JP6985322B2 - Document creation support device, document creation support method and program - Google Patents

Description

The present invention relates to a document creation support device, a document creation support method, and a program.

In many cases, companies, etc. approve matters (approval matters) related to various operations such as purchase of goods and orders for projects by circulating approval documents. Such approval documents are often drafted and circulated using paper, but in recent years, electronic data approval documents are often drafted and circulated using a workflow system or the like. For example, Patent Document 1 describes a technique for efficiently circulating approval documents such as approval documents and minutes via a network.

Japanese Unexamined Patent Publication No. 2002-24499

Here, depending on the provisions regarding the approval of approval matters (for example, various provisions called "authority provisions", "approval provisions", etc.), there may be essential items to be described in the approval form. For example, in an approval document in which the purchase of goods is an approval matter, the type and number of goods to be purchased, the purchase price, the reason for purchase, the supplier of the purchase, etc. may be indispensable items to be described.

However, for example, if it is the first time to draft an approval document for a certain approval matter, or if you are not accustomed to it, the items described may be omitted and approval may not be obtained. In such a case, it is necessary to draft the approval form again, which is inefficient.

The present invention has been made in view of the above points, and an object of the present invention is to improve the efficiency of preparation of approval documents.

In order to achieve the above object, in the embodiment of the present invention, the document creation support device is connected to the terminal via a communication network, and is created in advance by a machine learning method according to the character input in the terminal. Among the document templates, the document template is characterized by having a specific means for specifying the document template corresponding to the character and a display means for displaying the specified document template on the terminal.

It is possible to streamline the preparation of approval documents.

It is a figure which shows an example of the whole structure of the workflow system which concerns on this embodiment. It is a figure (the 1) for demonstrating an example of making an approval document. It is a figure (2) for explaining an example of making an approval document. It is a figure which shows an example of the approval form template data. It is a flowchart which shows an example of the process of making an approval document template. It is a flowchart which shows an example of the creation of an approval document and the execution process of a workflow.

Hereinafter, embodiments of the present invention (hereinafter, also referred to as “the present embodiments”) will be described. In this embodiment, a workflow system 1 capable of efficiently drafting an approval document circulated and approved by a workflow will be described. In the following, drafting an approval document is also referred to as "creating an approval document".

In the workflow system 1 according to the present embodiment, the required items of the approval form are defined for each approval item by AI (Artificial Intelligence) technology such as machine learning, using the approval form drafted and approved in the past. Create a template (hereinafter also referred to as "approval template") in advance. Then, in the workflow system 1 according to the present embodiment, when the drafter creates the approval document, the approval document template corresponding to the keyword input by the drafter is provided. As a result, the drafter can prepare the approval form without missing the required items.

In the present embodiment, the approval document means electronic data related to a document for making an approval. The approval document may be referred to as, for example, a draft document, a draft document, a confirmation request document, or the like. In addition to the approval document, this embodiment can be similarly applied to various documents that require circulation and approval.

<Overall configuration of workflow system 1>
First, the overall configuration of the workflow system 1 according to the present embodiment will be described with reference to FIG. FIG. 1 is a diagram showing an example of the overall configuration of the workflow system 1 according to the present embodiment.

As shown in FIG. 1, the workflow system 1 according to the present embodiment includes a workflow device 10 and a plurality of terminals 20. The workflow device 10 and each terminal 20 are communicably connected via an arbitrary communication network such as an in-house LAN (Local Area Network).

The terminal 20 is a computer that uses a drafter who drafts an approval document, a circulator who receives a circulation of the approval document, and the like. As the terminal 20, for example, various terminals such as a PC (personal computer), a tablet terminal, and a smartphone can be used. Hereinafter, the terminal 20 used by the drafter is also referred to as a “drafter terminal 20”, and the terminal 20 used by the circulator is also referred to as a “circulator terminal 20”. The same terminal 20 may function as the drafter terminal 20 or may function as the circulator terminal 20.

In general, the approval document is circulated sequentially (or in parallel) to a plurality of circulators, and is finally approved by being approved by each circulator. For example, the circulators include a person in charge of reviewing the approval document, a person in charge of collegiality who discusses the approval document, and a decision-maker who finally approves the approval document. Alternatively, for example, the circulator includes a section chief who is the primary approver of the approval document, a deputy chief who is the secondary approver of the approval document, and a department manager who is the final approver of the approval document.

