JP7079675B2 - Information processing device, journal creation method, and journal creation program - Google Patents

Description

The present invention relates to an information processing apparatus, a journal creation method, and a journal creation program.

Patent Document 1 discloses general accounting treatment from the recording of accounts payable to the clearing at the time of payment (see paragraphs 0022, 0023, 0035, 0036, FIGS. 5, 6, 12 and the like).

Japanese Unexamined Patent Publication No. 2006-02576

However, Patent Document 1 does not describe a technique for controlling the recording timing of the journal entry for expense recording for accrued expenses at the time of expense recording or at the time of payment.

The present invention has been made in view of the above, and both the operation of generating the journal entry for expense recording at the time of expense recording and the operation of generating the journal entry for expense recording at the time of payment. It is an object of the present invention to provide an information processing device, a journal entry method, and a journal entry creation program that can be used for the above.

In order to solve the above-mentioned problems and achieve the object, the information processing apparatus according to the present invention is an information processing apparatus provided with a control unit, and the control unit is input with information about unpaid expenses. In addition, either the first identification information, which means that the timing for generating the journal for expense recording is set at the time of expense recording, or the second identification information, which means that the timing for generating the journal for expense recording is set at the time of payment. When either one is selected, (1) the process of creating payment schedule data including the input information and the selected identification information, and (2) the selected identification information is the first identification information. Or, if it is not the second identification information, the expense processing means to create the expense recording data, update or create the debt balance data, and create the journal entry for expense recording, and the payment schedule to be paid. When the data is selected, (1) the process of creating payment data based on the selected payment schedule data and creating the payment journal, and (2) the identification information included in the selected payment schedule data. Is a payment processing means for creating expense recording data, updating or creating debt balance data, and creating expense accounting journals when is the second identification information or not the first identification information. , It is characterized by providing.

Further, in the information processing apparatus according to the present invention, when the second identification information is selected and the amount of the expense is input, the input amount causes the journal entry for expense recording. It is characterized by determining whether or not the timing is acceptable at the time of payment, and executing a process of outputting an alert if it is determined that the timing is not acceptable at the time of payment.

Further, the journal creation method according to the present invention is a journal creation method executed by an information processing apparatus including a control unit, in which information about unpaid expenses executed by the control unit is input and expenses are used. Either the first identification information, which means that the journal entry for accounting is generated at the time of expense recording, or the second identification information, which means that the timing for generating the journal entry for expense recording is at the time of payment, When selected, (1) the process of creating payment schedule data including the input information and the selected identification information, and (2) the selected identification information is the first identification information or the second. If it is not the identification information, the expense processing step to create the expense recording data, update or create the debt balance data, and create the expense recording journal, and the payment schedule data to be paid are selected. Then, (1) the process of creating payment data based on the selected payment schedule data and creating the payment journal, and (2) the identification information included in the selected payment schedule data are second. Includes a payment processing step to create expense recording data, update or create debt balance data, create expense accounting journals, and perform if it is identification information or not primary identification information. It is characterized by that.

Further, the journal creation program according to the present invention is a journal creation program for being executed by an information processing apparatus including a control unit, and information about unpaid expenses for being executed by the control unit is input and , Either the first identification information, which means that the timing to generate the journal entry for expense recording is set at the time of expense recording, or the second identification information, which means that the timing to generate the journal entry for expense recording is set at the time of payment. When one is selected, (1) the process of creating payment schedule data including the input information and the selected identification information, and (2) the selected identification information is the first identification information. If it is not the second identification information, the expense processing step to create the expense recording data, update or create the debt balance data, and create the expense recording journal, and the payment schedule data to be paid. When is selected, (1) the process of creating payment data based on the selected payment schedule data and creating the payment journal, and (2) the identification information contained in the selected payment schedule data A payment processing step that creates expense recording data, updates or creates debt balance data, and creates expense accounting journals when it is the second identification information or not the first identification information. It is characterized by including.

According to the present invention, it is possible to cope with both the operation of generating the journal of expense recording at the time of expense recording and the operation of generating the journal of expense recording at the time of payment. Play.

