JP5707939B2 - Document creation device, document creation method, document creation program - Google Patents

Description

  The present invention relates to a document creation apparatus, a document creation method, and a document creation program for creating a document.

  Conventionally, it is known that when a matter described in a document is corrected, a correction mark is stamped. In addition, there is a method of stamping a correction mark in advance in case that the person who completes the document cannot stamp the correction mark when correction is necessary, such as when mailing. However, since the marking may be the same as the blank paper delegation, the marking may be misused and should not normally be stamped. However, if there is an error in the document when the document is not stamped, the person receiving the document will return the document with the error to the person who entered the document, and will be asked to submit the document with the error corrected again. Therefore, both procedures become complicated. Therefore, there is a demand for the document receiving side to have the seal stamped if possible.

  In addition, corrections such as simple writing mistakes and notation methods that match the descriptions of family registers, etc. are effective as the scope of correction of documents using discarding, and it is not applicable to rewriting amounts and periods that are important matters. Is called. In practice, however, the stamp may be misused to correct important matters, and even if it is misused, the courts often judge the correctness of the stamp depending on the circumstances.

  For example, the purpose is to make it easy for users to print out application forms that should be submitted to financial institutions in multiple forms, and to check for mistakes in the characters printed on such application forms. Techniques that allow prevention are known. According to the technique, application form object data is transmitted from the server to the customer's computer, and an application input form screen represented by the application form object data is displayed. When the application is entered and the “Print” button is clicked, it is determined whether there are any deficiencies in the input items. If there are no deficiencies, there are three types for customer records, financial institution storage, and financial institution input. The document is printed. At that time, a tilde symbol is added to the upper and lower letters of the uppercase and lowercase letters for the alphanumeric characters of the password and ID, respectively.

JP 2003-345985 A

  The present invention has been made in view of the above situation, and a document creation apparatus, a document creation method, and the like, which reduce the possibility of misuse of stamping by outputting items that can be applied to the document to the document, The purpose is to provide a document preparation program.

  A document creation apparatus which is one of the embodiments includes a storage unit, a determination unit, a specification unit, and a generation unit. The storage unit stores each correct data associated with each item of the document and information of the item estimated to be erroneous.

  The determination unit compares each of the data entered in association with each of the items when creating the document with each of the data considered to be correct for each item, and determines whether each of the input data is correct. Determine whether.

  The specifying unit specifies a first item corresponding to the input data that cannot be determined to be correct by the determination unit. In addition, the specifying unit refers to the information of the item estimated to have the possibility of an error, and there is a possibility of an error from the item corresponding to the input data determined to be correct by the determination unit. The second item estimated as follows is specified.

  The generation unit indicates that the information of the discard column used for correcting the input data associated with each of the items identified by the identification unit and the identified item corresponding to the discard column are valid The explanation information is added to the document data for printing used for printing the document.

  According to the embodiment, there is an effect of reducing the possibility that the stamping is misused by outputting the item to which the stamping is applicable to the document.

It is a figure which shows one Example of the system of Embodiment 1. FIG. 2 is a diagram illustrating an example of hardware of the document creation apparatus 1. FIG. It is a figure which shows one Example of the process part of a document preparation apparatus. It is a figure which shows one Example of a terminal. FIG. 6 is a flowchart showing an example of the operation of the document creation apparatus 1. FIG. 6 is a flowchart showing an example of the operation of the document creation apparatus 1. It is a figure which shows one Example of the data structure of input form information and input initial value information. It is a figure which shows one Example of the data input screen to the input form displayed on the terminal. It is a figure which shows one Example of the data input screen after the data input displayed on the terminal. It is a figure which shows one Example of the data structure of input form information and initial value information. It is a flowchart which shows one Example of operation | movement of an input item determination process. It is a figure which shows one Example of each data structure of input item check information and uncheckable item information. It is a flowchart which shows one Example of the operation | movement of an uncheckable item determination process. It is a figure which shows one Example of the data structure of permission determination information. It is a figure which shows one Example of the data structure of discard information. It is a figure which shows one Example of a printed document. It is a figure which shows one Example of a printed document. FIG. 10 is a flowchart illustrating an example of the operation according to the second exemplary embodiment.

Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.
FIG. 1 is a diagram illustrating an example of a system according to the first embodiment. The system shown in FIG. 1 is used by a user who creates various documents such as application documents and contract documents, and a user who provides information necessary for creating a desired document and printing the created document. A terminal 2 and an output device 3 for printing documents are provided. The document creation apparatus 1 is connected to a terminal 2 via a network 4 such as the Internet or a dedicated line.

  The terminal 2 acquires data used to create a document provided by the document creation device 1. Further, the terminal 2 transmits data necessary for creating the document input by the user to the document creation apparatus 1. An output device 3 is connected to the terminal 2. For example, an electronic mail system can be considered as the system of FIG.

  In the electronic mail system, when information including a document creation request is received from the terminal 2, the document creation apparatus 1 transmits information including an input form corresponding to the document to be created to the terminal 2. The terminal 2 acquires information including the input form, and displays a screen corresponding to the acquired document input form on the display unit of the terminal 2. The user inputs information necessary for creating a document in an input form or a list of input items of a desired document displayed on the screen of the terminal 2. Necessary information includes name, age, telephone number, and the like. When the input is completed, the terminal 2 transmits the input information to the document creation apparatus 1. Next, the document creation apparatus 1 acquires the input information and reflects the input information on a desired document recorded in the document creation apparatus 1. Next, the document creation device 1 converts a desired document reflecting the input information into print data and enables download. The print data is printable data such as Portable Document Format (PDF). The user downloads print data from the storage unit of the document creation device 1 using the terminal 2 and prints the document using the output device 3. Then, the user completes the document by filling in an unfilled item of the printed document by handwriting or stamping it. Thereafter, the user sends the prepared document to the document submission destination by mail or the like.

