JP7643951B2 - Workplace environment design conditions calculation device - Google Patents

Description

The present invention relates to a workplace environment design conditions calculation device and a workplace environment design conditions calculation method that can calculate and output the optimal type of workplace environment space arrangement and the number of seats in an office as design conditions for the office.

Traditionally, when designing the interior of an office, the office's living environment is evaluated by directly interviewing the office workers or conducting questionnaire surveys to extract their requirements. Generally, these surveys mainly focus on physical aspects such as the state of the air, sound, light and smell in the room, the size of the desks and storage furniture, the floor space each worker has, the layout, the size of the office room and the height of the ceilings. Specifically, these include items such as whether there are enough desks and whether the space available to each worker is large enough, and office workers are surveyed based on these items.

In Patent Document 1, a questionnaire with two-choice options about the office is conducted, and items related to the two-choice answers to the questions are derived and evaluated for two aspects: the office usage scenario and the office environment components. This discloses an office environment analysis device that can evaluate not only the physical aspects of the office, but also mental aspects such as the atmosphere.

JP 2009-129124 A

Incidentally, in order to improve work productivity through recent work style reforms, attempts have been made to change office space and office layouts, but even if a questionnaire survey is simply conducted, it is not easy to change the office environment space to the optimal one because the work behavior classifications of office users are diverse. Also, with the recent spread of remote work, there are cases where seats are arranged in unnecessary space.

The present invention has been made in consideration of the above, and aims to provide a workplace environment design condition calculation device and a workplace environment design condition calculation method that can calculate and output the optimal type of workplace environment space configuration and the number of seats in an office as design conditions for the office.

In order to solve the above-mentioned problems and achieve the object, the present invention provides a workplace environment design conditions calculation device that calculates and outputs the types of workplace environment spatial settings in an office and the number of seats therein as design conditions for the office, comprising a work timetable compilation processing unit that acquires a work timetable that records the actual work times of office users for a plurality of behavioral classification items in a unit period and compiles them into one work timetable, a seat number calculation unit that obtains the work time for each of the behavioral classification items relative to the total work time based on the compiled work timetable, and calculates the number of seats for each of the behavioral classification items relative to the total work time by apportioning them to the total number of office users, depending on the work time for each classification item relative to the total work time, a required seat number calculation unit that calculates the required number of seats by multiplying the number of seats calculated by the seat number calculation unit by the occupancy rate, and a .... The system is characterized by comprising: an arrangement selection result acquisition unit that presents images of the determined plurality of workplace environment spatial arrangements to the office user, requests the office user to select from the images a workplace environment spatial arrangement that the office user considers appropriate for improving productivity for each of the behavior classification items, and acquires the selection results; an arrangement evaluation value calculation unit that tallys up the selection results and calculates an evaluation value for each workplace environment spatial arrangement according to the number of selections for each of the behavior classification items; and a given condition calculation unit that uses the required number of seats and the evaluation value to apportion the required number of seats to the number of seats for each workplace environment spatial arrangement for each of the behavior classification items, and calculates the number of seats for each workplace environment spatial arrangement as a given design condition for the office.

In the above invention, the present invention is characterized in that the work timetable is revised and amended by the office user to increase or decrease the work time of the office user for each of the action classification items.

In the above invention, the present invention is characterized in that the work timetable is modified by the manager of the office users to increase or decrease the work time for each of the behavior classification items.

The present invention is also characterized in that, in the above invention, the required number of seats calculation unit increases the required number of seats for the personal work activity classification items by apportioning them so that the total number of required seats for the personal work activity classification items is equal to or greater than the total number of people in the enrollment rate.

In the above invention, the required number of seats calculation unit is characterized in that, if the sum of the total required number of seats for the individual work activity classification items and the total required number of seats for the remaining activity classification items is not equal to or greater than the total number of employees, it makes a correction by increasing each required number of seats so that it is equal to or greater than the total number of employees.