In addition, how many and what kind of circulators the approval document regarding a certain approval matter is circulated generally differs depending on various regulations (for example, authority regulations, approval regulations, etc.) in the company or the like. In addition, such provisions also include essential items that should be included in the approval form. In the following, the "authority provision" will be explained as an example of the provisions that stipulate the required items of the approval form regarding the approval matters and the circulators who should circulate the approval form.

The workflow device 10 is a computer that transmits the workflow of the approval document created by the drafter terminal 20 to the circulator terminal 20. In addition, the workflow device 10 creates an approval document template by AI technology such as machine learning using the approval documents drafted and approved in the past. Further, the workflow device 10 provides the drafter terminal 20 with a template of the approval document according to the keyword input by the drafter when the drafter creates the approval document on the drafter terminal 20.

Here, the workflow device 10 according to the present embodiment has a template creation processing unit 101, an approval document creation processing unit 102, and a workflow processing unit 103 as functional units. Each of these functional units is realized by a process in which one or more programs installed in the workflow device 10 are executed by a processor such as a CPU (Central Processing Unit).

Further, the workflow device 10 according to the present embodiment has a template management DB 104 and an approval document management DB 105 as a storage unit. Each of these storage units can be realized by using a storage device such as an HDD (Hard Disk Drive) or an SSD (Solid State Drive), for example. It should be noted that at least one of these storage units may be realized by using a storage device connected to the workflow device 10 via a communication network.

The template creation processing unit 101 uses the approval document data (that is, the data indicating the approval documents drafted and approved in the past) stored in the template management DB 104 to generate the approval document template by AI technology such as machine learning. Create the data to be shown (hereinafter, also referred to as "approval template data"). Then, the template creation processing unit 101 stores the created approval document template data in the template management DB 104.

The approval document preparation processing unit 102 provides the drafter terminal 20 with a screen for creating an approval document (approval document creation screen). Further, when a keyword is input by the drafter on the approval document creation processing unit 102, the approval document creation processing unit 102 acquires the approval document template data corresponding to this keyword from the template management DB 104, and drafts the acquired approval document template data. It is transmitted to the person terminal 20. As a result, the template shown by the approval document template data is reflected on the approval document creation screen, and for example, required items and the like are automatically input or set.

Then, when the workflow application operation or the like is performed by the drafter, the approval document creation processing unit 102 creates the approval document data with the input or set contents. Further, when the workflow of the created approval document data is approved, the approval document creation processing unit 102 stores the approval document data in the approval document management DB 105.

When the workflow application operation or the like is performed by the drafter, the workflow processing unit 103 executes a workflow process for circulating the approval document data created by the approval document creation processing unit 102. In the workflow process, for example, the workflow of the approval document data is sequentially circulated to a preset circulator. The workflow may be a workflow that includes the description contents of the approval document indicated by the approval document data, or may be a workflow to which the approval document data is attached when the approval document data is document data or the like. good.

The template management DB 104 stores the approval document template data. Specific examples of the approval form template data will be described later.

The approval document management DB 105 stores the approval document data drafted and approved in the past. In the present embodiment, it is assumed that the approval document management DB 105 stores the approval document data drafted and approved in the past, but for example, the approval document data that is not necessarily approved (for example, rejected). Approval document data indicating the approval document, etc.) may also be stored.

The configuration of the workflow system 1 shown in FIG. 1 is an example, and may be another configuration. For example, the workflow device 10 may be composed of a plurality of devices (computers) connected to each other via a communication network. In this case, each of the above functional units and each storage unit may be distributed to a plurality of devices. For example, the workflow device 10 may be composed of a device having a template creation processing unit 101, an approval document creation processing unit 102, a template management DB 104, and an approval document management DB 105, and a device having a workflow processing unit 103. Alternatively, for example, the workflow device 10 has a device having a template creation processing unit 101, a device having a template management DB 104 and an approval document management DB 105, an apparatus having an approval document creation processing unit 102, and a workflow processing unit 103. It may be composed of an apparatus.

Further, some of the above-mentioned functional units may be provided as cloud-type services.

