JP6882635B2 - File management device, file management system, file management method, and program - Google Patents

Description

The present invention relates to a file management device, a file management system, a file management method, and a program.

For example, in Patent Document 1, a keyword list consisting of a set of keywords input by an input means, a selection means for selecting a keyword from the keyword list, and a keyword input by the input means do not exist in the keyword list. In this case, a document information management device provided with additional control means for adding the keyword to the keyword list and not adding the keyword if it exists in the keyword list is disclosed.

Further, Patent Document 2 includes an interactive processing mode M1 in which a registration process is manually executed for each of a plurality of digitized documents by an operator, and a batch registration process for a plurality of digitized documents. A registration processing means capable of executing the batch processing mode M2 to be executed, a first switching means capable of switching between the interactive processing mode M1 and the batch processing mode M2, and batch processing during execution of the batch processing mode M2. When it becomes necessary to manually process a specific digitized document among a plurality of target digitized documents by an operator, the interactive processing mode M3 is started in parallel to perform the specific digitization. Registration application software is disclosed that includes a second switching means for executing manual processing of a document by an operator.

Further, in Patent Document 3, when the client displays a registration list L that displays a list of a plurality of documents to be registered and is instructed to collectively register a plurality of documents listed in the registration list L, the network is established. A document management system that sends a plurality of documents to a server via a document, the server 1 receives a plurality of documents transmitted from a client via a network, and collectively registers the received documents in a document database. Has been done.

Japanese Patent Application Laid-Open No. 8-351799 Japanese Patent Application Laid-Open No. 2009-020869 JP-A-2005-275807

The purpose is to provide a file management system that streamlines the management of electronic files registered in a database.

The file management device according to the present invention includes a database in which electronic files are registered, an individual registration unit that registers one electronic file in the database according to a user's instruction, and a plurality of electronic files according to a user's instruction. It has a batch registration unit that collectively registers files in the database, and a property management unit that manages the properties of the individual registration unit and the electronic files registered by the batch registration unit.

Preferably, the individual registration unit selects a default set of properties according to a user's instruction, associates it with the selected property set, and registers an electronic file in the database. It includes an individual property registration unit that individually selects a property according to a user's instruction, associates it with at least one selected property, and registers an electronic file in the database.

Preferably, before the plurality of electronic files are registered in the database by the batch registration unit, the property presentation unit that presents these electronic files in a state in which the same property is collectively assigned, and the user's instruction. Correspondingly, it further has a property editing unit that edits the property presented by the property presenting unit for any of the plurality of electronic files, and the batch registration unit is a property presented by the property presenting unit. Alternatively, the plurality of electronic files are registered in the database in association with the property edited by the property editing unit.
Preferably, it further has a candidate display unit for displaying a plurality of candidates from the properties managed by the property management unit, and the individual registration unit or the batch registration unit is displayed by the candidate display unit. Among the candidates, the electronic file is registered in association with the property selected by the user.

Preferably, the property management unit manages the default property prepared in advance and the property registered in the database, and the candidate display unit displays the default property as a candidate on the database. The default property used in the above and the default property unused on the database are displayed in different display modes.

Preferably, when displaying a plurality of candidates, the candidate display unit displays the property candidates in an order according to the frequency of use, the date and time of use, or the similarity of expressions of each profile in the database.

Preferably, the property management unit includes a property deletion unit that excludes the property to be managed from the management target according to the usage status of each property in the database.

Preferably, the electronic file registered in the database is an electronic file of a document, and a file deletion unit that automatically deletes the electronic file of the document from the database according to the retention period of the document registered in the database is provided. Further, the property deletion unit starts searching for a property to be excluded from the management target, triggered by the deletion of the electronic file by the file deletion unit.

Further, the file management system according to the present invention includes a database in which electronic files are registered, an individual registration unit that registers one electronic file in the database according to a user's instruction, and a plurality of file management systems according to a user's instruction. It has a batch registration unit that collectively registers the electronic files of the above in the database, and a property management unit that manages the properties of the individual registration unit and the electronic files registered by the batch registration unit.

