JP7403235B2 - Information processing device, file processing method and program in the information processing device - Google Patents

Description

The present invention relates to an information processing device and the like.

Workflow systems are known in which documents and files are routed within a company or system for confirmation and approval.

For example, Patent Document 1 discloses that when a file server is provided with a departmental folder for each department, an application folder, a circulating folder, and a final approval folder are provided in this folder, and when a draft document file is obtained from a client terminal, the workflow An invention is disclosed in which a file name is set according to the file name, and the file name is stored in a folder under application.

Japanese Patent Application Publication No. 2012-168721

However, in the past, it was necessary to use a dedicated workflow system, and without using the workflow system, documents and files could not be confirmed or approved.

An object of the present invention is to provide an information processing apparatus and the like that allows a user to easily check the status of a file by using a file name.

The information processing device includes a display unit and a control unit, and the control unit includes a display having a first display area that displays a list of files and a second display area that displays operation buttons. When a screen is displayed on the display section, one or more files are selected from among the files displayed in the list, and the operation button is selected after a file is selected, the operation button is associated with the operation button. The file name of the file is changed based on the additional information obtained.

A file processing method in an information processing apparatus includes the steps of: displaying on the display section a display screen having a first display area displaying a list of files and a second display area displaying operation buttons; a step of selecting one or more files from among the displayed files; and when the operation button is selected after a file is selected, the file is selected based on additional information associated with the operation button; The method is characterized in that it includes a step of changing the file name of the file.

The program causes a computer having a display section and a control section to display, on the display section, a display screen having a first display area displaying a list of files and a second display area displaying operation buttons. a function to select one or more files from among the files displayed in the list; and, when the operation button is selected after a file is selected, additional information associated with the operation button. The program is characterized by realizing a function of changing the file name of the file based on the file name.

With the information processing apparatus and the like of the present invention, a user can easily check the status of a file by changing the file name with a simple operation.

FIG. 1 is a diagram for explaining the entire system in the first embodiment. FIG. 2 is a diagram for explaining the configuration of a terminal device in the first embodiment. FIG. 2 is a diagram for explaining the configuration of a multifunction device in the first embodiment. FIG. 3 is a flow diagram for explaining the operation of main processing in the first embodiment. FIG. 3 is a diagram for explaining an operation example (screen example) in the first embodiment. FIG. 3 is a diagram for explaining an operation example (screen example) in the first embodiment. FIG. 7 is a flow diagram for explaining the operation of the first setting process in the second embodiment. FIG. 7 is a diagram for explaining an operation example (screen example) in the second embodiment. FIG. 7 is a diagram for explaining an example of operation in a third embodiment. It is a figure for explaining the whole system in a 4th embodiment. It is a figure for explaining the composition of the terminal device in a 4th embodiment. FIG. 7 is a diagram for explaining the configuration of a user management server in a fourth embodiment. FIG. 7 is a flow diagram for explaining the operation of main processing in the fourth embodiment. It is a figure for explaining the example of operation (example of a screen) in a 4th embodiment. FIG. 7 is a flow diagram for explaining the operation of main processing in the fifth embodiment. FIG. 7 is a flow diagram for explaining the operation of second setting processing in the fifth embodiment. It is a figure for explaining the example of operation (example of a screen) in a 5th embodiment. It is a figure for explaining the example of operation (example of a screen) in a 5th embodiment. FIG. 7 is a flow diagram for explaining the operation of second setting processing in the fifth embodiment. It is a figure for explaining the example of operation (example of a screen) in a 5th embodiment. It is a figure for explaining the example of operation (example of a screen) in a 5th embodiment.

Hereinafter, one embodiment for carrying out the present invention will be described with reference to the drawings. Note that the following embodiment is an example for explaining the present invention, and the technical scope of the invention described in the claims is not limited to the following description.

[1. First embodiment]
[1.1 System configuration]
FIG. 1 is a diagram for explaining the entire system 1 in this embodiment. In a system 1, a terminal device 10 which is an information processing device, a multifunction peripheral 20 which is an image forming device, and a file management device 25 which is a device capable of storing files are connected to a network NW via the network. .

One or more devices are connected to the network NW. For example, a plurality of terminal devices 10, multifunction peripherals 20, and file management devices 25 may each be connected to the network NW.

The terminal device 10 is a computer or the like that is an information processing device. In addition, it may be realized using a tablet terminal or a smartphone. Alternatively, a server device may be connected separately, the server device may execute the program, and provide the terminal device 10 as an ASP (Application Service Provider) type tool.

The multifunction device 20 is an image forming device having multiple functions, and functions as, for example, a copy machine, a printing device (printer), a facsimile machine, and a scanner. A multifunction peripheral (MFP) is called a digital multifunction peripheral.

The multifunction devices in system 1 include a mixture of multifunction devices made by the same manufacturer as the service target and multifunction devices made by manufacturers that are not the service target. Furthermore, even among multifunction peripherals from the same manufacturer, there are a mixture of multifunction peripherals that support services and those that do not support services.

Further, the service provided in this embodiment will be described with a file sharing service as an example. Furthermore, although the multifunction device 20 will be described as an example of an image forming apparatus, the present invention is also applicable to devices that independently implement functions such as a printer or a FAX.

