JP5672972B2 - Information processing apparatus and information processing system - Google Patents

Description

The present invention relates to an information processing apparatus and an information processing system .

  2. Description of the Related Art Conventionally, in a company, for example, there is a system for managing employee information related to employees such as employee affiliation, job title, employee number, and expense code. Among such systems, there is an organization change management system that changes organization information related to an organization in response to an organization change or personnel change in a company, or changes employee affiliation in employee information (for example, Patent Document 1). reference). By the way, in personnel changes, there is a seconding to a group company that is a group of companies with a parent-child relationship in capital.

  However, organization information and personnel information are managed for each company, and different organization transfer management systems are generally operated for each company. For this reason, when an employee is seconded to a group company, the management form of personnel information, organization information, etc. may be different between the second company and the second company. For this reason, for example, the person in charge of the business has to manually calculate the occupancy fee of the company house and transfer the expenses, which is a burden on the person in charge of the business.

The present invention has been made in view of the above, and it is an object of the present invention to provide an information processing apparatus and an information processing system capable of reducing operations such as calculation of company housing occupancy fees and transfer of expenses by business staff. And

In order to solve the above-described problems and achieve the object, the present invention is an information processing apparatus, an acquisition unit that acquires organization change information indicating information related to an employee change, and an organization acquired by the acquisition unit Based on the identification information for identifying the employee included in the transfer information, the company search application information is searched by the first search means for searching for company house application information related to the application for use of the company house by the employee, and the first search means. The first determination means for determining whether the move-in classification indicated by the company house application information is moving, and the employee included in the organization change information when the first determination means determines that the move-out The employee is seconded to a group company based on the first creation means for creating the company resident information indicating the correspondence between the identification information and the company code included in the company house application information, and the organization change information. Employee A second determination means for determining whether or not a second employee's condition is met and a second determination means for generating second employee information for the second transfer destination based on the organization change information when the second determination means determines that the second determination means; Identification information for identifying the employee's second-source company and second-party company using the company resident information and the second-employee information when it is determined that the two creation means and the second determination means match. Creating group company employee information that associates the identification information of the employee at the second company and the second company with an expense code identifying the expense department at the second company and the second company. 3 creation means, and first storage means for storing group company employee information created by the third creation means .

  According to the present invention, it is possible to reduce operations such as calculation of the occupancy fee of a company house and transfer of its expenses by a person in charge of business.

FIG. 1 is a diagram illustrating a configuration of a group company system according to an embodiment. FIG. 2 is a diagram regarding creation of a group company employee master, (a) is a diagram illustrating organization change information, (b) is a diagram illustrating group company employee information, and (c) is a diagram. It is a figure which illustrates the outline | summary of the process which a company house management apparatus performs. FIG. 3 is a diagram illustrating a functional configuration of the company house management apparatus. FIG. 4 is a flowchart showing a procedure of processing performed by the company house management device. FIG. 5 is a diagram illustrating an outline of a conventional business. FIG. 6 is a diagram illustrating an outline of the business according to the embodiment.

  Hereinafter, an embodiment of an information processing apparatus according to the present invention will be described in detail with reference to the accompanying drawings.

  Here, the group company system according to the present embodiment will be described. Each company belonging to a group company, which is a group of companies having a parent-child relationship in capital, is assigned a company code that can uniquely identify each company. Each employee belonging to the group company is given an employee number (employee NO) that can uniquely identify each employee in the company to which the employee belongs. When the employee is seconded from one company to another in the group company, the employee number at the second company and the employee number at the second company may be different. Also, the expense department that bears the expenses of the employee may be different between the second company and the second company. An expense code for identifying each expense department is assigned to each expense department. As shown in FIG. 1, the group company system operated by such a group company includes an organizational change management system of each company belonging to the group company and a company house management company that manages the company houses of these companies. The company house management system is connected to an accounting system that accounts for each company. Each of these systems is connected via a network such as a LAN (Local Area Network), an intranet, Ethernet (registered trademark), or the Internet.

