JP6566976B2 - Voucher processing system and voucher processing method - Google Patents

Description

  The present invention relates to a voucher processing system and a voucher processing method.

  In accounting practice, a person in charge of accounting collects a voucher such as an invoice on a paper medium and issues a journal based on the voucher. Then, a method such as writing a number on the voucher is adopted so that the voucher which is the original material can be traced from the drafted journal.

  In the expense settlement practice, the same thing as the accounting practice is carried out. That is, a method is adopted in which an employee creates an expense settlement application document based on the voucher and writes a number on the voucher so that the voucher can be traced from the expense settlement application document.

  Recently, along with the expansion of electronic transactions due to the spread of the Internet and the revision of the electronic book storage law, there is a movement to store vouchers such as invoices and receipts as electronic data. For example, Patent Document 1 discloses a system for storing a voucher digitized by a scanner.

JP 2009-301272 A

  However, in order to digitize and store a large number of vouchers with a scanner and to create journals based on these vouchers and to create expense reimbursement application documents, journals and expense reimbursement application documents and vouchers The work of associating with each other is necessary and complicated.

  SUMMARY OF THE INVENTION An object of the present invention is to provide a voucher processing system and a voucher processing method that enable efficient accounting processing based on a voucher.

  A voucher processing system according to an aspect of the present invention includes an account information registration unit that receives account information for accessing a supplier system that provides voucher data related to a transaction from a user terminal and registers the account information in an account information storage unit; The voucher data is acquired from the supplier system based on the transaction information acquisition unit for storing the voucher data in the transaction information storage unit, and the transaction processing related to the transaction is performed based on the voucher data stored in the transaction information storage unit. An accounting information generation unit that generates accounting data to be performed, and stores the voucher data and the accounting data in association with each other in the accounting information storage unit.

  Also, in the voucher processing method according to one aspect of the present invention, the computer receives account information for accessing a supplier system that provides voucher data related to a transaction from the user terminal, registers the account information in the account information storage unit, and stores the account information. Accounting data for obtaining voucher data from the supplier system based on the transaction information, storing the voucher data in the transaction information storage unit, and performing transaction processing on the transaction based on the voucher data stored in the transaction information storage unit And voucher data and accounting data are associated with each other and stored in the accounting information storage unit.

  In the present invention, the “part” does not simply mean a physical means, but includes a case where the function of the “part” is realized by software. Also, even if the functions of one “unit” or device are realized by two or more physical means or devices, the functions of two or more “units” or devices are realized by one physical means or device. May be.

  According to the present invention, it is possible to provide a voucher processing system and a voucher processing method that enable efficient accounting processing based on a voucher.

It is a figure which shows the structure of the voucher processing system 100 which is one Embodiment of this invention. 4 is a diagram illustrating an example of information stored in an account information storage unit 132. FIG. It is a figure which shows an example of the information memorize | stored in the transaction information storage part. 6 is a diagram illustrating an example of information stored in a transaction information storage unit 142. FIG. 6 is a diagram illustrating an example of information stored in a transaction information storage unit 142. FIG. It is a figure which shows an example of the user interface provided by the accounting information editing part 143. It is a figure which shows an example of the user interface provided by the accounting information editing part 143. 5 is a flowchart showing an example of processing in the voucher processing system 100.

  A preferred embodiment of the present invention will be described with reference to the accompanying drawings. FIG. 1 is a diagram showing a configuration of a voucher processing system 100 according to an embodiment of the present invention. The voucher processing system 100 is an information processing system for performing accounting processing based on a voucher. The voucher processing system 100 is communicably connected to the customer system 110 and the user terminal 120 via the Internet. The voucher processing system 100 can acquire voucher data from the supplier system 110 and can generate accounting data for performing accounting processing based on the voucher data. Details will be described later.

  The supplier system 110 is an information processing system that can provide voucher data and transaction details data to a user via the Internet, and is configured using one or a plurality of computers. The supplier system 110 is, for example, an EC (electronic commerce) site, a travel agency website, a credit card company website, or the like. In FIG. 1, three customer systems 110a, 110b, and 110c are shown as examples of the customer system 110, but the number of customer systems 110 is not limited to this.