Further, a file management device 25 is connected as a device that provides a file sharing service. The file management device 25 is a device that can provide a file sharing service using, for example, SMB (Server Message Block) protocol/CIFS (Common Internet File System)/AFP (AppleTalk Filing Protocol) protocol/FTP (File Transfer Protocol). In addition to the server device, it may also be realized by, for example, NAS (Network Attached Storage).

Further, either the multifunction device 20 or the file management device 25 may or may not be connected to the network NW. Furthermore, the cloud server 28 may be further connected to the system 1 via an external network. Cloud server 28 can similarly manage files.

By accessing the shared folder through the file sharing service, the terminal device 10 can access it in the same way as a local folder. Furthermore, the terminal device 10 can similarly process files in both local folders and shared folders.

[1.2 Device configuration]
Next, the configuration of each device included in the system 1 will be explained with reference to the drawings. Note that the configuration of each device is merely an example, and may be provided in each device as necessary.

[1.2.1 Terminal device]
FIG. 2 is a diagram showing the configuration of the terminal device 10. The terminal device 10 includes a control section 100, a storage section 110, a network communication section 120, a display section 130, and an operation section 140.

The control unit 100 controls the entire terminal device 10. The control unit 100 realizes various functions by reading and executing various programs stored in the storage unit 110, and is configured by one or more arithmetic units (for example, a CPU (Central Processing Unit)). .

Furthermore, the control unit 100 functions as the file management unit 102 by reading out and executing programs from the storage unit 110.

The file management unit 102 realizes a function of managing files by reading and executing the file management program 116 of the storage unit 110. For example, it executes various processes such as displaying a list of files in a folder (shared folder) and assigning a shared folder of another device to be accessible. Further, the file management unit 102 realizes a function of executing various processes regarding files. For example, it is possible to copy, delete, move, or rename a file, or to specifically open a file.

The storage unit 110 is a functional unit in which various programs and various data necessary for the operation of the terminal device 10 are stored. The storage unit 110 includes, for example, an SSD (Solid State Drive) which is a semiconductor memory, an HDD (Hard Disk Drive) which is a magnetic disk, and the like. Further, the storage unit 110 may be an external storage device connected by, for example, a USB (Universal Serial Bus), or may be a cloud area accessible via a network.

The storage unit 110 also secures a file storage area 112 and an additional information storage area 114 that can store various files. The storage unit 110 also stores a file management program 116.

The file storage area 112 can store various files such as user text files, data files, and image files. For example, the control unit 100 can transmit a file stored in the file storage area 112 to the multifunction device 20, or store a file received from the multifunction device 20 in the file storage area. Furthermore, files stored in the file storage area 112 are appropriately referred to as "local files."

The additional information storage area 114 stores information necessary for the file management unit 102 to process a file name change as additional information. An example of the data structure of the additional information storage area 114 is shown in FIG. 2(b).

The additional information storage area 114 stores, as additional information, "items" and "contents" set for the items in association with each other. In FIG. 2B, the beginning of the file name or the end of the file name is stored as the position of the additional character string (additional character string position). Also, the character string actually added (additional character string) is stored. In FIG. 2B, "start of file name" is stored as the position of the additional character string, and "confirmed" is stored as a specific example of the additional character string.

The file management program 116 is a program that can implement file management. When the control unit 100 reads and executes the file management program 116, various processes described below are realized.

The network communication unit 120 communicates with other devices, multifunction peripherals, and server devices via the network NW. The network may be connected by wire or wirelessly. Further, the network communication unit 120 may connect to an access point using a wireless LAN (WLAN) to connect to the network NW. In this embodiment, a general in-premises LAN (Local Area Network) will be described as an example, but a WAN such as LTE (Long Term Evolution)/4G/5G communication may also be used.

The display unit 130 is capable of displaying various information, and can be realized by a device such as an LCD (Liquid Crystal Display) or an organic EL display, for example. Further, the operation unit 140 receives operation input from the user. For example, it may be realized by hardware keys, software keys, or external input devices such as a keyboard, mouse, etc. Further, the display section 130 and the operation section 140 may be integrally configured as a touch panel.

[1.2.2 Multifunction device]
The configuration of the multifunction device 20 will be explained with reference to FIG. 3. The multifunction device 20 includes a control section 200, a storage section 210, a network communication section 220, a display section 230, an operation section 240, a FAX communication section 250, and a document reading section 260.

The control unit 200 controls the entire multifunction device 20 . The control unit 200 realizes various functions by reading and executing various programs stored in the storage unit 210, and is configured by one or more arithmetic units (for example, a CPU (Central Processing Unit)). .

Further, the control unit 200 functions as a file sharing service unit 202 and a WEB service unit 204 by reading and executing programs stored in the storage unit 210.

The file sharing service unit 202 provides file sharing services. For example, the file sharing service unit 202 provides a service that allows access to files stored in the shared file storage area 214 to authenticated terminal devices 10 and authenticated users. Note that the files stored in the shared file storage area 214 are appropriately referred to as "shared files."

The WEB service unit 204 provides WEB services to other devices. For example, when a web service is accessed from another device, it provides a setting screen and the like on a web page. In this embodiment, permission/prohibition of the shared folder provided by the file sharing service unit 202 can be set. In addition, the WEB service unit 204 can provide screens for various settings of the multifunction device 20 as WEB pages.