  Each company's organization change management system has an information processing apparatus, and the information processing apparatus has an organization change DB and a company house application DB. The organization change DB stores organization change information related to organization changes such as organization changes and personnel changes. As illustrated in FIG. 2A, the organization transfer DB includes a second-end DB for a second-end company and a second-end DB for a second-end company. The second-end DB identifies the company code of the second-party company, the second-party classification indicating the employee's affiliation status with the second-party company, the employee number at the second-party company, and the expense department at the second-party company. Temporary destination information indicating the expense code, the company code of the seconding company, and the employee number of the seconding company is stored. The seconded category includes in-house employees and seconded employees. The second-end DB is used to identify the company code of the second-end company, the second-division class that indicates the status of employees at the second-end company, the employee number at the second-end company, and the expense department at the second-end company. Secondee information that is associated with an expense code is stored. The organization change information includes the second-destination information and the second-source information, and is stored in the organization change DB when the personnel in charge of each company performs an operation input in the information processing apparatus included in the organization change management system. The company house application DB stores company house application information related to application for use of the company house by employees. The company house application information indicates the company code of the company, the employee NO, and the occupancy classification indicating the occupancy status of the company house. As the move-in category, for example, move-in, move-out, and the like. In addition, the information processing apparatus stores retired person information regarding a retired employee. The retiree information indicates the company code of the company and the employee number of the employee in the company in association with each other.

  The company house management system includes an information processing apparatus (referred to as a company house management apparatus), and the company house management apparatus includes a group company employee master, a company house management DB, and a company house accounting DB. The group company employee master stores group company employee information for each employee seconded to the group company. As shown in FIG. 2B, the group company employee information includes an expense code for identifying the company number of the seconding company, the employee number of the seconding company, and the expense department of the seconding company. And the company number of the second company, the employee number of the second company, and the expense code for identifying the expense department of the second company. The company house management DB stores company house management information related to payment of company houses to each company belonging to the group company. The company housing management information includes the company code of the company to which the employee who uses the company house belongs, the employee code of the employee at the company, the expense code for identifying the expense department to which the company is transferring expenses, and the second The expense code in the company is associated with information related to payment for the use of the company house, such as rent, rent, renewal fee, deposit and key money. The corporate housing accounting DB stores corporate housing accounting information for clearing payment for use at the corporate housing. Company house accounting information includes the company code of the company to which the employee who uses the company house belongs, the employee code of the employee at the company, the expense code for identifying the expense department to which the company is transferring expenses, and the residence of the company house Information relating to company housing payments such as fees, rent, renewal fees, deposits and key money are shown in association with each other.

  The accounting system includes an information processing apparatus, and the information processing apparatus includes a bill master and department masters of each company. The account master stores account information related to various payments. The department master stores department information relating to an expense code for identifying the expense department of each company. The department information indicates the company number of each company and the expense code for identifying the expense department in association with each other.

  Here, the hardware configuration of each information processing apparatus will be described. The information processing apparatus according to the present embodiment includes a control unit such as a CPU (Central Processing Unit) that controls the entire apparatus, a ROM (Read Only Memory) that stores various data and various programs, a RAM (Random Access Memory), and the like. Equipped with a main storage, auxiliary storage such as HDD (Hard Disk Drive) and CD (Compact Disk) drives that store various data and programs, and a bus connecting them, using a normal computer Hardware configuration. In addition, the information processing apparatus includes a display unit that displays information, an operation input unit such as a keyboard and a mouse that accepts user instruction input, and a communication I / F (interface) that controls communication with an external device. Each is connected by radio.

  Next, in such a hardware configuration, a functional configuration of a company house management apparatus as an information processing apparatus will be described with reference to FIG. The company house management device includes an information acquisition unit, a search unit, an information creation unit, and an update unit. These units are realized by the CPU of the company house management apparatus executing various programs stored in the ROM or HDD. The group company employee master, the company house management DB, and the company house accounting DB described above are stored in an auxiliary storage unit such as an HDD. Further, the file path to the organization transfer DB of each company belonging to the group company is stored in the auxiliary storage unit. The information acquisition unit accesses the organization change DB using the file path stored in the auxiliary storage unit, acquires the organization change information, and acquires the company home application information from the company home application DB. The search unit uses the organization change information to search for company housing application information that matches the search conditions from the company housing application information acquired by the information acquisition unit. Specific search conditions will be described later. The information creation unit creates company resident information by using the organization change information acquired by the information acquisition unit and company house application information obtained as a result of the search by the search unit. In addition, the information creation unit uses the organization transfer information acquired by the information acquisition unit to create seconded employee information that matches the seconded employee condition that the employee is seconded to a group company. In addition, the information creation department creates group company employee information using company resident information and seconded employee information, and stores it in the group company employee master when it matches the seconded employee condition, and stores it in the second-party employee condition. If they do not match, group company employee information is created using company resident information and stored in the group company employee master. Specific conditions for temporary employees will be described later. The updating unit updates the company house management information stored in the company house management DB using the group company employee information stored in the group company employee master.