Further, the file management method according to the present invention includes an individual registration step of registering one electronic file in a database according to a user's instruction, and collectively registering a plurality of electronic files in the database according to a user's instruction. It has a batch registration step, and a property management step for managing the properties of the electronic files registered in the individual registration step and the batch registration step.

Further, the program according to the present invention has an individual registration function for registering one electronic file in a database according to a user's instruction, and a batch registration for collectively registering a plurality of electronic files in the database according to a user's instruction. The computer is provided with a function and a property management function for managing the properties of the electronic files registered by the individual registration function and the batch registration function.

You can streamline the management of electronic files registered in the database.

It is a figure which illustrates the whole structure of the document management system 1. It is a figure which illustrates the hardware configuration of the document management apparatus 2. It is a figure which illustrates the information registered in a document database 3. It is a figure which illustrates the functional structure of the document management apparatus 2. It is a flowchart explaining the list update process (S10) by a document management apparatus 2. (A) is a diagram illustrating a property list, and (B) is a diagram illustrating a list of default properties. (A) illustrates the excess list, (B) illustrates the non-excess list, and (C) illustrates the properties that are only in the excess list. (A) is a diagram illustrating a batch registration screen 900 in which property candidates are displayed, and (B) is a diagram illustrating a scene in which a property set on the batch registration screen 900 is copied. It is a figure which illustrates the individual registration screen 902. It is a figure which illustrates the display of the property candidate on the individual registration screen 902. It is a figure which illustrates the sequential input individual registration screen 904. It is a figure which illustrates the display screen of the property candidate in modification 1. FIG.

[background]
The background of the present invention will be described.
In order to operate the document management system, it is necessary to establish document management rules and assign properties according to the rules when saving documents. At the beginning of the system introduction, we provided a function to save documents one by one while directly assigning properties, but there are scenes where multiple documents are saved at once when saving documents after the project is completed, so there are multiple documents at once while assigning properties. There was a need for the ability to save documents. In addition, since it is a heavy burden on the user to directly assign a property according to the document management rules, it is necessary to provide a function that can save a document by using a property condition (definition) set in advance.
In addition, since it is necessary to unify the property contents in order to search the saved document accurately, the mechanism that can be reused by referring to the property attached to the saved document is commonly used from the three saving functions. I was required to be able to do it.

Embodiments of the present invention will be described with reference to the drawings.
FIG. 1 is a diagram illustrating the overall configuration of the document management system 1. The document management system 1 of this example is an example of the file management system according to the present invention. In this example, as an example of an electronic file, a case where a document file is registered in a document database will be described as a specific example, but the present invention is not limited to this. For example, an electronic file includes an image file, an audio file, and a moving image. It may be a file or the like.
As illustrated in FIG. 1, the document management system 1 includes a document management device 2, a document database 3, and a client terminal 8 and is connected to each other via a network 7.
The document management device 2 is at least a computer terminal that manages the properties of electronic files. The document management device 2 of this example performs registration processing and deletion processing of document files in the document database 3 and management of properties attached to these document files. The document management device 2 of this example is an example of the file management device according to the present invention. Here, the property of an electronic file is information indicating an attribute of the electronic file, but is not limited to this, and is a concept including various information that can be used for searching or narrowing down the electronic file. .. The properties in this example also serve as an index for searching document files.
The document database 3 is a computer terminal in which electronic files are registered, and functions as a database of electronic files. The document database 3 of this example stores the document files registered from the client terminal 8 up to the default storage period.

The network 7 is a local area network (LAN) or a communication line such as the Internet.
The client terminal 8 is a computer terminal operated by the user. For example, a scanner 800 is connected to the client terminal 8C, and the client terminal 8 registers the file of the document scanned by the scanner 800 in the document database 3. Further, the client terminal 8 can also register a document file (PDF file or the like) generated by the document creation application software in the document database 3.