The document creation apparatus 1 will be described.
FIG. 2 is a diagram illustrating an example of hardware of the document creation apparatus 1. The document creation device 1 is a device that creates application documents, contract documents, and the like, for example. Further, the document creation apparatus 1 reduces the possibility of misuse of stamping by outputting to the document an item that can be applied to the stamp pressed on the document. When using an electronic mail system such as the one described above, if there are any mistakes or corrections in the documents that the user has entered and submitted, the user must re-create the documents and send them to the document submission destination. You have to do it or correct the document at the document submission destination. However, since the items of the document cannot be corrected without permission at the document submission destination, the user corrects the document with errors or corrections, presses the correction mark on the corrected item, and submits the document again. It needs to be sent first. Therefore, the exchange of documents becomes complicated. In view of this, it is conceivable to prevent the complication of the document from being pushed when the document is created. However, since there is a possibility that the stamp may be abused, an item indicating an applicable range of the stamp is added to each item of the document and the document is printed. As a result, the possibility of misuse of the stamp is reduced by preventing the effect of the stamp from being applied outside the scope of application of the stamp.

  The document creation apparatus 1 also includes a processing unit 21, a storage unit 22, a recording medium reading device 23, an input / output interface 24 (input / output I / F), a communication interface 25 (communication I / F), and the like. Further, each of the components is connected by a bus 26. Further, the document creation apparatus 1 is connected to a database 29 (storage unit).

  The processing unit 21 executes a program corresponding to flowcharts shown in FIGS. 5, 6, 11, 13, and 18, which will be described later, stored in the storage unit 22. The processing unit 21 may use a central processing unit (CPU) or a programmable device (such as a field programmable gate array (FPGA) or a programmable logic device (PLD)).

  The storage unit 22 records programs, tables, and data executed by the processing unit 21. It is also used as a work area. The storage unit 22 is, for example, a memory such as a read only memory (ROM) or a random access memory (RAM), a hard disk, or the like. The storage unit 22 may record data such as parameter values and variable values, and can also be used as a work area.

  The recording medium reader 23 controls reading / writing of data with respect to the recording medium 27 according to the control of the processing unit 21. Then, the data written under the control of the recording medium reader 23 is recorded on the recording medium 27, or the data recorded on the recording medium 27 is read. The detachable recording medium 27 includes a computer readable non-transitory recording medium such as a magnetic recording device, an optical disk, a magneto-optical recording medium, and a semiconductor memory. The magnetic recording device includes a hard disk device (HDD). Optical discs include Digital Versatile Disc (DVD), DVD-RAM, Compact Disc Read Only Memory (CD-ROM), CD-R (Recordable) / RW (ReWritable), Universal Serial Bus (USB) memory, and the like. Magneto-optical recording media include Magneto-Optical disk (MO). Semiconductor memory includes flash memory. Note that the storage unit 22 is also included in a non-transitory recording medium.

  An input / output unit 28 is connected to the input / output interface 24, receives information input by the user, and transmits the information to the processing unit 21 via the bus 26. Further, operation information and the like are displayed on the display screen in accordance with a command from the processing unit 21.

  The input / output unit 28 includes an input unit, an output unit, and the like. For example, if the output unit is a display, a touch panel provided on the display as the input unit may be considered. A keyboard, a mouse, etc. can be considered. The display may be a liquid crystal display, for example. The output unit is a display, a printer, or the like.

  The communication interface 25 is an interface for performing Local Area Network (LAN) connection, Internet connection, and wireless connection with other computers and servers as necessary. Further, it is connected to another device and controls input / output of data communicated from an external device.

  Further, when realizing various processing functions to be described later using the document creation device 1 having such a hardware configuration, a program for executing various functions is provided. By executing the program in the processing unit 21, various functions are realized in the document creation apparatus 1. A program describing the contents of each function can be recorded in a computer-readable recording medium 27.

  When the program is distributed, for example, a recording medium 27 such as a DVD or a CD-ROM on which the program is recorded is sold. It is also possible to store the program in a storage device of the server and transfer the program from the server to the terminal 2 via the network.

  The document creation apparatus 1 having a computer that executes a program stores, for example, the program recorded in the recording medium 27 or the program transferred from the server in its own storage unit 22. Then, the computer reads the program from its own storage unit 22 and executes processing according to the program. The computer can also read the program directly from the recording medium 27 and execute processing according to the program. In addition, each time a program is transferred from the server, the computer can sequentially execute processing according to the received program.

The processing unit 21 will be described.
FIG. 3 is a diagram illustrating an example of a processing unit of the document creation apparatus. The processing unit 21 in FIG. 3 includes a control unit 33, a determination unit 34, a specifying unit 35, and a generation unit 36, which will be described later. The reception unit 31 and the transmission unit 32 are included in the communication interface 25. The receiving unit 31 receives data transmitted from the terminal 2 and transmits the data to the control unit 33, the determination unit 34, and the like. The transmission unit 32 receives data transmitted from the control unit 33, the determination unit 34, the generation unit 36, and the like, and transmits the data to the terminal 2.