The storage unit 210 is a functional unit that stores various programs and data necessary for the operation of the multifunction device 20. The storage unit 210 is configured of, for example, an SSD (Solid State Drive) that is a semiconductor memory, an HDD (Hard Disk Drive) that is a magnetic disk, or the like. Further, the storage unit 210 may be an external storage device connected by, for example, a USB (Universal Serial Bus), or may be a cloud area accessible via a network.

Furthermore, the storage unit 210 secures a file storage area 212 and a shared file storage area 214 as areas in which various files can be stored.

The file storage area 212 and the shared file storage area 214 can store various files such as user text files, data files, and image files. For example, the control unit 200 stores a document file received from the terminal device 10 via the network communication unit 220. Further, the control unit 200 may store an image file received by the FAX communication unit 250 or an image file of image data of a document read by the document reading unit 260.

Here, the files stored in the shared file storage area 214 can be accessed by the terminal device 10 as shared files. Access means being able to read/write/delete files. Furthermore, being able to access a folder means being able to read out and display a list of files stored in the folder. This also means that you can create/delete/rename subfolders.

The network communication unit 220 communicates with other devices and server devices via the network NW. The network may be connected by wire or wirelessly. Further, the network communication unit 220 may connect to an access point using a wireless LAN (WLAN) to connect to the network NW. In this embodiment, a general in-premises LAN (Local Area Network) will be described as an example, but a WAN such as LTE (Long Term Evolution)/4G/5G communication may also be used.

The display unit 230 is capable of displaying various information, and can be realized by, for example, a device such as an LCD (Liquid Crystal Display) or an organic EL display. Further, the operation unit 240 receives operation input from the user. For example, it may be realized by hardware keys, software keys, or external input devices such as a keyboard, mouse, etc. Further, the display section 230 and the operation section 240 may be integrally configured as a touch panel.

FAX communication section 250 implements a FAX function. For example, image data received via an ISDN line or an Internet line is stored in the file storage area 212/shared file storage area 214. Further, files stored in the file storage area 212/shared file storage area 214 may be transmitted to another FAX device.

The document reading section 260 reads a document. Specifically, it is configured with a scanner, and the scanned document is output as image data to the file storage area 212/shared file storage area 214.

The print output unit 270 performs print output based on text files, image data, and the like. For example, image data is output on printing paper. For example, it is configured by a laser printer or the like.

[1.3 Process flow]
Each process executed by the control unit 100 after reading a program from the storage unit 110 will be described with reference to appropriate figures.

The main processing executed by the file management unit 102 (control unit 100) will be described with reference to FIG. 4.

The file management unit 102 displays a list of files in the target folder (step S1002). The target folder indicates the current folder. The current folder may be the initial folder location or may be the previously accessed folder location. If an operation to move the target folder is performed (step S1004; Yes), the file management unit 102 moves the folder and displays a list of files in the folder (step S1002).

Here, the folder is a folder selected by the user, and may be a local folder or a shared folder. Further, the folder may be a folder on the cloud.

Here, when one or more files are selected by the user from the files displayed as a list (step S1006), the file management unit 102 determines whether a file name change button has been selected (step S1008).

Here, if the file management unit 102 determines that the user has selected the file name change button (step S1008; Yes), the file name change process is executed based on the additional information stored in the additional information storage area 114. (Step S1010).

Here, the additional information stores whether the additional character string is added at the beginning or end of the file name. Additionally, additional character strings are specifically stored in the additional information.

For example, as additional information, the position of the additional character string is stored as "the beginning of the file name" and the additional character string is stored as "confirmed". In this case, when the file management unit 102 executes the file name change process on the file "test.pdf", the file name is changed to "confirmed_test.pdf".

Note that it is desirable that a delimiter be inserted between the additional character string and the original file name, or that a character string identifying the additional character string be added. For example, the file name may be changed to "[confirmed]test.pdf".

Furthermore, when adding an additional character string to the end of a file name, it is desirable that the additional character string be added to the part excluding the extension. For example, in the case of the above file, the file name is changed to "test_confirmed.pdf" or "test[confirmed].pdf." Alternatively, you may simply change the file name to "test.pdf[confirmed]" at the end of the file name.

Here, if the user selects to end the process, the process ends (step S1012; Yes), and in other cases, the process is repeated from step S1002. Furthermore, after a file is selected, the control unit 100 may perform various processes such as a copy operation and an editing operation (step S1008; No).

[1.4 Operation example]
Next, an example of the operation of this embodiment will be described using an example screen. FIG. 5A is a screen W100 showing an example of a display screen showing an initial state of file management processing in this embodiment. Display screen W100 displays a folder area (R102) that displays folders, a list display area (R104) that displays a list of files, and an operation area (R106) that allows operation input.

R102 displays the types of folders that can be accessed. In this embodiment, a local predetermined folder (for example, Desktop folder) or a local folder is accessed. Further, in R102, a folder on a network drive, a shared folder on the multifunction peripheral 20, and a folder on the cloud are displayed.

Further, these folders can be displayed in a tree shape, and the user can also select subfolders in addition to the root folder.

When these folders are selected by the user, the control unit 100 displays a list of files included in the folders in R104. As shown in Figure 5(a), files can be displayed in multiple ways, including thumbnail display, detailed display that displays the name, date, type, and size, and simple display that simply displays the file name. It is.