  Next, a description will be given of a processing procedure in which the company house management apparatus included in the company house management system according to the present embodiment updates the group company employee master and registers the company house management information in the company house management DB. FIG. 2C is a diagram showing an outline of the processing. FIG. 4 is a flowchart showing the procedure of the processing. The company house management device activates a batch for automatically updating the group company employee master (step S1). Then, the company house management device acquires the file path of the organization change DB of each company belonging to the group company, accesses the organization change DB of each company, and acquires the organization change information (step S2). Next, the company house management device accesses the company house application DB of each company, acquires the employee number indicated by the organization transfer information, and searches for company house application information indicating the employee number that matches the employee number (step S3). . This corresponds to the search condition. If the corresponding company housing application information is not obtained as a result of the search (step S3: NO), the company house management device ends the process, and if the corresponding company housing application information is obtained as a result of the search (step S3: YES). ), The company code of the company indicated by the company house application information is specified, and it is determined whether or not the occupancy classification indicated by the company house application information is “removal” (step S4). If the determination result is negative (step S4: NO), the company house management device ends the process, and if the determination result is positive (step S4: YES), the company code specified in step S4 And company resident information indicating the employee NO acquired in step S3 in association with each other (step S5). Next, the company house management device determines whether or not the seconded employee condition is met as follows. First, the company house management device identifies the company code identified in step S4 and the organization change information indicating the employee NO acquired in step S3, and whether the seconding category indicated by the organization change information is “present”. Is determined (step S6). If the determination result is negative (step S6: NO), the process proceeds to step S11. If the determination result is affirmative (step S6: YES), the company house management device identifies the organization change information specified in step S6. It is determined whether or not the company code of the seconded-out company and the company code of the seconded-out company indicated by (2) are different. If the company code of the second-party company and the company code of the second-company company indicated by the organization change information identified in step S6 are the same (step S7: NO), the process proceeds to step S11. On the other hand, if the company code of the second-party company and the company code of the second-party company indicated by the organization change information identified in step S6 are different (step S7: YES), the company house management device is assigned to each company belonging to the group company. The retired person information is acquired from the information processing apparatus of the organization change management system, and it is determined whether or not there is retired person information indicating the company code and the employee NO that match the company code and the employee NO specified in step S4 ( Step S8).

  If the result of the determination is affirmative (step S8: YES), the employee of employee NO acquired in step S3 is present in front of a company (secondary company) whose seconding category is “present”. The process proceeds to step S11 on the assumption that the company (equivalent to the seconding company) has left the company. If the result of the determination in step S8 is negative (step S8: NO), the company house management device is an employee who is seconded to the group company and the employee of employee NO acquired in step S3 matches the seconded employee condition. As a result, the company code of the second-party company indicated by the organization transfer information identified in step S6, the employee number in the second-party company (employee NO acquired in step S3), and the second-employed employee indicating the expense code in the second-party company Information is created (step S9). Then, the company house management device uses the company resident information created in step S5 and the seconded employee information created in step S9, and the company number of the seconding company, the employee number of the seconding company, Corresponds to the expense code for identifying the expense department in the original company, the company number of the second company, the employee number in the second company, and the expense code to identify the expense department in the second company The group company employee information is created and stored in the group company employee master, thereby updating the group company employee master (step S10). Thereafter, the process proceeds to step S12.