  The database 29 stores correct data associated with each item of the document and information on the items estimated to have a possibility of error. For example, the database 29 (storage unit) has data shown in FIGS. 7 to 10, 12, and 14 to 17 described later.

  The control unit 33 controls each unit of the document creation apparatus 1. Further, the control unit 33 receives the login information transmitted from the terminal 2 and the authentication information including the identifier for identifying the user and the password via the receiving unit 31. The control unit 33 authenticates the user using the acquired login information, recognition information, and the like, and when it is authenticated, acquires the creation request information and approves the document creation. In this example, login information and recognition information are used as a document creation request. In addition, the control unit 33 acquires information including an input form corresponding to the document recorded in the database 29 or the like, and transmits the information to the terminal 2 via the transmission unit 32.

  The determination unit 34 compares each input data in association with each item to which data is input when creating a document and each correct data for each item to determine whether or not the data is correct. .

  The identifying unit 35 identifies the first item corresponding to the input data that cannot be determined to be correct by the determining unit 34. Further, the specifying unit 35 refers to the information of the second item that is estimated to have a possibility of an error recorded in the database 29 or the storage unit 22, and is input that is determined to be correct by the determination unit 34. From the items corresponding to the data, an item that is estimated to be possibly erroneous is identified.

  The generation unit 36 explains that the information of the column used for correcting the input data associated with each item specified by the specifying unit 35 and the specified item corresponding to the column are valid. Are added to the document data for printing used for printing the document.

  As a result, since only the marking field corresponding to the item to which the marking can be applied and the description of the marking field are output to the document, the possibility that the marking is misused can be reduced.

FIG. 4 is a diagram illustrating an embodiment of a terminal.
The terminal 2 includes a processing unit 41, a storage unit 42, a recording medium reading device 43, an input / output interface 44, a communication interface 45, and the like. For example, a personal computer (PC) can be considered. The processing unit 41, the storage unit 42, the recording medium reading device 43, the input / output interface 44, the communication interface 45, and the like are connected by a bus 46, respectively. The processing unit 41 executes a program stored in the storage unit 42. The processing unit 41 may use a central processing unit (CPU) or a programmable device (such as a field programmable gate array (FPGA) or a programmable logic device (PLD)).

  The storage unit 42 stores programs, tables, and data executed by the processing unit 41. It is also used as a work area. The storage unit 42 is, for example, a memory such as a read only memory (ROM) or a random access memory (RAM), a hard disk, or the like. The storage unit 42 may record data such as parameter values and variable values, and can also be used as a work area.

  The input / output interface is connected to the input / output unit 48, receives information input by the user, and transmits the information to the processing unit 41 via the bus 46. In addition, operation information and the like are displayed on the screen of the display according to a command from the processing unit 41. The input / output unit 48 includes an input unit and an output unit. For example, if the output unit is a display, a touch panel provided on the display as the input unit may be considered. Moreover, a keyboard etc. can be considered. The display may be a liquid crystal display, for example. The output unit is a display, a printer (output device 3), or the like.

  The communication interface 45 is an interface for performing Local Area Network (LAN) connection, Internet connection, and wireless connection with other computers and servers as necessary. In addition, it is connected to another device and controls data communicated from an external device.

The operation of the document creation apparatus will be described.
5 and 6 are flowcharts showing an embodiment of the operation of the document creation apparatus 1. FIG. In step S <b> 1, the control unit 33 receives login information transmitted from the terminal 2, authentication information including an identifier for identifying a user and a password, via the reception unit 31.

  In step S2, the user is authenticated using the login information, the recognition information, etc. acquired by the control unit 33. If authenticated, the process proceeds to step S3 (Yes), and if not authenticated, step S1 (No )Transition. In this example, the login information and the recognition information are also a document creation request.

In step S <b> 3, the control unit 33 transmits information including a document selection screen to the terminal 2. However, if there is only one type of document, the information including the selection screen need not be transmitted.
Next, when information including a document selection screen is transmitted from the document creation device 1 to the terminal 2, the user selects a document with reference to the document selection screen, and the document selection information regarding the selected document is transmitted from the terminal 2. It is transmitted to the document creation device 1.

In step S <b> 4, the control unit 33 receives document selection information from the terminal 2.
In step S <b> 5, the control unit 33 acquires input form information associated with the selected document from the database 29. Alternatively, the document format (definition) associated with the selected document is acquired from the database 29, and input form information is created using each input item in the document format.

  FIG. 7 is a diagram showing an example of the data structure of the input form information and the initial value information. The input form information is a table, for example, and includes “item information” and “input information”. In the “item information”, an identifier for identifying each input item in the format associated with the selected document is recorded. In the example of the input form information 71 in FIG. 7, “Name”, “Reading”, “Notified XX number”, “XX number”, “Notified birth date”, “Birth date”, “Notified address”, “Address”, “ “Registered phone number” “Phone number” “Financial institution name” “Bank / Shinkin / Nongkyo / Shingumi check” “Store name” “Head office / Branch / Head office / Branch check” “Institution code” “Store code” “Account number” "" The name of the gold that I was subscribed to "and" Enrollment period "are recorded. However, “item information” is not limited to the above items. The items and number of items differ depending on the document. In the “input information”, input information that the user inputs from the terminal 2 is recorded. In this example, input information is not yet recorded. Note that the input form information and the input information may be recorded in the database 29 or may be recorded in the storage unit 22.

