JP7640785B2 - Apparatus, method and program for collecting information about applicants - Google Patents

Description

The present invention relates to an apparatus, method, and program for collecting information about applicants.

The mainstream way of posting job advertisements is shifting from paper media to online job sites. Due to the diversification of working styles, there are many different types of job sites, and companies are increasingly using multiple job sites at the same time.

The company's recruiters open the administration screen of each job site they are using in a separate tab in their web browser, and if there are any changes in the application status, etc., they enter this information into the recruitment management system used by their company.

This administrative work requires not only the time required for manual input, but also the time required to check the input results to prevent errors as the information is sensitive and related to recruitment, placing a heavy burden on the organization. The applicant is therefore developing technology that automatically links with multiple recruitment sites to centrally manage the status of applications to each company (see Reference 1).

Patent No. 6397099

The applicant's technology is useful in significantly reducing the administrative burden on recruiters at each company, and if it can instantly communicate applicant actions such as applications and messages to recruiters, it can increase the likelihood of applicants changing jobs, at a time when the development of communication tools has created a trend toward a prompt response. In particular, a prompt response is desired to messages sent by applicants after communication has begun.

The present invention was made in consideration of these problems, and its purpose is to reduce the time it takes to collect data representing actions taken by applicants in a device, method, and program for collecting information about applicants.

The first aspect of the present invention to achieve this objective is a method for collecting information about applicants, characterized by including the steps of receiving a new notification or a corresponding notification about the hiring company that posted the job, generated by a server managed by an operating company of a job site on which a job is posted, acquiring action data representing an action by the applicant from the job site based on the content of the new notification or the corresponding notification, and storing the action data so that it can be viewed by the hiring company.

The second aspect of the present invention is characterized in that the first aspect further includes a step of notifying the contact information of the recruiting company that the action data has been stored so that it can be viewed.

The third aspect of the present invention is characterized in that in the first or second aspect, the new arrival notification is sent to an email address preregistered on the job site.

The fourth aspect of the present invention is the third aspect, characterized in that the email address is an email address of a mailing list used by the recruiting company.

The fifth aspect of the present invention is the fourth aspect, characterized in that the reception is reception of the new arrival notification at an email address registered as a receiving address for the mailing address.

The sixth aspect of the present invention is characterized in that in the first or second aspect, the new arrival notification is a notification to a chat service that is preregistered on the job site.

The seventh aspect of the present invention is the sixth aspect, characterized in that the reception is a reception of a notification corresponding to the new arrival notification, generated by a server managed by the operating company of the chat service.

The eighth aspect of the present invention is characterized in that in any one of the first to seventh aspects, the action is sending a message by the applicant.

A ninth aspect of the present invention is a program for causing a computer to execute a method for collecting information on applicants, the method comprising the steps of receiving a new notice or a corresponding notice to the hiring company that posted the job, the new notice or a corresponding notice being generated by a server managed by an operating company of a job site on which the job for which the applicant is applying is posted, the new notice or a corresponding notice being sent to the hiring company that posted the job, obtaining action data representing an action taken by the applicant from the job site based on the content of the new notice or the corresponding notice, and storing the action data so that it can be viewed by the hiring company.

A tenth aspect of the present invention is a device for collecting information on applicants, which includes receiving a new notice or a corresponding notice to the hiring company that posted the job, generated by a server managed by an operating company of a job site on which the applicant is applying for the job, obtaining action data representing an action taken by the applicant from the job site based on the content of the new notice or the corresponding notice, and storing the action data so that it can be viewed by the hiring company.

According to one aspect of the present invention, when an applicant takes an action on a job site, a new arrival notification or a corresponding notification is sent from the site to the hiring company, and this is used as a hook to obtain action data representing that action from the site, thereby shortening the time it takes to collect action data representing the applicant's action.

1 shows an apparatus according to a first embodiment of the present invention; 1 is a flow diagram of a method according to a first embodiment of the present invention. FIG. 4 is a diagram showing an example of a new arrival notification according to the first embodiment of the present invention;

The following describes in detail an embodiment of the present invention with reference to the drawings.

First Embodiment
1 is a diagram showing an apparatus according to a first embodiment. An apparatus 100 for collecting information on applicants can access a first recruitment site 111, a second recruitment site 112, and a third recruitment site 113 via a computer network such as the Internet. The apparatus 100 collects information on applicants for each recruiting company that uses the recruitment management service provided by the apparatus 100 from these multiple recruitment sites, and stores the information in a storage unit 100-3 or a database 101 that can be accessed from the apparatus 100 via the computer network.

