JP4159261B2 - Personal advance expense settlement system, personal advance expense settlement method, program and recording medium - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to an individual advance expense settlement system and an individual advance expense settlement method. , Settlement of expenses for programs and recording media, and more specifically, payment processing for individual advance payments, so that processes from data entry by settlement applicants to settlement, accounting, and farm banking can be performed basically without paper. It relates to processing technology.
[0002]
[Prior art]
In companies, organizations, etc., there are processes in which an individual spends advance payments in various situations, and after that, the advance payments are settled. FIG. 8 is a diagram for explaining an example of a processing flow of a conventional personal advance payment settlement system. For example, when the individual accountant 21 is going to settle the advance payment, fill in the payment details on the prescribed payment form, the manager 22 checks the payment details and checks the payment form, and the individual accountant's department The general affairs officer 23 collected the payment form, submitted it to the accounting department, and the accounting department 24 made a withdrawal to the individual accountant.
[0003]
In the accounting department 24 that received the payment form, the accounting staff checked the contents of the payment application for all cases, entered the data in a predetermined DB, and performed the withdrawal process. In such a processing system, online paperless processing is performed in most cases in which the accounting department receives the data input by the general affairs staff 23 and processes it. In other words, even for systems that allow electronic input for payment application processing, there are many cases where a specific person familiar with the input operation, such as the above-mentioned general affairs officer, collectively inputs the payment application of another person as a proxy. There is a problem that business processing cannot be rationalized as usual. In the input system as described above, all cases are normally confirmed by the accounting department 24 as described above. However, in such confirmation, only a formal check is often performed. The rationalization by conversion is desired.
[0004]
In addition, in the host input system as described above, for example, even if it is an application for transportation expenses to the place where the reimbursement applicant repeatedly visits, it is necessary to enter the settlement application every time, and it feels bothersome, There were also complaints that the payment input process could not be performed when the host was out of service, such as on holidays or late at night. In such a host input system, it is necessary to install host emulation software on the input terminal, and users who are familiar with the GUI input screen that is commonly used in the furrow feel that the host screen is difficult to use. There is also a problem that.
[0005]
As described above, in the payment process of advance payment, basically, paper-based workflow processing is performed, and even when online paperless processing is performed, double confirmation of electronic workflow and paper The fact is that this part is left in many processes.
[0006]
On the other hand, the advanced payment settlement system as described above is basically a system that is accessed and used from a dedicated login system, that is, access to specify “who is currently using this system”. For example, employee NO. It can be said that this is a key system. When using such a system in a browser, it is necessary to maintain the same security.
[0007]
Speaking of a Web client, the link destination can be opened directly by directly inputting a URL. If this system is used and the advanced payment settlement system is used, a security breach occurs in which another person's slip can be opened directly.
[0008]
When constructing a system for personal identification in a WEB browser, for example, (A) personal authentication by a certificate authority that is generally widely used, and (B) a method based on a URL description (for example, an individual is placed in the part after the URL). (C) and (C) a method based on acceptance of COOKIE.
[0009]
However, the method (A) requires a complicated mechanism such as a server, and authentication is performed in units of servers, and there is a problem that it is difficult to perform individual recognition in units of DB (units of applications). This mechanism can be authenticated by using the reader restriction function (reader field function) on the server, but the processing using the reader restriction function (reader field function) is unsuitable in order to support a certain level of high-speed response. is there.
[0010]
In the method (B), even if it is long personal description information, it is possible to enter the system if the URL is directly input, and the security is not perfect. Furthermore, the method (C) is used for personal recognition of inquiry system by COOKIE, but security cannot be maintained.
[0011]
[Problems to be solved by the invention]
The present invention has been made in view of the above-mentioned circumstances, and in the process of paying an individual's advance payment, the process ranging from data input by the settlement applicant to settlement, accounting process, and firm banking process is basically executed without paper. It is an object of the present invention to provide a personal replacement expense settlement system method, a program for executing the method, and a recording medium that can achieve comprehensive rationalization by improving the efficiency and speed of operations in each department. To do.