  In step S6, the control unit 33 identifies the user using the user's login information, recognition information, etc., acquires the input initial value information recorded in the database 29 corresponding to the user, and enters the input form. Enter the initial value. As the initial value, for example, a table shown in the input initial value information 72 can be considered. The input initial value information 72 includes “item information” and “initial value information”. In “item information”, an identifier for identifying each item for which an initial value is input is recorded. In the example of the input initial value information 72 in FIG. 7, “name”, “phonetic”, “notified XX number”, “notified birth date”, “notified address”, and “notified telephone number” are recorded. However, “item information” is not limited to the above items. The items and number of items differ depending on the document. In the “initial value information”, user information already recorded in the database 29 or the storage unit 22 is recorded. In this example, as the initial value information, “△ Taro Kawa” “▽▽ Kawa Taro” “2479112345” “February 15, 1980” “1-2- ○ Yokohama-cho, Kanagawa-ku, Yokohama 230-0051 △ Δ Building 302 ”and“ 045-500-47XX ”are recorded. Note that the input form information and the input information may be recorded in the database 29 or may be recorded in the storage unit 22.

  In step S6, for example, when the control unit 33 matches the item of the input form information 71 and the item of the input initial value information 72, the initial value information of the input initial value information 72 is added to the matched input information of the input form information 71. Enter. However, the process of inputting the initial value to the input form may not be performed.

In step S <b> 7, the control unit 33 transmits information including the input form to the terminal 2 via the transmission unit 32.
Next, when the terminal 2 receives information including the input form, the user inputs data (input information) to an item in which the initial value of the item corresponding to the input form information 71 is not recorded. When the input is completed, the terminal 2 transmits information including the input information to the document creation apparatus 1.

  A method for inputting data into the input form will be described with reference to FIGS. FIG. 8 is a diagram illustrating an example of a data input screen for an input form displayed on the terminal 2. FIG. 9 is a diagram illustrating an example of a data input screen after data input displayed on the terminal 2. FIG. 8 shows a screen 81 in which the input initial value information 72 is reflected in the input form information 71. FIG. 9 shows a screen 91 in which the input initial value information 72 is reflected in the input form information 71 and the user inputs input information using the input unit of the terminal 2.

  In FIG. 8 and FIG. 9, items corresponding to the respective items of the input form information 71 are displayed, and an input possible range in which data corresponding to the display can be input is displayed. The range that can be entered in this example is “XX number”, “Birth date”, “Address”, “Phone number”, “Financial institution name”, “Bank / Shinkin / Agricultural cooperative / Shingumi check”, “Store name”, “Head office / Branch / Main” This is a range in which input information corresponding to each of the “office / branch check”, “institution code”, “store code”, “account number”, “name of XX gold that was subscribed”, and “subscription period” is entered. The input possible range is, for example, a range in which text can be input. The input possible range corresponding to “XX number” is a range 803. The input possible range corresponding to “birth date” is a range 805. An inputable range corresponding to “address” is a range 807. The input possible range corresponding to “telephone number” is a range 809. The inputable range corresponding to “financial institution name” is a range 810. The input possible range corresponding to “Bank / Shinkin / Agricultural Cooperative / Shingumi Check” is a range 811. The input possible range corresponding to the “store name” is a range 812. The input possible range corresponding to “head office / branch / head office / branch check” is a range 813. A possible input range corresponding to the “engine code” is a range 814. The input possible range corresponding to the “store code” is a range 815. The inputable range corresponding to the “account number” is a range 816. The input possible range corresponding to “the name of XX gold that has been subscribed” is a range 817. The input possible range corresponding to “subscription period” is a range 818. The user may input input information in the ranges 802, 804, 806, and 808.

  In FIG. 9, "birth date", "address", "phone number", "financial institution name", "bank / shinkin / agricultural cooperative / trust union check", "store name", "head office / branch / head office / branch check", "institution code" The user inputs input information in the inputable range corresponding to “store code”, “account number”, “name of XX money that has been subscribed”, and “subscription period”. That is, in FIG. 9, the user inputs input information in the ranges 805, 807, 809, 810, 811, 812, 813, 814, 815, 816, 817, and 818. In this example, no data is input to 803.

  In step S <b> 8, the control unit 33 receives information including input information from the terminal 2 via the reception unit 31. Next, the control unit 33 reflects the input initial value information and the input information in the input form information, and records the reflected input form information in the database 29 or the storage unit 22.

  The input form information 101 in FIG. 10 is a diagram showing a state where the input initial value information 72 and the input information are reflected in the input form information 71 and the input form information 71 is updated. The input form information 101 indicates the items displayed in FIG. 9 and information input in the input possible range corresponding to the items. The “item information” of the input form information 101 in FIG. 10 includes “name”, “reading”, “notified XX number”, “XX number”, “notified date of birth”, “birth date”, and “notified address”. "Address" "Reported phone number" "Telephone number" "Financial institution name" "Bank / Shinkin / Agricultural cooperative / Shingumi check" "Store name" "Head office / Branch / Head office / Branch check" "Institution code" "Store code" "Account number", "name of XX money that was subscribed", and "subscription period" are recorded. In the “input information”, data corresponding to “item information” is recorded. In this example, “Taro Kawara”, “▽▽ Kawa Taro”, “2479112345”, “−”, “February 15, 1950”, “December 15, 1950”, “230”, which corresponds to “item information”, respectively. -0051 1-2 ○ Yokohama-cho, Kanagawa-ku, Yokohama-shi, Kanagawa-ken △△ Building 302 ”“ 〒 230-0013 Tsurumi-ku, Yokohama-shi, Kanagawa-ken △ ▽ Town 5-16-14 ▽ ○ Building 203 ”“ 045-500-47XX "" 080-3456- "06XX" "POTTE" "BANK" "Hagibata" "Branch" "123X" "3210" "1234567" "X Kokogyo" "S41.4-H12.3" Yes.

