JP6774017B2 - Image forming device and printing material creation method - Google Patents

Description

The present invention relates to an image forming apparatus for printing conference materials and a method for creating printed materials.

If you participate in an ongoing meeting from the middle, it is desirable that you promptly understand the discussions and decisions that have taken place at that meeting before you participate. In addition, if the participants on the way understand the progress up to that point, the conference organizer can smoothly proceed with the conference.

For example, Patent Document 1 below has a generation means for generating a summary of the meeting information history based on the meeting information history, and a means for detecting the occurrence of an intermediate participant who participated in the ongoing meeting from the middle. , A system is disclosed that generates a summary of the conference information history when an intermediate participant is detected and individually provides the summary information to the intermediate participant. In this system, since the progress of the meeting is individually notified to the intermediate participants who participated in the ongoing meeting from the middle, the intermediate participants can grasp the progress of the meeting in a short time and concisely.

Further, Patent Document 2 below discloses a system that extracts an important meeting from a plurality of past meetings related to a meeting specified by a user and presents the information of the extracted meeting.

Japanese Unexamined Patent Publication No. 2003-33903 Japanese Unexamined Patent Publication No. 2016-053920

The meetings include a series of meetings held in chronological order, such as regular meetings held every month and meetings held in the 1st to 10th series. When attending from the middle of such a series of meetings, as in the case of attending a certain meeting being held from the middle, participate after understanding the discussions and decisions made in the past in the series of meetings. It is desirable to do. In addition, if the participants in the middle understand the progress up to that point, the organizer of the conference can also proceed smoothly with the conference.

However, it takes time for mid-career participants to collect materials related to past meetings in order to understand the contents of past meetings. In addition, when reading all the meeting materials and minutes related to the meetings held in the past, the amount of the target materials may become enormous or unnecessary information may be included. In that case, it will be a heavy burden on the participants on the way. Also, if a person who participates in one meeting as an intermediate participant continues to participate in another meeting that starts in a small amount of free time after the end of the meeting, read the materials of another meeting in a small amount of free time. It's difficult.

The present invention is intended to solve the above-mentioned problems, and is a material for an intermediate participant who participates in a series of conferences held in a plurality of times from the middle to understand the contents of the past conference. It is an object of the present invention to provide an image forming apparatus and a method for creating a printed material, which can be easily created and provided.

The gist of the present invention for achieving such an object lies in the inventions of the following items.

[ 1 ] For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time of the meeting, the prospective participants, the meeting materials, and the attendance / absence history of each prospective participant, In an image forming apparatus that is communicably connected to a conference material storage server that stores conference materials and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
With
When the one prospective participant is the mid-career participant, the printed material preparation unit obtains the conference material of the conference in which the one prospective participant is absent from the past conferences belonging to the series of conference groups. Acquire from the conference material storage server, and based on the acquired conference material, create the conference print material to be provided to the one prospective participant, and at the same time
The print material preparation unit checks whether or not there is another meeting in which the one prospective participant is a prospective participant after the next meeting, and if so, the end of the next meeting. In the printed material for the conference, based on the free time from to the start of the other conference, or the amount of the free time and the material to be provided to the one prospective participant as the material of the other conference. It is judged whether or not to include the material to be provided to the one prospective participant as the material of the meeting, and if it is determined to be included, the participation of the one as the material of the other meeting is added to the printed material for the meeting. images forming device you characterized by inclusion of materials to be provided to the prospective.

In the above invention and the invention described in the following [ 11 ], the meeting materials of the meetings that have been absent so far are collected and provided to the participants in the middle of the series of meetings. The printout material for the conference is created for the instructed prospective participants, or is automatically created by the image forming apparatus for all the prospective participants in the next conference. In addition, if the prospective attendees of the next meeting attend another meeting in succession and the free time between the next meeting and the other meeting is short, when creating the printed materials for the next meeting. , Materials for another meeting will be created at the same time.

[ 2 ] For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time of the meeting, the prospective participants, the meeting materials, and the attendance / absence history of each prospective participant, In an image forming apparatus that is communicably connected to a conference material storage server that stores conference materials and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
With
When the one prospective participant is the mid-career participant, the printed material preparation unit obtains the conference material of the conference in which the one prospective participant is absent from the past conferences belonging to the series of conference groups. Acquire from the conference material storage server, and based on the acquired conference material, create the conference print material to be provided to the one prospective participant, and at the same time
The print material preparation unit determines whether or not the one prospective participant is a guest participant who is a temporary participant, based on the information of the prospective participants of the next and subsequent meetings belonging to the series of conference groups. and the guest if it is determined that the participant images forming device you and limits the range of information to be included in the conference printed materials.

In the invention described in the invention and the following [1 2], limits the range of information to be included in the conference printed materials to be provided to guests participant temporarily join a part of the meeting belonging to a set of conference groups.

[ 3 ] For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time of the meeting, the prospective participants, the meeting materials, and the attendance / absence history of each prospective participant, In an image forming apparatus that is communicably connected to a conference material storage server that stores conference materials and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
With
When the one prospective participant is the mid-career participant, the printed material preparation unit obtains the conference material of the conference in which the one prospective participant is absent among the past conferences belonging to the series of conference groups. Based on the acquired meeting materials obtained from the meeting material storage server, print materials for the meeting to be provided to the one prospective participant are created, and at least the meeting materials for which the one prospective participant is absent are the meeting materials. images forming device you characterized in that to create a summary as the conference printed materials.

In the above invention and the invention described in the following [ 13 ], a summary of the meeting materials of the absent meeting is prepared as a printed material for the meeting.

[ 4 ] For each meeting of a series of meetings held in multiple times, a meeting management server that registers the date and time of the meeting, prospective participants, meeting materials, and attendance / absence history of each prospective participant, In an image forming apparatus that is communicably connected to a conference material storage server that stores conference materials and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
When the amount of the printed material for the meeting exceeds the predetermined amount, the notification unit for notifying the one prospective participant that the amount of the printed material for the meeting is large before the predetermined time when the next meeting starts .
With
When the one prospective participant is the mid-career participant, the print material preparation unit obtains the conference material of the meeting in which the one prospective participant is absent from the past meetings belonging to the series of conference groups. meeting acquired from article storage server, based on the acquired meeting material, images forming device characterized in that to create a conference printed materials to be provided to the one prospective participants.

