JP6432196B2 - Document creation support method and document creation support program - Google Patents

Description

  The present invention relates to a system that supports creation of a document using document creation software.

  When creating documents such as proposals, catalogs, flyers, etc. using general document creation software, the creator can create image data and graphics that have been created in the past, their own PCs, internal servers, etc. Data or the like (hereinafter simply referred to as image data or the like) can be freely pasted and used.

  Patent Document 1 discloses a database system for managing image data for printing. In this product, each material of character data, image data, and graphic data is associated with the product number of the product as a key, and a management table in which the relationship is described is provided and managed. In the management table, information such as registration date / time, update date / time, and registrant is described as attribute information in association with the product number.

Japanese Patent Laid-Open No. 2000-123015

  As mentioned above, general document creation software is convenient because it can be used by freely pasting image data etc. when creating a document, but it is prohibited to use it without the creator's knowledge. In some cases, image data that should not be used (hereinafter also referred to simply as “prohibited data”), such as those that have been used, those that have expired, those that have not been updated, etc. is there. If such a document containing prohibited data is used for presentations outside the company, or if the document is printed and distributed, it will not only deteriorate the corporate image, but also cause various problems. It is possible to become.

  In Patent Document 1, image data and the like are managed in association with attribute information such as product number information and registration date / time. However, the use of the use prohibition data as described above, in particular, the one that has expired or has been updated. However, it does not solve the problem of preventing the use of information that is not reflected.

  In view of the above points, an object of the present invention is to prevent the use of a document on which material such as image data whose expiration date has expired or image data that does not reflect update information is used. To do.

    In one aspect of the present invention, a document creation support method for supporting creation of a document using document creation software includes a material database in which an administrator stores materials used in the document creation software on the management server, and For each material in the material database, prepare a management list that associates and manages identifiers and due dates, and the user uses the material in the material database using the document creation software on the information processing device, A document is created, and when the material of the material database is inserted into the document by the user, the information processing apparatus adds an identifier of the material to the material inserted into the document, and the user performs a predetermined process on the document. When the processing operation of For material contained in the document, the verify the material identifier associated with the date condition in the management list, when it is determined not to satisfy the confirmation was the date condition, an error process is executed.

  According to this aspect, for each material in the material database, a management list is prepared that associates and manages an identifier and a due date condition, and when the user performs a predetermined processing operation on the document, the due date condition is satisfied. When it is determined that there is no error, error processing is executed. As a result, for example, the user can correct the created document based on this error processing, so that a document on which a material that does not meet the due date condition or a printed matter of the document is used is used in advance. Can be prevented.

  According to the present invention, when a document that does not satisfy the due date condition is included in the document, error processing can be executed. Therefore, a document on which a material that has expired or a material that does not reflect update information is posted. It is possible to prevent the printed matter of the document from being used.

Overall configuration diagram including a document creation support system according to an embodiment (A) is an example of a server side management list, (b) and (c) are examples of a user side management list. Flow diagram showing the processing flow of the document creation support system 4 is an image diagram illustrating an example of document creation support according to the embodiment, where (a) is an example of a document created by a user, and (b) is an example of error processing by an information processing apparatus. FIG. Other examples of error handling by information processing devices

  Embodiments of the present invention will be described below with reference to the drawings.

  FIG. 1 is an image diagram of an overall configuration including a document creation support system according to an embodiment. 1, the document creation support system 1 includes a management server 10 and a user PC 20 as an information processing apparatus connected to the management server 10 via the network 2.

  The management server 10 includes a material database 11 in which materials (hereinafter simply referred to as materials) such as image data and graphic data such as photographs and characters, and a server-side management list 12 for managing the materials are stored. Yes. In this aspect, the server-side management list 12 is stored in the material database 11, but the server-side management list 12 may be provided outside the material database 11.

  In the server side management list 12, as shown in FIG. 2A, a material ID as an identifier for identifying a material, a due date condition for each material, and related material information are described in association with each other. “Material No.” described in FIG. 2A is a number added for convenience of description, and is information that is not described in the server-side management list 12.