  In step S9, the determination unit 34 performs input item determination processing. The input item determination process will be described. FIG. 11 is a flowchart showing an embodiment of the operation of the input item determination process. In step S <b> 111, the determination unit 34 compares the item information of the input form information in which the input information is reflected with the item information of the input item check information recorded in the database 29 or the storage unit 22. Record in uncheckable item information. For example, when comparing the input form information 101 with the input item check information 121 of FIG. 12, the item information that does not match is recorded in the uncheckable item information 122 of FIG. The uncheckable item information 122 is recorded in the database 29 or the storage unit 22.

  FIG. 12 is a diagram illustrating an example of the data structures of the input item check information and the uncheckable item information. The input item check information 121 in FIG. 12 includes “item information”, “check information”, and “incomplete check item”. The “item information” includes “item information” corresponding to the data that can be determined whether or not the data is correct data among the data recorded in the “input information” of the input form information 101. Is recorded. Further, since the data corresponding to the initial value information is information that has already been determined to be correct in the document creation apparatus 1, it is not included in the “item information” of the input item check information 121. In this example, “XX number” “Financial institution name” “Bank / Shinkin / Nongkyo / Shingumi check” “Store name” “Head office / Branch / Head office / Branch check” “Institution code” “Store code” are recorded ing.

  The “check information” includes check information for determining whether or not the “input information” data of the input form information 101 associated with the “item information” and already recorded in the database 29 or the storage unit 22 is correct. It is recorded. “XX number check information” is information for checking whether or not the input information of the input form information 101 associated with “XX number” is correctly recorded. As the XX number check information, for example, a table or database in which a plurality of pension numbers are recorded can be considered. “Financial institution name check information” is information for checking whether or not the input information of the input form information 101 associated with the “financial institution name” and “bank / shinkin / agricultural cooperative / trust union check” is correctly recorded. is there. In this example, the input information is “POTTE BANK” generated by using the input information “POTTE ○” and “Bank”. The financial institution name check information may be, for example, a table or database in which names of a plurality of financial institutions are recorded. The “store name check information” is information for checking whether or not the input information of the input form information 101 associated with “store name” and “head office / branch / head office / branch check” is correctly recorded. . In this example, the input information is “vineyard branch” generated using the input information “vineyard” and “branch”. The store name check information may be, for example, a table or database in which names of a plurality of stores are recorded. The “institution code check information” is information for checking whether or not the input information of the input form information 101 associated with the “institution code” is correctly recorded. The engine code check information may be, for example, a table or database in which a plurality of engine codes are recorded. The “store code check information” is information for checking whether or not the input information of the input form information 101 associated with the “store code” is correctly recorded. The store code check information may be, for example, a table or database in which a plurality of store codes are recorded.

  “Uncompleted check item” is the above “check information” that determines whether there is an error in the format or description of the input information, but item information that cannot be determined that the format or description is necessarily correct only by the check information It is information attached to. In this example, there is XX number check information associated with the XX number in the “Check Information”, but if the XX number is a pension number, etc., the other person's pension number may be entered incorrectly. Conceivable. That is, since the XX number is recorded as a serial number even if it is erroneously written, it is highly likely that it is recorded in the XX number check information. Therefore, “1” indicating that the check is incomplete is associated with the item information in a description that is estimated to have a high probability of being erroneous. When it is possible to determine with high probability that there is no error in the format or description of the input information, “0” is assigned. If the probability of error differs for each item information, information indicating stepwise that the check is incomplete is associated with the item information.

  In step S111, the determination unit 34 compares the input form information 101 with the input item check information 121 in FIG. 12, and records the mismatched item information in the uncheckable item information 122 in FIG. In this example, “birth date”, “address”, “phone number”, “subscription name” and “subscription period” are recorded in “uncheckable item” of the uncheckable item information 122.

  In step S112, the determination unit 34 converts the item information corresponding to the uninputted input information of the input information of the input form information and the item information corresponding to the incomplete check item of the input item check information to the uncheckable item information. Record. In this example, the determination unit 34 includes item information “XX number” corresponding to uninputted input information among the input information of the input form information 101, and item information “ Select “XX Number”. Then, the determination unit 34 records the “uninput item” and “incomplete check item” of the uncheckable item information 122, respectively.

  In step S113, the determination unit 34 compares the input information of the input form information corresponding to the item information of the input item check information with the check information corresponding to the item information of the input item check information. In step S114, the determination unit 34 proceeds to step S116 (Yes) when the data included in the check information matches the input information, and proceeds to step S115 (No) when the data does not match.

In step S115, the determination unit 34 records that there is a possibility of error in the input information corresponding to the item information of the input item check information.
In step S116, it is determined whether the determination part 34 complete | finished all the comparison with the item information of input item check information, and corresponding check information, and if it has complete | finished, the process of step S9 (Yes) will be complete | finished. If processing still remains, the process proceeds to step S113 (No).

  In step S10, the determination unit 34 determines whether or not there is input information that has been determined to be erroneous in step S115. If it exists, the process proceeds to step S11 (Yes). The process proceeds to step S14 (No).