  The user terminal 120 is a computer used by a user, and is a smartphone, a tablet terminal, a personal computer, or the like. The user terminal 120 can access the voucher processing system 100 via a program dedicated to the voucher processing system 100 or a general-purpose program such as a web browser. The user terminal 120 can also access each supplier system 110.

  The voucher processing system 100 includes an aggregation system 130 and an accounting processing system 140. Each of the aggregation system 130 and the accounting processing system 140 is configured using one or a plurality of computers. For example, the aggregation system 130 and the accounting processing system 140 may be realized by a cloud system.

  The aggregation system 130 can obtain voucher data and transaction details data from the supplier system 110. The supplier system 110 includes an account information registration unit 131, an account information storage unit 132, a transaction information acquisition unit 133, and a transaction information storage unit 134. Each unit constituting the aggregation system 130 can be realized, for example, by using a storage area or by a processor executing a program stored in the storage area.

  The account information registration unit 131 accepts account information for accessing the supplier system 110 from the user terminal 120 and registers it in the account information storage unit 132. Note that registering account information in the account information storage unit 132 is also referred to as “linking” an account to the aggregation system 130.

  FIG. 2 is a diagram illustrating an example of information stored in the account information storage unit 132. The information stored in the account information storage unit 132 includes, for example, a user ID, a supplier ID, and account information. The user ID is information for identifying the user of the aggregation system 130. The user ID may be information generated by the aggregation system 130 or may be other information such as an email address. The supplier ID is information for identifying the supplier system 110 in the aggregation system 130. The account information is information such as an ID and a password for the user to access the supplier system 110.

  The transaction information acquisition unit 133 accesses the supplier system 110 based on the account information stored in the account information storage unit 132 and acquires voucher data and transaction details data corresponding to the voucher data. Then, the transaction information acquisition unit 133 stores the voucher data and the transaction details data in the transaction information storage unit 134 in association with each other. The timing at which the transaction information acquisition unit 133 acquires transaction information from the supplier system 110 can be arbitrarily set. For example, the transaction information acquisition unit 133 may access the supplier system 110 at a predetermined timing, or may access the supplier system 110 in response to an instruction from the user terminal 120 or the accounting processing system 140. Good. The transaction information acquisition unit 133 can acquire voucher data and transaction details data from the supplier system 110 using, for example, web scraping or API (Application Program Interface).

  FIG. 3 is a diagram illustrating an example of information stored in the transaction information storage unit 134. The information stored in the transaction information storage unit 134 includes, for example, transaction details data and voucher data.

  The transaction detail data includes, for example, information indicating a supplier ID, a transaction date, a transaction amount, and a transaction content. The transaction details data stored in the transaction information storage unit 134 may be the transaction details data itself acquired from the supplier system 110, or a change is made from the transaction details data acquired from the supplier system 110. It may be a thing. The change from the transaction details data acquired from the supplier system 110 is, for example, extraction or addition of information, format change, or the like.

  The voucher data is data that proves the fact of the transaction, for example, information indicating the voucher such as a receipt, an invoice, or an estimate. One voucher may relate to a plurality of transactions. The voucher data is provided from the customer system 110 in any format such as an image, PDF (Portable Document Format), HTML (Hyper Text Markup Language), or the like. The voucher data stored in the transaction information storage unit 134 may be the voucher data itself acquired from the supplier system 110 or may be a change from the voucher data acquired from the supplier system 110. May be. The change from the voucher data acquired from the supplier system 110 is, for example, extraction or addition of information, format change, or the like.

  The accounting processing system 140 can perform accounting processing such as generation of journal data and expense adjustment data. In FIG. 1, the accounting processing system 140 is illustrated as one accounting processing system 140 for simplicity of explanation, but the accounting processing system 140 may be provided for each type of accounting processing. The accounting processing system 140 includes an accounting information generation unit 141, an accounting information storage unit 142, and an accounting information editing unit 143. Each unit constituting the accounting processing system 140 can be realized, for example, by using a storage area or by executing a program stored in the storage area by a processor.