FIG. 2 is a diagram illustrating a hardware configuration of the document management device 2.
As illustrated in FIG. 2, the document management device 2 includes a CPU 200, a volatile memory 202, a non-volatile memory 204, a network interface 206 (network IF206), a display device 208, and an input device 210. They are connected to each other via bus 212.
The CPU 200 is, for example, a central arithmetic unit.
The memory 202 is, for example, a volatile memory and functions as a main storage device.
The HDD 204 is, for example, a hard disk drive device, and stores a computer program (for example, the file management program 22 in FIG. 4) and other data files as a non-volatile recording device.
The network IF206 is an interface for communicating by wire or wirelessly.
The display device 208 is, for example, a liquid crystal display.
The input device 210 is, for example, a keyboard and a mouse.

FIG. 3 is a diagram illustrating information registered in the document database 3.
As illustrated in FIG. 3, the document database 3 of this example contains a storage area 300 for a saved document in which a document file is stored and an index in which an index (that is, a property) associated with the document file is stored. A storage area 302 and a property list storage area 304 for storing a list of properties related to these document files are prepared for each document storage group. Here, the document storage group indicates a range of users who share a document file. That is, a user belonging to a certain document storage group can access the storage area 300 of the saved document of this document storage group to register, view, and delete the document file.
A property list is also created for each document storage group, and property candidates (property candidates) are presented to users belonging to the document storage group from the property list of this document storage group.
The hardware configuration of the document database 3 is substantially the same as that of the document management device 2 illustrated in FIG. 2, for example.

FIG. 4 is a diagram illustrating the functional configuration of the document management device 2.
As illustrated in FIG. 4, the file management program 22 is installed in the document management device 2 of this example. The file management program 22 is stored in a recording medium such as a CD-ROM, and is installed in the document management device 2 via the recording medium.
The file management program 22 includes an individual registration unit 220, a batch registration unit 226, a file deletion unit 228, a group management unit 230, a file transfer unit 232, a property presentation unit 234, a property editing unit 236, a candidate display unit 238, and property management. It has a part 240.
A part or all of the file management program 22 may be realized by hardware such as an ASIC (Application Specific Integrated Circuit), or may be realized by borrowing a part of the functions of the OS (Operating System). Good. Alternatively, some functions may be realized on the client terminal side.

In the file management program 22, the individual registration unit 220 registers one document file in the document database 3 in response to an instruction from the client terminal 8. The individual registration unit 220 of this example includes a property set registration unit 222 and an individual property registration unit 224.
The property set registration unit 222 selects a default property set in response to an instruction from the client terminal 8, associates it with the selected property set, and registers the document file in the document database 3. A property set is a combination of properties that is associated with all or part of a document file.
The individual property registration unit 224 individually selects a property in response to an instruction from the client terminal 8, associates it with at least one selected property, and registers the document file in the document database 3. For example, the individual property registration unit 224 accepts input of a property associated with a document file for each property item. Property input may be keyboard input or selective input from choices.

The batch registration unit 226 collectively registers a plurality of document files in the document database 3 in response to an instruction from the client terminal 8. For example, when the user specifies a folder and instructs to register it in the document database 3, the batch registration unit 226 collectively registers a plurality of document files included in this folder in the document database 3. Further, when the user instructs the document database 3 to register a plurality of document files at the same time, the batch registration unit 226 registers the selected plurality of document files in the document database 3 at the same time. May be good.

The file deletion unit 228 deletes the registered document file from the document database 3 according to the storage period set for the document file. The file deletion unit 228 of this example notifies the user who registered the document file in advance of the deletion of the document file and saves the document file when the default period (for example, 30 days before) is reached until the retention period of the document file. The document file is automatically deleted from the document database 3 on the maturity date.

The group management unit 230 manages the user's access authority to the document database 3 according to the document storage group. For example, the group management unit 230 executes new creation of a document storage group, deletion of group members, merger of document storage groups, and the like.

When the group management unit 230 executes the merger of the document storage groups, the file transfer unit 232 integrates the document files of the merged document storage groups as a file of one document storage group.

The property presentation unit 234 presents these document files in a state in which the same property is collectively assigned before the plurality of document files are registered in the document database 3 by the batch registration unit 226. As illustrated in FIG. 8B, the property presentation unit 234 of this example copies and presents the property set specified by the user for one document file to another document file.