<Outline of approval document preparation (1)>
Here, the outline of the approval document preparation by the workflow system 1 according to the present embodiment will be described with reference to FIG. 2. FIG. 2 is a diagram (No. 1) for explaining an example of creating an approval document.

For example, when the approval document creation start operation is performed, the approval document creation screen 1000 shown in FIG. 2A is displayed on the drafter terminal 20. On the approval document creation screen 1000, a title input field 1100 for inputting the title of the approval document (that is, a title expressing the approval matter in a straightforward manner) and an approval content input field for inputting the content of the approval matter in a free format format. 1200 and are included. Further, the approval document creation screen 1000 includes an application button 1300 for starting the application and execution of the workflow.

At this time, in the present embodiment, for example, when a predetermined keyword is input by the drafter in the title input field 1100, the title of the approval form template corresponding to this keyword and the item name of the required entry item related to the approval matter are the titles. It is automatically input or set in the input field 1100 and the approval content input field 1200, respectively.

For example, when "dispatch" is input as a keyword in the title input field 1100 of the approval document creation screen 1000 shown in FIG. 2 (a), the approval corresponding to this keyword "dispatch" is shown in FIG. 2 (b). "Implementation / change approval of employee dispatch" is automatically entered or set in the title input field 1100 as the title of the document template. In addition, as shown in Fig. 2 (b), the item names of the required items in the approval form template are "1. Dispatch destination", "2. Reason for dispatch", "3. Dispatch target employee", and "4. Principal". "Agree", "5. Contract period", ..., "8. Authority regulation number: 2-2-5", etc. are automatically entered or set in the approval content input field 1200.

As a result, the drafter will be able to fill in all the required items that should be included in this approval form when preparing the approval form for "implementation / change approval of employee dispatch". In this embodiment, the required entry items are automatically entered or set in the approval content input field 1200, but the entry items automatically entered or set do not necessarily have to be required entry items. , Any description item may be included.

Here, in the present embodiment, as shown in FIG. 2 (b), the authority regulation number "2" for approval regarding "implementation / change approval of employee dispatch" for the above-mentioned mandatory entry item "8. Authority regulation number". -2-5 "is also automatically entered or set. This authority regulation number "2-2-5" represents, for example, "Part 2, Paragraph 2 (5)" of the authority regulation, and is used in various regulations regarding the approval (for example, a circulator, required items, etc.). It is a number. If it is not necessary to enter such an authority regulation number when circulating the approval form, this entry item may not be entered or set.

<Outline of approval document preparation (2)>
In the example shown in FIG. 2, the case where the content of the approval matter is input or set in the free format format approval content input field 1200 has been described, but the input field for each required entry item is provided on the approval form creation screen. It may be provided. The outline of the approval document preparation in this case will be described with reference to FIG. FIG. 3 is a diagram (No. 2) for explaining an example of creating an approval document.

For example, when the approval document creation start operation is performed, the approval document creation screen 2000 shown in FIG. 3A is displayed on the drafter terminal 20. The approval document creation screen 2000 includes a title input field 2100 in which the title of the approval document is input, and an application button 2200 for starting the application and execution of the workflow.

At this time, for example, when a predetermined keyword is input by the drafter in the title input field 2100, the title of the approval form template corresponding to this keyword is automatically input or set in the title input field 1100, and the approval is made. Item input fields 231 to 2350 and the like for inputting information on required items related to the item are displayed. These item input fields 231 to 2350 and the like are input fields for inputting or selecting information (item values) of required items. As a result, in the same way as above, the drafter can fill in the required items that should be included in this approval form when preparing the approval form for "implementation / change approval of employee dispatch". Become.

In the example shown in FIG. 3, all or part of the item input fields 231 to 2350 and the like may be input fields in which characters can be input, or among a plurality of information (item values) prepared in advance. It may be a selection field (for example, a pull-down menu or a drop-down list) in which desired information (item value) can be selected from. When the item input field is an input field in which characters can be input, for example, it may be an input field in which various checks such as a character count check, a usable character check, and a syntax check are performed.

<Approval document template data>
Next, an example of the approval document template data stored in the template management DB 104 will be described with reference to FIG. 4. FIG. 4 is a diagram showing an example of approval document template data. The approval form template data shown in FIG. 4 is an example of data showing the approval form template regarding “implementation / change approval of employee dispatch”.