  The accounting information generation unit 141 generates accounting data for performing accounting processing related to transactions based on the transaction details data and voucher data stored in the transaction information storage unit 134 of the aggregation system 130, and provides voucher data and accounting data. Are stored in the transaction information storage unit 142. Note that the transaction information generation unit 141 may generate transaction data based on the voucher data without using the transaction details data. The accounting data generated by the accounting information generation unit 141 is, for example, journal data and expense adjustment data.

  FIG. 4A is a diagram illustrating an example of information stored in the transaction information storage unit 142. FIG. 4A illustrates an example of journal data. The journal data includes, for example, information indicating a transaction date, an amount, a description, and an account item. The accounting information generation unit 141 can generate such journal data based on the voucher data. When the voucher data is an image, the transaction information generation unit 141 may extract items set in the journal data from the image. Moreover, the accounting information generation part 141 does not need to set all the items of journal data. For example, the accounting information generation unit 141 may not set items that are not included in the voucher data or items that are difficult to extract from the voucher data in the journal data. The accounting information generation unit 141 may set an item in the journal data based on a predetermined rule even if the item is not included in the voucher data. For example, the accounting information generation unit 141 may estimate the account item based on the journal entry rule and set the account item in the journal data. In addition to the voucher data, the transaction information generation unit 141 may generate journal data based on the transaction details data. As shown in FIG. 4A, the generated journal data is stored in the transaction information storage unit 142 in association with the voucher data.

  FIG. 4B is a diagram illustrating an example of information stored in the transaction information storage unit 142. Illustrated in FIG. 4B is an example of expense adjustment data. The expense settlement data includes, for example, information indicating date, payee / content, amount, and expense item. The accounting information generation unit 141 can generate such expense settlement data based on the voucher data. When the voucher data is an image, the transaction information generation unit 141 may extract items set in the expense adjustment data from the image. Moreover, the accounting information generation part 141 does not need to set all the items of expense adjustment data. For example, the accounting information generation unit 141 may not set items that are not included in the voucher data or items that are difficult to extract from the voucher data in the expense adjustment data. The accounting information generation unit 141 may set an item in the expense adjustment data based on a predetermined rule even if the item is not included in the voucher data. For example, the accounting information generation unit 141 may estimate an expense item based on an expense rule, and set the expense item as expense adjustment data. In addition to the voucher data, the transaction information generation unit 141 may generate expense settlement data based on the transaction details data. As shown in FIG. 4B, the generated expense settlement data is stored in the transaction information storage unit 142 in association with the voucher data.

  The accounting information editing unit 143 provides the user terminal 120 with a user interface for editing accounting data stored in the accounting information storage unit 142. The editing of the accounting data is, for example, input of an item that has not been set, correction of an already set item, or the like.

  FIG. 5A is a diagram illustrating an example of a user interface provided by the transaction information editing unit 143. FIG. 5A shows an example of a screen for editing journal data. In the example shown in FIG. 5A, the journal data is displayed on the user terminal 120 in a state associated with information based on the voucher data. The information based on the voucher data is, for example, a voucher image or a link to the voucher data. On this screen, the user can input an item that has not been set (for example, “account item”) or can correct an item that has been set (for example, “amount”) while referring to the contents of the voucher. .

  FIG. 5B is a diagram illustrating an example of a user interface provided by the transaction information editing unit 143. FIG. 5B illustrates an example of a screen for editing expense settlement data. In the example shown in FIG. 5B, the expense settlement data is displayed on the user terminal 120 in a state associated with information based on the voucher data. The information based on the voucher data is, for example, a voucher image or a link to the voucher data. On this screen, the user can input an item that has not been set (for example, “expense item”) or can correct an item that has been set (for example, “amount”) while referring to the contents of the voucher. .

  FIG. 6 is a flowchart showing an example of processing in the voucher processing system 100. First, the user registers account information in the aggregation system 130 using the user terminal 120 (S601). This account information is stored in the account information storage unit 132 of the aggregation system 130. The transaction information acquisition unit 133 of the aggregation system 130 acquires voucher data and transaction details data from the customer system 110 based on this account information, and stores it in the transaction information storage unit 134 (S602).