FIG. 1 is a block diagram showing an example of the configuration of an information processing device. FIG. 2 is a diagram showing an example of a transaction classification master. FIG. 3 is a diagram showing an example of a subject classification master. FIG. 4 is a diagram showing an example of a subject classification master. FIG. 5 is a diagram showing an example of an expense input screen. FIG. 6 is a diagram showing an example of payment schedule data. FIG. 7 is a diagram showing an example of expense payment schedule data. FIG. 8 is a diagram showing an example of expense recording data. FIG. 9 is a diagram showing an example of debt balance data. FIG. 10 is a diagram showing an example of journal data. FIG. 11 is a diagram showing an example of a payment settlement input screen. FIG. 12 is a diagram showing an example of payment schedule data. FIG. 13 is a diagram showing an example of debt balance data. FIG. 14 is a diagram showing an example of payment data. FIG. 15 is a diagram showing an example of journal data. FIG. 16 is a diagram showing an example of an expense input screen. FIG. 17 is a diagram showing an example of payment schedule data. FIG. 18 is a diagram showing an example of expense payment schedule data. FIG. 19 is a diagram showing an example of expense recording data. FIG. 20 is a diagram showing an example of debt balance data. FIG. 21 is a diagram showing an example of journal data. FIG. 22 is a diagram showing an example of a payment settlement input screen. FIG. 23 is a diagram showing an example of payment schedule data. FIG. 24 is a diagram showing an example of payment data. FIG. 25 is a diagram showing an example of expense recording data. FIG. 26 is a diagram showing an example of debt balance data. FIG. 27 is a diagram showing an example of journal data. FIG. 28 is a diagram showing an example of journal data. FIG. 29 is a diagram showing an example of journal data at the time of slip registration and payment settlement when expense recording is selected. FIG. 30 is a diagram showing an example of journal data at the time of slip registration and payment settlement when an expense request is selected.

Hereinafter, the information processing apparatus according to the present invention, the journal creation method, and the embodiment of the journal creation program will be described in detail with reference to the drawings. The present invention is not limited to this embodiment.

[1. Overview]
In terms of accounting processing, the original processing is to record accounts payable when expenses are incurred and to clear them when payment is made. However, for minor expenses (for example, small expenses such as transportation expenses) that have a short period from the occurrence of expenses to payment, there is also a practice of journalizing "expenses / cash equivalents" at the time of payment except for the settlement month. exist.

Therefore, in the present embodiment, the information processing device is capable of supporting both the operation of generating the journal of expense recording at the time of expense recording and the operation of generating the journal of expense recording at the time of payment. , Journal creation methods, and journal creation programs.

Further, in the present embodiment, the operation in which the timing for generating the journal for expense recording is selected at the time of payment is selected, and the amount of the input expense is set at the time of payment at the timing for generating the journal for expense recording. It provides an information processing device, a journal creation method, and a journal creation program that execute a process of outputting an alert when it is determined that the amount is not good. Hereinafter, a specific configuration and operation will be described.

[2. Constitution]
The configuration of the information processing apparatus 100 according to the present embodiment will be described with reference to FIG. FIG. 1 is a block diagram showing an example of the configuration of an information processing device.

The information processing device 100 is a commercially available desktop personal computer. The information processing device 100 is not limited to a stationary information processing device such as a desktop personal computer, but is a portable type such as a commercially available notebook personal computer, a PDA (Personal Digital Assistants), a smartphone, or a tablet personal computer. It may be an information processing device.

As shown in FIG. 1, the information processing apparatus 100 includes a control unit 102, a communication interface unit 104, a storage unit 106, and an input / output interface unit 108. Each part of the information processing apparatus 100 is communicably connected via an arbitrary communication path.

The communication interface unit 104 connects the information processing device 100 to the network 300 so as to be communicable via a communication device such as a router and a wired or wireless communication line such as a dedicated line. The communication interface unit 104 has a function of communicating data with another device via a communication line. Here, the network 300 has a function of connecting the information processing device 100 and the server 200 so as to be able to communicate with each other, and is, for example, the Internet, a LAN (Local Area Network), or the like. The data stored in the storage unit 106, which will be described later, may be stored in the server 200.

An input device 112 and an output device 114 are connected to the input / output interface unit 108. As the output device 114, a speaker or a printer can be used in addition to a monitor (including a home television). As the input device 112, a keyboard, a mouse, and a microphone, as well as a monitor that cooperates with the mouse to realize a pointing device function can be used. In the following, the output device 114 may be referred to as a monitor 114, and the input device 112 may be referred to as a keyboard 112 or a mouse 112.