Further, R106 is an operation area in which operation buttons for accepting various operation inputs are displayed, and is an area generally called a toolbar. For example, in FIG. 5A, operation buttons are displayed that allow operations related to a folder (root folder) such as adding and selecting a device and selecting a multifunction device, and operations such as creating a new folder.

Also displayed are a search button to search for files, a sort button to change the sort order of files, and a thumbnail display button to change the display method. In addition, when a necessary file is appropriately selected, operation buttons for editing, image processing, attaching to e-mail, and executing OCR are displayed. In FIG. 5A, since no files are selected, they are grayed out and cannot be selected.

Note that the operation buttons may be displayed as a menu in characters instead of as figures, symbols, pictograms, or icons. In this embodiment, as shown in FIG. 5(a), figures (icons) and characters are displayed together.

When the user selects the file displayed in R104 of FIG. 5(a), the screen changes to the display screen W110 of FIG. 5(b). FIG. 5(b) shows that a file has been selected by R110. Note that at this time, one or more may be selected.

When a file is selected, the operation buttons displayed in the operation area change. The operation buttons that have been displayed from the beginning can be selected, or new operation buttons may be displayed. In FIG. 5(b), an operation button is displayed that allows a new operation input to change the file name (R112).

Here, if the user selects to change the file name, the screen transitions to the display screen W120 in FIG. 6. The control unit 100 executes file name change processing with reference to the additional information. As a result, the selected file "Fax data.docx" has an additional character string "Confirmed" added to the beginning of the file name.

Note that at this time, a delimiter may be further added to indicate the additional character string, or the additional character string may be distinguished using parentheses or the like.

As described above, according to the present embodiment, the user can easily change the file name to a file name with an additional character string added by simply selecting the operation button to change the file name after selecting the file. .

That is, the information processing device of the terminal device described above allows the user to easily check the status of the file by changing the file name with a simple operation. Furthermore, without using a dedicated workflow system, file names can be changed with simple operations just by using the information processing device.

[2. Second embodiment]
Next, a second embodiment will be described. The second embodiment is an embodiment in which the user can set additional information. Note that the functional configuration and processing flow are the same as those of the first embodiment, and the explanation will focus on the differences from the first embodiment.

In this embodiment, the control unit 100 can execute the first setting process in addition to the first embodiment. The first setting process executed by the control unit 100 will be described with reference to the operational flow of FIG. 7.

When the user performs an operation to execute the first setting process, the control unit 100 displays a setting dialog (step S2002). Note that the setting dialog display may be displayed in a window or may be displayed on a separate screen.

Next, the control unit 100 selects either the beginning or the end of the file name as the position to add the additional character string (step S2004). Further, the control unit 100 inputs the character string input by the user as an additional character string (step S2006).

Here, the additional character string input is an arbitrary character string. However, it is preferable to use a character string that allows the user to understand the processing content just by looking at the file name. For example, character strings such as "completed," "confirmed," "processed," "confirming," "unprocessed," "requested," and "confidential" are preferable. More preferably, the additional character string includes the character ``success''. Further, these character strings may be selected by the user from predetermined ones.

Then, the control unit 100 updates the additional information with the above-mentioned selected/input contents (step S2008). That is, the control unit 100 updates the additional information stored in the additional information storage area 114 or newly stores it.

FIG. 8 is a diagram showing an example of a screen in this embodiment. In the display screen W200 of FIG. 8A, a user setting button is displayed at R202 in the operation area.

When the user setting button is selected, the screen changes to a display screen W210 shown in FIG. 8(b). The display screen W210 is a screen for performing various settings. Here, you can set thumbnails, the display form of the toolbar displayed in the operation area, etc., and additional information can also be set in R210. The contents input by the user in R210 are updated as additional information.

In this way, according to the present embodiment, the user can input and set any additional character string and select the position where the additional character string is added.

[3. Third embodiment]
Next, a third embodiment will be described. The third embodiment is an embodiment in which an additional character string is changed or deleted each time an operation button for file name change processing is selected. Note that the functional configuration and processing flow are the same as those of the first embodiment, and the explanation will focus on the differences from the first embodiment.

In the embodiment described above, it has been explained that when the file name change process is executed, an additional character string is simply added to the file name. Therefore, if the "Change file name" operation button is selected twice, the additional character string will simply be added twice.

<Original file name> Order form.pdf
<1st time> [Confirmed] Order form.pdf
<2nd time> [Confirmed] [Confirmed] Order form.pdf
In this embodiment, additional character strings are added in different states.

(First example)
For example, if an additional character string has already been added to the beginning (or end) of the target file (selected file) name, instead of adding the character string, add (number) after the character string to the file name. change.

For example, as shown in FIG. 9(a), the file name is changed to "[confirmed](2) order form.pdf". This allows the user to easily understand how many times the target file has been confirmed.

(Second example)
For example, if an additional character string has already been added to the beginning (or end) of the target file (selected file) name, the file name is changed to one with the additional character string removed.

For example, as shown in FIG. 9(b), the control unit 100 changes the file name from "[confirmed] order form.pdf" to "order form", which is the file name before the additional character string is added. .pdf”.

By selecting the file name change operation button, the user can easily add, remove, or delete additional character strings.

(Third example)
For example, set the additional character string to transition. For example, the additional character strings are set as a first additional character string "under confirmation", a second additional character string "confirmed", and a third additional character string "rejected".

