information retrieval means for transmitting to the information processing terminal;
A voucher management device characterized by comprising: In the voucher management apparatus according to claim 1,
The control unit
Approval mark authentication means for authenticating whether or not an administrator's approval mark is included in the image information of the document corresponding to the form image information in the image information of the document set stored in the document set storage means A voucher management device, further comprising: In the voucher management apparatus according to claim 1,
The control unit
After the image information of the document set is stored in the form image information file by the document set storage means, a voucher take-in notification for notifying that the voucher has been taken into the form image information file is transmitted to the information processing terminal. A voucher management apparatus, further comprising voucher take-in notification means. A voucher management method executed in a voucher management apparatus including a storage unit and a control unit, which is communicably connected to a printing apparatus, an image reading apparatus, and an information processing terminal,
The storage unit
Form data storage means for storing the form data and keyword information including at least the unique identification information and the form number corresponding to the form data in association with each other,
Executed in the control unit,
A code image information conversion step for converting the keyword information into optically readable code image information;
A form image information printing step for generating form image information in which the code image information converted in the code image information conversion step is displayed on the form data, and controlling the printing apparatus to print the form image information; ,
A form image information file storage step for storing a form image information file in which the form image information generated in the form image information printing step and the keyword information of the form image information are associated with each other in the storage unit;
Continuously controlling the image reading apparatus for one or a plurality of document sets including the form image information printed in the form image information printing step and a voucher corresponding to the form image information. A document set reading step for reading image information of the document set;
The code image information is extracted from the image information of each document of the document set read in the document set reading step, and the keyword information corresponding to the extracted code image information is extracted as the keyword information in the form image information file. A code image information identification step for determining whether or not they match by comparing with the keyword information, and identifying the code image information when it is determined that the comparison results match ;
When the code image information identified in the code image information identification step includes the unique identification information, the code image information including the next unique identification information is recognized as one document set. A document set storage step of storing the image information of the document set in the corresponding form image information file based on the form number in the code image information;
In response to a request from the information processing terminal, search for at least a part or all of the form image information, the keyword information, and the image information of the document set stored in the form image information file. An information retrieval step to be transmitted to the information processing terminal;
A voucher management method characterized by comprising: In the voucher management method according to claim 4,
Executed in the control unit,
Approval mark authentication step for authenticating whether or not an administrator's approval mark is included in the image information of the document corresponding to the form image information in the image information of the document set stored in the document set storage step The voucher management method further comprising: In the voucher management method according to claim 4,
Executed in the control unit,
After the image information of the document set is stored in the form image information file in the document set storing step, a voucher capture notification is sent to the information processing terminal for notifying that the voucher has been captured in the form image information file. The voucher management method further comprising a voucher take-in notification step.

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