Various databases, tables, files, and the like are stored in the storage unit 106. In the storage unit 106, a computer program for giving an instruction to a CPU (Central Processing Unit) in cooperation with an OS (Operating System) to perform various processes is recorded. As the storage unit 106, for example, a memory device such as a RAM (Random Access Memory) / ROM (Read Only Memory), a fixed disk device such as a hard disk, a flexible disk, an optical disk, or the like can be used.

The storage unit 106 includes a transaction classification master 106a, a subject classification master 106b, a subject classification master 106c, payment schedule data 106d, expense payment schedule data 106e, expense recording data 106f, debt balance data 106g, and payment data 106h. And the journal data 106i are stored. The outline of the contents of each master and each data is as follows, but the details of the items included in each master and each data are as follows [3. Specific example of processing] will be described.

The transaction category master 106a is a master of the transaction category. The subject classification master 106b is a master of subject classification of debt items. The subject classification master 106c is a master of the subject classification of debt items. The payment schedule data 106d and the expense payment schedule data 106e are data of the expense scheduled to be paid. Expense recording data 106f is data of expenses to be recorded. The debt balance data 106g is data on the balance of expenses that bear debt. The payment data 106h is data on the expenses paid. Journal data 106i is data for expense journals.

The control unit 102 is a CPU or the like that comprehensively controls the information processing device 100. The control unit 102 has an internal memory for storing a control program such as an OS, a program that defines various processing procedures, required data, and the like, and performs various information processing based on these stored programs. Run.

The control unit 102 functionally includes an expense processing unit 102a and a payment processing unit 102b. The expense processing unit 102a is inputting information about unpaid expenses, and the timing of generating the first identification information and the journal of expense recording, which means that the timing of generating the journal of expense recording is set at the time of expense recording. When either one of the second identification information, which means that the information is to be paid, is selected, (1) the process of creating the payment schedule data including the input information and the selected identification information, and (2) When the selected identification information is the first identification information or not the second identification information, the process of creating expense recording data, updating or creating debt balance data, and creating expense recording journals. And execute. When the payment schedule data to be paid is selected, the payment processing unit 102b (1) creates payment data based on the selected payment schedule data and creates a payment journal, and (2). If the identification information contained in the selected payment schedule data is the second identification information or not the first identification information, the expense recording data is created and the debt balance data is updated or created, and the expense recording journal is entered. Execute the process to create and. For details of the processing executed by each part, see the following [3. Specific examples of processing] will be described in detail.

[3. Specific example of processing]
Hereinafter, specific examples of the processing according to the present embodiment will be described in detail with reference to FIGS. 2 to 30. First, the details of the items included in each master will be described with reference to FIGS. 2 to 4. FIG. 2 is a diagram showing an example of a transaction classification master. FIG. 3 is a diagram showing an example of a subject classification master. FIG. 4 is a diagram showing an example of a subject classification master.

As shown in FIG. 2, the transaction classification master 106a stores the transaction classification code, which is the code of the transaction classification, and the name of the transaction classification in association with each other. Here, the transaction category is identification information indicating whether the timing of generating the journal entry for expense recording is at the time of expense recording or at the time of payment of expenses. In this embodiment, the transaction category is expense recording or expense request. Expense recording is identification information that means that the timing for generating an expense recording journal is set at the time of expense recording. The expense request is identification information that means that the timing for generating the journal for expense recording is set at the time of payment of the expense. As shown in FIG. 3, the subject classification master 106b stores the classification code of the subject classification of the debt subject and the name of the subject classification in association with each other. As shown in FIG. 4, the subject classification master 106c stores the debt item code, the name of the debt item, and the item classification of the debt item in association with each other.

(Expense recording)
Next, with reference to FIGS. 5 to 15, the accounting process for generating the journal entry for expense recording at the time of expense recording will be described. FIG. 5 is a diagram showing an example of an expense input screen. FIG. 6 is a diagram showing an example of payment schedule data. FIG. 7 is a diagram showing an example of expense payment schedule data. FIG. 8 is a diagram showing an example of expense recording data. FIG. 9 is a diagram showing an example of debt balance data. FIG. 10 is a diagram showing an example of journal data. FIG. 11 is a diagram showing an example of a payment settlement input screen. FIG. 12 is a diagram showing an example of payment schedule data. FIG. 13 is a diagram showing an example of debt balance data. FIG. 14 is a diagram showing an example of payment data. FIG. 15 is a diagram showing an example of journal data.