In the above invention, the present invention is characterized in that the process of allocating the number of seats for each workplace environment spatial setting for each behavior classification item calculated by the given condition calculation unit is performed by multiplying the required number of seats by the evaluation value of the workplace environment spatial setting, dividing the result by the total evaluation value of the behavior classification item, and rounding off the result to an integer value. If the required number of seats for a behavior classification item is 1, the number of seats for the workplace environment spatial setting with the highest evaluation value is set to 1. If the total number of seats for each workplace environment spatial setting for a behavior classification item is less than the required number of seats, 1 is added to the number of seats for the workplace environment spatial setting with the highest evaluation value. If the total number of seats for each workplace environment spatial setting for a behavior classification item exceeds the required number of seats, 1 is subtracted from the number of seats for the workplace environment spatial setting with the lowest evaluation value.

The present invention also relates to a method for calculating the types of workplace environment spatial settings in an office and the number of seats therein as design conditions for the office, the method comprising: a work timetable compilation processing step for acquiring a work timetable in which actual work times for a plurality of behavioral classification items in a unit period of office users are recorded and compiling the work timetables into one work timetable; a seat number calculation step for calculating the number of seats for each behavioral classification item relative to the total work time based on the compiled work timetable, and apportioning and calculating the number of seats for each behavioral classification item relative to the total number of office users according to the work time for each classification item relative to the total work time; a required number of seats calculation step for calculating the required number of seats by multiplying the number of seats calculated in the seat number calculation step by the occupancy rate; and a number of predetermined work times for a plurality of work times. The method includes a setup selection result acquisition step of presenting images of workplace environment settings to the office user, requesting the office user to select from the images a workplace environment setting that the office user considers appropriate for improving productivity for each of the behavior classification items, and acquiring a selection result; a setup evaluation value calculation step of aggregating the selection results and calculating an evaluation value for each workplace environment setting according to the number of selections for each of the behavior classification items; and a given condition calculation step of calculating the number of seats for each workplace environment setting as a given design condition for the office by dividing the required number of seats by the number of seats for each workplace environment setting using the required number of seats and the evaluation value for each of the behavior classification items.

According to the present invention, the type of optimal workplace environment space setting and the number of seats in an office can be calculated and output as the design conditions of the office.

FIG. 1 is a block diagram showing the configuration of a workplace environment design condition calculation apparatus according to the present embodiment. FIG. 2 is a diagram showing an example of a work timetable that the work timetable compilation processing unit acquires from an office user. FIG. 3 is a diagram showing an example of a work timetable in which an office user himself/herself has reviewed his/her ideal working style. FIG. 4 is a diagram showing an example of manager increase/decrease information in which the manager instructs an increase/decrease correction of the work time for each action classification item. FIG. 5 is a diagram illustrating an example of the seat number calculation information generated by the seat number calculation unit. FIG. 6 is a diagram illustrating an example of required seat count calculation information generated by the required seat count calculation unit. FIG. 7 is a diagram illustrating an example of images of a plurality of workplace environment settings. FIG. 8 is a diagram showing an example of evaluation value information in which evaluation values of workplace environment spatial arrangements are set. FIG. 9 is a diagram showing an example of the design given conditions information generated by the given conditions calculation unit. FIG. 10 is a flowchart showing the procedure of the office design condition calculation process performed by the control unit.

The following describes the workplace environment design condition calculation device and workplace environment design condition calculation method according to this embodiment, with reference to the attached drawings.

<Overview of the Structure>
Fig. 1 is a block diagram showing the configuration of a workplace environment design given condition calculation apparatus 1 according to the present embodiment. As shown in Fig. 1, the workplace environment design given condition calculation apparatus 1 is connected to terminal devices 20 (20-1 to 20-n) of a plurality of office users including an office manager via a network N.

The workplace environment design conditions calculation device 1 calculates and outputs the optimal type of workplace environment space arrangement and the number of seats in an office as design conditions for the office, taking into account the attendance rate of office users, the work time for each behavioral classification item, and the needs of the office users for the arrangement of the workplace environment space, and has an input unit 2, a display unit 3, a memory unit 4, and a control unit 5.