In the above invention and the invention described in the following [ 14 ], if the amount of printed conference material to be produced exceeds a predetermined amount, the recipient of the material is notified to that effect.

[ 5 ] For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time of the meeting, the prospective participants, the meeting materials, and the attendance / absence history of each prospective participant, In an image forming apparatus that is communicably connected to a conference material storage server that stores conference materials and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
If there is a prospective participant in the conference who has not acquired the materials for the conference even after the start time of the conference has passed, the organizer of the conference and the participants who have not acquired the materials for the conference A second notification unit that notifies at least one of the prospective people ,
With
When the one prospective participant is the mid-career participant, the print material preparation unit obtains the conference material of the meeting in which the one prospective participant is absent from the past meetings belonging to the series of conference groups. meeting acquired from article storage server, based on the acquired meeting material, images forming device characterized in that to create a conference printed materials to be provided to the one prospective participants.

In the above invention and the invention described in the following [ 14 ], if there is a participant who has not obtained the material even after the start of the meeting, the participant or the organizer of the meeting is notified to that effect.
[6] Described in any one of [1] to [ 5 ], wherein the printed material preparation unit includes the meeting material of the next meeting in the printing material for the meeting provided to the intermediate participants. Image forming device.
In the above invention and the invention described in the following [ 15 ], the material of the absent meeting plus the material of the next meeting is created as the printed material for the meeting.

[ 7 ] The print material preparation unit of [1] to [ 6 ] is characterized in that the print material for the meeting is created when the prospective participant of the meeting gives an instruction to create the print material for the meeting. The image forming apparatus according to any one.

[ 8 ] The print material creation unit is characterized in that when a predetermined time before the start time of the meeting is reached, the print material for the meeting to be provided to the prospective participants of the meeting is automatically created [1]. ] To [ 6 ]. The image forming apparatus according to any one of [ 6 ].

[ 9 ] Each user has a box that is a storage area dedicated to that user.
The image according to any one of [1] to [ 8 ], wherein the print material creation unit stores the print material for the conference to be provided to the prospective participant in the box of the prospective participant. Forming device.

[ 10 ] For each meeting of a series of meetings held in multiple times, a meeting management server that registers the date and time of the meeting, prospective participants, meeting materials, and attendance / absence history of each prospective participant, A printing material creation method for creating conference print materials in a printing system having a conference material storage server that stores conference materials and an image forming apparatus that is communicably connected to these and has a function of printing conference materials.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
Have,
In the print document creation step, when the one prospective participant is the intermediate participant, the image forming apparatus is absent from the one prospective participant among the past meetings belonging to the series of conference groups. The meeting materials of the meeting are acquired from the meeting material storage server, and based on the acquired meeting materials, the printed materials for the meeting to be provided to the one prospective participant are created, and after the next meeting, the one mentioned above. Checks if there is another meeting in which the prospective participant is a prospective participant, and if so, the free time from the end of the next meeting to the start of the other meeting, or the free time. Based on the time and the amount of material to be provided to the one prospective participant as the material for the other meeting, the material to be provided to the one prospective participant as the material for the other meeting in the printed material for the conference. When it is determined whether or not to include the material to be included, the printed material for the conference includes the material to be provided to the one prospective participant as the material for the other conference. Method.

[ 11 ] For each meeting of a series of meetings held in multiple times, a meeting management server that registers the date and time of the meeting, prospective participants, meeting materials, and attendance / absence history of each prospective participant, A printing material creation method for creating conference print materials in a printing system having a conference material storage server that stores conference materials and an image forming apparatus that is communicably connected to these and has a function of printing conference materials.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
Have,
In the print document creation step, when the one prospective participant is the intermediate participant, the image forming apparatus is absent from the one prospective participant among the past meetings belonging to the series of conference groups. The meeting materials of the meeting are acquired from the meeting material storage server, and based on the acquired meeting materials, the printed materials for the meeting to be provided to the one prospective participant are created, and the meeting materials belonging to the series of meeting groups are created one after another. Based on the information of the prospective participants in the conference, it is determined whether or not the one prospective participant is a guest participant who is a temporary participant, and if it is determined that the participant is a guest participant, it is for the conference. A method for creating printed materials, which is characterized by limiting the range of information contained in the printed materials.

[ 12 ] For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time of the meeting, the prospective participants, the meeting materials, and the attendance / absence history of each prospective participant, A printing material creation method for creating conference print materials in a printing system having a conference material storage server that stores conference materials and an image forming apparatus that is communicably connected to these and has a function of printing conference materials.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
Have,
In the print document creation step, when the one prospective participant is the intermediate participant, the image forming apparatus is absent from the one prospective participant among the past meetings belonging to the series of conference groups. The meeting materials of the meeting are acquired from the conference material storage server, and based on the acquired meeting materials, the printed materials for the conference to be provided to the one prospective participant are created, and at least the one prospective participant is absent. A method for creating printed materials, which comprises creating a summary of the meeting materials as the printed materials for the meeting.

[ 13 ] For each meeting of a series of meetings held in multiple times, a meeting management server that registers the date and time of the meeting, prospective participants, meeting materials, and attendance / absence history of each prospective participant, A printing material creation method for creating conference print materials in a printing system having a conference material storage server that stores conference materials and an image forming apparatus that is communicably connected to these and has a function of printing conference materials.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
When the amount of the printed material for the conference exceeds the predetermined amount, the image forming apparatus informs the prospective participant that the amount of the printed material for the conference is large before the predetermined time when the next conference starts. Notification step to notify and
Have,
In the print document creation step, in the image forming apparatus, when the one prospective participant is the intermediate participant, the one prospective participant among the past meetings belonging to the series of conference groups is absent. A method for creating printed materials, which comprises acquiring meeting materials for a meeting from the meeting material storage server, and creating printed materials for the meeting to be provided to the one prospective participant based on the acquired meeting materials.

