JP7601825B2 - Contract change device, contract change method, and contract change program - Google Patents

Description

The present invention relates to a contract change device, a contract change method, and a contract change program.

For example, when changing contract information, the person in charge had to wait until the change date to update the actual data. This resulted in a high workload during busy periods when changes were concentrated. In addition, because the person in charge changed the contract information directly, it was difficult to confirm that the changes were correct. For example, Patent Document 1 is an example of a conventional system for changing contract information.

JP 2017-72975 A

However, Patent Document 1 does not state anything about leveling out the workload of changing contract information and reducing human error by making it possible to change contract information by pre-registering changes to the contract information when a change request is received.

The present invention has been made in consideration of the above, and aims to provide a contract change device, a contract change method, and a contract change program that can level out the workload of changing contract information and reduce human error by making it possible to change contract information by pre-registering the changes when a change request is received.

In order to solve the above-mentioned problems and achieve the object, the present invention provides a contract change device that includes a control unit and changes contract information, the control unit being configured to be able to access contract data including a contract number and contract contents, and characterized in that the device includes a change reservation registration means that registers change reservation data including the contract number and contract change contents in response to an operation by a person in charge who has received a change request, a change reservation approval means that approves the change reservation data in response to an operation by an approver, and a change reservation reflection means that changes the contract data based on the approved change reservation data.

According to one aspect of the present invention, the change reservation data includes a contract number, a registration date, a change date, a status indicating the before and after change of the item to be changed, and whether the change is pending, approved, returned, or reflected, and the change reservation registration means sets the status of the change reservation data to pending, the change reservation approval means sets the status to approved if the change reservation data is approved, and sets the status to returned if the change reservation data is returned, and the change reservation reflection means, if the status of the change reservation data is approved, changes the contract data based on the change reservation data and sets the status of the change reservation data to reflected.

According to one aspect of the present invention, the change reservation reflecting means may change the contract data based on the change reservation data during the night of the day before the change date of the change reservation data.

According to one aspect of the present invention, the contract contents of the contract data may include the amount of rent and the amount of additional guarantee fee.

According to one aspect of the present invention, the change reservation registration means creates the change reservation data in response to an operation by a person in charge on a change reservation screen, and the change reservation screen may automatically calculate the amount of the additional guarantee fee based on the rent before and after the change.

In order to solve the above-mentioned problems and achieve the object, the present invention provides a contract change method executed by an information processing device equipped with a control unit, the control unit being configured to be able to access contract data including a contract number and contract contents, and characterized in that the method includes a change reservation registration process executed by the control unit for registering change reservation data including a contract number and contract change contents in response to an operation by a person in charge who has received a change request, a change reservation approval process for approving the change reservation data in response to an operation by an approver, and a change reservation reflection process for changing the contract data based on the approved change reservation data.

In order to solve the above-mentioned problems and achieve the object, the present invention is a contract change program to be executed by an information processing device having a control unit, the control unit being configured to be able to access contract data including a contract number and contract contents, and the contract change program is characterized in that the control unit executes a change reservation registration process for registering change reservation data including a contract number and contract change contents in response to an operation by a person in charge who has received a change request, a change reservation approval process for approving the change reservation data in response to an operation by an approver, and a change reservation reflection process for changing the contract data based on the approved change reservation data.

According to the present invention, by making it possible to change contract information by pre-registering the changes when a change request is received, it is possible to equalize the workload of changing contract information and reduce human error.

FIG. 1 is a diagram for explaining a conventional method for changing contract information. FIG. 2 is a block diagram showing an example of the configuration of a contract modification device according to the present embodiment. FIG. 3 is a flow chart showing an example of the overall processing of the contract modification device according to this embodiment. FIG. 4 is a diagram for explaining a specific example of the process of the control unit of the contract change device according to the present embodiment. FIG. 5 is a diagram for explaining a specific example of the process of the control unit of the contract change device according to the present embodiment. FIG. 6 is a diagram for explaining a specific example of the process of the control unit of the contract change device according to the present embodiment. FIG. 7 is a diagram for explaining a specific example of the process of the control unit of the contract change device according to the present embodiment. FIG. 8 is a diagram for explaining a specific example of the process of the control unit of the contract change device according to the present embodiment. FIG. 9 is a diagram for explaining a specific example of the process of the control unit of the contract change device according to the present embodiment.