As shown in FIG. 4, the approval document template data includes "authority regulation number (auth_num)", "keywords", "approval content (script)", and "title (script_name)" as data items. "Is included.

In the data item "authority regulation number (auth_num)", the authority regulation number of the approval form template is defined. The authority regulation number "2-2-5" is defined in the data item "authority regulation number (auth_num)" of the approval document template data shown in FIG. The authority regulation number defined in the data item "authority regulation number (auth_num)" is used for the item value of the required description item "authority regulation number" as shown in FIG. 2 (b), for example.

In the data item "keywords", the keywords used for specifying (or searching) the approval form template are defined. In the data item "keywords" of the approval form template data shown in FIG. 4, the keywords "specific dispatch", "worker dispatch", and "dispatch" are defined. As described above, each keyword defined in the data item "keywords" is used to identify or search for the approval form template. That is, as shown in FIG. 2B, the approval document template data in which the keyword input in the title input field 1100 is defined in the data item "keywords" is specified, and then the specified approval is made. Titles, required items, etc. are automatically entered or set using the template data.

In the data item "Approval content (script)", the required items and the like of the approval document template are defined. In the data item "Approval content (script)" of the approval form template data shown in Fig. 4, "I would like to ask about the following. \ N1. Dispatch destination \ n2. Reason for dispatch \ n3. Dispatched employee \ n4. Person consent \ n5 .Contract period \ n6. Business content \ n7. Dispatch fee \ n8. Authority regulation number \ n "is defined. As a result, as shown in FIG. 2B, the following is automatically input or set in the approval content input field 1200. Note that "\ n" is a line feed code.

I would like to ask about the following.

1. 1. Dispatch destination 2. Reason for dispatch 3. Dispatched employees 4. Consent of the person 5. Contract period 6. Business content 7. Dispatch fee 8. Authority rule number

In the data item "title (script_name)", the title of the approval document template is defined. In the data item "title (script_name)" of the approval form template data shown in FIG. 4, "implementation / change approval of employee dispatch" is defined. As a result, for example, as shown in FIG. 2B, "execution / change approval of employee dispatch" is automatically input or set in the title input field 1100.

In this way, the approval document template data includes "keywords" for specifying the approval document template, and "approval content (script)" and "title" that represent the description that serves as the template for creating the approval document. "script_name)" and "authority regulation number (auth_num)" are included.

In addition, although FIG. 4 shows the approval document template data regarding “implementation / change approval of employee dispatch” as an example, the approval document template data regarding various approval matters is stored in the template management DB 104. What kind of approval document template data is stored in the template management DB 104 depends on what kind of approval is being made by the company, etc., but as an example, regarding "approval of authority and responsibility allocation within own organization" Approval template data, approval template data on "results of implementation of new business and important direction of existing business", approval template data on "decision decision on asset retirement / transfer, etc.", "reporting of customer complaints" And the approval document template data regarding "decision of measures" can be mentioned.

<Process for creating approval form template>
Hereinafter, the process of creating the approval form template data (the process of creating the approval form template) will be described with reference to FIG. FIG. 5 is a flowchart showing an example of the approval document template creation process. The process of creating the approval form template is, for example, repeatedly executed at predetermined intervals. Any predetermined period can be set in advance, and examples thereof include one week, one month, and half a year.

Step S101: First, the template creation processing unit 101 acquires the approval document data regarding the same approval matter from the approval document management DB 105. Here, the template creation processing unit 101 may use, for example, the approval document data having the same authority regulation number as the approval document data relating to the same approval matter, or the approval document data having similar titles relating to the same approval matter. It may be used as approval document data. As the degree of similarity of the titles, for example, the distance between the vectors when the words included in the title are represented by vectors by Word2Vec or the like can be used.

The subsequent processes of steps S102 to S106 are executed using a set of approval document data relating to the same approval matter. Therefore, for example, when a set of approval document data regarding approval matter A, a set of approval document data regarding approval matter B, and a set of approval document data regarding approval matter B are obtained, each set is used. Subsequent processes of steps S102 to S106 are executed respectively.