If an additional character string has already been added to the beginning (or end) of the target file (selected file) name, the next additional character string is changed to the added file name. For example, as shown in FIG. 9C, when the user repeatedly selects the operation button for changing the file name, the file name changes. Further, the additional character string may be removed (erased) at the end.

In this way, the user can switch and add multiple additional character strings with one operation. This allows the user to easily check the current file status.

(Fourth example)
For example, multiple operation buttons for changing file names may be provided. For example, "reject" is assigned as an additional character string to the first operation button. Furthermore, "confirmed" is assigned to the second operation button as an additional character string. In this way, by providing a plurality of operation buttons for changing the file name, the additional character string that the user wants to add can be easily changed to the added file name.

[4. Fourth embodiment]
Next, a fourth embodiment will be described. The fourth embodiment is an embodiment for performing user management. Note that the same devices, configurations, and processes as in the first embodiment are given the same reference numerals, and explanations thereof are omitted, and in this embodiment, different points will be mainly explained.

[4.1 Entire system]
FIG. 10 is a diagram showing the entire system 4 in the fourth embodiment. In addition to the system 1, the system 4 includes a user management server 40 connected to the network NW. Further, a terminal device 12 is connected instead of the terminal device 10 of the system 1.

[4.2 Functional configuration]
FIG. 11 is a diagram illustrating the functional configuration of the terminal device 12. In the terminal device 12, the control unit 100 functions as a file management unit 102 and a user authentication unit 104.

User authentication section 104 performs user authentication. For example, user authentication is performed when logging into the terminal device 12, or when executing the file management program 116 (file management system) executed by the file management unit 102.

As a method for user authentication, for example, the user management server 40 is used to perform user authentication based on the user ID and password input by the user. Thereby, the user currently using the terminal device 12 can be authenticated. User authentication may be performed at an appropriate timing.

That is, user authentication is performed when the terminal device 10 is started up (when the power is turned on, when the OS is logged in, etc.), when the file management program 116 is executed, and when the file management system is used. Alternatively, it may be performed when accessing a shared folder on a network or logging into a cloud service. Note that the user authentication unit 104 may be executed by the terminal device 10 or may be executed using a user authentication server (for example, the user management server 40). Further, authentication using an external service (for example, OAuth authentication, etc.) may be used.

Furthermore, the contents of the file storage area 112 of the terminal device 12 are illustrated. That is, the file storage area 112 stores a file 112a, but also stores metadata 112b.

The metadata 112b is data corresponding to the file 112a, and includes information about the user who added the additional character string.

FIG. 12 is a diagram for explaining the functional configuration of the user management server 40. The user management server 40 includes a control section 400, a storage section 410, and a network communication section 420.

The control unit 400 controls the entire user management server 40 . The control unit 400 realizes various functions by reading and executing various programs stored in the storage unit 410, and is configured by one or more arithmetic units (for example, a CPU (Central Processing Unit)). .

The storage unit 410 is a functional unit that stores various programs and data necessary for the operation of the user management server 40. The storage unit 410 includes, for example, an SSD (Solid State Drive) that is a semiconductor memory, an HDD (Hard Disk Drive) that is a magnetic disk, or the like. Further, the storage unit 410 may be an external storage device connected by, for example, a USB (Universal Serial Bus), or may be a cloud area accessible via a network.

The storage unit 410 also stores a user management database (DB) 412. The user management DB 412 is a DB in which information regarding users is managed. For example, the current user can be authenticated by accessing from the terminal device 10 or the like.

Further, the user management DB 412 also manages the authority that the user can execute. For example, it manages whether or not file names can be changed for each user.

The network communication unit 120 communicates with other devices, multifunction peripherals, and server devices via the network NW. The network may be connected by wire or wirelessly. Further, the network communication unit 120 may connect to an access point using a wireless LAN (WLAN) to connect to the network NW. In this embodiment, a general in-premises LAN (Local Area Network) will be described as an example, but a WAN such as LTE (Long Term Evolution)/4G/5G communication may also be used.

[4.3 Process flow]
Next, the flow of processing in this embodiment will be explained with reference to FIG. 13. FIG. 13 is a diagram replacing the processing flow of FIG. 4 of the first embodiment. Identical processes are given the same reference numerals and their explanations will be omitted.

When the user selects a file and selects the file name change button (steps S1002 to S1008; Yes), the control unit 100 determines whether the current user has the authority to change the file name. Determination is made (step S3002).

The following methods may be used to determine whether a user has the authority to change a file name.

(First method)
For example, the control unit 100 refers to the user management DB 412 and determines whether the logged-in user of the terminal device 10 or the user logged into the file management system has authority. At this time, the control unit 100 may check with the user management server 40 each time, or may acquire authority at the time of login and manage it with the terminal device 10. That is, it is managed for each user whether or not the file name can be changed.

(Second method)
Determine whether the file name of a folder or file can be changed. For example, by selecting a folder or file and specifying a user who can change the file name or a user group, the users who can change the file name are managed.

(Third method)
Determine whether the user has the authority to rename the file for each file. For example, when the multifunction device 20 scans or receives a fax, it is added to the metadata of the file. At this time, the multifunction device 20 refers to the user management server 40, obtains user information that allows the file name to be changed, and stores it as metadata.

The authority to change these file names may be set by the user or administrator. For example, as shown in FIG. 14, users who can change file names may be managed using a file name change authority setting screen.