An embodiment of the present invention will be described in detail with reference to the drawings. Note that the present invention is not limited to this embodiment.

[1. Overview]
For example, when changing contract information, there are problems such as (1) concentration of the workload for changing the contract information, and (2) human error when changing the contract information.

Figure 1 is a diagram for explaining the conventional method of changing contract information. In the following explanation, all monetary amounts are expressed in yen, and may be omitted. The example shown in Figure 1 shows a case where the contract change date is 2022/3/1. Conventionally, by entering the contract, the person in charge would directly register the changes to the contract information on the contract change date, 2022/3/1. This required work for each contract on 2022/3/1.

(1) Concentration of workload for contract information change work: The person in charge had to update the actual data only on the change date. Therefore, the workload was concentrated during busy periods when change work was concentrated, and the burden of contract information change work on the person in charge was heavy.

Therefore, in this embodiment, we focus on the fact that requests for changes to contract information are received over a period of several months, and by pre-registering the changes when the requests are received, we are able to level out the workload.

(2) Human error in changing contract information: Because the person in charge changed the contract information directly, it was difficult to check whether the changes were correct. As a result, even if there was a human error in calculating the guarantee amount, which directly affected revenue, it was not noticed, and the customer was billed as it was.

In this embodiment, we have created a system where the worker does not change the contract information directly, but temporarily saves it as reservation data. This allows the approver to check the changes on the screen where the reservation data is viewed.

The contract modification device of the present invention can be suitably used to modify contract information for real estate rentals, rent guarantees, etc., but is not limited to these and can be applied to modifying various types of contract information.

2. Configuration
An example of the configuration of the contract modification device 100 according to this embodiment will be described with reference to Fig. 2. Fig. 2 is a block diagram showing an example of the configuration of the contract modification device 100.

The contract change device 100 is a commercially available desktop personal computer. The contract change device 100 is not limited to a stationary information processing device such as a desktop personal computer, but may be a portable information processing device such as a commercially available notebook personal computer, a PDA (Personal Digital Assistant), a smartphone, or a tablet personal computer.

The contract change device 100 includes a control unit 102, a communication interface unit 104, a memory unit 106, and an input/output interface unit 108. Each unit included in the contract change device 100 is connected to be able to communicate with each other via any communication path.

The communication interface unit 104 communicatively connects the contract modification device 100 to the network 300 via a communication device such as a router and a wired or wireless communication line such as a dedicated line. The communication interface unit 104 has a function of communicating data with other devices via the communication line. Here, the network 300 has a function of communicatively connecting the contract modification device 100 with the person in charge terminal 400, the approver terminal 500, and the server 200, and is, for example, the Internet or a LAN (Local Area Network).

The person in charge terminal 400 is a terminal used by the person in charge, and is configured to be able to access the contract modification device 100. The approver terminal 500 is a terminal used by the approver, and is configured to be able to access the contract modification device 100.

An input device 112 and an output device 114 are connected to the input/output interface unit 108. The output device 114 may be a monitor (including a home television), a speaker, or a printer. The input device 112 may be a keyboard, a mouse, a microphone, or a monitor that works with a mouse to achieve a pointing device function. In the following, the output device 114 may be referred to as the monitor 114, and the input device 112 may be referred to as the keyboard 112 or the mouse 112. Displaying information on the monitor 114 and the user operating the input device 112 may be referred to as "user operation via a UI."

The storage unit 106 stores various databases, tables, files, and the like. The storage unit 106 records computer programs that work with the OS (Operating System) to give commands to the CPU (Central Processing Unit) to perform various processes. The storage unit 106 can be, for example, a memory device such as a RAM (Random Access Memory) or a ROM (Read Only Memory), a fixed disk device such as a hard disk, a flexible disk, an optical disk, or the like. The storage unit 106 includes a data file 106a, and the like.