[ 14 ] For each meeting of a series of meetings held in multiple times, a meeting management server that registers the date and time of the meeting, prospective participants, meeting materials, and attendance / absence history of each prospective participant, A printing material creation method for creating conference print materials in a printing system having a conference material storage server that stores conference materials and an image forming apparatus that is communicably connected to these and has a function of printing conference materials.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
If there is a prospective participant in the conference who has not acquired the materials for the conference even after the start time of the conference has passed, the image forming apparatus informs the organizer of the conference and the materials for the conference to that effect. The second notification step to notify at least one of the prospective participants who have not acquired
Have,
In the print document creation step, in the image forming apparatus, when the one prospective participant is the intermediate participant, the one prospective participant among the past meetings belonging to the series of conference groups is absent. A method for creating printed materials, which comprises acquiring meeting materials for a meeting from the meeting material storage server, and creating printed materials for the meeting to be provided to the one prospective participant based on the acquired meeting materials.
[ 15 ] In the print material creation step, the image forming apparatus includes the conference material of the next meeting in the conference print material provided to the intermediate participants [ 10 ] to [ 14 ]. The method for creating printed materials described in any one of them.

[ 16 ] In the print material creation step, the image forming apparatus prepares the print material for the conference when receiving an instruction for creating the print material for the conference from a prospective participant in the conference [ 10]. ] To [ 15 ]. The method for creating a printed material according to any one of [ 15 ].

[ 17 ] In the print material creation step, the image forming apparatus automatically creates the conference print material to be provided to the prospective participants of the conference when the predetermined time before the start time of the conference is reached. The method for creating a printed material according to any one of [ 10 ] to [ 15 ].

[ 18 ] The image forming apparatus has a box that is a storage area dedicated to each user.
In the print material creation step, the image forming apparatus is one of [ 10 ] to [ 17 ], wherein the print material for the conference to be provided to the prospective participant is stored in the box of the prospective participant. The method for creating printed materials described in one.

According to the image forming apparatus system and the print document creating method according to the present invention, it is possible for an intermediate participant who participates in a series of meetings held in a plurality of times from the middle to understand the contents of the past meeting. Materials can be easily created and provided.

It is a figure which shows the structural example of the printing system which concerns on embodiment of this invention. It is a block diagram which shows the schematic structure of the image forming apparatus which concerns on embodiment of this invention. It is a block diagram which shows the schematic structure of the conference management server which concerns on embodiment of this invention. It is a figure which shows an example of the data storage format of the conference information of a series of conferences stored in the conference management server. It is a flow chart which shows the basic operation which the image forming apparatus which concerns on embodiment of this invention performs at the time of making the print-out material for the next meeting belonging to a series of meeting groups. It is a figure which shows the result of having extracted the schedule of the meeting of the planned participant 1 on April 2. It is a flow chart which shows the process corresponding to the case of participating in a plurality of meetings in succession with a short free time between meetings. It is a figure which shows the result of having extracted the information about the attendance situation of the person 2 who is going to participate in each meeting belonging to a series of meeting group A, and the presence or absence of registration as a person who is going to participate. It is a flow chart which shows the process when limiting the information range for a guest participant.

Hereinafter, embodiments of the present invention will be described with reference to the drawings.

FIG. 1 shows a configuration example of the printing system 2 according to the embodiment of the present invention. The printing system 2 is configured by connecting the image forming apparatus 10, the conference management server 40, and the conference material storage server 60 to a network 3 such as a LAN (Local Area Network). In addition, information processing terminals of each user and administrator are connected to the network 3.

The image forming apparatus 10 has a copy function of optically reading the original and printing the duplicated image on the recording paper, and a scanning function of saving the image data of the read original as a file or transmitting the image data to an external terminal via the network 3. This is a so-called multifunction device having a printing function for printing a file received from a user terminal or arbitrary material acquired from the conference material storage server 60.

The conference management server 40 registers and manages the date and time of the conference, the prospective participants, the conference materials, the history of attendance / absence of each prospective participant, the history of acquiring the conference materials by printing or downloading, and so on. It is the server of the reservation system. Meetings include a single meeting and a series of meetings held in multiple times. For example, a series of meetings includes a regular meeting held on a specific day of the week, a series of meetings held in a plurality of times such as 10 times in total, and the like. The conference management server 40 separately manages whether each conference is a single conference or a conference belonging to a series of conference groups.

The conference material storage server 60 uploads materials used in each conference, minutes created, and the like, and stores and manages them.

The image forming apparatus 10 has a function of automatically extracting necessary materials based on instructions from the user and information registered in the conference management server 40 to create print materials for the conference. In particular, for each prospective participant of the next meeting belonging to the series of conference groups, the history of attendance / absence of each past conference belonging to the series of conference groups is acquired from the conference management server 40, and each prospective participant Determines if the participant is absent from past meetings in a series of meetings. Then, for the intermediate participants, the meeting materials of the meetings in which the intermediate participants were absent from the past meetings belonging to the series of conference groups are acquired from the conference material storage server 60, and based on the acquired conference materials, the conference materials are obtained. It has a function to create printed materials for meetings to be provided to participants on the way. For example, create a printout for the meeting that summarizes the summary and minutes of each absent meeting and save it in the midway participant's box.

The box is a storage area provided for each user. A box number or ID is assigned to the box as identification information, and a password or the like is set as authentication information. A user can access his / her box using an ID or password to memorize a file, read a file to print or transfer it, or delete a memorized file.

FIG. 2 is a block diagram showing a schematic configuration of the image forming apparatus 10. The image forming apparatus 10 has a CPU (Central Processing Unit) 11 that collectively controls the operation of the image forming apparatus 10. The CPU 11 has a ROM (Read Only Memory) 12, a RAM (Random Access Memory) 13, an image reading unit 14, a printer unit 15, an image processing unit 16, a non-volatile memory 17, a hard disk device 18, a facsimile communication unit 19, and network communication via a bus. The unit 21, the operation panel 22, and the like are connected.