The input unit 2 is an input interface such as a mouse or keyboard. The display unit 3 is a display interface such as a liquid crystal display that displays various information. The storage unit 4 is a storage device such as a hard disk drive or non-volatile memory.

The control unit 5 is a control unit that controls the entire workplace environment design given conditions calculation device 1, and has a work time table compilation processing unit 10, a number of seats calculation unit 11, a required number of seats calculation unit 12, a setting selection result acquisition unit 13, a setting evaluation value calculation unit 14, and a given conditions calculation unit 15. The control unit 5 stores programs corresponding to these functional units in a storage device such as a non-volatile memory or a magnetic disk device, and loads these programs into memory and executes them on the CPU to execute the corresponding processes.

The work timetable aggregation processing unit 10 acquires work timetables that record the actual work times of office users for multiple behavior classification items in a unit period, and aggregates them into one work timetable. The work timetable may be one in which the office user has reviewed and revised the work time for each behavior classification item of the office user himself/herself. The work timetable may also be one in which the office user's manager has revised the work time for each behavior classification item to increase or decrease it.

Activity classification items are divided into, for example, eight categories: administrative tasks such as checking email and processing invoices, information gathering and research, divergent thinking such as coming up with ideas, convergent thinking such as summarizing ideas and creating deliverables, voice or web meetings, short meetings, brainstorming, and conferences. Administrative tasks, information gathering and research, divergent thinking, and convergent thinking are individual tasks performed by office users, while voice or web meetings, short meetings, brainstorming, and conferences are group tasks performed by multiple office users.

The seat number calculation unit 11 calculates the work time for each behavior classification item relative to the total work time based on the work timetable compiled by the work timetable compilation processing unit 10, and calculates the number of seats for each behavior classification item relative to the total number of office users by apportioning them according to the work time for each classification item relative to the total work time.

The required number of seats calculation unit 12 calculates the required number of seats by multiplying the number of seats calculated by the number of seats calculation unit 11 by the occupancy rate of office users. The required number of seats calculation unit 12 may increase the required number of seats for the behavior classification item of personal work by apportioning it so that the total number of required seats for the behavior classification item of personal work is equal to or greater than the total number of people in the occupancy rate.

The setup selection result acquisition unit 13 presents images of a plurality of pre-determined workplace environment setups to the office user, asks the office user to select from the images a workplace environment setup that the office user considers appropriate for improving productivity for each behavior classification item, and acquires the selection result. The workplace environment setups are, for example, 12 types of setups, as described below together with the images, including a concentrated work desk, concentrated desk, web booth, single seat, high counter, sofa, big table, window counter, bench meeting, conference room, semi-open, and open meeting.

The setup evaluation value calculation unit 14 aggregates the selection results acquired by the setup selection result acquisition unit 13, and calculates an evaluation value for each workplace environment setup according to the number of selections of each workplace environment setup for each behavior classification item.

The given condition calculation unit 15 uses the required number of seats calculated by the required number of seats calculation unit 12 and the evaluation value calculated by the setting evaluation value calculation unit 14 for each behavior classification item to apportion the required number of seats to the number of seats in each workplace environment space setting, and calculates the number of seats in each workplace environment space setting as a given design condition for the office.

<Work timetable>
2 is a diagram showing an example of a work time table D10 acquired by the work time table compilation processing unit 10 from an office user. The work time table D10 is a compilation of records of current actions (action classification items) for each office user for one week in 0.5 hour units. The work time per day is 7.5 hours, which is a record of work time for five days. This quantifies the actual working style of the office users.

The work timetable may be revised to reflect the ideal working style of the office users themselves, as work timetable D11, compared to work timetable D10. For example, in the work timetable D11 shown in FIG. 3, the work timetable has been revised to reduce the work time for clerical work and information gathering and research, which are action classification items, and to increase the work time for divergent thinking and convergent thinking. This reflects the working style needs of the office users.