  In the present disclosure, the due date condition is for defining whether or not each material can be used according to the due date. For example, the date when the material can start to be used (in FIG. 2A, it is described as the usable start date). , The expiration date of the material, the date of renewal, the expiration date after the renewal, the date of use after the first use, etc. are shown.

  Note that the due date as the due date condition is not limited to the above-exemplified due date, and may be another due date as long as the availability of each material can be specified. Note that the date according to the present disclosure is described as being the date within the present disclosure, but is not limited thereto. Specifically, the due date is a concept that collectively refers to time periods for determining whether or not each material can be used. Therefore, the due date is not limited to a date such as a date, but may be in other forms as long as the time limit can be shown. For example, in addition to the date of the month, the date may include up to the hour, the date up to the date may be listed, or the date that does not include the year. It may be. The same applies to the following description.

  In the related material information, information on related materials related to a specific material is described. The related material information means that, for example, when a material is updated, when the document 23 cannot be used due to an update material ID, which is an identifier assigned to the updated material, due to expiration of the material, etc., the related material information cannot be used. This indicates a recommended material ID that is an identifier indicating a material that is recommended to be replaced because it is similar to the material or can be replaced. The update material ID may store a material to which a material ID “UD012” different from “XX012” that is the material ID before update is assigned, as shown in the column of the material G3 in FIG. Then, as shown in the column of the material G4 in FIG. 2A, the material ID “XX013” which is the material ID before update is also used as the update material ID, that is, the updated material with the same material ID is overwritten on the old material. And may be stored.

  When there is material addition, the administrator who manages the management server 10 adds the material to the material database 11 and associates the material ID and date condition of the added material with each other in the server-side management list 12 ( (Describe) For example, when the material G1 in FIG. 2A is added on February 1, 2010, the administrator sets the expiration date of April 30, 2011 to the server side management list together with the material ID “XX010”. 12 to register.

  Returning to FIG. 1, the user PC 20 includes a document creation software (hereinafter also referred to as document creation software) 21 for creating a document, and a document creation support software (hereinafter referred to as creation) that operates in cooperation with the document creation software 21. 22) (also called support software) is installed. As the document creation software 21, for example, Microsoft Office (PowerPoint, Word, Excel) or the like is used. The user creates a document 23 using the document creation software 21 and stores it in the user PC 20 or prints it using the printer 3. Further, as shown in FIG. 2B, the user PC 20 stores a user-side management list 24 in which the material ID and the management date of the material pasted in the document are described in association with each other. The user side management list 24 is updated by the user PC 20 based on the document creation support program of the creation support software 22. In this disclosure, the management date is for managing the usage status of each material according to the date. For example, the user pastes the material in the material database 11 on the document 23 using the document creation software 21. The material pasting date (for example, date), which is the date of attachment (insertion), is shown. The definition of the due date is the same as the due date.

<Processing of Document Creation Support System (1)>
The processing executed in the document creation support system 1 will be described in detail according to the flow of FIG. In this aspect, in FIG. 3, at least the materials G1 to G6 are stored in the material database 11 in the management server 10, and the server-side management list 12 is described as shown in FIG. . Further, it is assumed that the document 23 is newly created, and the material stored in the management server 10 is not pasted on the document 23 at the start of creation of the document 23.

  First, the user activates the document creation software 21 to open the document editing screen and activates the creation support software 22 (S1). Note that when the user performs an operation of starting one of the document creation software 21 and the creation support software 22, the other software may be automatically started.

  Next, the user PC 20 checks whether there is a material with the material ID added in the document 23 based on the document creation support program of the creation support software 22 (S2). At this time, since the document 23 does not include the material with the material ID added (“NO” in S2), the flow proceeds to S5. In the following description, for convenience of explanation, when the user PC 20 performs some processing based on the document creation support program of the creation support software 22, it may be simply described that the user PC 20 performs the processing.