The CPU 11 is based on an OS (Operating System) program, and executes middleware, application programs, and the like on the OS (Operating System) program. Further, various programs are stored in the ROM 12, and each function as the image forming apparatus 10 is realized by the CPU 11 executing various processes according to these programs.

The RAM 13 is used as a work memory for temporarily storing various data and an image memory for storing image data when the CPU 11 executes processing based on a program.

The image reading unit 14 functions to optically read the original and acquire image data. The image reading unit 14 has, for example, a light source that irradiates the document with light, a line image sensor that receives the reflected light and reads the document for one line in the width direction, and sequentially shifts the reading position of each line in the length direction of the document. An optical path consisting of a moving unit to be moved, a lens or mirror that guides the reflected light from the document to the line image sensor to form an image, and a conversion unit that converts the analog image signal output by the line image sensor into digital image data. And so on.

The printer unit 15 functions to form an image on the recording paper according to the image data. Here, it has a recording paper transport device, a photoconductor drum, a charging device, a laser unit, a developing device, a transfer separation device, a cleaning device, and a fixing device, and image formation is performed by an electrophotographic process. It is configured as a so-called laser printer. Image formation may be performed by other methods.

In addition to processing such as enlargement / reduction and rotation of an image, the image processing unit 16 performs rasterization processing for converting print data included in a print job into image data, compression / expansion processing for image data, and the like.

The non-volatile memory 17 is a memory (flash memory) whose stored contents are not destroyed even when the power is turned off, and is used for storing various setting information and the like.

The hard disk device 18 is a non-volatile, large-capacity storage device that stores various programs, received print jobs, and the like. The hard disk device 18 is provided with a box that is a file storage area for each user.

The facsimile communication unit 19 fulfills a function of transmitting and receiving image data through a public line with an external device having a facsimile function.

The network communication unit 21 fulfills a function of communicating with the conference management server 40, the conference material storage server 60, the user's terminal, and other external devices through the network 3.

The operation panel 22 includes a display unit 23 and an operation unit 24. The display unit 23 is composed of a liquid crystal display (LCD ... Liquid Crystal Display) or the like, and fulfills a function of displaying various operation screens, setting screens, and the like. The operation unit 24 includes hard keys such as a numeric keypad and a start button, and a touch panel provided on the physical screen of the display unit 23. The touch panel detects the coordinate position where the physical screen of the display unit 23 is touch-operated with a touch pen, a finger, or the like.

The CPU 11 of the image forming apparatus 10 fulfills functions such as a conference information acquisition unit 31, a determination unit 32, a print document creation unit 33, and a notification unit 34 by executing a program.

The conference information acquisition unit 31 accesses the conference management server 40, acquires various information related to the conference registered in the conference management server 40, and stores the information in the hard disk device 18. Further, the conference material storage server 60 is accessed to acquire various conference materials (materials used in the conference, minutes of the conference, etc.) and save them in the hard disk device 18.

The determination unit 32 determines whether or not the prospective participant of the next conference belonging to the series of conference groups is an intermediate participant who is absent from the past conference. The print material creation unit 33 creates the print material for the conference to be provided to the prospective participants of each conference. Specifically, from the information about the next meeting acquired from the conference management server 40, the materials of the conference are acquired from the conference material storage server 60, and these are summarized, a summary is created, and in the case of guest participants. Limits the scope of information provided and creates printable materials to be provided as meeting materials to each prospective participant in the meeting.

When the amount of the printed material for the conference exceeds the predetermined amount, the notification unit 34 has a function of notifying the prospective participants of the printed material for the conference, and the start time of the conference has passed a predetermined time or more. However, if there is a prospective participant who has not acquired the materials for the conference, a function to notify at least one of the organizer of the conference and the prospective participant who has not acquired the materials for the conference. Fulfill.

FIG. 3 is a block diagram showing a schematic configuration of the conference management server 40. The conference management server 40 has a CPU 41 that comprehensively controls the operation of the conference management server 40. A ROM 42, a RAM 43, a non-volatile memory 44, a hard disk device 45, an operation unit 46, a display unit 47, a network communication unit 48, and the like are connected to the CPU 41 via a bus.

The CPU 41 is based on an OS program, and executes middleware, application programs, and the like on the OS program. Further, various programs are stored in the ROM 42, and each function of the conference management server 40 is realized by the CPU 41 executing various processes according to these programs.

The RAM 43 is used as a work memory for temporarily storing various data when the CPU 41 executes processing based on a program.

The non-volatile memory 44 is a memory (flash memory) whose stored contents are not destroyed even when the power is turned off, and stores application programs, various fixed data, setting information, and the like.

The hard disk device 45 is a large-capacity non-volatile storage device, and stores various information of the conference registered in the image forming device 10.

The display unit 47 is composed of a liquid crystal display or the like, and fulfills a function of displaying various operation screens, setting screens, and the like. The operation unit 46 is composed of a small number of hard keys and a touch panel provided on the physical screen of the display unit 47.

The network communication unit 48 functions to communicate with the image forming apparatus 10, the conference material storage server 60, and other external devices through the network 3.

The configuration of the conference material storage server 60 is almost the same as that of the conference management server 40, and detailed description thereof will be omitted. The conference materials are stored in the hard disk device of the conference material storage server 60.

FIG. 4 shows an example (an example of a data format to be saved) of the conference information regarding a series of conference groups stored in the conference management server 40. In the conference information registration table 70, for each conference belonging to a series of conference groups, the conference name, the date and time (date, start time, end time), prospective participants, conference materials, and storage location (server name) of the conference materials are displayed. , Folder name, etc.), information indicating whether or not the event has been held, the organizer, etc. are stored. Further, a history table 72 showing the attendance status and the acquisition status of materials for the prospective participants of the conference is registered in association with each conference registered in the conference information registration table 70.

The extraction result table 74 shown in FIG. 4 is a series of a series of participants (Mr. Yamada in the example of FIG. 4) at 13:00 on April 12, based on the conference information registration table 70 and the history table 72. The attendance status at each meeting belonging to the meeting group A and the result of extracting the acquisition information of the materials are shown.