First, the accounting process when the input of information about unpaid expenses is instructed will be described. When the expense processing unit 102a inputs an instruction for inputting information about unpaid expenses from the input device 112, the expense processing unit 102a can input information about unpaid expenses and select a transaction category as shown in FIG. The input screen G1 is displayed on the monitor 114.

As shown in FIG. 5, the expense input screen G1 has a payee input field 201 for inputting an expense payee (for example, “YKS003”) and a supplier of products related to expense payment (for example, “YKS003-01”). Vendor input field 202 for inputting, transaction classification field 203 for selecting transaction classification (for example, transaction classification number of transaction classification master 106a), recording date field 204 for entering expense recording date, expense payment Expected payment date field 205 for inputting the scheduled date, expense input field 206 for inputting detailed information of unpaid expenses, and registration button 207 for instructing registration of expense information input on the expense input screen G1. including.

In the present embodiment, as shown in FIG. 5, in the expense input field 206, the expense item (in this embodiment, the expense item code (for example, "H001"), the expense item (for example, "transportation expense"), and the expense item are displayed. You can enter the amount, sales tax of expenses, total expenses, and expense items (eg, "accounts receivable").

Then, the expense processing unit 102a is based on the information of the unpaid expenses input using the expense input screen G1 when the information about the unpaid expenses is input on the expense input screen G1 and the transaction category is selected. Then, the process of creating the payment schedule data 106d is executed. Here, the payment schedule data 106d is data including information about the input unpaid expenses and the selected transaction category (expense recording).

In the present embodiment, as shown in FIG. 6, the payment schedule data 106d is the expense slip number, the expense line number in the payment schedule data, the expense payee, the supplier of the product related to the expense, and the selected transaction. Includes classification (expense recording), expected payment date of expense, expense item of expense, amount of expense, consumption tax of expense, total expense, and debt item of expense.

In the present embodiment, the expense processing unit 102a creates the expense payment schedule data 106e, which is the same data as the payment schedule data 106d, in addition to the payment schedule data 106d. In the present embodiment, as shown in FIG. 7, the expense payment schedule data 106e is an expense payment schedule number which is an expense slip number, an expense line number in the expense payment schedule data 106e, an expense payee, and a product related to the expense. Includes vendor, selected transaction category (expense recording), expected payment date of expense, expense item of expense, amount of expense, consumption tax of expense, total expense, and debt item of expense.

Then, when the expense recording is selected as the transaction category or the expense request is not selected as the transaction category on the expense input screen G1, the expense processing unit 102a creates the expense recording data 106f and the debt balance data 106g. Update or create, and execute the process to create journal data 106i.

Here, the expense recording data 106f is data including information about the expense to be expensed and the selected transaction category (expense recording). In the present embodiment, as shown in FIG. 8, the expense recording data 106f includes the expense recording number of the expense to be expensed, the line number of the expense in the expense recording data 106f, the payee of the expense, and the purchase of the product related to the expense. Includes the selected transaction category (expense recording), the recording date of the expense recording date, the expense item of the expense, the amount of the expense, the consumption tax of the expense, the total expense, and the liability item of the expense.

Further, the debt balance data 106g is data relating to the debt balance of expenses. In this embodiment, as shown in FIG. 9, the debt balance data 106 g includes the payee of the expense, the debt item of the expense, the previous month's balance which is the debt balance of the expense up to the previous month, the expense incurred in the current month, and the expense in the current month. Includes the current month's payment expenses to be paid and the current month's debt balance, which is the balance of the current month's expenses.

When the selected transaction category is expense recording, the expense processing unit 102a updates the expenses incurred in the current month included in the debt balance data 106 g, and accordingly, updates the debt balance in the current month. In addition, the expense processing unit 102a determines the payees and debt items (payees and debt items input on the expense input screen G1) of the expenses incurred in the current month, and the payees and debt items already included in the debt balance data. Butt. Then, when the payee and the debt item matching the payee and the debt item of the expense incurred in the current month are not included in the debt balance data 106g, the expense processing unit 102a records a new payee and the debt item as a debt. Created in balance data 106g.

Further, the journal data 106i is data related to the journal of expenses. In this embodiment, the journal data includes an expense item for expenses and a debt item for expenses.

Next, the accounting process when the input of information about the settlement (payment) of expenses is instructed will be described. When the input device 112 inputs an input instruction for information about the settlement of expenses, the payment processing unit 102b displays a payment settlement input screen G2 capable of inputting information about the expenses to be settled, as shown in FIG. Displayed on the monitor 114.