In addition, in a company organization where the office users are employees, the work timetable may be modified to increase or decrease the work time for each behavior classification item, as in the manager increase/decrease information D12 shown in FIG. 4, in order to realize the work style targeted by the manager or other administrator. In FIG. 4, the office users under management are instructed to increase or decrease the work time for each behavior classification item. This reflects the manager's needs for the work style.

<Seat Calculation>
The seat number calculation unit 11 calculates the work time for each behavior classification item relative to the total work time based on the collected work time table, and calculates the number of seats for each behavior classification item relative to the total number of office users by apportioning them according to the work time for each classification item relative to the total work time. In FIG. 5, the work time for five office users is collected for one week, but the work time for 50 people, which is the number of office users in the office, is actually collected for one week. In the seat number calculation information D20 shown in FIG. 5, the work time for each behavior classification item for five people is summed up for one week, and the work time for which the office users have been reviewed and corrected and the number of managers has been increased or decreased is apportioned to the number of office users, 50, according to the ratio to the total work time, and the number of seats is calculated as a value. The number of seats is a rounded value, and the total number of seats is 53 seats, which is more than the number of office users, 50.

<Calculating the number of seats required>
The required number of seats calculation unit 12 calculates the required number of seats by multiplying the number of seats for each behavior classification item calculated by the seat number calculation unit 11 by the occupancy rate. In the required number of seats calculation information D30 shown in FIG. 6, the required number of seats required for the office is calculated with the occupancy rate γ set to 70%. Furthermore, the required number of seats calculation unit 12 performs a process of proportionally increasing the required number of seats for the behavior classification items of personal work (administrative processing, information collection and investigation, divergent thinking, and convergent thinking) so that the total number of required seats for the behavior classification items of personal work (administrative processing, information collection and investigation, divergent thinking, and convergent thinking) is equal to or greater than the total number of people with the occupancy rate. For example, in FIG. 6, the sum of the number of seats for the behavior classification items of personal work multiplied by the occupancy rate is 19 seats, so the number of seats is proportionally increased so that the sum of the number of seats for the behavior classification items of personal work is 35 seats, which is the occupancy rate of 70% of the total office users of 50 people. In Fig. 6, the sum of the number of seats for the action category of personal work is 36 seats due to the proportional division process. As a result, 35 people with an attendance rate of 70% can secure a seat for personal work.

The required number of seats calculation unit 12 checks whether the sum of the total required number of seats "36" for the individual work behavior classification item and the total required number of seats "19" for the remaining behavior classification items is equal to or greater than the total number of employees "50", and if it is not equal to or greater than the total number of employees, it modifies each required number of seats by increasing it so that it is equal to or greater than the total number of employees. This is because, for example, if there is an event in which all office users participate at the workplace, the attendance rate will be 100%, but the seats for the remaining group work behavior classification items, such as seats in a conference room, can be used by employees to ensure that all office users have a seat. In this embodiment, the required number of seats calculation unit 12 calculates the number of seats to be equal to or greater than the total number of employees, but it may also calculate the number of seats to be equal to or less than the total number of employees depending on the degree of introduction of remote work.

<Calculation of evaluation score for workplace environment and space arrangement>
First, the setup selection result acquisition unit 13 presents images of a plurality of pre-determined workplace environment setups to the office user, and asks the office user to select from the images a workplace environment setup that the office user considers appropriate for improving productivity for each behavior classification item, and acquires the selection result. For example, as shown in FIG. 7, an image D40 of 12 types of workplace environment setups is presented to the office user, and the office user is asked to select an appropriate workplace environment setup for each behavior classification item. For example, five appropriate workplace environment setups, from 1st to 5th place, are selected from the 12 workplace environment setups. This makes it possible to grasp the needs of the office user. The item name and features of the workplace environment setup are written on each image.

