KR20030089054A - Investment and cost management system through purchasing order/ordering/account parts - Google Patents

Abstract

The investment / management / accounting system between the purchase request / ordering / accounting department according to the present invention is a purchase request system for requesting the purchase of the necessary goods in the purchasing department, and an ordering system for obtaining the goods correctly by ordering the requested goods. And an accounting system for managing an ordered and received item as an asset, the purchase request system, the ordering system, and data input from the accounting system are collectively managed. According to the present invention, the integrated management system includes a window in which necessary data are collected and displayed.

The present invention relates to an investment / management / accounting system and a related method. According to the present invention, an order for an item to be invested in accordance with an investment plan established as an annual plan in a company and the progress of an ordered product can be quickly known. It has the effect of making it possible.

In addition, by being able to be managed as an asset in the company from the moment the ordered goods received, there is an effect that can be managed more accurately as the company's assets.

Description

Investment / management / accounting system and method between purchase request / ordering / accounting departments {Investment and cost management system through purchasing order / ordering / account parts}

The present invention provides a purchase request / ordering / accounting for more convenient delivery of the delivery and settlement matters between the purchase request department, the ordering department, and the accounting department within the organization, such as a company, and more efficiently manage the investment It relates to investment management accounting system and method between departments.

The present invention is more convenient by unifying the conventional individual flow that occurs between the purchasing department, the ordering department, and the accounting department, which requests the purchase of goods, directly purchases the goods from outside, and manages the purchased goods as assets. It is effective to purchase, manage and informatize assets in the company accurately.

1 is a schematic block diagram of a conventional investment / management / accounting system in a company.

Referring to FIG. 1, the conventional investment / accounting system includes a purchase request system 1, an ordering system 2, and an accounting system 3 separately, and a one-dimensional flow of work occurs.

On the other hand, the purchase request system (1) is a separate system used for the research department to purchase research materials, the business department to purchase consumables, the production department to purchase parts in the production line of the goods.

In addition, the ordering system (2) is a system for issuing the order announcement to purchase the goods requested to purchase, to select a suitable external company to manufacture the goods, to inspect / determine the manufactured goods, and to withdraw the ready-made For example, the department in which the ordering system is used may correspond to a production technology, a general affairs department, etc., which purchase goods in a company.

In addition, the accounting system 3 is a system used by the accounting department in the company to register the goods purchased by the ordering system 2 of the ordering department as a company's assets, and to manage them as a company's assets continuously. It is used to pay money according to the normal gate / receipt of the company and to monitor the change of assets in the company.

The operational flow of the conventional investment / management / accounting system taking this configuration will be described in detail.

The purchase request system 1 outputs the purchase request in writing by the internal quality and settlement process of the purchasing department to be delivered to the ordering system 2.

The ordering system 2 orders the requested goods to an external company when there is a request for purchasing the goods from the purchase request system 1, and checks whether the goods are normal or defective so that the goods are received.

The accounting system 3 manages the gateway of the goods received into the company via the ordering system 2, manages the goods received as a fixed asset of the company, and pays for the goods received.

2 is a view for explaining a conventional investment / management / accounting method.

Referring to FIG. 2, in the related art, a purchase order form of a required item is prepared in a purchase department (St101), and a payment is received so that the purchased purchase order can be purchased by raising a payment from a department head of a purchasing department (St102). The individual steps described above may be referred to as a purchase requisition step.

The bill of purchase will be delivered to the ordering department, which will then go through a series of processes that can be ordered and purchased by the supplier or external supplier to ensure that the item is purchased. More specifically, when requested by the purchasing department, In addition, the project code is searched to find out which project the item takes is (St 103).

Then, input the execution number of the specific article corresponding to the retrieved project code (St 104). Execution ports specifically entered in the above process include the port number, equipment name, asset type, execution department, installation department, ordering department, ordering month, item name, specification, quantity, unit price, and manufacturer.

