JPH0140543B2 - - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Application of the Invention] The present invention relates to a document processing device, and in particular to a document circulation method suitable for viewing documents and writing comments on documents by multiple persons located in remote locations. .

[Background of the invention]

When circulating a document using a conventional facsimile device, the operation of writing comments and stamping on the facsimile output document sent to the viewer and sending the document to the next destination is repeated. be fed. In this case, the image quality of the circular document deteriorates due to repeated facsimile transmissions, making it difficult to read.

[Purpose of the invention]

SUMMARY OF THE INVENTION An object of the present invention is to solve the above-mentioned problem of image quality deterioration during document circulation by facsimile, and to provide a document circulation method with good operability.

[Summary of the invention]

The feature of this invention is that a circular document is filed as image data, the corresponding circular document is displayed at each circulation destination, and an image of a handwritten comment text input by each viewer and a password code input are displayed. and a seal image of the viewer corresponding to the image in a predetermined column on the corresponding circular document image.

[Embodiments of the invention]

Hereinafter, one embodiment of the present invention will be described with reference to the drawings.

FIG. 1 shows the configuration of an apparatus according to an embodiment of the present invention. In the figure, 1, 2, 3, 7
0 is a component of a circular document input terminal, 9 to 20 are components of a document data management station, 51,
61, 71, 91 (52, 62, 72, 92) are components of the optical circulation terminal device. 1 is an image input device such as a facsimile, which scans a document to be circulated and converts it into digital image data. 2 is a console for inputting device control data such as a circulation destination code. 3 is a display device for outputting the circulation status and the operating status of the device. 70 is a printer for outputting a hard copy of the displayed document. 4 is a device that controls the terminal device (image input device 1, console 2, display device 3, printer 70) that is the circulation source. 5
1, 52, . . . are devices for displaying the circulated document to the viewer at the circulation destination. Consoles 91 and 92 are used to input a password and a viewing end key.
61 and 62 are devices (such as a tablet) for inputting handwritten comments on the circular document.

71 and 72 are printers for obtaining hard copies of displayed documents. 81, 82,......
Circulation destination terminal devices (display devices 51, 52,...
..., handwritten character input devices 61, 62, printer 7
1, 72, consoles 91, 92). 9 is a device that controls data communication between the processing device 10 and the terminal control devices 4, 81, 82, . . . Reference numeral 11 denotes an image editing memory that temporarily records image data of a circular document. 1
Step 2 combines the image data of the circular document recorded on the image editing memory 11 with the seal image data corresponding to the password code input from the circulation destination and the image data of the comment text (handwritten characters). "Document image data cutting/synthesizing device"
85178). 13, the seal image data and the image data of the comment text are combined into one immediately before the compositing process.
It is a memory that records data temporarily. 14 is a device (Utility Application No. 158584/1983) that converts two-dimensional coordinate data (vector data) input from a handwritten character input device (for example, a tablet) into image dot data (raster data). Reference numeral 15 denotes a memory for temporarily recording vector data input from a handwritten character input device before converting it into raster data.

Reference numeral 16 denotes a circulating document management table that records an image address, a circulating destination code, and a processing end flag for each circulating document for each circulating document. Details of the circulation management table 16 are shown in FIG. 17 includes seal image data, comment text image data, etc.
This is a composition format table that stores the position and size of a composition section necessary for composition on circular document image data. Details of the composite format table 17 are shown in FIG. FIG. 4 shows an example of the format of a circular document. 18 is a correspondence table between the password code and the storage address of the seal image data. Seal image address table 1
8 is shown in detail in FIG. 19 is a file that stores circular document image data. The storage address of the circular document image data is recorded in the circular document management table 16. 20 is a file that stores seal image data. The storage address of the seal image data is recorded in the seal image address table 18.

The configuration of the device has been described above. Next, the operation of the device will be explained.

The device performs the following operations.

[A] Registration of a circular document from a circulation source [B] Display of a circular document by entering a PIN code from a circulation destination [C] Input of comment text from a circulation destination and composition of comment image data [D] Registration of a circular document from a circulation destination Combining the browsing end key input and the seal image data [E] Monitoring the circulation status by the circulation destination [F] Pre-registering the seal image The details of each operation will be explained below.