The setup evaluation value calculation unit 14 tally up the above selection results and calculates an evaluation value for each workplace environment setup according to the number of selections for each behavior classification item. For example, as shown in FIG. 8, the evaluation values of the first to fifth selected workplace environment setups are each set to a graded value from "5" to "1", with the workplace environment setup with the highest evaluation value being considered appropriate. The evaluation value of the evaluation value information D50 shown in FIG. 8 is calculated again as a five-level evaluation value by finding the average evaluation value of each office user.

<Calculation of given conditions>
The given condition calculation unit 15 uses the required number of seats and the evaluation value for each behavior classification item to apportion the required number of seats to the number of seats in each workplace environment spatial setting, and calculates the number of seats in each workplace environment spatial setting as the design given condition of the office. Specifically, for each behavior classification item, the required number of seats is multiplied by the evaluation value of the workplace environment spatial setting, and the value is divided by the total evaluation value of the behavior classification item and rounded off to obtain an integer value. When the required number of seats in the behavior classification item is 1, the number of seats in the workplace environment spatial setting with the highest evaluation value is set to 1. When the total number of seats in each workplace environment spatial setting of the behavior classification item is less than the required number of seats, 1 is added to the number of seats in the workplace environment spatial setting with the highest evaluation value. When the total number of seats in each workplace environment spatial setting of the behavior classification item exceeds the required number of seats, 1 is subtracted from the number of seats in the workplace environment spatial setting with the lowest evaluation value.

For example, in the design conditions information D60 of FIG. 9, the number of seats required for the behavior classification item "divergent thinking" is "11", and the evaluation value of the concentrated work desk "A" is "3". Therefore, the number of seats at the concentrated work desk "A" is calculated by multiplying the required number of seats "11" by the evaluation value "3" and dividing this result by the total evaluation value number "15", which is "2.2", resulting in the number of seats "2". Note that the number of seats at the semi-open "K" for the behavior classification item "short meeting" is calculated as "1", but since the required number of seats is "9", which exceeds the required number of seats "8", 1 is subtracted from the number of seats at the semi-open "K" with the lowest evaluation value, resulting in "0".

The total number of seats for each workplace environment space setting calculated in this way is calculated and output as the design conditions for the office, and becomes the information that forms the basis of the office layout design. Furthermore, these design conditions quantitatively take into consideration the attendance rate of office users, the work time needs of office users, the work time needs of managers, the workplace environment space setting needs of office users, etc.

<Office design condition calculation process>
Fig. 10 is a flowchart showing the procedure of the calculation process of the design conditions of the office by the control unit 5. As shown in Fig. 10, first, the work timetable compilation processing unit 10 requests the office users to create a work timetable that records the actual work time for multiple behavior classification items in a unit period, and acquires the created multiple work timetables and compiles them into one work timetable (step S110). After that, the seat number calculation unit 11 obtains the work time for each behavior classification item relative to the total work time based on the compiled work timetable, and calculates the number of seats for each behavior classification item relative to the total number of office users by apportioning them according to the work time for each behavior classification item relative to the total work time (step S120). Then, the required number of seats calculation unit 12 calculates the required number of seats by multiplying the number of seats calculated by the seat number calculation unit 11 by the occupancy rate (step S130).

Then, the setup selection result acquisition unit 13 presents images of a plurality of pre-determined workplace environment setups to the office user, asks the office user to select from the images the workplace environment setup that the office user considers appropriate for improving productivity for each behavior classification item, and acquires the selection results (step S140).The setup evaluation value calculation unit 14 then tallys up the selection results and calculates the evaluation value of each workplace environment setup according to the number of selections of each workplace environment setup for each behavior classification item (step S150).

Then, the given condition calculation unit 15 uses the required number of seats and the evaluation value for each behavior classification item to apportion the required number of seats to the number of seats in each workplace environment space setting, calculates the number of seats in each workplace environment space setting as the design given condition of the office (step S160), and ends this process.