  In S <b> 5, the user creates the document 23 using the document creation software 21 on the user PC 20. FIG. 4A shows an example of the document 23 created by the user. In this example, it is assumed that the user performs an operation of pasting the materials G1 to G4 on the document 23 on October 10, 2012. Specifically, the user PC 20 accesses the material data stored in the material database 11 via the network 2, and the user pastes the materials G 1 to G 4 selected from the material database 11 onto the document 23. When pasting the materials G1 to G4 on the document 23, the user PC 20 adds and pastes the material IDs XX010 to XX013 associated with the respective materials to the corresponding material as non-display information. Further, the user PC 20 describes the pasted material IDs XX010 to XX013 of the pasted materials G1 to G4 in the user-side management list 24 in association with the date of material pasting on October 10, 2012 (FIG. 2 (b)).

  When the user performs a save (or print) operation, which is a predetermined processing operation for the created document, on the document creation software 21, the user PC 20 transmits the material ID of the server-side management list 12 via the network 2: The due date conditions and related material information (see FIG. 2A) described in association with XX010 to XX013 are confirmed (S6).

  As a result of the confirmation in S6, since the execution date of the above storage (or printing) is October 10, 2012, the expiration date of the material G1 has been exceeded (“NO” in S7), the user PC 20 receives the information shown in FIG. As shown in b), “error expired material has been detected” is displayed on the monitor screen as an error process, and the storage (or printing) process is not executed (S8).

  The user presses “OK” in the display of FIG. 4B to return to the document editing screen (S5). For example, the material G1 whose expiration date has expired is deleted from the document 23 (not shown) and saved again. An operation for executing (or printing) is performed. Then, the user PC 20 checks the due date condition and related material information (see FIG. 2A) described in association with the material IDs XX011 to XX013 of the server side management list 12 via the network 2 (S6).

  As a result of the confirmation, since the material that has exceeded the expiration date is not confirmed (“YES” in S7), the user PC 20 executes saving (or printing) instructed by the user (S9), and edits the document 23. Return to the screen (S5).

  When the user brings down the document creation software 21 and the creation support software 22 without performing an operation of an additional predetermined process, the process ends.

  As described above, according to this aspect, it is possible to prevent a document on which a material whose expiration date has expired is printed or stored. That is, it is possible to prevent the use of printed materials and presentation materials on which materials whose expiration dates have expired are posted.

  In this aspect, the predetermined process is storage or printing, but is not limited to this. For example, pasting a material on the document 23 may be a predetermined process. Then, when the user performs an operation of pasting the material G1 (material ID: XX010) in S5 of this aspect, the due date confirmation in S6 is performed and the error processing in S8 is executed.

<Processing of document creation support system (2)>
Next, when the user reopens and prints the document 23 saved on October 10, 2012 in “Process (1) of the document creation support system” on July 1, 2014, the document creation support system. 1 will be described in detail. In this aspect, the predetermined process includes the process of opening the editing screen of the document 23.

  First, the user activates the document creation software 21 to open the editing screen of the document 23 and activates the creation support software 22 (S1).

  Next, the user PC 20 checks whether there is a material with the material ID added in the document 23 (S2). In this aspect, since the document includes the materials G2 to G4 (“YES” in S2), the user PC 20 is stored in the user side management list 24 and the management server 10 stored in the own machine. The server side management list 12 is referred to, and the material pasting date, the date condition and the related material information (see FIGS. 2A and 2B) described in association with the material IDs XX011 to XX013 are confirmed (S3).

  As a result of the confirmation, since the update date (January 1, 2013) of the material G3 is later than the material attachment date (October 10, 2012) ("NO" in S4), the user PC 20 can obtain the information shown in FIG. As shown in (a), “old material has been detected” is displayed on the monitor screen as error processing (S8).