In addition, as information for creating an order form of the goods corresponding to the entered execution code, the information number, the year of retention, the stage of the product, the billing authority, the drafting department, the drafter, the telephone number, the agreement department, the title of the product, and the summary , Room number selection, remarks, and summary are entered in detail, and this information is used to form the order form (St 105). After the order form is written, it is printed out and received by the payer (St 106). The goods that have been paid by the orderer are ordered to an external company according to the procedure performed in the ordering system 2 (St 107), and the ordered goods are received (St 108). The above steps are performed by the ordering system 2, which can be called an ordering / receiving step.

After ordering and goods receipt is done, a series of processes are performed in the accounting system to manage the goods received as fixed assets in the company, and to make payment for goods received to the manufacturer. .

Detailed information on the received goods, that is, the goods received as fixed assets in the company, is entered into the accounting system as detailed information of the assets (St 109). On the other hand, as the detailed input information of the assets to be input at this time, a plurality of data, such as the contents, serial number, manufacturer, asset key, model, classification of assets, departments used, depreciation costs are input.

After the unique information of the asset is entered, an invoice report is issued according to the invoice from the manufacturer (St 110). On the other hand, the data input at the time of issuance of the invoice report as described above, account, account identification number, invoice date, posting date, invoice number, invoice amount, credit account, credit account content check, reference date, terms, payment method, payment The debit is entered, and as the debit matter, the amount, account, posting date, invoice distribution, amount, tax payment item, and account are entered.

After the invoice report is issued based on the information as described above, a predetermined cost is deposited to the manufacturer side, an asset statement of the relevant article is output (St 112), and the output of the invoice report to the fixed assets in the company. Managed.

However, as described above, the investment management accounting system is separately used between the purchase request department, the ordering department, and the accounting department by using the purchase request system 1, the ordering system 2, and the accounting system 3 separately. Because the system consists of a separate payment system and a written system, the person who uses the individual system has had many inconveniences to input data twice.

In addition, the process was complicated by the fact that each system entered data individually and then delivered it in writing, or sent on-line, and then the same department also performed the same task.

In addition, individual departments make purchase requests for each plant needed for the project promoted within the company, and the department that orders them is also difficult to manage overall assets within the company due to differences, and through different processes and steps for each plant There was a problem that it is difficult for a third party to know the progress path of the corresponding article by purchasing the article.

The present invention was created in order to solve the problems as described above, the integrated investment / management / accounting to integrate the purchase request department, the ordering department, and the accounting department to manage it in one system It is an object of the present invention to provide a system and a method thereof.

In addition, an object of the present invention is to provide an investment / management / accounting system that can be used more easily by the person using the system can save the effort of double input data.

1 is a schematic block diagram of a conventional investment / management / accounting system in a company.

2 is a flow chart illustrating a conventional investment / management / accounting method.

3 is a view for explaining the configuration of the investment / management / accounting system according to the present invention.

4 is a flowchart illustrating an investment / management / accounting method according to the present invention.

5 is a view for explaining the main window of the integrated management system applied to the present invention.

<Explanation of symbols for the main parts of the drawings>

10: Purchase Request System

20: ordering system

40: integrated management system

30: Accounting System

The investment / management / accounting system according to the present invention for achieving the above object is a purchase request system for requesting the purchase of the necessary goods in the purchasing department, an ordering system for obtaining the goods correctly by ordering the goods requested to purchase and And an accounting system for managing an ordered and received item as an asset, the purchase request system, an ordering system, and data input from the accounting system are collectively managed. According to the present invention, an investment management / management / accounting method includes an integrated management system including a window in which necessary data are collected and displayed according to the present invention. The contents of the requested purchase items containing at least budgetary matters should be transferred to the ordering system. A step of inputting from the ordering system, a step of inputting the bill of lading including at least the relevant information of the payer from the ordering system, the payment of the payer according to the ordering is performed in the integrated management system, and the accounting system after the requested item is received By the article is registered as an asset of the company, characterized in that it comprises the step of inputting an invoice report from the accounting system.