The property editing unit 236 edits the property presented by the property presenting unit 234 for any of the plurality of electronic files to be collectively registered in response to an instruction from the client terminal 8. That is, the copied property set is in an editable state, and the property editing unit 236 can edit it individually according to the user's instruction.

When the user specifies the property of the document file, the candidate display unit 238 displays a plurality of candidates (property candidates) from the properties managed by the property management unit 240. The candidate display unit 238 of this example selects a property candidate from the property list generated by the property management unit 240, and displays the selected property candidate on the client terminal 8.

The property management unit 240 manages the properties of the document file registered in the document database 3 by the individual registration unit 220 or the batch registration unit 226. More specifically, the property management unit 240 manages the default properties prepared in advance in addition to the properties actually used in the document database 3 (profiles registered in association with the document file). The property management unit 240 cooperates with the candidate display unit 238 and presents the default property prepared in advance as a choice, so that the property input of the document file can be selected from the property candidates rather than the free input by the keyboard. It is possible to urge the user to give priority, and it is possible to suppress the decentralization of property expressions.
The property management unit 240 of this example creates a list of properties to be managed (property list) and manages the usage status of each property registered in the property list.

The property management unit 240 of this example includes a new registration unit 242, a deletion unit 244, and a transfer unit 246.
The new registration unit 242 adds a property to be managed by the property management unit 240 according to the usage status of the property in the document database 3. For example, when the unmanaged property is registered in the document database 3 in association with the document file more than the default number of times (that is, when the property not registered in the property list is used more than the default number of times, the new registration unit 242 is used. ), Add this property to the property list (managed by the property management unit 240). In this example, the property registered once or more is added to the property list.

The deletion unit 244 excludes the property to be managed from the management target according to the usage status of each property in the database. For example, the deletion unit 244 indicates that the property to be managed is not registered in the document database 3 in association with the document file more than the default number of times (that is, the property registered in the property list is not used more than the default number of times. ), Delete this property from the property list (managed by the property management unit 240). In this example, the property that has not been used more than once (that is, the property that has not been used on the database) is deleted from the property list.

The transfer unit 246 integrates the property lists of these document storage groups when the group management unit 230 executes the merger of the document storage groups. For example, when the document storage group A is integrated into the document storage group B, the transfer unit 246 moves the property list 304A of the document storage group A to the property list 304B of the document storage group B.

FIG. 5 is a flowchart illustrating a list update process (S10) by the document management device 2. The list update process (S10) shown in this flowchart is executed, for example, by a timer at predetermined time intervals. Further, the list update process (S10) is executed for each document storage group, but in this example, a case where the list update process is executed for the document storage group A will be described as a specific example.
As illustrated in FIG. 5, in step 100 (S100), the property management unit 240 of the document management device 2 reads out the property list 304A illustrated in FIG. 6 (A) from the document database 3. The property list 304A includes the default property illustrated in FIG. 6B and the property added according to the usage status.

In step 105 (S105), the property management unit 240 acquires the index 302A (property) of the saved document 300A of the document database 3 one by one.
In step 110 (S110), the property management unit 240 confirms the retention period of the document file associated with the acquired property, and determines whether or not the retention period has been exceeded. The file management program 22 shifts to the process of S115 when it is determined that the retention period of the document file has been exceeded, and the process of S120 when it is determined that the retention period of the document file has not been exceeded. Move to.

In step 115 (S115), the property management unit 240 adds the acquired property to the excess list (list of properties of the document file whose storage period has been exceeded) illustrated in FIG. 7 (A).

In step 120 (S120), the property management unit 240 adds the acquired property to the non-excess list (list of properties of the document file that does not exceed the retention period) illustrated in FIG. 7 (B).

In step 125 (S125), the property management unit 240 determines whether or not the processing of S105 to S120 has been completed for all the document files of the saved document 300A of the document database 3, and if there is an unprocessed document file. Then, the process returns to the process of S105, and when the process of all the document files is completed, the process proceeds to the process of S130.

In step 130 (S130), the property management unit 240 compares the property of the excess list with the property of the non-excess list, and extracts the property listed only in the excess list as a deletion candidate.