  Using the user terminal 120, the user gives an instruction to start accounting processing in the accounting processing system 140 (S603). The accounting process activation instruction is performed, for example, by a login operation to the accounting system 140 or by selecting a predetermined menu on a screen provided by the accounting system 140. The accounting information generation unit 141 of the accounting processing system 140 activates accounting processing in response to the activation instruction (S604).

  The accounting information generation unit 141 acquires the voucher data and the transaction details data stored in the transaction information storage unit 134 of the aggregation system 130 (S605). Then, the accounting information generation unit 141 generates accounting data based on the voucher data and the transaction details data (S606), and stores the accounting data in the accounting information storage unit 142 in association with the voucher data (S607).

  The user uses the user terminal 120 to edit the transaction data stored in the transaction information storage unit 142 of the transaction processing system 140 while referring to the corresponding voucher (S608).

  The embodiment of the present invention has been described above. According to the present embodiment, the voucher processing system 100 acquires voucher data from the supplier system 110, generates accounting data for performing transaction processing related to the transaction based on the voucher data, and provides voucher data and accounting data. Can be stored in the transaction information storage unit 142. As described above, according to the present embodiment, it is possible to obtain accounting data associated with the voucher data without performing a complicated operation of entering a number on the voucher so that the voucher can be traced from the accounting document. it can. This makes it possible to increase the efficiency of accounting processing based on vouchers.

  Further, according to the present embodiment, the voucher processing system 100 acquires transaction details data corresponding to the voucher data from the supplier system 110 in addition to the voucher data, and based on both the voucher data and the transaction details data. Accounting data can be generated. As a result, it is possible to set items included in the transaction details data in the accounting data, and the accounting process can be made more efficient.

  Further, according to the present embodiment, the voucher processing system 100 can provide the user terminal 120 with a user interface for editing the generated accounting data. As a result, the user can input items that have not been set, modify items that have been set, etc. while referring to the voucher for the generated accounting data.

  Note that this embodiment is intended to facilitate understanding of the present invention and is not intended to limit the present invention. The present invention can be changed / improved without departing from the spirit thereof, and the present invention includes equivalents thereof.

100 voucher processing system 110 supplier system 110a supplier system 110b supplier system 110c supplier system 120 user terminal 130 aggregation system 131 account information registration unit 132 account information storage unit 133 transaction information acquisition unit 134 transaction information storage unit 140 accounting processing system 141 Accounting Information Generation Unit 142 Accounting Information Storage Unit 143 Accounting Information Editing Unit

Claims (3)

An account information registration unit that accepts account information for accessing a supplier system that provides voucher data relating to the transaction from the user terminal and registers it in the account information storage unit;
Get the transaction details data corresponding to the voucher data and the voucher data from the partner system based on the account information, transaction information acquisition for storing the voucher data and the transaction details data in the transaction data storage section in association And
Based on the voucher data stored in the transaction information storage unit and the transaction details data corresponding to the voucher data, generating accounting data for performing accounting processing relating to the transaction, the voucher data and the accounting data And an accounting information generation unit that stores them in the accounting information storage unit,
When some items of accounting data are not set, information on the accounting data and information on the voucher data associated with the accounting data are displayed on the user terminal on one screen, and the accounting information An accounting information editing unit that provides a user interface for editing items that are not set in the accounting data stored in the storage unit;
A voucher processing system comprising: The accounting data is journal data or expense settlement data.
The voucher processing system according to claim 1 . Computer
Accept account information from the user terminal to access the supplier system that provides voucher data related to the transaction, register it in the account information storage unit,
The account information acquires transaction details data corresponding to the voucher data and the voucher data from the partner system based on, storing the voucher and the transaction details data in the transaction data storage section in association,
Based on the voucher data stored in the transaction information storage unit and the transaction details data corresponding to the voucher data, generating accounting data for performing accounting processing relating to the transaction, the voucher data and the accounting data Are stored in the accounting information storage unit,
When some items of accounting data are not set, information on the accounting data and information on the voucher data associated with the accounting data are displayed on the user terminal on one screen, and the accounting information Providing a user interface for editing an item in which the accounting data stored in the storage unit is not set;
Voucher processing method.