Data file 106c is a file for storing contract data, change reservation data, etc.

The contract data may include the contract number and contract details (e.g., contract type code, rent, additional guarantee fee).

The change reservation data may include a contract number, a registration date, a change date, an item to be changed, before the change, after the change, a status, and a registered user. The status may be an application for approval of the change,
The change is approved, the change is rejected, or the contract data has been changed and reflected.

The control unit 102 is a CPU or the like that performs overall control of the contract change device 100. The control unit 102 has an internal memory for storing control programs such as an OS, programs that define various processing procedures, required data, etc., and executes various information processing based on these stored programs.

The control unit 102 is configured to be able to access data files 106a and the like stored in the storage unit 106. Note that the data files 106a may be provided in another location (e.g., the server 200) as long as they are accessible by the control unit 102.

The control unit 102 conceptually comprises a change reservation registration unit 102a, a change reservation approval unit 102b, a change reservation reflection unit 102c, and a screen display control unit 102d.

The change reservation registration unit 102a registers the change reservation data, including the contract number and the change details of the contract, in the data file 106a in response to the operation of the person in charge who received the change request, and notifies the approver terminal 500.

The change reservation data includes the contract number, the registration date, the change date, the item to be changed before and after the change, and a status indicating whether it is pending, approved, returned, or reflected, and the change reservation registration unit 102a may set the status of the change reservation data to pending.

The contract contents of the contract data may include the amount of rent and the amount of additional guarantee fee. The change reservation registration unit 102a may create change reservation data in response to the operation of the person in charge on the change reservation screen, and the change reservation screen may automatically calculate the amount of additional guarantee fee based on the rent before and after the change.

The change reservation approval unit 102b approves the change reservation data in response to the operation of the approver. The change reservation approval unit 102b may set the status to approved when approving the change reservation data, or set the status to rejected when sending it back.

The change reservation reflection unit 102c changes the contract data based on the approved change reservation data. If the status of the change reservation data is approved, the change reservation reflection unit 102c may change the contract data based on the change reservation data and set the status of the change reservation data to "reflected."

The screen display control unit 102g controls the display and input of various screens displayed on the monitor 114.

3. Specific Examples
A specific example of the process of the control unit 102 of the contract modification device 100 in this embodiment will be described with reference to FIGS.

(3-1. Overall processing)
FIG. 3 is a diagram showing a flow for explaining an outline of the overall processing of the control unit 102 of the contract modification device 100 in this embodiment.

With reference to FIG. 3, an outline of the overall processing of the control unit 102 of the contract modification device 100 in this embodiment will be described. In FIG. 3, the modification reservation registration unit 102a executes the modification reservation registration process (step S1). Specifically, in the modification reservation registration process, the modification reservation registration unit 102a provides the person in charge terminal 400 with a modification reservation screen for creating modification reservation data in response to access from the person in charge terminal 400. The person in charge who receives the modification request inputs the modification content on the modification reservation screen of the person in charge terminal 400. The modification reservation registration unit 102a creates modification reservation data (contract number, registration date, modification date, before and after the change of the item to be modified, status of application in progress) according to the input content, registers it in the data file 106a, and transmits it to the modification reservation approval unit 102b.

The change reservation approval unit 102b executes the change reservation approval process (step S2). Specifically, in the change reservation approval process, the change reservation approval unit 102b notifies the approver terminal 500 of a change reservation approval screen for confirming the change reservation data. The approver of the approver terminal 500
The change reservation approval unit 102b checks whether there are any errors in the change contents on the change reservation approval screen and sets whether to approve or reject the change contents. The change reservation approval unit 102b changes the status of the change reservation data to approve or reject according to the approval or rejection that has been set, and if the status of the change reservation data is approved, sends the change reservation data to the change reservation reflection unit 102c.

If the status is returned, a notification of the return of the change reservation data is sent to the person in charge terminal 400. The person in charge corrects the changes and sends the corrected change reservation data again to the change reservation approval unit 102b, where the approval person checks it again, and if the corrected changes are OK, the status is changed to approved, and if the corrected changes are not OK, the data is returned again.