In order for device 100 to collect information on applicants for companies hiring from job site 111, it is necessary to log in to the hiring company's account for job site 111, and login information for each hiring company's job site is stored in memory unit 100-3 or database 101 accessible from device 100 via a computer network. Login information generally consists of an ID and a password. More generally, login information can be authentication information, such as a token or API key for authenticating access to the hiring company's account on job site 111.

The device 100 includes a communication unit 100-1 such as a communication interface, a processing unit 100-2 such as a processor or CPU, and a storage unit 100-3 including a storage device or storage medium such as a memory or hard disk, and can be configured by executing a program for performing each process, and may include one or more devices or servers. The program may include one or more programs, and may be recorded on a computer-readable storage medium to form a non-transient program product. The program may be stored in a storage device or storage medium accessible from the storage unit 100-3 or the device 100, and can be executed by the processing unit 100-2.

The device 100 can operate a web browser stored in the storage unit 100-3 or a storage device or storage medium accessible from the device 100, and can operate the web browser as necessary by executing code written using a library for operating the web browser. An example of a web browser is Chrome (registered trademark). Since information collection from the job site 111 is performed automatically, the web browser can be operated headlessly.

One possible measure to grasp an action by an applicant shortly after it occurs is to periodically access the job site 111 from the device 100. In the present invention, however, the action is grasped immediately by using a notification of a new message from the job site 111 to the hiring company that is the target of the action as a hook. That is, the inventors have noted that many job sites or recruitment media send a notification from the site to a server 130 that operates a communication tool used by the hiring company when an action by an applicant, such as applying for a job or sending a message to the hiring company, occurs using the applicant terminal 120, and have found that by using the notification as a trigger, it is possible to quickly detect the occurrence of an action.

In this specification, such notifications from job site 111 to server 130 are referred to as "new arrival notifications," which may broadly include notifications of information that each site determines to be beneficial to each hiring company, such as introductions of recommended personnel, in addition to notifications of actions taken by applicants. More precisely, new arrival notifications are notifications about a hiring company that are generated by a server managed by the operating company of the job site on which a job is posted, and sent to a server operating a communication tool used by the hiring company that posted the job.

In this embodiment, the server 130 is described as an email server. When an applicant creates a message about a job offered by a hiring company on the job site 111 using an applicant terminal 120 such as a PC or mobile terminal, a server managed by the company operating the job site 111 sends the message to the email address of a contact registered in association with the hiring company.

It goes without saying that the servers managed by the company that operates the job site 111 may include multiple servers, such as web servers and mail servers, depending on their roles. For simplicity, no distinction is made between the job site and the servers in Figure 1.

The sent email or a corresponding email is sent from server 130 to device 100 for collecting information on the applicant (S201). It is preferable that the email address registered with job site 111 is an email address on a mailing list whose recipients include, for example, recruiting personnel at companies that are hiring. Companies often use mailing lists for recruitment, and simply adding an email address that device 100 can receive to the multiple receiving addresses on the mailing list makes it possible for device 100 to receive new arrival notifications.

Here, it goes without saying that device 100 may include multiple servers, such as a web server and a mail server, depending on the role of the device. Specifically, it is conceivable that device 100 may include, as separate servers, a first server that receives e-mail from server 130, a second server that accesses job site 111 depending on the content of the e-mail, and a third server that allows the action data obtained from job site 111 to be viewed as described below.

In addition to using the email address of a mailing list, server 130 may forward emails addressed to the contact email address registered by the recruiting company on the recruitment site 111 to an email address that can be received by device 100, or a recruiter at the recruiting company may manually forward emails received by server 130 to an email address that can be received by device 100, or the contact email address itself may be set as an email address that can be received by device 100. When emails received by server 130 are forwarded, strictly speaking the email received by device 100 is not the same as the email sent by the server managed by the company operating the recruitment site 111 as a new arrival notification, but will be an email with content corresponding to the email in question.

The device 100 may, as necessary, determine whether the new notification or a notification corresponding thereto is a notification regarding the occurrence of an action by the applicant. This is because a new notification may include an introduction of recommended personnel, etc. Furthermore, when the new notification is a notification regarding the occurrence of an action by the applicant, the device 100 may, as necessary, determine whether the notification contains data that should be stored in the memory unit 100-3 or in a database 101 accessible from the device 100 via a computer network. This is because it is possible to prevent unnecessary access to the job site 111.

Figure 3 shows an example of a new arrival notification email according to this embodiment. As shown in email 300, the new arrival notification contains content informing the user that an applicant has taken the action of sending a message, and may further include information about who the applicant or candidate is, or may include all or part of the message. In many cases, the new arrival notification does not contain all of the data that the device 100 should obtain, making it necessary to access the job site 111 that sent the new arrival notification.