[A] Registration of a circular document (1) Registration of a circular document key and a circulation destination code The operator of the circulation source uses the console 2 to
Enter the circulation document key and circulation destination code. The processing device 10 temporarily records the input data in the buffer memory 13 via the terminal control device 4 and the communication control device 9. moreover,
The processing device 10 records the data on the buffer memory 13 in the circulation management table 16 (FIG. 2). The circular document key is sent to the circular document key field 161 of the circular management table 16.
The circulation destination code is the circulation destination code field 1621, 1622, . . . in the same table 16.
Record to...

(2) Registration of circular document image data The operator of the circulation source inputs the image data of the circular document from the image input device 1. The processing device 10 stores the input image data in a circular document image file 19 via the terminal control device 4 and the communication control device 9. moreover,
The processing device 10 stores the storage address of the image data of the circular document in the circulation management table 16 (second
Circular document image address field 1 in Figure)
63.

[B] Displaying a circular document by entering a PIN code (1) Reading out a circular document image address based on a PIN code The viewer at the destination enters his/her PIN code from the consoles 91, 92, . . . .
The processing device 10 temporarily records the input password in the buffer memory 13 via the terminal control device 4 and the communication control device 9. Further, the processing device 10 refers to the seal image address table 18 (FIG. 5) to obtain the circulation destination code corresponding to the input password code. Further, the processing device 10 refers to the circulation management table 16 (FIG. 2) and checks whether there is a circulation document corresponding to the obtained circulation destination code. If not, the processing device 10 connects the communication control device 9 and the terminal control device 81 or 8.
2. "There is no circular document" via ......
This message is output to the display device 51. If there is, the processing device 10 refers to the circulation management table 16 and reads out the circulation document image address corresponding to the circulation destination code to the buffer memory 13. When checking the presence or absence of a circular document corresponding to the circulation destination code, if the circulation order is specified, the end flag field of the circulation destination before the corresponding circulation document in the circulation management table 16 (Figure 2) 1
Only when 641 or 1642, . . . records the completion status, it is assumed that the circulating document has arrived at the viewer.

(2) Reading of circular document image data In (1), based on the circular document image address read onto the buffer memory 13, the processing device 10 reads the corresponding circular document image data from the circular document image file 19, and edits the circular document. It is recorded onto the memory 11.

(3) Display of circular document image data The processing device 10 displays the circular document image data on the image editing memory 11 recorded in (2).
It is output to the display device 51 or 52, . . . in front of the viewer via the communication control device 9 and the end-of-picture control device 81 or 82, .

[C] Input and synthesis of comment text (1) Input of comment text The viewer uses the display device 51 or 52,...
The user looks at the circular document outputted to . . . and inputs a comment from a handwritten character input device (for example, a tablet) 61 or 62. The processing device 10 transfers the input handwritten character data (vector data) to the terminal control device 8.
1 or 82, . . . to the vector data buffer 15 via the communication control device 9.
Record the time.

(2) Vector/raster conversion The processing device 10 activates the vector/raster conversion device 14 (Utility Model Application No. 158584/1984) and converts the comment text vector data on the vector/data buffer 15 into image dot data (raster data). The data is converted and recorded on the buffer memory 13.

(3) Composition into the comment field The processing device 10 activates the image composition device 12 (Utility Application No. 1985-85178) and converts the comment chapter image data on the buffer memory 13 into the circular document on the image editing memory 11. Predetermined position in the image data (synthesis format table 17
). The synthesis position is defined by the abscissa value of the position coordinate field 173 of the comment image in the synthesis format table 17 (FIG. 3) and the coordinate value obtained by adding the number of previously circulated destinations x pitch to the ordinate.

[D] Inputting the viewing end key and combining the seal image (1) Reading the seal image by inputting the viewing end key After viewing the circular document and entering comments etc., the viewer presses the viewing end key from the console 2. input. When the viewing end key is input, the processing device 10 reads out the seal image address corresponding to the corresponding circulation destination code from the seal image address table 18. Further, the processing device 10 reads the seal image data from the seal image file 20 onto the buffer memory 13 based on the seal image address.

(2) Synthesis of seal image data The processing device 10 synthesizes comment text image data onto circular document image data ([C]-
In the same manner as in (3)), the seal image data on the buffer memory 13 is combined onto the circular document image data on the image editing memory 11.