In step 135 (S135), the property management unit 240 determines whether or not the property of the deletion candidate exists in the current property list 304A, and if it exists in the current property list 304A, proceeds to the process of S140. If it does not exist in the current property list 304A, the process proceeds to S145.

In step 140 (S140), the deletion unit 244 deletes the property extracted as a deletion candidate from the property list 304A.
In step 145 (S145), the new registration unit 242 adds a new property to the property list 304A based on the non-excess list.

In step 150 (S150), the property management unit 240 updates the in-use flag of the property list (FIG. 6A) based on the non-excess list.
In step 155 (S155), the property management unit 240 extracts properties whose expressions are similar to each other from the property list, and assigns the same ID (name identification ID) to the extracted properties of the similar expressions.
In step 160 (S160), the property management unit 240 determines the updated property list as the property list 304A of the document storage group A, and ends the list update process (S10).

In this way, the document management device 2 can maintain the property list in a necessary and sufficient state by updating the property list according to the usage status of the property in the document database 3.

FIG. 6 (A) is a diagram illustrating a property list, and FIG. 6 (B) is a diagram illustrating a list of default properties.
As illustrated in FIG. 6 (A), the property list of this example includes the default property of FIG. 6 (B) and the property added according to the usage status. In the property list of this example, in relation to these properties, the "latest update date and time" indicating the latest update date and time, the "usage number" indicating the cumulative usage number used in the document database 3, and the target of name identification are selected. The "name identification ID" to be indicated and the "in use flag" to indicate whether or not the document database 3 is currently used are registered.

FIG. 7 (A) illustrates the excess list, FIG. 7 (B) illustrates the non-excess list, and FIG. 7 (C) illustrates the properties that are only in the excess list.
The property management unit 240 of this example determines whether or not the retention period has been exceeded for all the document files registered in the document database 3, and lists the properties of the document files that have exceeded the retention period (FIG. 7). Register in (A)) and register the properties of the document file that has not exceeded the retention period in the non-exceeding list (Fig. 7 (B)). Subsequently, the property management unit 240 compares the excess list and the non-excess list, and extracts the properties registered only in the excess list (that is, the properties used only for the document files that have exceeded the retention period). , Candidate for deletion.

FIG. 8A is a diagram illustrating a batch registration screen 900 in which property candidates are displayed, and FIG. 8B is a diagram illustrating a scene in which the property set on the batch registration screen 900 is copied.
When the user selects a folder or a plurality of document files and instructs batch registration, the batch registration unit 226 displays the batch registration screen 900 on the client terminal 8 as illustrated in FIG. 8A. In the lower left area of the batch registration screen 900, the file names and the like of a plurality of document files to be collectively registered are displayed in a list. In the upper right area of the batch registration screen 900, the classification (major classification and middle classification) of the document file to be registered is displayed as a part of the property. In this example, in the case of batch registration, the major classification and the middle classification of the document files are common, and different values can be set for each document file for the fine classification.
When the user clicks the right end of the property input field on the batch registration screen 900, the candidate display unit 238 displays a plurality of candidates for this property. When the user selects one of the property candidates and clicks the register button, the batch registration unit 226 associates the document file with the property selected by the user among the plurality of property candidates displayed by the candidate display unit 238. Register in the document database 3.

As illustrated in FIG. 8B, the property presentation unit 234 of this example sets the property set specified by the user for one document file on the batch registration screen 900 (in this example, the line specified by the user). The profile group displayed in is copied and presented to other document files. In addition, the user can edit some of the copied properties. That is, the property editing unit 236 edits any of the properties copied for the plurality of electronic files to be collectively registered on the batch registration screen 900 according to the user's instruction.

FIG. 9 is a diagram illustrating an individual registration screen 902.
When the user selects one document file and instructs registration, the individual property registration unit 224 displays the individual registration screen 902 that accepts the input of the property for the selected document file as a client, as illustrated in FIG. Display on terminal 8. On the individual registration screen 902, the file name of the document file to be registered is displayed, and a plurality of property items are displayed below the file name. The individual property registration unit 224 accepts the input of the property to be associated with the document file for each property item, and registers the input property and the document file in the document database 3 in association with each other.