The change reservation reflection unit 102c executes the change reservation reflection process (step S3). Specifically, in the change reservation reflection process, if the status of the change reservation data is approved, the change reservation reflection unit 102c changes the contract data based on the change reservation data during the night of the day before the contract change date, and after the change, sets the status of the change reservation data to "reflected."

(3-2. Sample data)
4 to 9 are diagrams showing sample data for explaining a specific example of the processing of the control unit 102 of the contract modification device 100 in this embodiment. A specific example of the processing of the control unit 102 of the contract modification device 100 in this embodiment will be explained with reference to FIG. 4 to FIG.

(S1: Change reservation registration process)
A specific example of the change reservation registration process will be described with reference to Fig. 4. The change reservation registration unit 102a registers change reservation data including the contract number, registration date, change date, before and after the change of the item to be changed, and the status indicating that the application is pending in the data file 106a in response to the operation of the person in charge who received the change request, and notifies the approver terminal 500.

For example, between 2/1/2022 and 2/3/2022, the person in charge will enter the changes to the contract data and register the change reservation data. It is possible to make multiple change reservations simultaneously for multiple contracts or for one contract. The person in charge will be able to register change reservations from the day the change request is received.

Figure 4 (B) shows an example of contract data. In the example shown in Figure 4 (B), the first line has the contract number "1111111111", contract type code "10000001", rent "60000", and additional guarantee fee "0", and the second line has the contract number "2222222222", contract type code "20000001", rent "57000", and additional guarantee fee "0".

Figure 4 (A) shows an example of change reservation data. In the example shown in Figure 4 (A), the first line contains the contract number "1111111111", registration date "2022/2/1", change date "2022/3/1", item to be changed "contract type code", before change "10000001", after change "10000002", status "application in progress", and registered user "F03648". The "contract type code" has been changed from "10000001" to "10000002".

The second line shows the contract number "2222222222", registration date "2/2/2022", change date "3/1/2022", item to be changed "Additional guarantee fee", before change "-", after change "20000", status "Application in progress", and registered user "F03648". "Additional guarantee fee" has been changed from "0" to "20000".

The third line shows the contract number "2222222222", registration date "2/3/2022", change date "4/1/2022", item to be changed "Rent", before change "57000", after change "50000", status "Application in progress", and registered user "F03648". "Rent" has been changed from "57000" to "50000".

(S2: Change reservation approval process)
A specific example of the change reservation approval process will be described with reference to Fig. 5. The change reservation approval unit 102b approves the change reservation data in response to an operation by the approver, and sets the status to "approved" when the change reservation data is approved, or to "reject" when the change reservation data is rejected.

For example, on 2/10/2022, the approver will check the contents of the change reservation data and approve it if there are no problems, or send it back if there are any deficiencies.

Figure 5 (A) is a diagram showing an example of changed reservation data. The status of the first and second lines has been changed to "Approved." The status of the third line has been changed to "Returned." The approver has determined that the change of "Rent" from "57000" to "50000" is an error.

(S1: Change reservation registration process)
A specific example of the change reservation registration process will be described with reference to Fig. 6. The change reservation registration unit 102a corrects the returned contract reservation data in response to an operation by the person in charge. For example, on 2022/2/20, the person in charge corrects the returned contract reservation data.

Figure 6 (A) shows an example of modified reservation data. After the change, "Rent" on the third line has been changed from "50,000" to "60,000," and the status has been changed to "Pending."

(S2: Change reservation approval process)
A specific example of the change reservation approval process will be described with reference to Fig. 7. The change reservation approval unit 102b approves the modified contract reservation data in response to the operation of the approver. For example, on 2/21/2022, the approver approves the modified contract reservation data. Fig. 7(A) shows an example of the change reservation data. The status in the third line has been changed to "approved".

(S3: Change reservation reflection process)
A specific example of the change reservation process will be described with reference to Fig. 8. The change reservation reflection unit 102c changes the contract data based on the change reservation data during the night of the day before the change date of the change reservation data, and after the change, sets the status of the change reservation data to "reflected". In this example, the change reservation data for the change date "2022/3/1" is reflected in the contract data by the night processing on 2022/2/28.