Step S102: The template creation processing unit 101 extracts the title of each approval form data related to the same approval matter, and the item value of the data item “keywords” and the item value of the data item “title (script_name)”. And create. Hereinafter, for the sake of simplicity, the item value of the data item "keywords" is also simply referred to as "keywords", and the item value of the data item "title (script_name)" is also simply referred to as "title (script_name)". show.

Here, the template creation processing unit 101 may use, for example, one or more words frequently included in the title of each approval document data relating to the same approval matter as keywords. Therefore, for example, the template creation processing unit 101 may extract each word included in the title of each approval document data relating to the same approval matter, and then use words having an appearance frequency of a predetermined frequency or more as keywords. good. Alternatively, the template creation processing unit 101 uses, for example, the distance between the vectors when each word included in the title of each approval document data relating to the same approval matter is extracted and each word is represented by a word vector. Words may be clustered, and words included in the cluster with the largest number of elements may be used as keywords. In addition to this, keywords may be extracted from the title of each approval document data relating to the same approval matter by various methods.

Further, the template creation processing unit 101 is, for example, a language realized by a neural network such as LSTM (Long short-term memory) or RNN (Recurrent Neural Network) using the words obtained as keywords (keywords) above. The title (script_name) may be created by creating a statement using the model.

When creating keywords, for example, each word is weighted according to the date of each approval document data (for example, the draft date or approval date, or the creation date of the authority provision for the approval document). You may go. For example, the newer the date of the approval document data, the heavier the weight of each word included in the title of the approval document data may be. As a result, the newer the date of the drafted or approved approval document, the more likely it is that the words contained in the title of this approval document will be keywords.

In addition, for example, when the authority provision is revised to the latest version on a certain date, if the date of the approval document data is the date before the revision, the weight is reduced and the date of the approval document data is changed. If the date is after the revision, the weight may be increased. This makes it possible to increase the possibility that words included in the title of the drafted or approved approval form will become keywords after the authority provisions have been revised.

Furthermore, each word may be weighted according to the drafter, circulator, drafting department, etc. of the approval document data, and the type of approval document data (for example, the approval document used only for a specific department or common to all departments). Each word may be weighted according to the approval document used in the above. As a result, for example, when the approval document is drafted by a specific drafter, circulated to a specific circulator, or drafted by a specific department, the approval document data is included. It is possible to increase the possibility that each contained word becomes a keyword. Therefore, for example, since the approval document data of an experienced drafter, a circulation person, an experienced department, etc. can be prioritized, it becomes possible to create a higher quality approval document template data. Similarly, for example, when a drafted or approved approval document is of a specific type, it is possible to increase the possibility that each word contained in the approval document data will be a keyword.

Step S103: The template creation processing unit 101 extracts the item name of the approval content of each approval document data related to the same approval matter, and creates the item value of the data item “approval content (script)”. Hereinafter, for the sake of simplicity, the item value of the data item "approval content (script)" is also simply referred to as "approval content (script)".

Here, the template creation processing unit 101, for example, inserts a line feed between each item name and a predetermined character string (for example, "I will ask about the following") that are frequently included in the approval content of each approval document data regarding the same approval matter. The character string combined with the code (\ n) may be used as the approval content (script). As the item name frequently included in the approval content of each approval document data regarding the same approval matter, for example, the item name whose appearance frequency may be a predetermined frequency or more may be used.

In addition, when creating the approval content (script), weighting may be performed for each item name included in the approval content of each approval document data. At this time, similarly to step S102 above, weighting can be performed according to the date of each approval document data, the drafter, the circulator, the drafting department, and the like.

Step S104: The template creation processing unit 101 extracts the authority regulation number of the approval content of each approval document data regarding the same approval matter, and creates the item value of the data item “authority regulation number (auth_num)”. Hereinafter, for the sake of simplicity, the item value of the data item "authority regulation number (auth_num)" is also simply referred to as "authority regulation number (auth_num)".

Here, the template creation processing unit 101 may use, for example, the authority regulation number (auth_num) frequently included in the approval content of each approval document data relating to the same approval matter. As the authority regulation number frequently included in the approval content of each approval document data regarding the same approval matter, for example, the authority regulation number having the highest frequency of appearance may be used.