FIG. 10 is a diagram illustrating the display of property candidates on the individual registration screen 902. As illustrated in FIG. 10A, when the "product catalog" is selected in the "middle classification" of the document file to be registered, the candidate display unit 238 is based on the "product catalog" of the "middle classification". Display the narrowed down property candidates "manual". Further, as illustrated in FIG. 10B, when "business negotiation proposal" is selected in the "middle classification" of the document file to be registered, the candidate display unit 238 is set to the "business negotiation proposal" in the "middle classification". Display the property candidates "Quotation" and "Delivery note" narrowed down based on. In this way, the candidate display unit 238 of this example narrows down and presents property candidates of other items based on the properties of one item specified by the user.

FIG. 11 is a diagram illustrating a sequential input individual registration screen 904.
As illustrated in FIG. 11, the individual registration unit 220 can accept the input of the property of each item while sequentially transitioning the sequential input individual registration screen 904. The property items are, for example, subclassification, meeting, project, and business partner, and the sequential input individual registration screen 904 for inputting these is displayed in order. The property may be input by keyboard input, or may be selected and input from the property candidates displayed by the candidate display unit 238.

As described above, according to the document management system 1 of the present embodiment, when registering a document file, a plurality of registration methods (batch registration and individual registration) are prepared, so that the user can register according to the situation. The document file can be efficiently registered in the document database 3. For example, batch registration is used on the screen for registering a plurality of documents related to the project when the project is completed. Therefore, it is possible to improve the efficiency of document registration by presenting the properties of these documents in common and editing each document as necessary.
In addition, if a plurality of registration methods are prepared, the properties of the registered document file may be unnecessarily diversified. However, according to the document management system 1, a single property management unit 240 Manages properties in a unified manner, so it is possible to suppress decentralization of property expressions and the like.

[Modification 1]
Next, a modified example of the above embodiment will be described.
FIG. 12 is a diagram illustrating a display screen of property candidates in the first modification.
As illustrated in FIG. 12, the candidate display unit 238 of the modification 1 follows the frequency of use, the date and time of use, or the similarity of expressions of each profile in the document database 3 when displaying a plurality of property candidates. Display property candidates in order. That is, when "frequently used" is selected by the user in the sort menu, the candidate display unit 238 displays the property candidates by arranging them in the order of the frequency of use of each profile in the document database 3. Similarly, when "recently used" is selected by the user in the sort menu, the candidate display unit 238 displays the property candidates by arranging them in the order of the date and time of use of each profile in the document database 3. Since the expressions used in properties change with the times, it is effective to rearrange them according to the date and time of use.

Further, the candidate display unit 238 of the modification 1 displays the candidates of these properties adjacent to each other and collectively displays them when the expressions of the plurality of properties are similar to each other. As a result, the user can modify the registered property and suppress the blurring of the property expression. For example, multiple properties may be registered as different items in the property list due to differences in full-width / half-width, uppercase / lowercase letters, and the presence or absence of spaces and underscores. You can prompt the user to modify the property.
Further, as illustrated in FIG. 12, the candidate display unit 238 of the modification 1 has the default property used on the document database 3 and the unused property on the document database 3 when displaying the default property as a candidate. The default properties of are displayed in different display modes. For example, the candidate display unit 238 displays the default property used on the document database 3 and the unused default property on the document database 3 in different colors. As a result, the user can select the property with reference to the usage record of other users, and the property expression can be expected to be centralized.

[Other variants]
The deletion unit 244 may start searching for the property to be deleted, triggered by the deletion of the document file by the file deletion unit 288. As a result, properties that are no longer needed due to the deletion of the document file can be organized in a timely manner.
Further, in the above embodiment, the case where the document management device 2 and the document database 3 are separate bodies has been described as a specific example, but a document database storing a document file may be constructed in the document management device 2. ..