Figure 8 (A) shows an example of change reservation data. The status of the first and second lines, where the change date is "2022/3/1", is changed to "Reflected".

Figure 8 (B) shows an example of the contract data after the change. The contract type code on the first line has been changed to "10000002", and the additional guarantee fee on the second line has been changed to "20000".

For change reservation data with a change date of "2022/4/1", the contract data will be changed by nighttime processing on 2022/3/31.

(Change reservation screen)
9 is a diagram showing an example of a change reservation screen. On the change reservation screen, it is possible to change the registration date, change date, contract type code, and amount of items to be changed for the target contract number.
For example, the amount of the additional guarantee fee billed may be automatically calculated by pressing a button. For example, if the rent is changed from "50,000 yen" to "60,000 yen," when the additional guarantee fee calculation button is pressed, the additional guarantee fee may be automatically calculated and set as the increase in rent of 3,000 yen x 50% (the guarantee fee billing rate "50%" of the contract type 10000002 registered in the master, not shown) = 1,500. When the application button, not shown, is pressed, change reservation data is automatically created according to the input contents on the change reservation screen.

As described above, according to this embodiment, there is provided a change reservation registration unit 102a that registers change reservation data including the contract number and the change details of the contract in response to the operation of the person in charge who received the change request, a change reservation approval unit 102b that approves the change reservation data in response to the operation of the approver, and a change reservation reflection unit 102c that changes the contract data based on the approved change reservation data. Therefore, by making a reservation registration of the change details at the timing when a change request is received, it is possible to change the contract information, which makes it possible to level out the workload of changing the contract information and reduce human error.

[4. Contribution to the United Nations-led Sustainable Development Goals (SDGs)]
This embodiment can contribute to improving business efficiency and promoting appropriate management decisions by companies, thereby making it possible to contribute to goals 8 and 9 of the SDGs.

In addition, this embodiment can contribute to reducing waste and promoting paperless and electronic systems, which can contribute to the achievement of SDGs goals 12, 13, and 15.

In addition, this embodiment can contribute to strengthening control and governance, making it possible to contribute to Goal 16 of the SDGs.

5. Other embodiments
The present invention may be embodied in various different embodiments other than those described above within the scope of the technical concept set forth in the claims.

For example, among the processes described in the embodiments, all or part of the processes described as being performed automatically can be performed manually, or all or part of the processes described as being performed manually can be performed automatically using a known method.

In addition, the processing procedures, control procedures, specific names, registered data for each process, information including parameters such as search conditions, screen examples, and database configurations shown in this specification and drawings may be changed as desired unless otherwise specified.

In addition, with regard to the contract modification device 100, each component shown in the figure is a functional concept, and does not necessarily have to be physically configured as shown in the figure.

For example, the processing functions of the contract modification device 100, particularly the processing functions performed by the control unit, may be realized in whole or in part by a CPU and a program interpreted and executed by the CPU, or may be realized as hardware using wired logic. The program is recorded on a non-transient computer-readable recording medium that contains programmed instructions for causing the information processing device to execute the processes described in this embodiment, and is mechanically read by the contract modification device 100 as necessary. That is, a computer program is recorded in a storage unit such as a ROM or HDD (Hard Disk Drive) to give instructions to the CPU in cooperation with the OS and perform various processes. This computer program is executed by being loaded into RAM, and cooperates with the CPU to form the control unit.

This computer program may also be stored in an application program server connected to the contract change device 100 via any network, and all or part of it may be downloaded as needed.

In addition, the program for executing the processing described in this embodiment may be stored in a non-transitory computer-readable recording medium, and may also be configured as a program product. Here, the term "recording medium" refers to a memory card, a USB (Universal Serial Bus) memory, a SD (Secure Digital) card, a flexible disk, a magneto-optical disk, a ROM, an EPROM (Erasable Programmable Read Only Memory), an EEPROM (registered trademark) (Electrically Erasable and Programmable Read Only Memory), a CD-ROM (Compact Disk Read Only Memory), an MO (Magneto-Optical disk), a DVD (Digital Versatile This includes any "portable physical media" such as a DVD (registered trademark) or Blu-ray (registered trademark) Disc.

