JPH0750471B2 - How to set the document format - Google Patents

Description

The present invention relates to a document format setting method.

[Prior Art] Generally, in a word processor, sentences can be created in various formats. Formatting of this document (that is, formatting of a newly created document and changing of the format of a document being edited) has conventionally been performed by keying the values of items displayed on the formatting screen 100 as shown in FIG. 6, for example. It was done by setting with the or mouse operation. That is,
Each input item (paper size, character size, etc.) has a default value or a value currently set, and the operator can set and input the item to be changed each time. It was

[Problems to be Solved by the Invention] Therefore, as shown in FIG. 7 (a), when it is desired to newly create a document B in the same format A as the existing document A, or as shown in FIG. 7 (b). , Even if it is desired to change the existing document C (format C) to the same format as the format D of another existing document D, as described above, in the format screen 100, use the keys, mouse, etc. to set each item. It was necessary to enter manually. Therefore, the setting work of this format has a drawback that it is troublesome and inefficient.

An object of the present invention is to make it possible to easily set a document format for a desired document by using the document formats of other documents.

[Means for Solving the Problem] A method of setting information in a plurality of types of document format items such as paper size, paper direction, character arrangement direction, number of lines per page, number of characters per line as document format information for the entire document data. Further, the document format information composed of information on the plurality of types of document format items is individually stored in the storage unit corresponding to each of the plurality of document data, and the document format information can be arbitrarily set for the desired document data. When setting to, control the content of information for the above-mentioned multiple types of document format items so that each document format item can be set as desired, and the existing format is replaced in place of the optional setting of the document format. When the reading is arbitrarily instructed, the document names of the plurality of document data stored in the storage unit are displayed in a list, and any one of the plurality of document names displayed in the list is displayed. Is selected, the document format information consisting of the respective information in the plurality of types of document format items stored in the storage means corresponding to the document data of the selected one document name is read out and read out. Document format setting, wherein information of the plurality of types of document format items included in the document format information is set as information corresponding to the plurality of types of document format items for the desired document data. Method.

[Operation] When arbitrarily setting the document format information for desired document data, the contents of information for a plurality of types of document format items can be arbitrarily set for each document format item, if necessary. Further, in place of the arbitrary setting of the document format, when the reading of the existing format is arbitrarily instructed, the document names of the plurality of document data stored in the storage means are displayed in a list, and the list display is performed. By selecting an arbitrary document name from among the document names of, the information of the plurality of types of document format items stored in the storage means in correspondence with the document data of the selected one document name is selected. The following document format information is read, and the information of the plurality of types of document format items included in the read document format information is
It is set as information corresponding to the plurality of types of document format items for the desired document data.

Therefore, it is needless to say that the setting of information of a plurality of types of document format items corresponding to desired document data can be arbitrarily set for each document format item. Formatting can be done easily by instructing to read the format.

Embodiments (1) Configuration One embodiment of the present invention will be described below with reference to the drawings. First
The figure shows the structure, 10 is a CPU for controlling the whole, and 12 is a disk as an existing format registration means in which an existing document and its format information are written. Reference numeral 14 is a memory for storing the format information read from the disk 12, and 16 is a CRT for displaying the read format information.
Is. Reference numerals 18 and 20 are a mouse and a keyboard as input means for selecting a specific existing document in the disk 12 and for making changes to the format information displayed on the CRT 16.

(2) Operation In the above configuration, when a new document is created or while a document is being edited, if the mouse 18 or the keyboard 20 is used to instruct the format setting, the display screen 2 of the CRT 16 is displayed.
0 is the format setting screen as shown in FIG.
In this case, the value of each item is the default value when a new document is created, and the value of the format currently being edited when the document is being edited. For example, if the value of the format being edited is
These values are stored in the memory 14 as shown in FIG. Here, it is possible to change the value of each item using the mouse 18 or the keyboard 20. But,
If there are many items to be changed and the document of the same format as the one to be changed already exists, it can be read and used.

That is, select the icon 24 (“existing format”) displayed on the format setting screen (for example, click the mouse 18 with the mouse cursor on the icon 24).
By doing so, the reading of the existing format is instructed. Then, the display screen 22 becomes a display screen of a list of formats of existing documents written on the disk 12, as shown in FIG. 2 (b).