Therefore, the device 100 acquires action data representing an action by the applicant associated with the new arrival notification from the job site 111 based on the contents of the received email (S202). The action data can be acquired by operating a web browser on the device 100. The sending address 301 of the email 300 can be used to identify which job site the action occurred on, and the receiving address 302 of the email 300 can be used to identify which hiring company the action is related to. It is also possible to identify which hiring company the action is related to from the addressee 303 of the email 300. In addition, if the receiving address 302 is an email address of a mailing list, it is also possible to identify which hiring company the action is related to by the address by associating an email address that the device 100 can receive, which is added as a receiving address of the mailing list, with each hiring company. If the URL 304 of a web page that displays a message is described in the email 300, the message displayed on the web page can be acquired as action data.

The device 100 stores the acquired action data in the storage unit 100-3 or in a database 101 accessible from the device 100 via a computer network so that it can be viewed by companies hiring (S203). The device 100 provides a recruitment management service, and each company hiring can view updated applicant information by logging into the service on a web browser.

After storing the action data, device 100 notifies the hiring company that the information about the applicant has been updated, if necessary. If the contact for the notification is the same as the contact for the new arrival notification, the communication will be sent to the same server 130, but it does not necessarily have to be the same. Also, since the hiring company has already received the new arrival notification, it does not need to notify the hiring company that the applicant information has been updated from device 100.

In the above explanation, a mail server is used as an example of server 130, but it may also be a server that provides a chat service. In this case, the new arrival notification may be a notification to a chat service that has been registered in advance on job site 111, and the reception of the arrival notification or a corresponding notification by device 100 may be a reception of a notification corresponding to the new arrival notification that is generated by the server that provides the chat service, i.e., a server managed by the company that operates the chat service.

Please note that unless the word "only" is used, such as "based only on," "depending only on," or "only in the case of," this specification assumes that additional information may be taken into consideration. As an example, please note that the statement "if a, then do b" does not necessarily mean "if a, then always do b," unless expressly stated.

For the avoidance of doubt, even if there is an aspect of a method, program, terminal, device, server, or system (hereinafter "method, etc.") that performs an operation different from that described in this specification, each aspect of the present invention is directed to an operation identical to any of the operations described in this specification, and the existence of an operation different from that described in this specification does not cause the method, etc. to fall outside the scope of each aspect of the present invention.

REFERENCE SIGNS LIST 100 Device 100-1 Communication unit 100-2 Processing unit 100-3 Storage unit 101 Database 111 First job site 112 Second job site 113 Third job site 120 Applicant terminal 130 Server 300 Email 301 Sending address 302 Receiving address 303 Addressee 304 URL

Claims (7)

1. A method for collecting information about an applicant, the method comprising:
A step in which a computer receives a notification regarding a recruiting company that has posted a job, the notification being generated by a server managed by an operating company of a job site on which the job is posted, and the notification being sent to a server operating a communication tool used by the recruiting company, or a notification corresponding thereto;
acquiring, by the computer, action data representing an action taken by the applicant from the job site based on the content of the notification or a notification corresponding thereto;
The computer then stores the action data so that it can be viewed by the recruiting company. 2. The method of claim 1 ,
The method further includes a step of notifying a contact person of the recruiting company that the action data has been stored so as to be viewable. 3. The method according to claim 1 or 2,
The notification is sent to an email address on a mailing list of the recruiting company that is registered in advance on the recruitment site,
The mailing list includes email addresses to which the computer can receive email. 3. The method according to claim 1 or 2,
The notification is a notification to a chat service that is registered in advance on the job site. 3. The method according to claim 1 or 2,
The action is the sending of a message by the applicant. A program for causing a computer to execute a method for collecting information on applicants, the method comprising:
receiving a notification regarding the hiring company that posted the job, the notification being generated by a server managed by an operating company of a job site on which the job for which the applicant is applying is posted, the notification being sent to a server operating a communication tool used by the hiring company, or a notification corresponding thereto;
acquiring, from the job site, action data representing an action taken by the applicant based on the content of the notification or a notification corresponding thereto;
and storing the action data so that it can be viewed by the recruiting company. 1. An apparatus for collecting information of applicants, the apparatus comprising:
receiving a notification about the recruiting company that posted the job, the notification being generated by a server managed by an operating company of a job site on which the job for which the applicant is applying is posted, the notification being sent to a server operating a communication tool used by the recruiting company, or a notification corresponding thereto;
acquiring, from the job site, action data representing an action taken by the applicant based on the content of the notification or a notification corresponding thereto;
The action data is stored so as to be viewable by the recruiting company.

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