A "program" is a data processing method written in any language or description method, and may be in any format, such as source code or binary code. Note that a "program" is not necessarily limited to a single configuration, but also includes a distributed configuration consisting of multiple modules or libraries, and a program that works in conjunction with a separate program, such as an OS, to achieve its function. Note that the specific configuration and reading procedure for reading a recording medium in each device shown in the embodiments, as well as the installation procedure after reading, can use well-known configurations and procedures.

The various databases stored in the memory unit are storage devices such as RAM, ROM, etc., fixed disk devices such as hard disks, flexible disks, and optical disks, and store various programs, tables, databases, and web page files used for various processes and providing websites.

The contract change device 100 may be configured as an information processing device such as a known personal computer or workstation, or may be configured as the information processing device to which any peripheral device is connected. The contract change device 100 may be realized by implementing software (including programs or data, etc.) that causes the device to realize the processing described in this embodiment.

Furthermore, the specific form of distribution and integration of the devices is not limited to that shown in the figures, and all or part of them can be functionally or physically distributed and integrated in any unit depending on various additions or functional loads. In other words, the above-mentioned embodiments can be implemented in any combination, or the embodiments can be implemented selectively.

REFERENCE SIGNS LIST 100 Contract change device 102 Control unit 102a Change reservation registration unit 102b Change reservation approval unit 102c Change reservation reflection unit 102d Screen display control unit 104 Communication interface unit 106 Storage unit 106a Data file 108 Input/output interface unit 112 Input device 114 Output device 200 Server 300 Network 400 Person in charge terminal 500 Approver terminal

Claims (7)

A contract change device that includes a control unit and changes contract information,
The control unit is
The contract data including the contract number and the contract contents can be accessed.
a change reservation registration means for registering change reservation data including a contract number and change contents of the contract in response to an operation by a person in charge who has received a change request;
a change reservation approval means for approving the change reservation data in response to an operation by an approver;
a change reservation reflecting means for changing the contract data based on the approved change reservation data;
A contract change device comprising: The change reservation data includes a contract number, a registration date, a change date, an item to be changed before and after the change, and a status indicating whether the item is being applied for, approved, returned, or reflected.
The change reservation registration means sets the status of the change reservation data to pending,
The change reservation approval means sets the status to "approved" when the change reservation data is approved, and sets the status to "rejected" when the change reservation data is rejected;
2. The contract change device according to claim 1, wherein said change reservation reflecting means, when a status of said change reservation data is approved, changes contract data based on said change reservation data and sets the status of said change reservation data to "reflected." 3. The contract modification device according to claim 2 , wherein said changed reservation reflecting means modifies the contract data based on the changed reservation data during the night of the day before the date on which the changed reservation data is to be modified. A contract modification device according to any one of claims 1 to 3, characterized in that the contract contents of the contract data include the amount of rent and the amount of additional guarantee fee. The contract modification device according to claim 4, characterized in that the change reservation registration means creates the change reservation data in response to the operation of the person in charge on the change reservation screen, and on the change reservation screen, the amount of the additional guarantee fee is automatically calculated based on the rent before and after the change. A contract change method executed by an information processing device having a control unit,
The control unit is
The contract data including the contract number and the contract contents can be accessed.
Executed in the control unit,
a change reservation registration process for registering change reservation data including a contract number and the change contents of the contract in response to an operation by a person in charge of the change request;
a change reservation approval step of approving the change reservation data in response to an operation by an approver;
a change reservation reflecting step of changing the contract data based on the approved change reservation data;
A contract change method comprising: A contract change program to be executed by an information processing device having a control unit,
The control unit is
The contract data including the contract number and the contract contents can be accessed.
In the control unit,
a change reservation registration process for registering change reservation data including a contract number and the change contents of the contract in response to an operation by a person in charge of the change request;
a change reservation approval step of approving the change reservation data in response to an operation by an approver;
a change reservation reflecting step of changing the contract data based on the approved change reservation data;
A contract modification program to implement the above.

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