Here you can select which document format to read.
When the format information is selected by 18 or the ten-key pad (not shown) of the keyboard 20, the format information is read from the disk 12, stored in the memory 14 and displayed on the CRT 16. That is, in the display of FIG. 2B, for example, in order to read the format of the document B, either click "2" with the mouse 18 or press the numeric key "2" of the keyboard 20. Then, the format information of the document B is read from the disk 12, stored in the memory 14 as shown in FIG. 3 (b), and displayed on the CRT 16 as shown in FIG. 2 (c).

If the format of the existing document read in this way is the format required by the user, the format setting can be completed by clicking the icon 26 (“end”) with the mouse 18. Of course, further changes can be made. For example, if you want to change the paper size from A4 size to B5 size, click the display "A4" with the mouse 18 and then click the icon 28 ("B4"). It is also possible to instruct to read the format of another existing document.

These formatting operations will be further described with reference to the flow charts of FIGS. That is, when the format is designated, the default value of the format or the value of the format of the document currently being edited is displayed on the CRT 16 (step S51). Then, when the reading of the format of the existing document is instructed (step S52), the format of the instructed document is read (step S53).

That is, as shown in the flowchart of FIG. 5, first, a list of formats is displayed (step S61). When a document is selected here (step S62), the format information of the selected document is read from the disk 12 (step S63),
It is stored in the memory 14 (step S64) and the CRT
Displayed on 16 (step S65).

When the reading of the format of the existing document is completed, or when the format of the existing document is not read in step S52, each item is input or changed, and the value and the display value in the memory 14 are changed accordingly. Is done (step S5
Four). When the end of input is instructed (step S55), the format information is set (step S5).
6) The format of the newly created document is set or the format of the document currently being edited is changed.

In this way, by providing the function to read the format of an existing document, it is possible to create a document according to the format of an existing document,
Allows you to efficiently change the format of a document.
Therefore, it is possible to efficiently and efficiently work to convert all the documents already registered in a certain format (for example, B4, vertical writing documents, etc.) into another format (for example, B5, horizontal writing documents, etc.). It will be easy to do.

EFFECTS OF THE INVENTION According to the present invention, information in a plurality of types of document format items such as a paper size, a paper direction, a character arrangement direction, a page number of lines, and a line number of characters is used for the entire document data of desired document data. When arbitrarily setting the document format information, the contents of the information for each document format item can be arbitrarily set, and when the reading of the existing format is instructed instead of the arbitrary setting of the document format. Is only for selecting a desired document name from the document names displayed in the list by the reading instruction, and the setting information of all the document format items in the document format information stored corresponding to the document data of the document name. Can be read, and each setting information can be automatically set as information corresponding to a plurality of document format items corresponding to the desired document data.

That is, it goes without saying that the setting of information of a plurality of types of document format items corresponding to desired document data can be arbitrarily set for each document format item, and if it is desired to use the document format information of existing document data, Formatting can be done easily by instructing to read the format.

[Brief description of drawings]

FIG. 1 is a diagram showing the configuration of the embodiment, and FIGS. 2 (a) to 2 (c).
Shows a display example, FIGS. 3 (a) and 3 (b) show examples of memory contents, FIG. 4 shows a flow chart of a format setting operation, FIG. 5 shows a flow chart of an existing document format read operation, FIG. 6 is a diagram showing a format setting screen, and FIGS. 7 (a) and 7 (b) are diagrams for explaining the conventional technique. 10 …… CPU, 12 …… Disk, 14 …… Memory, 16 …… CR
T, 18 ... Mouse.

Claims (1)

[Claims] 1. Paper size, paper direction, character arrangement direction, 1
A method of setting information in a plurality of types of document format items such as the number of page lines and the number of characters as document format information for the entire document data, the document format information including information for the plurality of types of document format items When the document format information is individually stored in the storage unit corresponding to each of the plurality of document data and the document format information is arbitrarily set for the desired document data, the contents of the information for the plurality of types of document format items are It is controlled so that it can be arbitrarily set for each document format item, and when the reading of the existing format is instructed instead of the arbitrary setting of the document format, the plurality of documents stored in the storage means The document name of the data is displayed in a list, and by selecting any one document name from the plurality of document names displayed in the list, the document data of the selected one document name is supported. Then, the document format information which is stored in the storage means and is made up of the respective pieces of information in the plurality of types of document format items is read out, and the information of the plurality of types of document format items included in the read out document format information is read as described above. A method of setting a document format, characterized in that it is set as information corresponding to a plurality of types of document format items for desired document data.