As shown in FIG. 11, the payment settlement input screen G2 is a list of the scheduled payment date column 1101 for inputting the scheduled payment date of the expense, the payment date column 1102 for inputting the payment date of the expense, and the scheduled payment data 106d to be paid. Includes a payment schedule list 1103, and a registration button 1104 for instructing the selection of payment schedule data 106d to be paid.

In the present embodiment, as shown in FIG. 11, the payment schedule list 1103 shows the amount of the payee and the expense (payment amount) included in the payment schedule data 106d, and whether or not the payment schedule data 106d is selected. Payment targets and are included. In the present embodiment, "target" is displayed in the selected payment schedule data 106d as the payment target.

Then, when the payment schedule data 106d to be paid is selected on the payment settlement input screen G2, the payment processing unit 102b creates payment data 106h based on the selected payment schedule data 106d and pays. The process of creating the expense journal data 106i is executed. In the present embodiment, as shown in FIG. 12, the payment processing unit 102b pays the payment target selected by using the payment settlement input screen G2 from the payment schedule data 106d created by the expense processing unit 102a. Identify the scheduled data 106d.

Next, if the transaction category included in the specified payment schedule data 106d is expense recording, or if the transaction category is not an expense request, the payment processing unit 102b is created by the expense processing unit 102a as shown in FIG. From the debt balance data 106g, the debt balance data 106g of the expense indicated by the specified payment schedule data 106d (that is, the expense to be settled) is specified. Then, as shown in FIG. 13, the payment processing unit 102b updates the current month payment expense and the current month debt balance included in the specified debt balance data 106 g according to the settlement of the expense.

Specifically, the payment processing unit 102b matches the payee and the debt item of the settled expense with the payee and the debt balance included in the debt balance data 106g. Then, the payment processing unit 102b specifies the debt balance data 106g including the payee and the debt item that match the payee and the debt item of the settled expense. Next, as shown in FIG. 13, the payment processing unit 102b was settled from the current month debt balance included in the specified debt balance data 106 g, including the expenses settled in the current month payment expense included in the specified debt balance data 106 g. Subtract expenses. If the debt balance data 106g including the payee and the debt item that match the payee and the debt item of the settled expense is not specified, the payment processing unit 102b is settled with the payee of the settled expense. A new debt balance data 106g including a record containing only the payment expense for the current month indicating the expense is newly created.

Further, the payment processing unit 102b creates payment data 106h based on the specified payment schedule data 106d. Here, the payment data 106h is data related to the settled expenses. In the present embodiment, as shown in FIG. 14, the payment data 106h is a payment number indicating an expense settlement process, a payment date on which the expense was settled, a payee of the settled expense, and a settled expense. Includes the payment amount, which is the amount.

Further, the payment processing unit 102b creates the journal data 106i based on the debt balance data 106g for which at least one of the update and the creation has been executed. Here, the journal data 106i is data related to the journal of the settled expense. In this embodiment, the journal data 106i includes an expense item for settled expenses and a debt item for settled expenses, as shown in FIG.

(Expense request)
Next, with reference to FIGS. 16 to 28, the accounting process for generating the journal entry for expense recording when the expense is paid will be described. In the following explanation, a process different from the accounting process that generates a journal entry for expense recording at the time of expense recording will be described. FIG. 16 is a diagram showing an example of an expense input screen. FIG. 17 is a diagram showing an example of payment schedule data. FIG. 18 is a diagram showing an example of expense payment schedule data. FIG. 19 is a diagram showing an example of expense recording data. FIG. 20 is a diagram showing an example of debt balance data. FIG. 21 is a diagram showing an example of journal data. FIG. 22 is a diagram showing an example of a payment settlement input screen displayed by the information processing apparatus according to the present embodiment. FIG. 23 is a diagram showing an example of payment schedule data. FIG. 24 is a diagram showing an example of payment data. FIG. 25 is a diagram showing an example of expense recording data. FIG. 26 is a diagram showing an example of debt balance data. 27 and 28 are diagrams showing an example of journal data.

First, the accounting process when the input of information about unpaid expenses is instructed will be described. When the expense processing unit 102a inputs an instruction for inputting information about unpaid expenses from the input device 112, the expense processing unit 102a can input information about unpaid expenses and select a transaction category as shown in FIG. The input screen G1 is displayed on the monitor 114. At that time, when the expense request is selected as the transaction category on the expense input screen G1, the expense processing unit 102a sets the debt item included in the expense input field 206 included in the expense input screen G1 as "adjustment account" as shown in FIG. ". In this case, it is not possible to enter a debt item other than the adjustment account in the debt item. In other words, the expense processing unit 102a sets the item category: "payment adjustment account" and the debt item "adjustment account" in the item category master 106c.