Next, the operation of the image forming apparatus 10 for creating the print material for the conference will be described.

FIG. 5 is a flow chart showing a basic operation performed when the image forming apparatus 10 creates a conference print material for the next conference belonging to a series of conference groups. The image forming apparatus 10 acquires and stores the conference information including the date and time of the next conference, the organizer and the prospective participants, the conference materials and the location of the server for storing the conference materials from the conference management server 40 (step S101). .. Then, the conference material storage server 60 for storing the conference material is accessed, and the corresponding conference material is acquired (step S102). Next, for each prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting of the series of meetings, the history of acquisition of meeting materials, etc. are stored in the meeting management server. Obtaining from 40, an extraction result table 74 as shown in FIG. 5 is created (step S103).

Then, among the prospective participants, one unprocessed prospective participant is selected as the prospective participant to be focused on (step S104), and the prospective participant is on the way to the next meeting of the series of conference groups. It is determined whether or not it corresponds to a participant (step S105). Participants may be absent from any of the past meetings belonging to a series of meetings, or may be absent from all past meetings belonging to a series of meetings.

In the case of the extraction result table 74 shown in FIG. 4, Mr. Yamada is a prospective participant in the next meeting (third meeting) of the meeting group A, is absent from the first and second meetings, and has those meetings. The material has not been acquired. Therefore, Mr. Yamada is judged to be a participant in the middle of the next meeting.

If the prospective participant is an intermediate participant (step S105; Yes), the meeting material of the meeting in which the intermediate participant was absent (or the meeting material of the absent meeting that has not been acquired) is presented. Obtain from the material storage server 60, create a printout material for the meeting that summarizes these (or a summary of these) and the meeting material of the next meeting, and save this in the box of the intermediate participant ( Step S106) and step S108.

In addition, even if it is the meeting material of the meeting that has participated, if there is a meeting material that the prospective participant of interest has not acquired, this may be included in the printed material for the meeting created in step S106. On the contrary, even if the meeting material has not been acquired, if it participates in the corresponding meeting, it may not be included in the meeting printed material created in step S106. The meeting printout that you create for the absent meeting may be simply a concatenation of the minutes of multiple absent meetings, a summary of the minutes of the absent meeting, or simply the meeting of those meetings. It may be a summary of the material or simply a concatenation.

If the prospective participant of interest is not an intermediate participant (step S105; No), only the meeting material of the next meeting is saved as the print material for the conference in the box of the prospective participant of interest (step S107). The process proceeds to step S108.

In step S108, it is determined whether or not the above processing has been completed for all the prospective participants in the next meeting, and if it has not been completed (step S108; No), the process returns to step S104 to continue the processing. If it ends (step S108; Yes), this process ends.

Each prospective participant can print out the conference print materials stored in his / her own box (or download them to his / her own information processing terminal, etc.) and attend the next conference.

In this way, it is determined whether or not the prospective participant of the next conference belonging to the series of conference groups is an intermediate participant who was absent from the past conference belonging to this series of conference groups, and in the case of the intermediate participant, the past. Since the summary of the meeting materials of the absent meeting will be provided to the mid-term participants as the materials for the next meeting, the mid-term participants can easily obtain the materials for quickly understanding the contents of the absent meeting. You can understand the process so far and go to the next meeting.

Next, the preparation of the printed material for the conference when the prospective participant participates in a plurality of conferences in which the free time between the conferences is short in succession will be described.

If a prospective participant in the next meeting plans to join another meeting after the end of the next meeting, and the free time between the end of the next meeting and the start time of another meeting is short, the next Even if you obtain the meeting materials of another meeting after the end of the meeting, you may not be able to read the meeting materials before the start of another meeting.

Therefore, when the free time from the end of the next meeting to the start of the other meeting is short, or when the free time from the end of the other meeting to the start of another meeting is short and the amount of materials of the other meeting is more than a certain amount, Before the start of the next meeting, create and print the meeting printouts of another meeting together with the meeting printouts of the next meeting.

FIG. 6 is an extraction of the schedule of the meeting of the prospective participant 1 on April 2. When creating the printout materials for the conference A, there is one hour free time from the end of the conference A to the start of the next conference B, so create the printout materials for the conference A and attendee 1 Only save in the box, and do not create the conference printouts for conference B at the same time. On the other hand, when creating the printout material for the conference B, there is no free time between the end of the conference B and the holding of the next conference C. Therefore, when the printout material for the conference B is created, it is for the conference C. Create print materials at the same time and save them in the box of prospective participants 1.

To determine when to create a material and save it in a box, for example, create a table of the relationship between the free time until the start of the scheduled meeting and the maximum amount of material that can be read in that free time, and before the start of a certain meeting, Refer to this table to decide whether to create materials for multiple meetings at once, including materials for the next meeting. The relationship between the maximum amount of material and the free time, which is the basis for the determination, may be arbitrarily determined.

FIG. 7 is a flow chart showing processing corresponding to a case where a plurality of conferences having a short free time between conferences are continuously participated in. The same part as the process shown in FIG. 5 is assigned the same step number and is shown by a broken line, and the description thereof will be omitted as appropriate.

Steps S101 to S107 are the same as in FIG. After executing step S106 or step S107, the image forming apparatus 10 accesses the conference management server 40 and examines another conference to be attended by the prospective participant after the next conference (step S111). If there is a corresponding separate meeting (step S112; Yes), it is determined whether or not the free time from the end of the next meeting to the start of the separate meeting is shorter than the reference time (step S113). The reference time is, for example, 20 minutes. It may be decided arbitrarily.

If the free time is shorter than the reference time (step S113; Yes), the amount of printed materials for the conference to be provided to the prospective participants for another conference is estimated (step S114). About another meeting The printed materials for the meeting to be provided to the prospective participants are only the meeting materials for the other meeting if the other meeting is a one-off meeting, and if the other meeting belongs to a series of meeting groups, , The printed material for the meeting for the mid-career participant and the meeting material for the other meeting created from the attendance status of the series of meetings of the planned participant to the past meeting and the acquisition status of the materials.