  In step S11, since there is a possibility that the input information is erroneously written, the determination unit 34 generates information that prompts re-input, and transmits information that prompts re-input to the terminal 2 via the transmitter 32. When a prompt for re-input is displayed on the terminal 2, the user of the terminal 2 selects whether to re-input or to leave the current input state. When re-input is selected, an answer for re-input from the terminal 2 is transmitted to the document creation apparatus 1. When the current input state is selected, an answer in the current input state is transmitted from the terminal 2 to the document creation apparatus 1.

  In step S <b> 12, the receiving unit 31 of the document creation apparatus 1 receives an answer from the terminal 2. In step S13, it is determined whether the determination unit 34 re-inputs or keeps the current input state, and in the case of re-input, the process proceeds to step S8 (Yes), and the current input state can be kept. The process proceeds to step S14 (No).

In step S14, an uncheckable item determination process is performed.
The operation of the uncheckable item determination process will be described. FIG. 13 is a flowchart illustrating an example of the operation of the uncheckable item determination process. In step S131, the specifying unit 35 acquires uncheckable item information. For example, the uncheckable item information 122 in FIG. 12 is acquired.

  In step S132, the specifying unit 35 determines whether or not there are any items that cannot be checked, uninput items, and incomplete check items in the check disabled item information 122. If there is, the process proceeds to step S133 (Yes). If not, the process proceeds to step S14 (No). In this example, since there are an uncheckable item, an uninput item, and an incomplete check item in the uncheckable item information 122, the process proceeds to step S133 (Yes).

In step S133, the specifying unit 35 records that there are uncheckable items, uninput items, and incomplete check items in the uncheckable item information.
In step S15 of FIG. 6, it is determined in step S133 whether or not there are any items that cannot be checked, uninput items, and incomplete check items in the check disabled item information, and if so, the process proceeds to step S16 (Yes). If not, the process proceeds to step S20 (No).

  In step S16, the specifying unit 35 compares the item information that cannot be checked with the permission determination information. In this example, the uncheckable item information 122 is compared with the permission determination information 141 shown in FIG. FIG. 14 is a diagram illustrating an example of the data structure of the permission determination information. The permission determination information 141 includes “item information” and “permission determination information”. Item information is recorded in the “item information”. In this example, “birth date”, “address”, “telephone number”, “subscription name”, “subscription period”, and “XX number” are recorded as item information. However, the data recorded in all “item information” of the input form information may be recorded in the “item information” of the permission determination information. In “permission determination information”, an identifier indicating whether or not the item information is permitted to be marked is recorded. In this example, the permitted identifier is “1” and the unpermitted identifier is “0”. In the permission determination information 151, “phone number” and “subscribed XX gold name” are permitted to be discarded. Note that the permission determination information 151 may record only information that permits the discarding.

  In step S <b> 17, the identifying unit 35 identifies item information that matches the “item information” associated with the permission “1” of the permission determination information among the “item information” of the uncheckable item information. If the matching item information is specified, the process proceeds to step S18 (Yes), and if it cannot be specified, the process proceeds to step S20 (No). In this example, the item number is specified because the “phone number” and “the name of the XX money that has been subscribed” match, and the process proceeds to step S18 (Yes).

  In step S18, the item information specified by the specifying unit 35 in step S17 is recorded in the database 29, the storage unit 22, or the like. In this example, “telephone number” and “name of XX money that was subscribed” are recorded.

  In this example, the process of steps S15, S16, and S17 is executed and the process proceeds to step S18. However, the process may proceed from step S14 to step S18 without executing steps S15, S16, and S17. In this case, in step S18, the item information specified by the specifying unit 35 in step S14 is recorded in the database 29 or the storage unit 22 or the like. That is, “date of birth”, “address”, “telephone number”, “name of XX money that was subscribed”, “subscription period”, and “XX number” are recorded.

  In step S19, the generation unit 36 adds the marking information associated with the item information specified in step S18 and the description of the marking field to the output form of the document printed by the output device 3. That is, a marking field indicating a location where the marking corresponding to the item information identified in step S17 is pressed and an explanation indicating that the marking field is applied only to the marking are added to the output form. FIG. 15 is a diagram illustrating an example of the data structure of the discard information. The marking information 151 in FIG. 15 includes “item information” and “marking explanation information”. In “item information”, item information is recorded. In this example, “birth date”, “address”, “telephone number”, “subscription name”, “subscription period”, and “XX number” are recorded as item information. However. Data recorded in all “item information” of the input form information may be recorded in the “item information” of the discard information. The “scoring explanation information” stores information including a marking field indicating a location where each item information is pressed and a description indicating that the marking field is applied only to the marking. In this example, “Item number information” corresponding to each “XX number stamping information”, “Birth date stamping information”, “Address stamping information”, “Phone number stamping information”, “Subscribing XX gold name stamping information”, “ "Subscription period information". In “XX number marking information”, marking explanation information of “XX number” is recorded. In the “birth date stamping information”, the marking explanation information of “birth date” is recorded. In the “address stamping information”, “address” stamping description information is recorded. The “telephone number discarding information” records the “telephone number” marking explanation information. The “excluded XX gold name signing information” records the signing explanation information of “subscribed XX gold name”. In “subscription period revocation information”, the remark explanation information of “subscription period” is recorded. The marking information is recorded in the database 29 or the storage unit 22.