Returning to FIG. 13, if the user has the authority to change the file name of the file (step S3002; Yes), the control unit 100 executes the file name change process based on the additional information (step S1010).

Further, the user information for changing the file name is stored in metadata (meta information) corresponding to the changed file (step S3004). Also, at this time, if user information is already stored in the metadata (for example, if user information that was changed last time is stored), it will be notified that the file name has been changed based on the user information. (Step S3006).

Note that the notification destination is based on the user information stored in the metadata, but it is also possible to notify the file creator or file owner other than that. .

In addition, as a method of notifying the user that the file has been changed, for example, e-mail, message, pop-up, or the like may be used.

As a specific example, the case of email will be explained. For example, when the file name is changed, the mail application is started. Then, attach the file to the new mail sending screen. At this time, the destination etc. may be input by the user or may be input based on user information acquired from the user management server 40.

In this manner, according to the present embodiment, it is possible to manage for each user whether or not a file name can be changed. Furthermore, when a file name is changed, it is possible to notify another user. Further, the user to be notified may be a plurality of users. Additionally, the user who changed the file name may be included.

Further, users associated with the user management server 40 may be notified. For example, a notification may be sent to a superior or a person authorized to make payments as part of the workflow.

Note that in the above-described embodiment, two processes were explained successively, but only one of the processes may be performed. For example, only file name change authority processing based on user management may be performed. In this case, step S3006 is not executed.

Alternatively, only the process of notifying the user may be performed. In this case, step S3002 may not be executed (that is, the file name can be changed as in the first embodiment).

[5. Fifth embodiment]
Next, a fifth embodiment will be described. The fifth embodiment is an embodiment in which a setting dialog is called and additional character strings can be selected or edited with easy operations. Note that the same devices, configurations, and processes as in the first embodiment are given the same reference numerals, and explanations thereof are omitted, and in this embodiment, different points will be mainly explained.

[5.1 Main processing]
Next, the flow of processing in this embodiment will be described with reference to FIG. 15. FIG. 15 is a diagram replacing the processing flow of FIG. 4 of the first embodiment. Identical processes are given the same reference numerals and their explanations will be omitted.

When the files in the target folder to be processed are displayed as a list by the user (step S1002 → step S1004; No), the control unit 100 determines whether a pulldown has been selected (step S1006; No → step S4002 or Step S1008; No→Step S4002).

Here, the pull-down refers to a button or display area on the display screen for displaying a dialog for executing processing such as selecting or changing additional character strings. In this embodiment, a pull-down display button (pull-down button) is displayed next to the file name change button, but the display mode is not limited to this method.

That is, the button for pull-down display operates as a designation button for designating an additional character string. Preferably, among the operation buttons, a designation button is displayed in association with a file name change button. This allows the user to intuitively understand the meaning of the pull-down button that is the designated button. However, it may be displayed in another area as an operation button, or the pull-down display button may be selected by performing a different operation such as long-pressing the file name change button or double-clicking (double-tapping). You may perform the same operation as .

In this embodiment, when the pull-down button is selected (step S4002; Yes), the control unit 100 (file management unit 102) executes the second setting process (step S4004). If the pull-down button is not selected (step S4002; No), the control unit 100 executes another process, or returns to the original process after the second setting process is executed (step S4004). , execute the appropriate processing.

For example, if the pull-down button is selected while no file is selected, the file management unit 102 may execute the process of step S1006 again. Further, if the pull-down button is selected with a file selected, the file management unit may return to step S1008 again. Further, the file management unit 102 may execute the process from step S1004.

That is, when the pull-down button is selected, the control unit 100 executes the second setting process as an interrupt process, and returns to the normal process after completing the second setting process.

[5.2 Second setting process (processing example 1)]
Next, the second setting process executed by the file management unit 102 in step 4004 in FIG. 15 will be described with reference to the drawings. FIG. 16 is an operational flow of the second setting process, and FIGS. 17 and 18 are diagrams explaining an example of the operation. The second setting process updates additional information similarly to the first setting process. Therefore, the description of the process described in the first setting process (for example, the position at which an additional character string is added) will be omitted, and the explanation will focus on the differences.

(Step S5002)
First, when the pull-down button is selected, the file management unit 102 displays a settings dialog on the display unit 130 (step S5002). The setting dialog will be explained with reference to an example of the display screen W500 in FIG. 17(a).

On the display screen W500, a pull-down button B502 is displayed next to the file name change button B500. When this pull-down button B502 is selected, a pull-down menu M500 is displayed near the pull-down menu (for example, below the file name change button B500 and/or pull-down button B502 on the display screen W500).

The pull-down menu M500 displays one or more additional character string candidates to be selected as additional character strings. The additional character string candidates are candidates to be selected as additional character strings, and may be stored in the system in advance, or may be stored and updated by the user.

Further, a predetermined upper limit number (for example, 3, 5, 10, etc.) of additional character string candidates may be stored. This number may be a number that can be displayed as a list using a pull-down menu, or may be a number that can be displayed by scrolling.

The additional character string candidates may be stored in the storage unit 110 by securing an additional character string candidate storage area, or may be temporarily stored in the storage unit 110. For example, an additional character string candidate table or an additional character string candidate file may be generated, or may be stored as a system setting value (for example, a registry value). Moreover, it may be stored in an external server or cloud.