If the estimated amount of material exceeds the reference amount (step S115; Yes), create a conference print material to be provided to the prospective participant for another conference and save it in the prospective participant's box (step S116). ), The process proceeds to step S108.

If the free time until another meeting is longer than the reference time (step S113; No), or if the estimated amount of material does not exceed the reference amount (step S115; No), step S108 is performed without performing step S116. Transition.

If there is another meeting to participate in after the next meeting, the amount of materials to be prepared for the other meeting is estimated, and the maximum amount of materials corresponding to the free time until the other meeting is calculated from the above table. If the amount of materials acquired and estimated exceeds the upper limit, step S116 is executed to create a conference print material for another conference and save it in the box of the prospective participant. If not, step S116 is executed. You may control not to execute.

Next, if the prospective participant in the next conference belonging to the series of conference groups is a guest participant who temporarily participates only in a specific time in the series of conference groups, it is provided as a printed material for the conference. The case of limiting the range of information will be described.

FIG. 8 is a list of information regarding the attendance status of the prospective participants 2 and whether or not they are registered as prospective participants in each of the conferences belonging to the series of conference groups A. Such a list is created by the image forming apparatus 10 accessing the conference management server 40.

The prospective participant 2 is not a prospective participant in the first and second meetings, and does not actually participate. The prospective participant 2 is registered as a prospective participant in the next 3rd meeting, but is not registered as a prospective participant in the 4th and subsequent meetings. In this way, those who have not attended the past meetings in the series of meetings, are only scheduled to attend the next meeting, and are not scheduled to participate in the next and subsequent meetings, or a series of meetings. Those who are registered as guest participants only one or more specific times are recognized as guest participants, and the range of information provided to guest participants is limited.

That is, the meeting information that is not intended to be leaked to the guest participants is not subject to the material creation when the conference print material is created. Meeting information that you do not want to leak to guest participants is determined, for example, by setting a specific agenda item by the organizer. In addition, a specific keyword may be set, and sentences containing the keyword may not be included in the material creation target.

FIG. 9 is a flow chart showing a process when limiting the range of information provided to guest participants. The image forming apparatus 10 acquires and stores the conference information from the conference management server 40 (step S201), accesses the conference material storage server 60 for storing the conference materials, and acquires the corresponding conference materials (step S202). Next, for each prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting of the series of meetings, the history of acquisition of meeting materials, etc. are collected from the meeting management server 40. Acquire (step S203). Up to this point, the procedure is the same as in steps S101 to 103 of FIG.

The image forming apparatus 10 further acquires information on the prospective participants in the next and subsequent meetings belonging to the series of meetings (step S204). Then, the following processing is performed for each of the prospective participants in the next meeting. That is, among the prospective participants in the next conference, one unprocessed prospective participant is selected as the prospective participant to be focused on (step S205), and the prospective participant is the past conference of the series of conference groups. Check if there is a history of attending (step S206). If there is a history of attendance (step S206; Yes), a printout for the conference is created as a normal participant (step S208), and the process proceeds to step S210.

If there is no attendance history (step S206; No), it is determined whether or not there is a plan to participate in the future (the next and subsequent meetings) (step S207). If there is a plan to participate in the next and subsequent meetings (step S207; Yes), a printed material for the meeting is created as a normal participant (step S208), and the process proceeds to step S210. If there is no plan to participate in the next and subsequent meetings (step S207; No), it is determined that the guest participant will participate only next time, and a printed material for the meeting with a limited range of information is created (step S209), and step S210. Move to.

In step S210, it is determined whether or not the above processing has been completed for all the prospective participants in the next meeting, and if it has not been completed (step S210; No), the process returns to step S205 and the processing is continued. If it ends (step S210; Yes), this process ends.

<Summary of materials>
When creating the conference print material described above, the method of summarizing the original material (meeting material, minutes, etc. acquired from the conference material storage server 60) may be any known method. For example, you can create a summary by extracting and reorganizing only the first and last sentences of a paragraph, or by preferentially deleting and reorganizing paragraphs with a small number of characters. So-called artificial intelligence, which can memorize and learn a large amount of various judgment conditions, may be used to create the summary. The summary is created repeatedly until the preset number of characters is reached. For example, if you want to grasp the content of the theme within 1000 characters, extraction, deletion, and reorganization are performed until the text is within 1000 characters. It is preferable that the predetermined number of characters can be arbitrarily changed.

<Notification when the amount of materials is large>
The amount of material provided for the next meeting will be large for prospective participants who have attended less frequently in the past to meetings belonging to a series of meetings. Therefore, such prospective participants are notified that the amount of materials will be large before the predetermined time of the start of the meeting, and urges them to respond when there is sufficient time to start the meeting. Participants who have attended less frequently in the past to be notified are determined according to criteria such as those who have not attended more than half of the meetings held in the past. In addition, the timing of notification is an arbitrarily set timing such as one hour before the meeting.

The criteria for the person to be notified may be a person who has been absent a certain number of times or more, a person who has been absent more than a certain number, a person who has a certain amount of materials to be created, and the like.

<Notification at the start of the meeting>
When the start time of a certain conference is reached, or when the start time has passed a predetermined time or more, the image forming apparatus 10 accesses the conference management server 40 and has a history of acquiring conference materials for each prospective participant in the conference. Refer to. If there is a prospective participant who has not obtained the conference materials (not printed or downloaded) at that time, the organizer of the conference and the prospective participant will be notified to that effect. The notification is sent to the terminals of the conference organizer and prospective participants registered in advance.

<Timing of creating printed materials for meetings>
The timing for creating the printed material for the conference may be when the image forming apparatus 10 receives a request for providing the material from the prospective participants of the conference, or the material is automatically created before a predetermined time of the start time of the conference. May be created and saved in the box of each prospective participant so that it can be printed. In the former case, it may be printed out without being saved in the box. When the material is automatically created, the timing of material creation is determined from the start time of the conference acquired from the conference management server 40 and the determined set time. This predetermined time can be arbitrarily set such as 30 minutes. In addition to creating materials for the next meeting, if a specific meeting is designated by a person who is scheduled to attend the meeting, printed materials for the meeting corresponding to that meeting may be created.