Then, when the expense processing unit 102a inputs information about the unpaid expense on the expense input screen G1 and the expense request is selected as the transaction category, the expense processing unit 102a inputs the unpaid expense using the expense input screen G1. Based on the information, the process of creating the payment schedule data 106d is executed. In the present embodiment, when the expense request is selected as the transaction category, the expense processing unit 102a displays the payment schedule data 106d including the transaction category indicating the expense request and the debt item indicating the adjustment account, as shown in FIG. create. Further, in the present embodiment, as shown in FIG. 18, the expense processing unit 102a creates the expense payment schedule data 106e, which is the same data as the payment schedule data 106d, in addition to the payment schedule data 106d.

Then, when the expense request is selected as the transaction category or the expense recording is not selected as the transaction category on the expense input screen G1, the expense processing unit 102a creates the expense recording data 106f (see FIG. 19) and debts. The balance data 106g is not updated or created (see FIG. 20), and the journal data 106i is not created (see FIG. 21). As a result, it is not printed on the payee ledger or the like.

Further, the expense processing unit 102a pays the timing when the expense request is selected as the transaction category and the information about the unpaid expense is input, and the amount of the input expense generates the journal data for expense recording. Judge whether or not the amount is acceptable at the time. Then, if the amount of the input expense is not the amount that may be paid at the time of payment, the expense processing unit 102a may execute a process of outputting an alert from the output device 114.

Next, the accounting process when the input of information about the settlement of expenses is instructed will be described. When the input device 112 inputs the input instruction of the information about the expense settlement, the payment processing unit 102b can input the information about the expense to be settled, as shown in FIG. 22, the payment settlement input screen G2. Is displayed on the monitor 114.

Then, when the payment schedule data 106d to be paid is selected on the payment settlement input screen G2, the payment processing unit 102b executes a process of creating payment data 106h based on the selected payment schedule data 106d. .. Further, the payment processing unit 102b creates the expense recording data 106f and updates or creates the debt balance data 106g when the transaction category included in the selected payment schedule data 106d is an expense request or is not expense recording. The process of creating the journal data 106i is executed.

In the present embodiment, as shown in FIG. 23, the payment processing unit 102b pays the payment target selected by using the payment settlement input screen G2 from the payment schedule data 106d created by the expense processing unit 102a. Identify the scheduled data 106d. Then, when the transaction category included in the specified payment schedule data 106d is an expense request, the payment processing unit 102b creates payment data 106h based on the specified payment schedule data 106d, as shown in FIG. 24.

Next, when the transaction category included in the specified payment schedule data 106d is an expense request, the payment processing unit 102b creates expense recording data 106f for the expenses indicated by the specified payment schedule data 106d, as shown in FIG. 25. do. In this case, as shown in FIG. 25, the payment processing unit 102b creates expense recording data 106f in which the transaction category indicates expense recording and the debt item indicates adjustment account.

Further, as shown in FIG. 26, the payment processing unit 102b specifies the debt balance data 106g of the expense indicated by the specified payment schedule data from the debt balance data 106g created by the expense processing unit 102a. Then, as shown in FIG. 26, the payment processing unit 102b updates the payment expense for the current month included in the specified debt balance data 106g according to the settlement of the expense.

Specifically, the payment processing unit 102b matches the payee and the debt item of the settled expense with the payee and the debt item included in the debt balance data 106g. Then, the payment processing unit 102b specifies the debt balance data 106g including the payee and the debt item that match the payee and the debt item of the settled expense. Next, as shown in FIG. 26, the payment processing unit 102b includes the settled expense in the current month payment expense included in the specified debt balance data 106 g. If the debt balance data 106g including the payee and the debt item that match the payee and the debt item of the settled expense is not extracted, the payment processing unit 102b is settled with the payee of the settled expense. A new debt balance data 106g including a record containing only the payment expense for the current month indicating the expense is newly created.