By the system and method described above, data can be easily inputted, and the progress of the goods requested to be purchased can be checked.

3 is a view for explaining the configuration of the investment / management / accounting system according to the present invention.

Referring to FIG. 3, the present invention receives the purchase request system 10 and the necessary data by the purchase request system 10, and standardizes the data and delivers the data to the ordering system 20. ), And after receiving the goods by the ordering system 20, the standard data for goods receipt is managed by the integrated management system 40, and a series of connected systems are delivered to the accounting system 30. In other words, the purchase request system 10, the ordering system 20 and the accounting system 30 input the optimized data into the integrated management system 40, the input data is managed by the integrated management system 40 The data needed in the individual steps required by each of the systems 10, 20 and 30 are displayed in a particular window so that certain tasks can be performed.

The characteristics of such a system configuration is that a user who uses an individual system only needs to input information that he / she needs to input, and a person who needs to input data in a later step only needs to add additional information that he / she needs to input. You will go through a complete process. Therefore, all users have the advantage of being able to work more conveniently.

In addition, the purchase requisition system 10, the ordering system 20, and the accounting system 30 input data into the integrated management system 40, as well as purchase requests, ordering and goods receipt, and accounting within each system. It can also be used as a separate system for management.

Meanwhile, the purchase request system 10, the ordering system 20, and the accounting system 30 each have one network connecting only the purchasing department, one network connecting only the ordering department, and one network connecting only the accounting department. It can be a network in which a computer is included.

4 is a flowchart illustrating an investment / management / accounting method according to the present invention.

Referring to FIG. 4, the purchase request system 10 inputs necessary information into the integrated management system 40 (St 201). On the other hand, the information input by the purchase request system 10 only need to include information relating to the article and the department that takes the article.

When the list of items requested to be purchased is registered in the integrated management system 40, the information including at least the budget-related matters and the manufacturer-related matters is added to the integrated system 40 in addition to the information on the corresponding goods by the ordering system 20. Is entered (St 202), a bill of goods containing at least the information related to the payer with the input information is input to the integrated system 40 (St 203), the settlement of the orderer is made (St 204). After the information on ordering and receipt is entered into the integrated management system 40, the accounting system 30 registers the goods received as assets according to this information (St 205), and integrates the invoice report for the listed goods. It is input to the management system 40 and managed as a fixed asset in a company (St 206).

From the above investment / management / accounting method, all the ordered goods are managed only in the integrated management system 40, in addition, the purchase request system 10, the ordering system 20, and the accounting system 30. ) Does not serve as a single terminal for inputting individual information, and the entire data is not managed within each system, but is managed only inside the integrated management system 40 and also outputted. In addition, the third party can also look at only the information of the integrated management system 40, it is possible to know the progress of the article and all the other situations related to the article.

On the other hand, the integrated management system 40, from the purchase request system 10, the information on the purchased goods, from the ordering system 20, the budget-related matters and information on the manufacturer of the goods ordered, the accounting system 30 From at least essential information is provided on invoice reports and management as a fixed asset.

In this process, the information once entered in the purchase request department is continuously displayed in another management window, and in addition to the input data, another information continuously inputted is stored as information added continuously. When the input of data is required, the work can be performed quickly to reduce the inconvenience of the user.

5 is a view for explaining the main window of the integrated management system applied to the present invention.

However, the integrated management system is one embodiment, the purchase request system 10, the ordering system 20, and the accounting system 30 can continuously input data and process the input data It is only one method, and the specific configuration of the main window is only one embodiment for carrying out the present invention.

The main window is roughly divided, and the investment window 100, the asset window 200, the expense window 300, and the reference window 400 are displayed as selection windows.

The investment window 100 includes a basic plan 110, a project 120, a budget management 130, a request 140, an order 150, an unapproved status 160, a goods receipt 170, and an inquiry 180. And end 190 are included.

The basic plan 110 is divided into the basic plan input, basic plan inquiry, and basic plan input period setting window, and the basic plan is a window for inputting and correcting investment expenses required by a certain period of time. to be.