[0013]
[Means for Solving the Problems]
The invention of claim 1 is the personal advance expense settlement system for the expense settlement by the employee, between the accounting computer on which the accounting system operates and the user terminal involved in the personal advance settlement process. A personal reimbursement expense reimbursement system having a server for generating reimbursement expense reimbursement information for performing data communication and transferring to the reimbursement system to perform reimbursement processing in the recurring accounting system Accepting and holding the application information input from the payment application to apply for gold payment, and when receiving electronic approval information related to the application input information from a user who has the authorization to approve payment for the payment application, The reimbursement expense settlement information is transferred to the accounting computer, and the accounting computer is the employee who has made the application according to the reimbursement expense settlement information transferred. To output the information for performing payment processing on Individual Reimbursement expense settlement system The personal reimbursement expense settlement system determines whether or not a voucher confirmation is required in the settlement approval by the settlement approval authority and the confirmation by the accounting confirmation section when the settlement applicant inputs the application information. It has a determination function that automatically determines according to a predetermined standard, and the determination function displays a selection screen on the user terminal for selecting the classification item of the settlement application, and performs a selection input on the selection screen. Accepting and displaying the voucher confirmation necessity according to the selection input, and when the voucher confirmation necessity judgment function determines that the voucher confirmation is necessary, a voucher affixing mount is displayed. A means for printing out from the printing means of the user terminal, and when printing out the voucher pasteboard, a barcode is issued for each output of the mount, and the issued barcode is placed on the mount printing The server accepts the voucher confirmation result of the mount transmitted by the accounting confirmation section as electronic approval data, and the barcode printed and displayed on the mount includes a code portion indicating the number of times the application information electronic data has been changed. The server includes data change count information read from the code portion of the barcode transmitted from the accounting confirmation section, and data change count information included in the application information transmitted from the settlement applicant's terminal; If there is a difference between the barcode change count information and the application information change count information, an error is processed, and the electronic approval indicating the voucher confirmation result of the mount in the accounting confirmation section The status of the data is converted into an approval status based on the barcode information read by the barcode reader. Rukoto It is characterized by.
[0014]
The invention according to claim 2 is the claim 1 according to claim 1, wherein the personal reimbursement expense settlement system has a function of creating data that can be transmitted using a farm banking system, Transfer the appropriate amount to the financial institution Special It is a sign.
[0015]
The invention of claim 3 is the invention of claim 1 or 2, wherein when the server accepts input of application information from a settlement applicant who applies for the expense reimbursement settlement, It has a function to notify the user having the payment approval authority that the application information has been input by e-mail, and the user having the payment approval authority accesses the server in response to the confirmation of the e-mail. If the application information is confirmed and approved, predetermined electronic approval information can be transmitted to the server.
[0016]
According to a fourth aspect of the present invention, in the invention according to any one of the first to third aspects, the server and the accounting computer are users of an accounting confirmation section for application information and electronic approval information input by the settlement applicant. It is characterized in that access from a terminal is accepted and the contents of each information can be confirmed from the user terminal.
[0024]
Claim 5 The invention of claim 1 to claim 1 4 In any one of the inventions, data transfer of the advance expense adjustment information from the server to the accounting computer is performed by automatic transfer at night.
[0025]
Claim 6 According to the invention of claim 1, as a tool for the payment applicant to input application information to the terminal, a line / block copy / paste function, a destination information registration function, and predetermined transportation means search software One or more of the pasting functions of the search results is provided.
[0026]
Claim 7 The invention of claim 1 to claim 1 6 In any one of the inventions, as a key for approving the application data, it has an automatic continuous numbering function for continuously numbering a slip number when handling application information as a slip for each application unit The automatic consecutive numbering function is realized by exclusive control when the same electronic information is simultaneously subjected to editing processing from a plurality of terminals.
[0027]
Claim 8 The invention of claim 7 In the invention, the processing of the module that performs the exclusive control includes processing for acquiring a slip information table and acquiring a slip number, counting up and setting the slip number, and performing processing for storing the slip number table, Further, in order to enable acquisition and storage of the slip number even if there is a conflict state when simultaneous editing is performed on the same document, the storage processing result of the slip number table is acquired, and the slip number is determined by the conflict. Is stored, the processing for storing the slip number table again is included up to a predetermined number of times.
[0028]
Claim 9 The invention of claim 8 In the invention of claim 1, there is provided an authentication means for accessing the personal replacement expense settlement system, and the authentication means receives an input of ID information and a password of a user who intends to access the personal replacement expense settlement system. If the ID information and password entered on the input screen are authenticated and access is permitted as a result of the authentication , One frame of the screen divided into multiple frames In the storage area of the storage means for storing the display data of At least the ID information While storing, the ID information is hidden. Displaying an operation screen for operating the personal replacement expense settlement system in another frame of the plurality of frames; In the storage area of the one display data If the ID information is not stored, the operation on the operation screen is not permitted.