(3) Viewing end processing The processing device 10 records the end status code in the end flag field 1641 or 1642, etc. corresponding to the relevant circulation destination code of the relevant circulation document record in the circulation management table 16. Furthermore, the processing device 10 stores the image data of the circular document in which the comment and the seal on the image editing memory 11 are combined into the circular document image filter 19 . The storage address is
It has already been recorded on the circulation management table 16 (FIG. 2). That is, the combined image data is stored in the same area as the uncombined image data of the relevant circular document in a replacement form.

(4) Hard copy output Based on the viewer's input of the hard copy request key, the processing device 10 outputs the image editing memory 11.
The image data of the circular document with the above comment and seal combined is sent to the communication control device 9 via the terminal control device 81 or 82, etc.
Output to printer 71 or 72, . . .

[E] Monitoring the Circulation Status (1) Inputting the Circulation Document Key The circulation source inputs the circulation document key from the console 2 when it is necessary to check the progress status of the circulation. The processing device 10 obtains the storage address of the relevant circular document from the circulation management table 16 based on the input of the circular document key.

(2) Displaying the circular document and outputting a hard copy Based on the storage address obtained in (1), the processing device 10 reads the image data of the corresponding circular document from the circular document image file 19, and controls the communication control device 9 and the terminal. It is output to the display device 3 as the circulation source via the device 4. It also outputs to the printer 70 based on the input of the hard copy output request key.

[F] Pre-registration of seal image The administrator of this circulation device will perform the following pre-registration work before operating the device.

(1) Registration of viewer code and PIN code The administrator of the circulation device inputs the viewer code and each viewer's PIN code from the console 2. The processing device 10 records these data in the viewer code field 181 and the password code field 182 of the seal image address table 18, respectively.

(2) Registration of seal image data The administrator of the circulation device inputs the seal image data of each viewer from the image input device 1. The processing device 10 stores the input seal image data into the seal image file 20 via the terminal control device 4 and the communication control device 9. The storage address is the seal image address field 18 on the seal image address table 18 (Fig. 5).
Record to 3.

In the embodiments described above, the operation of synthesizing the seal image corresponding to the password code as evidence that the circulation document has been viewed at each circulation destination has been described.

Furthermore, as proof of completion of viewing, a handwritten character input device (such as a tablet) 61 or 6
2. A signature can also be input as part of the comment text. By inputting this signature, a signature image of the viewer's handwriting is combined with the circulation document, and more reliable identification evidence of the viewer can be obtained.

〔Effect of the invention〕

As described above, according to the present invention, it is no longer necessary to repeat the operation of once sending a facsimile, writing a comment on the output document, and then sending the document again by facsimile. Since the comment image data input at each circulation destination is synthesized on the image data of the document, there is no deterioration in the image quality of the circulated document, and document data with good image quality can be circulated with good operability.

[Brief explanation of drawings]

FIG. 1 is a diagram showing the configuration of an embodiment of the present invention;
2, 3, and 5 are diagrams for explaining the structure of the table in the configuration shown in the first diagram, and FIG. 4 is a diagram for explaining a specific example of the format of the circular document. 1... Image input device, 2... Console, 3...
...Image display device, 4...Terminal control device, 9...Communication control device, 10...Processing device, 11...Image editing memory, 12...Image composition device, 13...Buffer memory, 14...Vector raster Conversion device, 15... Vector buffer, 16... Circulation management table, 17... Synthesis format table, 18... Seal image address table, 19...
... Circular document image file, 20 ... Seal image file, 61 ... Tablet, 70 ... Printer.

Claims (1)

[Scope of Claims] 1. In a document circulation system consisting of a document data management station and a plurality of document circulation destination terminal devices connected to the document data management station, the document data management station transmits document data to be circulated. a first file means for storing; a first table means for storing the correspondence between the storage address and the circulation destination code of each circular document; and a first table means for storing the correspondence between the viewer code and the circulation destination code. reading circular document data from the first file means based on the viewer code input from one of the terminal devices and the first and second table means; processing means for transmitting this to the one terminal device and modifying the corresponding document data in the first file means based on additional information to the circular document inputted from the terminal device; Characteristic document circulation method. 2. The document data management station has a second file means for storing seal images of viewers, and the second table means stores information in the second file means in association with each viewer code. The storage address of the seal image is stored, and the processing means reads out the seal image corresponding to the viewer code from the second file means in response to the operation of the seal instruction performed on the terminal device. 2. The document circulation method according to item 1, characterized in that a seal image is combined with the corresponding document data.