  The output form is data in which data of each item of the document to be printed shown in FIGS. In addition, a storage area for adding marking information is secured in the output form.

  In step S20, the generation unit 36 generates document data for printing using the output form. In step S21, the generation unit 36 transmits the document data for printing to the terminal 2 via the transmission unit 32.

  Next, when the terminal 2 receives the document data for printing, the document as shown in FIG. 16 or 17 is displayed. 16 and 17 are diagrams showing an example of a print document. A stamped range 162 is shown in the print document of the XX gold payment invoice 161 shown in FIG. The removal range 162 has a removal column 163 and the explanation “The left removal is only used to correct errors in the following items. ・ Telephone number ・ The name of the XX gold that was subscribed Please erase it with a line. " Further, a stamped range 172 is shown in the printed document of the XX gold payment invoice 171 shown in FIG. The removal range 172 includes an explanation “Please stamp only the items to be removed”, a removal field 173 for an error in the telephone number, and a removal field 174 for an error in the name of the registered XX. It is shown.

According to the first embodiment, there is an effect of reducing the possibility that the stamping is misused by outputting the item to which the stamping is applicable to the document.
In addition, by specifying items that can be corrected by marking, the applicable range of marking becomes clear, which makes it easier for the user to mark.

  In addition, when the correctness of the input data can be determined among the data input by the user, the document should be provided with a blanking column corresponding to the input data determined to be correct and an explanation corresponding to the blanking. Do not print. In other words, it is possible to reduce the number of stamps that the user stamps.

Embodiment 2 will be described.
In the second embodiment, the user is inquired about whether or not to permit the marking, and when permitted, the printing range described in the first embodiment is printed on the print document. FIG. 18 is a flowchart illustrating an example of the operation according to the second exemplary embodiment. In the process of the second embodiment, when the process of step S18 of FIG. 6 described in the first embodiment is completed, the process proceeds to step S181 of FIG. In step S181, the generation unit 36 compares the date / time information indicating the current date and time with the time limit information indicating the document submission time limit. The deadline information is information recorded in association with a document when a submission deadline is set for the application document or contract document. The time limit information is recorded in the database 29 or the storage unit 22. In the deadline information, the date and time indicating the deadline for submission is recorded. In step S181, the generation unit 36 compares the date and time information indicating the current date and time with the date and time information indicating the document submission deadline, and obtains a period from the current date and time to the date and time.

  In step S182, the generating unit 36 determines whether the period obtained in step S181 is equal to or greater than the correctable period. If the period is equal to or greater than the correctable period, the process proceeds to step S183 (Yes). The process proceeds to S186 (No). The correctable period may be, for example, a period of one week or five days. However, the period is not limited to one week and five days. It should be noted that the correctable period is preferably a period in consideration of delivery time and the like. The correctable period is recorded in the database 29 or the storage unit 22.

In step S <b> 183, the generation unit 36 generates information for prompting the user to give permission for disposal in order to make an inquiry about permission for disposal, and transmits the information to the terminal 2 via the transmission unit 32.
Next, when the terminal 2 receives information that prompts the user for permission to discard, the user generates information indicating either permission or disapproval, and transmits the information from the terminal 2 to the document creation apparatus 1.

  In step S184, the generation unit 36 receives information indicating either permission or disapproval that is an answer from the terminal 2. In FIG. 3, the generation unit 36 and the reception unit 31 are not connected, but in the second embodiment, the generation unit 36 may acquire data from the terminal 2 via the reception unit 31.

  In step S185, the generation unit 36 determines whether or not the disposal is permitted. If permitted, the process proceeds to step S186 (Yes), and if not permitted, the process proceeds to step S187 (No).

  In step S186, the generation unit 36 adds the marking information associated with the item information identified in step S18 and the description of the marking field to the output form of the document printed by the output device 3. That is, a marking field indicating a location where the marking corresponding to the item information identified in step S17 is pressed and an explanation indicating that the marking field is applied only to the marking are added to the output form.

  In step S187, the generation unit 36 generates document data for printing using the output form, and in step S188, the generation unit 36 transmits the document data for printing to the terminal 2 via the transmission unit 32.

Next, when the terminal 2 receives the document data for printing, the document as shown in FIG. 16 or 17 is displayed.
According to the second embodiment, the user is inquired about whether or not to permit the marking, and when permitted, the print ranges 162 and 172 described in the first embodiment are printed on the print document.

Further, by outputting an item that can be applied to the document to the document, there is an effect of reducing the possibility of the abuse of the stamp.
Also, according to the second embodiment, by specifying items that can be corrected by marking, the applicable range of marking becomes clear, so that it is easy for the user to mark the item.

  In addition, when the correctness of the input data can be determined among the data input by the user, the document should be provided with a blanking column corresponding to the input data determined to be correct and an explanation corresponding to the blanking. Do not print. In other words, it is possible to reduce the number of stamps that the user stamps.

  The present invention is not limited to the first and second embodiments, and various improvements and changes can be made without departing from the gist of the present invention. Each embodiment may be combined with each other as long as there is no contradiction in processing.