Further, the payment processing unit 102b creates the journal data 106i based on the debt balance data 106g for which at least one of the update and the creation has been executed. In this embodiment, as shown in FIG. 27, the journal data 106i is an expense item of the expense for which the expense was recorded (for example, transportation cost, communication cost, fee) and an expense item for the expense for which the payment was made (for example, adjustment). Accounts) and expense items (eg, adjustment accounts) for expenses that have been expensed and debt items (eg, cash and deposits) for expenses that have been paid. As a result, by using the counterparty item as the adjustment account, it becomes possible to manage the debt balance without dropping it.

When the accounting process that generates the journal entry for expense recording is executed when the expense is paid, the expense recording and the expense payment are performed at the same time, so that the payment processing unit 102b offsets the adjustment account included in the journal data shown in FIG. 27. You may. In this case, as shown in FIG. 28, the journal data includes the expense item of the expense for which the expense was recorded and the debt item of the expense for which the expense was paid.

Next, using FIGS. 29 and 30, when expense recording is selected as the transaction category and when expense request is selected as the transaction category, when the slip is registered (when information about unpaid expenses is input). And the journal data created or updated at the time of payment settlement (when entering information about expense settlement) will be described. FIG. 29 is a diagram showing an example of journal data at the time of slip registration and payment settlement when expense recording is selected. FIG. 30 is a diagram showing an example of journal data at the time of slip registration and payment settlement when an expense request is selected.

When expense recording is selected as the transaction category, the expense processing unit 102a creates journal data 106i at the time of slip registration, as shown in FIG. 29. Then, as shown in FIG. 29, the payment processing unit 102b creates journal data 106i that reflects the payment of expenses at the time of payment settlement.

On the other hand, when the expense request is selected as the transaction category, the expense processing unit 102a does not create the journal data 106i at the time of slip registration, as shown in FIG. Then, as shown in FIG. 30, the payment processing unit 102b creates journal data 106i that reflects the payment of expenses at the time of payment settlement.

As described above, according to the present embodiment, it is possible to support both the operation of generating the journal of expense recording at the time of expense recording and the operation of generating the journal of expense recording at the time of payment. can do.

[4. Other embodiments]
In addition to the above-described embodiments, the present invention may be implemented in various different embodiments within the scope of the technical idea described in the claims.

For example, of each of the processes described in the embodiments, all or part of the processes described as being automatically performed may be manually performed, or all of the processes described as being performed manually. Alternatively, a part can be automatically performed by a known method.

In addition, processing procedures, control procedures, specific names, information including parameters such as registration data and search conditions for each processing, screen examples, and database configurations shown in this specification and drawings are not specified unless otherwise specified. Can be changed arbitrarily.

Further, with respect to the information processing apparatus 100, each component shown in the figure is functional and conceptual, and does not necessarily have to be physically configured as shown in the figure.

For example, with respect to the processing functions included in the information processing apparatus 100, particularly each processing function performed by the control unit 102, all or any part thereof is realized by the CPU and a program interpreted and executed by the CPU. It may be realized as hardware by wired logic. The program is recorded on a non-temporary computer-readable recording medium including a programmed instruction for causing the information processing apparatus to execute the process described in the present embodiment, and the information processing apparatus is required. Read mechanically to 100. That is, a computer program for giving instructions to the CPU in cooperation with the OS and performing various processes is recorded in a storage unit such as a ROM or an HDD (Hard Disk Drive). This computer program is executed by being loaded into RAM, and cooperates with the CPU to form a control unit.

Further, this computer program may be stored in an application program server connected to the information processing apparatus 100 via an arbitrary network, and all or a part thereof can be downloaded as needed. be.

Further, the program for executing the process described in the present embodiment may be stored in a non-temporary computer-readable recording medium, or may be configured as a program product. Here, the "recording medium" includes a memory card, a USB (Universal Serial Bus) memory, an SD (Secure Digital) card, a flexible disk, a magneto-optical disk, a ROM, an EPROM (Erasable Programmable Read Only Memory), and an EEPROM (registration). Trademarks) (Electrically Erasable and Programmable Read Only Memory), CD-ROM (Compact Disk Read Only Memory), MO (Magnet-Optical Disc), MO (Magnet-Optical Disc), DVD (Digital), DVD (Digital) It shall include any "portable physical medium". Therefore, a recording medium containing a program for executing a process or a process method as described herein also constitutes the present invention.

Further, the "program" is a data processing method described in any language or description method, regardless of the format such as source code or binary code. The "program" is not necessarily limited to a single program, but is distributed as a plurality of modules or libraries, or cooperates with a separate program represented by an OS to achieve its function. Including things. It should be noted that well-known configurations and procedures can be used for specific configurations and reading procedures for reading the recording medium in each apparatus shown in the embodiment, installation procedures after reading, and the like.