  On the other hand, in step S11, the company house management device uses the company resident information created in step S5 to determine the company number of the second company, the employee number of the second company, and the expense department of the second company. Group company employee information that indicates an expense code for identification, a company number of the second company, an employee number of the second company, and an expense code for identifying the expense department of the second company Is created and stored in the group company employee master to update the group company employee master. Thereafter, the process proceeds to step S12. In step S12, the company house management device updates the company house management information stored in the company house management DB with reference to the group company employee master updated in step S10 or S11. Specifically, the company house management device searches the group company employee information for the group company employee information indicating the employee NO in the seconding company that matches the employee number indicated by the company house management information. Then, the company house management device determines the expense code at the second company, the company code of the second company, the employee number at the second company, and the expense at the second company indicated by the group company employee information obtained as a result of the search. Acquire the code, update the company code, employee number and expense code indicated by the company house management information to the acquired company code, employee number and expense code, respectively, and the expenses at the second company indicated by the company house management information Update the code to the expense code of the acquired company.

  After that, the company house management device uses the company house management information stored in the company house management DB, and the company code, employee code, and expense code indicated by the company house management information company house, the company house rent, rent, renewal fee, Company housing accounting information is created by associating information related to company housing payments such as deposits and key money, and stored in the company housing accounting DB. The information processing device of the accounting system uses the company housing accounting information stored in the company housing accounting DB to refer to the department master for various payments such as company housing rent, company rent, renewal fee, key money, security deposit, etc. Then, the department transfer process to transfer to the expense department that bears the occupancy fee of the company house as an expense, or the account settlement process, which refers to the account master and performs the settlement of the advance payment for the company house payment to the company house management company And various accounting processes can be performed.

  As described above, for employees who are seconded to a group company using the organizational transfer system of each company belonging to the group company, the company code of the second company, the employee number of the second company, the second company Group company employee information that unifies the company code, employee number at the second company, and expense code at the second company is created and registered in the group company employee master. As a result, the expense codes of all the seconded employees can be searched using the second company code and employee number. In addition, it is possible to search for the expense code of the company from which the employee corresponds to the company housing application information. In addition, company housing application can be executed after renewal of the company to which the employee belongs, acquisition of retiree information, and renewal of the occupancy fee. In addition, for collection work within the group company of the occupancy fee, after creating the payment deduction link, which is a database that stores the payment deduction data indicating the difference from the previous month regarding expenses related to company housing, the payment deduction data for company housing application The company management information after the update of the company to which the employee belongs and the acquisition of retiree information can be collected in the company management DB.

  By using such company house management information, it is possible to reduce the load of the calculation work related to the occupancy fee of the company house of each business person in charge of the company house management company. Further, it is possible to reduce the work load at the company housing management company. It is possible to reduce the work to contact the person in charge of business of each company belonging to the group company in the calculation of the company rent. In addition, since accounting data creation functions such as department transfer processing and advance payment settlement processing in the accounting system are made possible, accounting related operations of each company and company housing management company belonging to the group company can be reduced.

  Specifically, in the past, as illustrated in FIG. 5, in the company housing management company, the person in charge of business has paid the company rent, renewal fee, deposit and key money to each company belonging to the group company. Was issued an invoice to claim the advance amount of payment. Each company belonging to a group company creates payment details data related to company housing payments based on the invoice, transfers the amount equivalent to the advance payment to the company housing management company, and then transfers the payment. The amount of money was transferred to the expense department as expenses. The company housing management company, when there is a deposit payment from each company, performs the deposit process, performs the clearing process for clearing the deposit, and then determines whether the deposit is completed. Was typing.

  On the other hand, in the present embodiment, as illustrated in FIG. 6, in the company house management company, the company house management system has the group company employee master as described above, and based on this, the company house accounting information is automatically obtained. Therefore, it is not necessary for the person in charge of the business to issue an invoice for each company belonging to the group company. Moreover, in the company housing management system, since the expense code of the seconded employee in the company house management information is updated to the expense code of the second company in the company house management information based on the group company employee master, the expense transfer is based on the company house management information. Will be done automatically. As a result, it is not necessary for the business person in charge at each company to transfer the advance (transfer process). In addition, since the transfer of expenses to the expense department of the company (department transfer process) is automatically performed, it is not necessary for the person in charge of each company to transfer the expenses to the expense department of each company. In addition, the company housing management system creates company house accounting information using the company house management information, has each company approve it, and passes the approved company house accounting information to the information processing device of the accounting system. Thus, the company housing management company does not need to perform the deposit process and the advance settlement process. In addition, it is not necessary for the business person to input whether or not the deposit is completed. Therefore, according to the present embodiment, it is possible to reduce operations such as calculation of the company occupancy fee and transfer of expenses by the person in charge of the operation.