1 ... Document management system 2 ... Document management device 3 ... Document database 22 ... File management program 220 ... Individual registration unit 222 ... Property set registration unit 224 ... Individual property registration unit 226 ... Batch registration unit 228 ... File deletion unit 230 ... Group management Department 232 ... File transfer department 234 ... Property presentation department 236 ... Property editorial department 238 ... Candidate display department 240 ... Property management department 242 ... New registration department 244 ... Delete department 246 ... Transfer department

Claims (11)

The database in which the document file is registered and
An individual registration unit that registers one electronic file in association with a property in a storage area prepared for each user who shares a document file in the database according to a user's instruction.
A batch registration unit that collectively registers a plurality of electronic files in association with properties in a storage area prepared for each user who shares a document file in the database according to a user's instruction.
A property management unit that manages the properties of the electronic files registered by the individual registration unit and the batch registration unit, and
A file management device having a candidate display unit that displays a plurality of properties as candidates from among the properties managed by the property management unit. The individual registration unit
A property set registration unit that selects a default set of properties according to the user's instructions, associates it with the selected set of properties, and registers the electronic file in the database.
The file management device according to claim 1, further comprising an individual property registration unit that individually selects properties according to a user's instruction, associates them with at least one selected property, and registers an electronic file in the database. Before a plurality of electronic files are registered in the database by the batch registration unit, a property presentation unit that presents these electronic files in a state in which the same property is collectively assigned, and a property presentation unit.
It further has a property editing unit that edits the property presented by the property presenting unit for any of the plurality of electronic files according to the user's instruction.
The file management according to claim 2, wherein the batch registration unit registers a plurality of electronic files in the database in association with the property presented by the property presentation unit or the property edited by the property editing unit. apparatus. It further has a candidate display unit that displays a plurality of candidates from the properties managed by the property management unit.
The file management device according to claim 3, wherein the individual registration unit or the batch registration unit registers an electronic file in association with a property selected by the user among the candidates displayed by the candidate display unit. The property management unit manages the default property prepared in advance and the property registered in the database.
When displaying the default property as a candidate, the candidate display unit displays the default property used on the database and the unused default property on the database in different display modes. The file management device according to 4. The candidate display unit according to claim 5, when displaying a plurality of candidates, displays the property candidates in an order according to the frequency of use, the date and time of use, or the similarity of expressions of each property in the database. File management device. The property management unit
The file management device according to claim 1, which includes a property deletion unit that excludes managed properties from managed according to the usage status of each property in the database. The electronic file registered in the database is an electronic file of a document.
It also has a file deletion unit that automatically deletes electronic files of documents from the database according to the retention period of the documents registered in the database.
The file management device according to claim 7, wherein the property deletion unit starts searching for a property to be excluded from management by triggering the deletion of an electronic file by the file deletion unit.
The database in which electronic files are registered and
An individual registration unit that registers one electronic file in association with a property in a storage area prepared for each user who shares a document file in the database according to a user's instruction.
A batch registration unit that collectively registers multiple electronic files in association with properties in a storage area prepared for each user who shares a document file in the database according to the user's instructions.
A property management unit that manages the properties of the electronic files registered by the individual registration unit and the batch registration unit, and
A file management system having a candidate display unit that displays a plurality of properties as candidates from among the properties managed by the property management unit. According to the user's instruction, an individual registration step of registering one electronic file in the storage area prepared for each user who shares the document file in the database in association with the property, and
According to the user's instruction, a batch registration step of batch registering a plurality of electronic files in the storage area prepared for each user who shares a document file in the database in association with a property, and a batch registration step.
A property management step that manages the properties of the electronic files registered in the individual registration step and the batch registration step, and
A file management method including a candidate display step for displaying a plurality of properties as candidates from the properties managed by the property management step. According to the user's instruction, an individual registration step of registering one electronic file in the storage area prepared for each user who shares the document file in the database in association with the property, and
According to the user's instruction, a batch registration step of batch registering a plurality of electronic files in the storage area prepared for each user who shares a document file in the database in association with a property, and a batch registration step.
A property management step that manages the properties of the electronic files registered in the individual registration step and the batch registration step, and
A program that allows a computer to realize a candidate display step that displays a plurality of properties as candidates from among the properties managed by the property management step.

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