In addition, the project 120 is a window to which the number of the project is given based on the information input to the basic plan 110.

In addition, the budget management 130 includes a window such as dedicated budget status, dedicated, transfer, cuts, additional budget, etc., and changes in the budget is recorded when a change occurs in the actualization of the budget, which was recognized at the time of establishment of the basic plan. It is a window used to become.

In addition, the order 150 includes a request for receipt of an order, an investment order, a repair order, a letter of order, an unordered status, and a cancel window of the order. A window for accepting, placing an order, displaying an item that is not ordered among the received order, and canceling the order for the ordered item, is a window for managing an order status.

In addition, the non-approval status 160 is a window for approving a statement of a purchase order or a purchase request, and a predetermined payment holder makes a payment through this window.

Receipt 170 consists of a window of inspection result report, advance payment processing, receipt management, non-arrival management, etc. The main function is to process the advance payment of goods received or expected to be received, or to record the results of the inspection of the goods, The status of items before receipt or receipt but not listed as an asset should be entered.

Inquiry 180 is not directly related to the purchase request for a particular item, and ordering, but the window for the current status of a particular person to see the status of the specific item, the basic plan inquiry, the results inquiry It is formed by the window of progress progress inquiry.

On the other hand, the request 140 through the general procedure carried out in the purchase request system 10 so that the information including the specific information of the item requested to the request 140 window input from the purchase request department.

The exit 190 window is a window for terminating a program.

Briefly describing the operation of the investment (100) window, when the budget item is input by the basic plan 110 and the project 120, according to the purchase request department through the request 140 to purchase a specific item. . On the basis of the specific information entered through the request, the order status is entered into the ordering 150 window from the ordering department, and the received status of the goods is input through the receiving 170 window.

The budget management 130, which is not described in detail, is an item in which a change in the budget is input and changed when an investment item of an item is changed or transferred. In addition, the unapproved status is an item that displays the payment status of the requested item 140 or the ordered item 150, and the payer pays for the purchase and order of the item through this window.

Through the investment 100 window, a request for a specific item, an order, a goods receipt, and the like are made. The process of listing the received goods as an asset and paying a predetermined cost is performed in the asset 200 window. .

The asset 200 window includes a door management 210, a rental asset management 230, and asset disposal disposal transfer 250.

In more detail, the door management 210 includes a process of processing the received goods as assets of the company. In particular, the door management 210 is already included in the information relating to the goods received in the purchase request and ordering step, the accountant inputs only the information related to the fixed asset code, etc. into the information already entered You can conveniently finish typing.

In addition, the rental asset management 220 is used as an asset of a company to manage the assets leased to other companies or individuals in the accounting system.

In addition, the asset disposal disposal transfer 250 is an item to be used in the asset system, an item for entering such asset changes when the company's assets are sold or transferred.

Asset items as described above are items that register the changes and allow the company's asset changes to be managed when a change in assets that has been received or already entered into the company's assets occurs, in which case a purchase request is already made. And, based on the information entered in advance in the ordering step, the asset-specific code to be used in the company, and only the destination of the received goods can be added to use more convenient.

Expense (300) window is a window for making a purchase request for the consumables required for the operation of the company and ordering necessary, in detail, the basic plan 310, execution plan 320, performance compared to the plan 330 , Items of the order 340, the unauthorized status 350, the goods receipt 360 and the inquiry 370.

The basic plan 310 includes a basic plan input period setting and a basic plan window. The basic plan 310 is a window for inputting a basic plan set in advance for a predetermined time or setting a period for inputting a basic plan.

The execution plan 320 is a window in which the costs to be executed in detail are divided according to the time required for the consumables.

Compared to the plan 330 is an item that displays the performance ratio by comparing the plan established by the basic plan and the execution plan with the ordered and received goods.

The ordering unit 340 includes consumables, ordering documents, non-ordering status, and cancellation of ordering, and various procedures necessary for ordering according to the basic plan are input.