(Step S5004)
Returning to FIG. 16, when the user selects an additional character string from among the additional character string candidates displayed in the settings dialog (step S5004; Yes), additional information is provided based on the selected additional character string. is updated (step S5010).

The operation of selecting an additional character string will be explained with reference to the display screen W510 in FIG. 17(b). The user selects "Rejected" as an additional character string from among the additional character string candidates in the dialog menu displayed on the display screen W510 (area R510).

Then, when the user selects the OK button B510, the additional information is updated so that "Rejected" becomes the additional character string. That is, in FIG. 17(b), when the file name change button B500 is selected after the OK button B510 is selected, the character string "Rejected" is added to the file name. Note that, as in the embodiment described above, when the character string "Rejected" is added, a delimiter may also be inserted, or a character string identifying the additional character string may be added.

Note that if a portion other than the dialog menu displayed in FIGS. 17(a) and 17(b) is selected, the control unit 100 may close the dialog menu. That is, the second setting process may be canceled.

(Steps S5006, S5008)
Further, if an additional character string input process is selected without selecting an additional character string (step S5004; No → step S5006; Yes), the file management unit 102 accepts the input of additional character string candidates and stores them. (Step S5008).

In an example of the display screen W520 in FIG. 18A, input of additional character string candidates is accepted in a text box in a region R520 at the bottom of the dialog menu. The character string input by the user into the text box is stored as an additional character string candidate.

Note that the dialog menu may also display recently input additional character string candidates so that they can be selected. For example, on the display screen W530 in FIG. 18(b), a list of additional character string candidates that have been recently input in the area R530 is displayed. The list of additional character string candidates to be displayed may be the most recently inputted number (for example, three or five), or frequently used additional character string candidates.

Moreover, the above-mentioned additional character string candidates may be set such that they cannot be added if the number exceeds the upper limit, or may be set to be deleted starting from the oldest additional character string candidates. Alternatively, additional character string candidates that are not desired to be deleted may be protected and all other than the protected additional character string candidates may be deleted, or may be deleted from the additional character string candidates added by the user.

In this way, according to the present embodiment, by using additional character string candidates, the user can easily change or add additional character strings.

[5.3 Second setting process (processing example 2)]
The second setting process shown in FIG. 19 is a process that allows additional character string candidates to be edited. The second setting process shown in FIG. 19 is a different process from the second setting process shown in FIG. 15, and will be mainly described in terms of its differences from the second setting process shown in FIG.

The file management unit 102 can edit the selected additional character string (step S5004; Yes→step S5100; Yes→step S5102).

20 and 21 are diagrams for explaining the operation of the setting process in FIG. 19. The display screen W600 in FIG. 20(a) displays a dialog menu M600 that allows the user to select the position where the additional character string is to be added and the additional character string.

Here, since the add button B600 is displayed on the display screen W600, the state selected by the user is the display screen W610 in FIG. 20(b). At this time, the add button B610 is displayed to identify that it has been selected.

Then, when the screen changes to the display screen W620 in FIG. 20(c), the file management unit 102 displays a text box in the area R620 of the dialog menu. When the user inputs an additional character string candidate into the text box and selects button B620, it is stored as an additional character string. Note that if the cancel button B622 is selected, the file management unit 102 does not store the additional character string candidate.

FIG. 21A shows a display screen W630 on which "Updated" is input as an additional character string candidate. At this time, when the OK button B630 is selected, the screen transitions to FIG. 21(b).

FIG. 21(b) is a display screen W640 in which a list of additional character string candidates including the additional character string candidate "Updated" newly stored in the dialog menu is displayed in a region R640.

Here, an edit button B640 and a delete button B642 are displayed as additional character string candidates. The file management unit 102 allows editing of additional character string candidates when the edit button B640 is selected. That is, the file management unit 102 changes the display screen from FIG. 21(b) to the state shown in FIG. 21(a) again, and makes the additional character string candidate editable. Further, when the delete button B642 is selected, the file management unit 102 deletes the additional character string candidate corresponding to the delete button B642.

FIG. 21(c) is an example of a display screen W650 on which a dialog menu is generated by repeating the above-described process. The user can select an additional character string from among the multiple additional character string candidates displayed in the dialog menu. Note that at this time, it may be possible to select a plurality of additional character strings. Further, the order of additional character string candidates may be rearranged by a drag operation or a swipe operation.

Furthermore, additional character string candidates may be set such that they cannot be added if the number exceeds the upper limit, or may be set to be deleted starting from the oldest additional character string candidates. Alternatively, additional character string candidates that are not desired to be deleted may be protected and all other than the protected additional character string candidates may be deleted, or may be deleted from the additional character string candidates added by the user.

Note that for convenience of explanation, the display of additional character strings in this embodiment has been explained as a pull-down display. However, since it is sufficient to display the dialog, it is of course possible to display it in a separate window, for example. Further, the dialog display can be displayed separately on the display screen of the user's terminal device, for example.

[6. Modified example]
Although the embodiments of this invention have been described above in detail with reference to the drawings, the specific configuration is not limited to these embodiments, and designs etc. within the scope of the gist of this invention are also within the scope of the claims. include.

Furthermore, for convenience of explanation, the embodiments described above are described so that one effect can be understood in one embodiment. Therefore, this does not preclude execution in combination as necessary.