  Note that the present invention is not limited to the above-described embodiment as it is, and can be embodied by modifying the constituent elements without departing from the scope of the invention in the implementation stage. Various inventions can be formed by appropriately combining a plurality of constituent elements disclosed in the embodiment. For example, you may delete some components from all the components shown by embodiment. Furthermore, constituent elements over different embodiments may be appropriately combined. Further, various modifications as exemplified below are possible.

  In the above-described embodiment, various programs executed by the company house management device may be stored on a computer connected to a network such as the Internet and provided by being downloaded via the network. The various programs are recorded in a computer-readable recording medium such as a CD-ROM, a flexible disk (FD), a CD-R, and a DVD (Digital Versatile Disk) in an installable or executable format file. You may comprise so that it may provide.

JP 2009-70285 A

Claims (4)

  An acquisition means for acquiring organization transfer information indicating information on employee transfer;
  First search means for searching for company house application information related to an application for use of the company house by the employee by identification information for identifying the employee included in the organization transfer information acquired by the acquisition means;
  When the company search application information is searched by the first search means, a first determination means for determining whether the occupancy classification indicated by the company house application information is a retreat;
  When it is determined that the first determination unit determines to move out, first is to create company resident information indicating correspondence between employee identification information included in the organization transfer information and a company code included in the company house application information. Means for creating
  Based on the organization change information, a second determination means for determining whether or not the employee is a seconded employee who is seconded to a group company;
  When it is determined by the second determination means to match, second creation means for creating seconded employee information of the secondee based on the organization change information;
  Identification information for identifying the employee's seconding company and seconded company using the company resident information and the seconded employee information, when the second judging means determines that the two match, and the seconding company And third creation means for creating group company employee information indicating the identification information of the employee in the seconded company and the expense code for identifying the expense department in the seconded company and the seconded company,
  First storage means for storing group company employee information created by the third creation means;
An information processing apparatus comprising:   The information processing apparatus according to claim 1,
  A third acquisition means for acquiring retiree information indicating employee identification information of the retired;
  The organization transfer information includes first company identification information for identifying a second company of the employee, first employee identification information for identifying an employee of the second company, and the second A first transfer category indicating the affiliation status of the employee with respect to the company, first expense identification information for identifying an expense department to which an expense is transferred in the second company, and a second company The second company identification information for the second destination, the second employee identification information for identifying the second employee identification information for identifying the employee in the second company, and the second company identification information and the second company A second assignment category indicating the employee's affiliation status; the second employee identification information; and second expense identification information for identifying an expense department to which an expense is to be transferred in the second company. Including temporary transfer source information,
  When the affiliation state indicated by the first transfer category included in the organization transfer information is not in the company, the second determination means is when the first company identification information and the second company identification information are different. Or, when the employee identification information indicated by the retirement information acquired by the third acquisition means and the second employee identification information do not match, the condition of the seconded employee who is seconded to a group company is met. To judge
  An information processing apparatus characterized by that.   The information processing apparatus according to claim 1 or 2,
  Second storage means for storing company house management information including employee identification information of an employee who uses the company house and an expense code in the company from which the employee is seconded;
  A second search for retrieving group company employee information indicating employee identification information at the second-source company from the first storage means corresponding to the employee identification information included in the company house employee information stored in the second storage means. Means,
  Update means for updating the expense code included in the company house management information stored in the second storage means to the expense code of the seconding source indicated by the group company employee information searched by the second search means;
  An information processing apparatus comprising:   An information processing system including the information processing apparatus according to claim 3,
  The company house management information further includes information on payment of the company house,
  Based on the company house management information, create company house accounting information used for company house accounting processing, and based on the company house accounting information, transfer to the expense department that bears the occupancy fee of the company house as an expense, or for the company house management company Accounting means for processing the settlement of advance payments related to company housing payments;
  An information processing system comprising:

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