The unapproved status 350 is an item necessary to finally settle a product which has been ordered but has not been settled, and the payer makes a payment through this item.

Goods Receipt 360 is required for the management of goods receipt and is the item that records the status of goods received.

Inquiry 370 is an item that allows the third party who is not specifically related to the ordered goods to check the order status of the corresponding goods to know the progress thereof.

Meanwhile, the standard 400 window is an item in which additional information such as an exchange rate necessary for the establishment of a plan, and a large number of information required for ordering and purchasing requests, such as related information of a customer, are managed under the responsibility of the system administrator.

The investment / management / accounting system and method according to the present invention as described above allows the input of the overall data to be more simplified and related by establishing an integrated management system that can integrate the purchase request department, the ordering department, and the accounting department. It is effective to ensure the quick and accurate progress of work by allowing people to access the corresponding goods more conveniently to know the progress.

5 is a window through which information required in the current general accounting procedure can be input, and items to be added differently according to a specific article may be added separately.

In addition, the present invention establishes a plan of investment that will be in the unit of a certain period (mainly annual) within the company, the purchase request department to request the purchase of goods in accordance with the established plan, the ordering department Is characterized by ordering and receiving goods, and allowing goods to be registered and managed by the accounting department as assets within the company. In the purchase request step, information about the purchased goods is input.In the ordering step, information about the manufacturer is additionally input in addition to the information about the ordered goods.In the accounting step, information necessary for accounting about the received goods is input. By additionally inputting, the user of the present system can be made by inputting only one input for one article and one information without eventually inputting the same information consecutively for one article. It is more convenient to manage the investment situation in the company, manage the ordered goods, and furthermore, it is effective to manage the assets in the company.

As described above, the present invention can improve the user's work efficiency by carrying out the management of the investment generated as a business in the company, the receipt of the goods corresponding to the invested cost, and the asset management of the received goods. It can be effective.

However, there may be a change in the specific input data, the order in which the data is input, and the input method performed on the program presented as an embodiment of the present invention. In particular, the specific types of the goods to be invested and the methods of handling the goods May vary. However, the idea of combining the purchase request system, the ordering system and the accounting system into a single integrated management system so that they are operated in an integrated manner is the same.

The present invention relates to an investment / management / accounting system and a related method. According to the present invention, an order for an item to be invested in accordance with an investment plan established as an annual plan in a company and the progress of an ordered product can be quickly known. It has the effect of making it possible.

In addition, by being able to be managed as an asset in the company from the moment the ordered goods received, there is an effect that can be managed more accurately as the company's assets.

In addition, since the assets within the company can be efficiently managed and managed, the transparency of the company's operations is further increased.

On the other hand, by allowing the input items necessary for the purchase request, ordering and accounting management of the goods can be managed by one input, there is an effect that the user's convenience is further increased.

Claims (4)

A purchase requisition system for requesting the purchase of necessary goods by the purchasing department; An ordering system for placing an order for which a purchase is requested and for obtaining the goods correctly; An accounting system to ensure that goods received and received are managed as assets; The integrated management system includes a window in which the purchase request system, the ordering system, and data input from the accounting system are collectively managed, and the input data is collected and displayed according to the progress of the goods. Investment / management / accounting system, characterized in that. The method of claim 1, The purchase request system and / or ordering system and / or accounting system is an investment / management / accounting system, characterized in that the network containing a computer that connects only the respective systems. The method of claim 1, The integrated management system is an investment / management / accounting system, characterized in that the self-payment screen includes a payment. Inputting a purchase request for a specific item from the purchasing system into the integrated management system, Inputting the contents of the requested purchase item from the ordering system including at least budget-related matters, A step in which a statement of invoice containing at least the contents of the payer is input from the ordering system, Payment of the payer according to the order is performed in the integrated management system, Registering the goods as assets of the company by the accounting system after the goods requested for purchase are received; Inputting an invoice report from the accounting system; Investment / management / accounting method comprising the.