  The user presses the “OK” button displayed in FIG. 5A to advance to the editing screen of the document 23 (S5), and correct or add the document. In this aspect, the user replaces the material G3 (material ID: XX012) whose update deadline has expired with the material G7 (material ID: UD012) that is the updated material (not shown). When pasting the material G7 on the document 23, the user PC 20 adds and pastes the material ID: UD012 (not displayed) associated with the material G7 to the material G7. Further, the user PC 20 deletes the column of material ID: XX012 (material G3) from the user-side management list 24, and also includes UD012 (material G7) and the material pasting date in July 2014 in the user-side management list 24. One day is described in association with each other (see FIG. 2C).

  When the user performs a save (or print) operation of the created document on the document creation software 21, the user PC 20 stores the user-side management list 24 stored in its own machine and the server stored in the management server 10. The side management list 12 is referred to, and the material pasting date, due date condition, and related material information (see FIGS. 2A and 2C) described in association with the material IDs: XX011, UD012, and XX013 are confirmed (S6). .

  As a result of the confirmation, since the material that has exceeded the expiration date or the material that has been updated but has not been updated is not confirmed (“YES” in S7), the user PC 20 stores the storage instructed by the user. (Or printing) is executed (S9), and the screen returns to the editing screen of the document 23 (S5).

  When the user brings down the document creation software 21 and the creation support software 22 without performing a predetermined processing operation, the processing ends.

  As described above, according to this aspect, it is possible to prevent the document including the material remaining in the state before the update from being printed or saved. That is, it is possible to prevent the use of printed materials or presentation materials on which materials remaining in the state before update are used.

  In S8 of this aspect, the user PC 20 displays on the monitor screen that “old material has been detected” as error processing. For example, as shown in FIG. In addition to the display that “old material has been detected”, the material G7 (material ID: UD012), which is an updated material, may be displayed to confirm whether or not replacement is possible. For example, when the “replace” button is pressed by the user, the user PC 20 automatically replaces the material G3 and the material G7. As a result, it is possible to save the user from having to search for the material. On the other hand, when the “return to editing without replacement” button is pressed by the user, the user PC 20 performs processing for returning to the editing screen of the document 23.

 If the material ID: XX012 of the material G3 that is the material before the update and the material ID: UD012 of the material G7 that is the material after the update are different as in the above-described aspect, the material ID column and the updated material It is also possible to determine whether the expiration date of the material has been exceeded based on the comparison result with the ID column and whether the update date has been exceeded. On the other hand, when the material ID: XX013 is the same before and after the update as in the material G4, that is, when the updated material is overwritten and saved on the material before the update, the material in the user side management list 24 as described above is used. It is preferable to determine whether or not the due date condition is satisfied by comparing the pasting date and the update date of the server side management list 12.

<Other embodiments>
Although the contents of the present disclosure have been described with the embodiments, various modifications can be made.

  For example, as a material used to create the document 23, a material for which a start time when the material can be used may be used. Examples of the material for which the start date for enabling use is set include an image of a product before a new product is released and an image of a character or the like before the contract start date.

  Specifically, for example, in the material G5 (material ID: XX020) in FIG. 2A in which the use start date is December 1, 2014 and the use time limit is set to March 1, 2016. It is a material as shown. In this case, for example, when a predetermined process is executed before December 1, 2014 or beyond the expiration date, the user PC 20 displays an error or prints a document in the confirmation of the due date in S3 or S6. Error processing (S8) is performed so as not to be executed. In addition, when there is a material registered in the recommended material ID at the time of the above error display, the image may be displayed together. For example, in the example of the material G5 in FIG. 2A, when a predetermined process is executed before December 1, 2014 or beyond the expiration date, a recommended image for replacement is displayed in addition to an error display. As an alternative, the material G2 (material ID: XX011) registered in the recommended material ID may be displayed to confirm whether or not replacement is necessary.