Although the embodiment of the present invention has been described above with reference to the drawings, the specific configuration is not limited to that shown in the embodiment, and there are changes and additions within the scope of the gist of the present invention. Is also included in the present invention.

The conference information registered and managed in the conference management server 40 is not limited to the items illustrated in the embodiment. Further, the data format and structure for registering the conference information are not limited to FIG. 4, and may be arbitrary.

The image forming apparatus 10 periodically accesses the conference management server 40 to update the conference information stored in the own device, or when the registered contents are changed, the conference management server 40 at least updates the changed contents. It is desirable to synchronize the conference information registered in the image forming apparatus 10 with the contents registered in the conference management server 40 by notifying the image forming apparatus 10 or the like.

In the embodiment, the image forming apparatus 10 saves the created conference print material in the box of the prospective participant, but sends it to the information terminal of the prospective participant or prints it out (security is ensured). Confidential printing, etc. is desirable).

It may be left to each user to delete the conference print material automatically created and saved in the box from the box, or it may be automatically deleted when it is determined that it is unnecessary. For example, the printout for the next meeting saved in the box is automatically deleted after the next meeting.

2 ... Printing system 3 ... Network 10 ... Image forming device 11 ... CPU
12 ... ROM
13 ... RAM
14 ... Image reading unit 15 ... Printer unit 16 ... Image processing unit 17 ... Non-volatile memory 18 ... Hard disk device 19 ... Facsimile communication unit 21 ... Network communication unit 22 ... Operation panel 23 ... Display unit 24 ... Operation unit 31 ... Conference information acquisition unit 32 ... Judgment unit 33 ... Printed material creation unit 34 ... Notification unit 40 ... Conference management server 41 ... CPU
42 ... ROM
43 ... RAM
44 ... Non-volatile memory 45 ... Operation unit 45 ... Hard disk device 46 ... Operation unit 47 ... Display unit 48 ... Network communication unit 60 ... Conference material storage server 70 ... Conference information registration table 72 ... History table 74 ... Extraction result table

Claims (18)