Note that the configurations illustrated in the above embodiments are merely functional schematics, and do not necessarily have to be physically configured as illustrated. In other words, the form of distribution and integration of each device and component is not limited to that illustrated, and all or part of them can be functionally or physically distributed and integrated in any unit depending on various usage conditions, etc.

REFERENCE SIGNS LIST 1 Workplace environment design given conditions calculation device 20, 20-1 to 20-n Terminal device 2 Input section 3 Display section 4 Memory section 5 Control section 10 Work timetable compilation processing section 11 Number of seats calculation section 12 Number of required seats calculation section 13 Setup selection result acquisition section 14 Setup evaluation value calculation section 15 Given conditions calculation section D10, D11 Work timetable D12 Manager increase/decrease information D20 Number of seats calculation information D30 Number of required seats calculation information D40 Image D50 Evaluation value information D60 Design given conditions information N Network

Claims (6)

A workplace environment design condition calculation device that calculates and outputs the type of workplace environment space setting and the number of seats in an office as design conditions of the office,
a work timetable aggregation processing unit that acquires a work timetable in which actual work times for a plurality of action classification items of office users in a unit period are recorded, and aggregates the work timetable into one work timetable;
a seat number calculation unit that calculates the work time for each of the action classification items relative to the total work time based on the collected work time table, and calculates the number of seats for each of the action classification items relative to the total number of office users by apportioning them according to the work time for each classification item relative to the total work time;
a required number of seats calculation unit that calculates a required number of seats by multiplying the number of seats calculated by the seat number calculation unit by an enrollment rate;
a setting selection result acquisition unit that presents images of a plurality of predetermined workplace environment spatial settings to the office user, requests the office user to select from the images a workplace environment spatial setting that the office user considers appropriate for improving productivity for each of the behavior classification items, and acquires a selection result;
an evaluation value calculation unit that calculates an evaluation value of each workplace environment spatial setting according to the number of selections of each workplace environment spatial setting for each of the behavior classification items by tallying up the selection results;
a given condition calculation unit that uses the required number of seats and the evaluation value for each of the behavior classification items to prorate the required number of seats to the number of seats of each workplace environment space setting, and calculates the number of seats of each workplace environment space setting as a given condition for designing the office;
A workplace environment design condition calculation device comprising: The workplace environment design conditions calculation device according to claim 1, characterized in that the work timetable is a revision made by the office user to increase or decrease the work time for each of the action classification items of the office user. The workplace environment design conditions calculation device according to claim 1 or 2, characterized in that the work timetable is a table in which the manager of the office users has made adjustments to increase or decrease the work time for each of the behavior classification items. The workplace environment design conditions calculation device according to any one of claims 1 to 3, characterized in that the required seat calculation unit pro rataly increases the required seat number for the individual work behavior classification items so that the total number of required seats for the individual work behavior classification items is equal to or greater than the total number of people in the enrollment rate. The workplace environment design conditions calculation device according to claim 4, characterized in that, when the sum of the total number of required seats for the individual work activity classification items and the total number of required seats for the remaining activity classification items is not equal to or greater than the total number of employees, the required number of seats is increased to be equal to or greater than the total number of employees. The workplace environment design given conditions calculation device according to any one of claims 1 to 5, characterized in that the process of allocating the number of seats for each workplace environment setting for each behavior classification item calculated by the given conditions calculation unit is an integer value obtained by multiplying the required number of seats by the evaluation value of the workplace environment setting, dividing the result by the total evaluation value of the behavior classification item, and rounding it off. If the required number of seats for a behavior classification item is 1, the number of seats for the workplace environment setting with the highest evaluation value is set to 1. If the total number of seats for each workplace environment setting for a behavior classification item is less than the required number of seats, 1 is added to the number of seats for the workplace environment setting with the highest evaluation value. If the total number of seats for each workplace environment setting for a behavior classification item exceeds the required number of seats, 1 is subtracted from the number of seats for the workplace environment setting with the lowest evaluation value.

Images