Regarding the embodiments including the first and second embodiments, the following additional notes are disclosed.
(Appendix 1)
A storage unit for storing each of the correct data associated with each item of the document and the information of the item presumed to be erroneous;
The data input in association with each of the items when creating the document is compared with the correct data for each item to determine whether each of the input data is correct. A determination unit;
A first item corresponding to the input data that cannot be determined to be correct by the determination unit is identified, and the determination unit determines that the item is correct with reference to information on an item that is estimated to be possibly erroneous A specifying unit for specifying a second item that is estimated to have an error from items corresponding to the input data
Information of a marking column used for correcting the input data associated with each item identified by the identifying unit, and explanatory information indicating that the identified item corresponding to the marking column is valid; A generating unit for adding to the document data for printing used to print the document;
A document creation device characterized by comprising:
(Appendix 2)
The storage unit further stores information having an item indicating whether or not to permit the disposal,
The appendix 1 is characterized in that the identifying unit identifies an item that matches the first item and the second item with reference to information including an item indicating whether or not to permit the discarding. Document creation device.
(Appendix 3)
Each of the data entered in association with each item when creating a document is compared with each correct data associated with each item for each item, and each entered data is correct. Whether or not
A first item corresponding to the input data that cannot be determined to be correct in the determination;
Referring to the information of the item estimated to have an error, the second estimated to be an error from the item corresponding to the input data determined to be correct by the determination Identify the item,
The information of the marking column used for correcting the input data associated with each of the identified items and the explanation information indicating that the identified item corresponding to the marking column is valid, Add to the document data for printing used to print the document,
A document creation program characterized by causing a computer to execute processing.
(Appendix 4)
Additional information 3 characterized by referring to information having an item indicating whether or not to permit discarding and identifying the item that matches the first item and the second item, and causing the computer to execute a process. Document creation program described in.
(Appendix 5)
A document creation method executed by a computer,
Each of the data entered in association with each item when creating a document is compared with each correct data associated with each item for each item, and each entered data is correct. Whether or not
A first item corresponding to the input data that cannot be determined to be correct in the determination;
Referring to the information of the item estimated to have an error, the second estimated to be an error from the item corresponding to the input data determined to be correct by the determination Identify the item,
The information of the marking column used for correcting the input data associated with each of the identified items and the explanation information indicating that the identified item corresponding to the marking column is valid, Add to the document data for printing used to print the document,
A document creation method characterized by this.
(Appendix 6)
6. The document creation method according to appendix 5, wherein an item that matches the first item and the second item is specified with reference to information having an item indicating whether or not to permit discarding.

DESCRIPTION OF SYMBOLS 1 Document preparation apparatus 2 Terminal 3 Output device 4 Network 21 Processing part 22 Storage part 23 Recording medium reader 24 Input / output interface (input / output I / F)
25 Communication interface (communication I / F)
26 Bus 27 Recording medium 28 Input / output unit 29 Database 31 Reception unit 32 Transmission unit 33 Control unit 34 Determination unit 35 Identification unit 36 Generation unit 41 Processing unit 42 Storage unit 43 Recording medium reader 44 Input / output interface (input / output I / F) )
45 Communication interface (communication I / F)
46 Bus 47 Recording medium 48 Input / output section

Claims (7)

Said item information input form information and input information is correct and writing such item information is associated, and item information of the input item check information for the input information to check whether the correct information , And a determination unit for determining whether or not match ,
A specifying unit that identifies item information that matches the item information that is determined not to match in the determination unit and the item information that is permitted to be discarded in the permission determination information that permits the removal ;
Indicating that the information捨印column used for the correction of the data that is the input associated with the item information specified by the specifying unit, the item information the identified corresponding to the捨印field is valid a description of the information, and a generating unit that generates a document data for printing used for printing of the document,
A document creation device characterized by comprising: The determination unit
Determining whether the input information of the input form information is not input and determining whether there is an error in the input information using the input item check information,
The specific part is:
The item information corresponding to the input information with the item information and the error corresponding to the input information has not been inputted in the input form information, the item information that matches the item information捨印is permitted in the permission judging information Identify,
The document creation apparatus according to claim 1. The determination unit
Store item information determined to not match in uncheckable item information,
The specific part is:
Identifying item information that matches the item information that does not match the item information that cannot be checked and the item information that is permitted to be discarded in the permission determination information that permits the removal ;
The document creation apparatus according to claim 1. The item information and the item information input items check information for the input information to check whether the correct information of the input form information and input information is correct and writing such item information is associated And whether or not match ,
Item information that is determined not to match by the determination unit , and item information that is permitted to be discarded in the permission determination information that permits the marking, is identified,
And捨印column information used for correction of the data that is the input associated with the identified said item information, information description indicating that the item information the identified corresponding to the捨印field is valid When, the generated document data for printing used for printing of the document,
A document creation program characterized by causing a computer to execute processing. On the computer
Item information that does not match is stored in item information that cannot be checked,
Identifying item information that matches the item information that does not match the item information that cannot be checked and the item information that is permitted to be discarded in the permission determination information that permits the removal;
The document creation program according to claim 4, wherein the processing is executed. A document creation method executed by a computer,
The item information and the item information input items check information for the input information to check whether the correct information of the input form information and input information is correct and writing such item information is associated And whether or not match ,
Item information that is determined not to match by the determination unit , and item information that is permitted to be discarded in the permission determination information that permits the marking, is identified,
And捨印column information used for correction of the data that is the input associated with the identified said item information, information description indicating that the item information the identified corresponding to the捨印field is valid When, the generated document data for printing used for printing of the document,
A document creation method characterized by this. The computer
Item information that does not match is stored in item information that cannot be checked,
Identifying item information that matches the item information that does not match the item information that cannot be checked and the item information that is permitted to be discarded in the permission determination information that permits the removal;
The document creating method according to claim 6.

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