For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials In an image forming apparatus that is communicably connected to a conference material storage server to be stored and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
With
When the one prospective participant is the mid-career participant, the printed material preparation unit obtains the conference material of the conference in which the one prospective participant is absent from the past conferences belonging to the series of conference groups. Acquire from the conference material storage server, and based on the acquired conference material, create the conference print material to be provided to the one prospective participant, and at the same time
The print material preparation unit checks whether or not there is another meeting in which the one prospective participant is a prospective participant after the next meeting, and if so, the end of the next meeting. In the printed material for the conference, based on the free time from to the start of the other conference, or the amount of the free time and the material to be provided to the one prospective participant as the material of the other conference. It is judged whether or not to include the material to be provided to the one prospective participant as the material of the meeting, and if it is determined to be included, the participation of the one as the material of the other meeting is added to the printed material for the meeting. An image forming apparatus characterized by including materials to be provided to a prospective person. For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials In an image forming apparatus that is communicably connected to a conference material storage server to be stored and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
With
When the one prospective participant is the mid-career participant, the printed material preparation unit obtains the conference material of the conference in which the one prospective participant is absent from the past conferences belonging to the series of conference groups. Acquire from the conference material storage server, and based on the acquired conference material, create the conference print material to be provided to the one prospective participant, and at the same time
The print material preparation unit determines whether or not the one prospective participant is a guest participant who is a temporary participant, based on the information of the prospective participants of the next and subsequent meetings belonging to the series of conference groups. However, if it is determined that the participant is a guest participant, the image forming apparatus is characterized in that the range of information included in the printed material for the conference is limited. For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials In an image forming apparatus that is communicably connected to a conference material storage server to be stored and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
With
When the one prospective participant is the mid-career participant, the printed material preparation unit obtains the conference material of the conference in which the one prospective participant is absent among the past conferences belonging to the series of conference groups. Based on the acquired meeting materials obtained from the meeting material storage server, print materials for the meeting to be provided to the one prospective participant are created, and at least the meeting materials for which the one prospective participant is absent are the meeting materials. An image forming apparatus, characterized in that a summary of the above is created as a printed material for the conference. For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials In an image forming apparatus that is communicably connected to a conference material storage server to be stored and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
When the amount of the printed material for the meeting exceeds the predetermined amount, the notification unit for notifying the one prospective participant that the amount of the printed material for the meeting is large before the predetermined time when the next meeting starts.
With
When the one prospective participant is the mid-career participant, the print material preparation unit obtains the conference material of the meeting in which the one prospective participant is absent from the past meetings belonging to the series of conference groups. An image forming apparatus that is acquired from a conference material storage server and, based on the acquired conference material, creates a conference print material to be provided to the one prospective participant. For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials In an image forming apparatus that is communicably connected to a conference material storage server to be stored and has a function of printing conference materials.
For one prospective participant of the next meeting belonging to the series of meetings, the history of attendance / absence of each past meeting belonging to the series of meetings is acquired from the conference management server, and the participation of the one A determination unit that determines whether or not the prospective participant is an intermediate participant who is absent from the past meetings of the series of meetings.
The print material creation department that creates the print materials for the conference to be provided to the one prospective participant,
If there is a prospective participant in the conference who has not acquired the materials for the conference even after the start time of the conference has passed, the organizer of the conference and the participants who have not acquired the materials for the conference A second notification unit that notifies at least one of the prospective people,
With
When the one prospective participant is the mid-career participant, the print material preparation unit obtains the conference material of the meeting in which the one prospective participant is absent from the past meetings belonging to the series of conference groups. An image forming apparatus that is acquired from a conference material storage server and, based on the acquired conference material, creates a conference print material to be provided to the one prospective participant. The image forming apparatus according to any one of claims 1 to 5 , wherein the printed material creating unit includes the meeting material of the next meeting in the printing material for a meeting provided to the intermediate participants. According to any one of claims 1 to 6 , the printed material preparation unit prepares the printed material for the conference when receiving an instruction to prepare the printed material for the conference from a prospective participant in the conference. The image forming apparatus described. Claims 1 to 6 are characterized in that the print material creation unit automatically creates print materials for a meeting to be provided to prospective participants of the meeting when a predetermined time before the start time of the meeting is reached. The image forming apparatus according to any one of the above. Each user has a box that is a storage area dedicated to that user.
The image forming apparatus according to any one of claims 1 to 8 , wherein the print material creation unit stores the conference print material provided to the prospective participant in the box of the prospective participant. .. For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials It is a print material creation method for creating a conference print material in a printing system having a conference material storage server to be stored and an image forming apparatus having a function of printing the conference material connected to them in a communicable manner.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
Have,
In the print document creation step, when the one prospective participant is the intermediate participant, the image forming apparatus is absent from the one prospective participant among the past meetings belonging to the series of conference groups. The meeting materials of the meeting are acquired from the meeting material storage server, and based on the acquired meeting materials, the printed materials for the meeting to be provided to the one prospective participant are created, and after the next meeting, the one mentioned above. Checks if there is another meeting in which the prospective participant is a prospective participant, and if so, the free time from the end of the next meeting to the start of the other meeting, or the free time. Based on the time and the amount of material to be provided to the one prospective participant as the material for the other meeting, the material to be provided to the one prospective participant as the material for the other meeting in the printed material for the conference. When it is determined whether or not to include the material to be included, the printed material for the conference includes the material to be provided to the one prospective participant as the material for the other conference. Method. For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials It is a print material creation method for creating a conference print material in a printing system having a conference material storage server to be stored and an image forming apparatus having a function of printing the conference material connected to them in a communicable manner.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
Have,
In the print document creation step, when the one prospective participant is the intermediate participant, the image forming apparatus is absent from the one prospective participant among the past meetings belonging to the series of conference groups. The meeting materials of the meeting are acquired from the meeting material storage server, and based on the acquired meeting materials, the printed materials for the meeting to be provided to the one prospective participant are created, and the meeting materials belonging to the series of meeting groups are created one after another. Based on the information of the prospective participants in the conference, it is determined whether or not the one prospective participant is a guest participant who is a temporary participant, and if it is determined that the participant is a guest participant, it is for the conference. A method for creating printed materials, which is characterized by limiting the range of information contained in the printed materials. For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials It is a print material creation method for creating a conference print material in a printing system having a conference material storage server to be stored and an image forming apparatus having a function of printing the conference material connected to them in a communicable manner.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
Have,
In the print document creation step, when the one prospective participant is the intermediate participant, the image forming apparatus is absent from the one prospective participant among the past meetings belonging to the series of conference groups. The meeting materials of the meeting are acquired from the conference material storage server, and based on the acquired meeting materials, the printed materials for the conference to be provided to the one prospective participant are created, and at least the one prospective participant is absent. A method for creating printed materials, which comprises creating a summary of the meeting materials as the printed materials for the meeting. For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials It is a print material creation method for creating a conference print material in a printing system having a conference material storage server to be stored and an image forming apparatus having a function of printing the conference material connected to them in a communicable manner.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
When the amount of the printed material for the conference exceeds the predetermined amount, the image forming apparatus informs the prospective participant that the amount of the printed material for the conference is large before the predetermined time when the next conference starts. Notification step to notify and
Have,
In the print document creation step, in the image forming apparatus, when the one prospective participant is the intermediate participant, the one prospective participant among the past meetings belonging to the series of conference groups is absent. A method for creating printed materials, which comprises acquiring meeting materials for a meeting from the meeting material storage server, and creating printed materials for the meeting to be provided to the one prospective participant based on the acquired meeting materials. For each meeting of a series of meetings held in multiple times, the meeting management server that registers the date and time, prospective participants, meeting materials, attendance / absence history of each prospective participant, and meeting materials It is a print material creation method for creating a conference print material in a printing system having a conference material storage server to be stored and an image forming apparatus having a function of printing the conference material connected to them in a communicable manner.
The image forming apparatus acquires the history of attendance / absence from each of the past meetings belonging to the series of conference groups from the conference management server for one prospective participant of the next conference belonging to the series of conference groups. Then, the step of determining whether or not the one prospective participant is an intermediate participant who is absent from the past conferences of the series of conference groups,
The print material creation step of creating the conference material provided by the image forming apparatus to the one prospective participant, and
If there is a prospective participant in the conference who has not acquired the materials for the conference even after the start time of the conference has passed, the image forming apparatus informs the organizer of the conference and the materials for the conference to that effect. The second notification step to notify at least one of the prospective participants who have not acquired
Have,
In the print document creation step, in the image forming apparatus, when the one prospective participant is the intermediate participant, the one prospective participant among the past meetings belonging to the series of conference groups is absent. A method for creating printed materials, which comprises acquiring meeting materials for a meeting from the meeting material storage server, and creating printed materials for the meeting to be provided to the one prospective participant based on the acquired meeting materials. In the print material creation step, the image forming apparatus becomes any one of claims 10 to 14 , characterized in that the conference material of the next meeting is included in the print material for the conference provided to the intermediate participants. How to create the printed material described. In the print material creation step, claims 10 to 15 are characterized in that the image forming apparatus creates the conference print material when receiving an instruction to create the conference print material from a prospective participant of the conference. The method for creating printed materials according to any one of the above. The print material creation step is characterized in that the image forming apparatus automatically creates a print material for a conference to be provided to a prospective participant of the conference when a predetermined time before the start time of the conference is reached. The method for creating a printed material according to any one of claims 10 to 15 . The image forming apparatus has a box that is a storage area dedicated to each user.
In the print material creation step, any one of claims 10 to 17 , wherein the image forming apparatus stores the conference print material provided to the prospective participant in the box of the prospective participant. How to create printed materials as described in.

Images