For example, by adding the operation of the fifth embodiment to the operation of the third embodiment, additional character strings can be easily edited. In this way, the embodiments can be implemented in combination with each other.

Moreover, the program that operates on each device in the embodiment is a program that controls an arithmetic device such as a CPU (a program that causes a computer to function) so as to realize the functions of the embodiment described above. The information handled by these devices is temporarily stored in a temporary storage device (for example, RAM) during processing, and then stored in various ROM, HDD, and SSD storage devices, and read out by the CPU as necessary. , corrections and writing are performed.

Furthermore, when distributing the program on the market, the program can be stored in a portable recording medium and distributed, or it can be transferred to a server computer connected via a network such as the Internet. In this case, it goes without saying that the storage device of the server computer is also included in the present invention.

1 System 10 Terminal device 100 Control unit 102 File management unit 110 Storage unit 112 File storage area 114 Additional information storage area 116 File management program 120 Network communication unit 130 Display unit 140 Operation unit 20 Multifunction device 200 Control unit 202 File sharing service unit 204 WEB service section 210 Storage section 212 File storage area 214 Shared file storage area 220 Network communication section 230 Display section 240 Operation section 250 FAX communication section 260 Original reading section 270 Print output section 25 File management device 28 Cloud server 40 User management server 400 Control Section 410 Storage section 412 User management database (DB)
420 Network Communication Department

Claims (15)

In an information processing device including a display section and a control section,
The control unit includes:
Displaying on the display section a display screen having a first display area that displays a list of files and a second display area that displays operation buttons;
Select one or more files from the listed files,
When the operation button is selected after a file is selected, the file name of the file is changed to the file name with the additional character string added, based on the additional information including the additional character string associated with the operation button. change,
Furthermore, the information processing apparatus is characterized in that each time the operation button is selected, the file name is changed to a file name with a different additional character string added. When the operation button is selected, the control unit:
when the additional character string is not added to the file name of the file, adding a first additional character string to change the file name;
When the first additional character string has been added to the file name, delete the first additional character string from the file name and create a second additional character string different from the first additional character string. The information processing device according to claim 1, wherein the information processing device changes the name of the added file to the added file name. When the operation button is selected, the control unit:
when the additional character string is not added to the file name of the file, adding a first additional character string to change the file name;
When the first additional character string is added to the file name, a file with a number added after the first additional character string as a second additional character string different from the first additional character string. The information processing device according to claim 1, wherein the information processing device changes to a name. The additional information further includes an additional character string position,
The information processing apparatus according to any one of claims 1 to 3, wherein the control unit changes the file name to a file name in which the additional character string is added to the additional character string position. 5. The information processing apparatus according to claim 1, wherein the additional character string includes a completed character. further comprising an input section for inputting the additional character string,
The information processing apparatus according to any one of claims 1 to 5, wherein the control unit sets the additional character string as the additional information when the additional character string is input by the input unit. 7. The information processing apparatus according to claim 1, wherein the operation button includes a plurality of operation buttons, and different additional character strings can be set for each of the operation buttons. further comprising a user authentication section for authenticating a user;
The information processing apparatus according to any one of claims 1 to 7, wherein the control unit changes the file name of the file when the user authenticated by the user authentication unit has authority. . Identification information for identifying a user in association with the file is stored,
The information processing according to any one of claims 1 to 7, characterized in that, when changing the file name of the file, the control unit notifies the user associated with the file. Device. In an information processing device including a display section and a control section,
The control unit includes:
Displaying on the display section a display screen having a first display area that displays a list of files and a second display area that displays operation buttons;
Select one or more files from the listed files,
When the operation button is selected after a file is selected, the file name of the file is changed based on additional information associated with the operation button,
A plurality of additional character strings are stored in the storage unit as candidates for the additional information,
The control unit includes:
A specification button that allows specifying the additional information is further displayed in the second display area,
When the user selects one additional character string from among the plurality of additional character strings and then selects the designation button, the one additional character string is designated as the additional information ;
When the operation button is selected after the specification button is selected, the file name of the file is changed to the file name to which the first additional character string is added.
An information processing device characterized by: 11. The information processing apparatus according to claim 10, wherein the designation button is displayed in association with the operation button. further comprising an input section for inputting the additional character string,
The information processing apparatus according to claim 10 or 11, wherein the control unit stores the additional character string as a candidate for the additional character string when the additional character string is input by the input unit. The information processing apparatus according to any one of claims 10 to 12, wherein the control unit executes a process of editing and/or deleting the additional character string that is a candidate. A file processing method in an information processing device, the method comprising:
Displaying a display screen having a first display area that displays a list of files and a second display area that displays operation buttons;
a step of selecting one or more files from among the files displayed in the list; and, when the operation button is selected after a file is selected, adding an additional character string associated with the operation button; renaming the file to include the additional string based on the information;
Further, each time the operation button is selected, changing the file name to a file name with a different additional character string added;
A file processing method in an information processing device, comprising: A computer having a display section and a control section,
A function of displaying on the display section a display screen having a first display area that displays a list of files and a second display area that displays operation buttons;
A function to select one or more files from the listed files;
When the operation button is selected after a file is selected, the file name of the file is changed to the file name with the additional character string added, based on the additional information including the additional character string associated with the operation button. the ability to change and
Furthermore, a function of changing the file name to a file name with a different additional character string added each time the operation button is selected;
A program to make this happen.

Images