When creating the authority regulation number (auth_num), weighting may be applied to the authority regulation number included in the approval content of each approval document data. At this time, similarly to step S102 above, weighting can be performed according to the date of each approval document data, the drafter, the circulator, the drafting department, and the like.

However, if it is not necessary to describe the authority regulation number in the approval form, the process of step S104 above may not be performed.

Step S105: The template creation processing unit 101 uses the keywords (keywords), title (script_name), approval content (script), and authority regulation number (auth_num) created in steps S102 to S104 above to form an approval document template. Create the data.

That is, the template creation processing unit 101 has the keywords (keywords) created in the above step S102 as the item values of the data item “keywords” and the above step S102 as the item values of the data item “title (script_name)”. As the item value of the title (script_name) and data item "approval content (script)" created in step S103 above, as the item value of the approval content (script) and data item "authority definition number (auth_num)" created in step S103 above. Approval document template data that defines each authority regulation number (auth_num) created in step S104 above is created.

Step S106: The template creation processing unit 101 stores the approval document template data created in step S105 above in the template management DB 104. At this time, if the approval document template data of the same approval matter is already stored in the template management DB 104, the template creation processing unit 101 is already stored in the approval document template data created in step S105 above. The approval form template data may be updated.

As described above, the workflow system 1 according to the present embodiment creates the approval document template data by AI technology such as machine learning using the approval document data drafted and approved in the past. In addition, the process for creating the approval form template data is repeatedly executed at predetermined intervals. As a result, the drafter can create the approval document template data that serves as a template when creating the approval document, and can update the approval document on a regular basis. In particular, by performing regular updates, for example, it becomes possible to create approval document template data according to revisions of authority rules.

<Creation of approval form and execution process of workflow>
Hereinafter, a process of creating an approval document and executing a workflow for circulating the approval document (creating an approval document and executing a workflow) will be described with reference to FIG. 6. FIG. 6 is a flowchart showing an example of the approval document creation and workflow execution processing.

Step S201: The approval document creation processing unit 102 accepts a character input operation for the title on the approval document creation screen. That is, the approval document creation processing unit 102 accepts, for example, a character input operation such as a keyword (word) input for the title input field 1100 of the approval document creation screen 1000 shown in FIG. 2A. More precisely, the character input operation is performed by the drafter on the drafter terminal 20, and the approval document creation processing unit 102 transmits data indicating the characters input by this character input operation via the communication network. By receiving, the character input operation is accepted.

Step S202: The approval document creation processing unit 102 searches for the approval document template data stored in the template management DB 104, and the characters (words) related to the character input operation in step S201 above are the data item “keywords”. Identify the approval form template data included in. For example, when a plurality of approval document template data is searched, the approval document creation processing unit 102 may specify any one of the approval document template data, and uses any of the approval document template data. You may inquire about this to the drafter terminal 20. When specifying any one of the approval form template data, for example, the likelihood is calculated from the similarity with each keyword included in the data item "keywords", and any one of them is calculated by this likelihood. It is conceivable to identify the approval form template data.

Step S203: The approval document preparation processing unit 102 inputs or sets the title of the approval document creation screen, the name of each item of the approval content, and the like using the approval document template data specified in step S202.

That is, the approval document creation processing unit 102 has the item value of the data item "title (script_name)" of the approval document template data, the item value of the data item "approval content (script)", and the data item "authority regulation number (auth_num)". ) ”, The approval document creation screen displayed on the drafter terminal 20 is updated. As a result, for example, the approval document creation screen 1000 shown in FIG. 2B is displayed on the drafter terminal 20.

The approval document creation processing unit 102 may transmit the approval document template data as it is to the drafter terminal 20. In this case, on the drafter terminal 20, the item value of the data item "title (script_name)" of the approval document template data, the item value of the data item "approval content (script)", and the data item "authority regulation number (auth_num)". The approval form creation screen is updated using the item value of.

As a result, the approval document creation screen in which the required items to be described in the approval document are displayed as a template is displayed on the drafter terminal 20. Therefore, the drafter will be able to prepare an approval document that describes all the required items. After that, it is assumed that the drafter has entered or set the necessary information and created the approval form.