  Further, as a material used for creating the document 23, a material for which a predetermined usable period is specified from the use start date of the material may be used. Specifically, for example, the material is as shown in the material G6 (material ID: XX021) in FIG. 2A in which the usable period is set to “3 years from the use start date”. In this case, for example, the user PC 20 inserts the calculation date when the material is first pasted into the document 23 together with the material. Then, when a predetermined processing operation is performed by the user, based on this calculation date, a date confirmation as to whether or not the usable period is exceeded is performed in S3 or S6.

  Further, in each of the above aspects, the date confirmation in S3 or S6 is performed based on the date on which the predetermined process is executed, but the present invention is not limited to this. For example, on the user PC 20, the user may designate a predetermined date, and the due date confirmation in S3 or S6 may be performed based on the designated date. Accordingly, there is an advantage that the due date can be confirmed based on the date when the printed matter is actually distributed or the date when the presentation is performed.

  Further, although the material ID is assigned by the administrator, for example, a part or all of the file name of the material may be automatically set as the material ID. In addition, the user may manage the material. That is, the administrator and the user may be the same person.

  Further, the user PC 20 periodically fetches the server-side management list 12 into its own device (for example, once / day), and implements the date confirmations of S3 and S6 in FIG. It may be. This saves the user PC 20 from having to access the server every time and allows the document creation support system to function even when the network is temporarily disconnected, for example.

  The present invention can prevent the use of printed materials and presentation materials on which materials whose expiration date has expired or whose update information has not been reflected have been posted. It is useful for making flyers and proposals in companies that manufacture and sell.

2 Network 10 Management Server 11 Material Database 12 Server-side Management List (Management List)
20 User PC (Information processing device)
21 Document creation software 23 Document 24 User side management list XX010, XX011, XX012, XX013 Material ID (identifier)
XX020, XX021 Material ID (identifier)
UD012 Material ID (update material identifier)

Claims (5)

A document creation support method for supporting creation of a document using document creation software,
Management in which an administrator manages a material database storing materials used in the document creation software on the management server in association with each material in the material database in association with an identifier and a due date condition including an update date of the material. Prepare with a list,
The user creates a document using the material in the material database using the document creation software on the information processing apparatus,
The information processing apparatus includes:
About the material inserted in the document by the user, it has a user side management list for managing the identifier and the insertion date in association with each other,
When the material of the material database is inserted into the document by the user, the material identifier is added to the material inserted into the document,
When the user performs a predetermined processing operation on the document, the user confirms the due date condition associated with the material identifier in the management list for the material included in the document, and the user side Check the insertion date associated with the material identifier in the management list,
An error processing is performed when it is determined that the confirmed due date condition is not satisfied, and when the insertion date is before the update date . The document creation support method according to claim 1,
The confirmed date condition includes the expiration date of the material,
The information processing apparatus determines that the deadline condition is not satisfied when an execution date of the predetermined process exceeds the expiration date. The document creation support method according to claim 1,
The confirmed due date conditions include the ban date on which the material can be used,
The information processing apparatus determines that the deadline condition is not satisfied when an execution date of the predetermined process is before the ban date. The document creation support method according to claim 1,
The management list is associated with at least one material and manages an identifier of an updated material that is an updated version of the material,
The information processing apparatus includes:
When it is determined that the due date condition is not satisfied, when there is an update material associated with the material in the management list, the update material of the identifier is read from the material database and presented to the user. Document creation support method. A document creation support program that supports document creation using document creation software,
A material database for storing materials used in the document creation software, a management list for managing each material of the material database in association with an identifier and a due date condition including an update date of the material, and inserted into a document by a user Using the user-side management list that manages identifiers and insertion dates in association with each other,
When a user inserts a material in the material database into a document, a process of adding an identifier of the material to the material inserted into the document;
When the user performs a predetermined processing operation on the document, the user confirms the due date condition associated with the material identifier in the management list for the material included in the document, and the user side A process of confirming the insertion date associated with the identifier of the material in the management list;
A document creation support program for executing an error process when it is determined that the confirmed due date condition is not satisfied and when the insertion date is before the update date .

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