Various databases and the like stored in the storage unit 106 are memory devices such as RAM and ROM, fixed disk devices such as hard disks, flexible disks, and storage means such as optical disks, and are used for various processes and website provision. Stores programs, tables, databases, files for web pages, etc.

Further, the information processing device 100 may be configured as an information processing device such as a known personal computer or workstation, or may be configured as the information processing device to which an arbitrary peripheral device is connected. Further, the information processing apparatus 100 may be realized by mounting software (including a program or data) that realizes the processing described in the present embodiment on the apparatus.

Furthermore, the specific form of distribution / integration of the device is not limited to that shown in the figure, and all or part of the device may be functionally or physically in any unit according to various additions or functional loads. It can be distributed and integrated. That is, the above-described embodiments may be arbitrarily combined and implemented, or the embodiments may be selectively implemented.

The present invention is particularly useful in accounting operations.

100 Information processing equipment
102 Control unit
102a Expense Processing Department
102b Payment processing unit
104 Communication interface section
106 Storage unit
106a Transaction division master
106b Subject classification master
106c Subject classification master
106d Payment schedule data
106e Expense payment schedule data
106f Expense recording data
106g Debt balance data
106h payment data
106i Journal data
108 Input / output interface section
112 Input device
114 Output device 200 Server 300 Network

Claims (4)

An information processing device equipped with a control unit.
The control unit
Information about unpaid expenses is entered, and the first identification information, which means that the timing to generate the journal for expense recording is set at the time of expense recording, and the timing to generate the journal for expense recording are set at the time of payment. When any one of the second identification information, which means that, is selected, (1) the process of creating payment schedule data including the input information and the selected identification information, and (2) the selection. Expenses for creating expense recording data, updating or creating debt balance data, and creating expense recording journals when the identification information is the first identification information or not the second identification information. Processing means and
When the payment schedule data to be paid is selected, (1) the process of creating payment data based on the selected payment schedule data and creating the payment journal, and (2) the selected payment schedule. When the identification information contained in the data is the second identification information or not the first identification information, the process of creating expense recording data, updating or creating debt balance data, and creating expense accounting journals. The payment processing method to be executed and
An information processing device characterized by being equipped with. When the second identification information is selected and the amount of the expense is input, the expense processing means may be the amount at which the entered amount may be used at the time of payment to generate the journal entry for expense recording. Judging whether or not it is possible, and executing a process to output an alert if it is judged that the amount is not acceptable at the time of payment,
The information processing apparatus according to claim 1. It is a journal creation method executed by an information processing device equipped with a control unit.
Executed by the control unit,
Information about unpaid expenses is entered, and the first identification information, which means that the timing to generate the journal for expense recording is set at the time of expense recording, and the timing to generate the journal for expense recording are set at the time of payment. When any one of the second identification information, which means that, is selected, (1) the process of creating payment schedule data including the input information and the selected identification information, and (2) the selection. Expenses for creating expense recording data, updating or creating debt balance data, and creating expense recording journals when the identification information is the first identification information or not the second identification information. Processing steps and
When the payment schedule data to be paid is selected, (1) the process of creating payment data based on the selected payment schedule data and creating the payment journal, and (2) the selected payment schedule. When the identification information contained in the data is the second identification information or not the first identification information, the process of creating expense recording data, updating or creating debt balance data, and creating expense accounting journals. Payment processing steps to perform and
To include,
A journal entry method characterized by. It is a journal creation program to be executed by an information processing device equipped with a control unit.
To make the control unit execute
Information about unpaid expenses is entered, and the first identification information, which means that the timing to generate the journal for expense recording is set at the time of expense recording, and the timing to generate the journal for expense recording are set at the time of payment. When any one of the second identification information, which means that, is selected, (1) the process of creating payment schedule data including the input information and the selected identification information, and (2) the selection. Expenses for creating expense recording data, updating or creating debt balance data, and creating expense recording journals when the identification information is the first identification information or not the second identification information. Processing steps and
When the payment schedule data to be paid is selected, (1) the process of creating payment data based on the selected payment schedule data and creating the payment journal, and (2) the selected payment schedule. When the identification information contained in the data is the second identification information or not the first identification information, the process of creating expense recording data, updating or creating debt balance data, and creating expense accounting journals. Payment processing steps to perform and
To include,
A journal entry program featuring.

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