Step S204: The workflow processing unit 103 accepts the workflow application operation. That is, the workflow processing unit 103 accepts, for example, the operation of pressing the application button 1300 on the approval document creation screen 1000 shown in FIG. 2 (b). More precisely, the workflow application operation is performed by the drafter on the drafter terminal 20, and the workflow processing unit 103 receives the data indicating the application operation via the communication network to perform the application operation. Accept.

Step S205: When the workflow application operation is accepted, the approval document preparation processing unit 102 creates the approval document data indicating the approval document created by the drafter.

Step S206: The workflow processing unit 103 executes a workflow for circulating the approval document data created in step S205 above. As a result, the workflow is transmitted to the reader terminal 20. The workflow circulator may be set by the drafter or may be automatically set according to the approval document template data.

Step S206: When the workflow executed in step S206 is approved, the approval document creation processing unit 102 stores the approval document data corresponding to the workflow in the approval document management DB 105.

As described above, in the workflow system 1 according to the present embodiment, when the drafter inputs a keyword, the approval document template corresponding to this keyword is displayed on the drafter terminal 20. As a result, the drafter can efficiently prepare the approval form without missing the description of the necessary items.

The present invention is not limited to the above-described embodiment disclosed specifically, and various modifications and modifications can be made without departing from the scope of claims.

1 Workflow system 10 Workflow device 20 Terminal 101 Template creation processing unit 102 Approval document creation processing unit 103 Workflow processing unit 104 Template management DB
105 Approval document management DB

Claims (8)

A document creation support device that is connected to a terminal via a communication network.
A template creation means for creating a document template containing keywords, titles, and required item names to be described in the document by a machine learning method using a plurality of documents created in the past.
Depending on the character input in the terminal, among the document template was made pre Me operation by said model creating means, specifying means for specifying the document template that contains the keyword corresponding to the character,
A display means for displaying the specified document template on the terminal, and
Have a,
The template creation means is
Each word included in the titles of the plurality of documents is clustered, and the word included in the cluster having the largest number of elements is included as the keyword.
A document characterized in that a sentence is created by inputting a word contained in the cluster having the largest number of elements into a language model realized by a neural network, and a document template including the sentence as the title is created. Creation support device. The above document is an approval document and is
The template creation means is
By using a plurality of approval document that has been drafted and approved in the past, by the method of the machine learning, including with the keyword, and the title, and the item name of the required items should be disclosed in accordance with the approval matter of the document to create a document template, the document creation support apparatus according to claim 1, characterized in that. The document creation support device is
The document creation support device according to claim 2, wherein the document template is repeatedly created by the template creation means at predetermined intervals. The template creation means is
The frequency of appearance of items included in a plurality of approval documents drafted and approved in the past is weighted according to the date of each of the plurality of approval documents, and the weighted appearance frequency is used to obtain the required items. The document creation support device according to claim 2 or 3, wherein a document template including an item name is created. The template creation means is
The newer the date, the higher the weight, and the older the date, the lower the weight, or if the date is later than the latest revision of the provisions for the approval, the weight is increased. If it is before the revision date, reduce the weight and reduce the weight.
The document creation support device according to claim 4, wherein a document template including an item name of an item having a weighted appearance frequency of a predetermined value or more is created. The template creation means is
The frequency of appearance of items included in a plurality of approval documents drafted and approved in the past is weighted according to at least one of the drafters, circulators, or drafting departments of each of the plurality of approval documents. The document creation support device according to claim 2 or 3, wherein a document template including the item name of the required item is created by using the frequency of appearance. The document creation support device connected to the terminal via the communication network
Using a plurality of documents created in the past, a template creation procedure for creating a document template including keywords, titles, and required item names to be described in the document by machine learning method, and
Depending on the character input in the terminal, among the document template was made pre Me operation by the template creation process, a specific procedure for specifying the document template that contains the keyword corresponding to the character,
A display procedure for displaying the specified document template on the terminal, and
The execution,
The procedure for creating a template is
Each word included in the titles of the plurality of documents is clustered, and the word included in the cluster having the largest number of elements is included as the keyword.
A document characterized in that a sentence is created by inputting a word contained in the cluster having the largest number of elements into a language model realized by a neural network, and a document template including the sentence as the title is created. Creation support method. A program for making a computer function as each means in the document creation support device according to any one of claims 1 to 6.

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