[0029]
Claim 10 The invention of claim 1 to claim 1 9 In any one of the inventions, a network environment between the server and the user terminal is realized by a groupware system.
[0030]
Claim 11 The invention of claim 1 to claim 1 10 In any one of the inventions, a network environment between the server and the user terminal is realized by a Web system.
[0031]
Claim 12 According to the present invention, in an individual payment adjustment method for payment of expense payment by an employee, data communication is performed between an accounting processing computer in which an accounting system is operated and a user terminal involved in the payment adjustment process of the individual payment. And a personal payment settlement method that is executed by a server that generates the settlement expense settlement information for performing the settlement calculation process in the accounting system. When the application information from the payment application to be applied is received and held, and the electronic approval information related to the application input information is received from a user who has the authority to approve payment for the payment application, The settlement information is transferred to the accounting computer, and the accounting computer sends the application to the employee who made the application in accordance with the transferred advance expense settlement information. To output information for payment processing and Individual Payment method In the personal reimbursement expense settlement method, when the settlement applicant inputs the application information, whether or not it is necessary to confirm the voucher in the settlement approval by the settlement approval authority and the confirmation by the accounting confirmation section. It is automatically determined according to a predetermined standard, and whether or not the voucher needs to be confirmed is determined by displaying a selection screen on the user terminal for selecting a classification item of the settlement application, and selecting input using the selection screen. And confirming whether or not the voucher needs to be confirmed according to the selection input, and displaying the voucher. When the mount for printing is printed out from the printing means of the user terminal and the mount for attaching the voucher is printed out, a barcode is issued for each output of the mount, and the issued barcode is placed on the mount printing The server accepts the voucher confirmation result of the mount transmitted by the accounting confirmation section as electronic approval data, and indicates the number of changes of the electronic data of the application information in a barcode printed and displayed on the mount The code part is set, and the server compares the data change count information of the barcode transmitted from the accounting confirmation section with the data change count information included in the application information transmitted from the payment applicant's terminal. When there is a difference between the barcode change count information and the application information change count information, error processing is performed, and the status of the electronic data indicating the voucher verification result of the mount in the accounting verification section is: Converted to approval status by bar code information read by bar code reader It is characterized by that.
[0032]
Claim 13 The invention of claim 1 2 In this invention, the personal reimbursement expense settlement method is the financial institution's farm banking system, which inputs the information for performing the withdrawal process output from the accounting processing computer, and for the employee who made the application This is characterized in that the corresponding amount is transferred to the financial account.
[0033]
Claim 14 The invention of claim 1 2 Or 13 In the invention, when the server accepts input of application information from a settlement applicant who applies for the expense reimbursement settlement, the server applies the application to the user who has a settlement approval authority for the settlement applicant. If the user is notified that the information has been entered by e-mail, and the user having the authorization to approve the payment accesses the server according to the confirmation of the e-mail, confirms the application information, and approves it. The predetermined electronic approval information is transmitted to the server.
[0034]
Claim 15 The invention of claim 1 2 Or 14 In any one of the inventions, the server and the accounting computer Is For application information and electronic approval information entered by the settlement applicant Do Accounting section Profit From user terminal of access From the user terminal Contents of each information Enable confirmation It is characterized by that.
[0043]
Claim 16 The invention of claim 1 2 Or 15 In the present invention, data transfer of the advance expense adjustment information from the server to the accounting processing computer is performed by nightly automatic transfer.
[0044]
Claim 17 The invention of claim 1 2 As a tool for the payment applicant to input application information to the terminal, a line / block copy / paste function, a destination information registration function, and a search result paste function for predetermined transportation means search software Any one or more of the above are provided.
[0045]
Claim 18 The invention of claim 1 2 Or 17 In any one of the inventions, as a key for approving the application data, an automatic continuous numbering function for continuously numbering a slip number for handling application information as a slip for each application unit is provided. The automatic consecutive numbering function is realized by exclusive control when the same electronic information is simultaneously subjected to editing processing from a plurality of terminals.
[0046]
Claim 19 The invention of claim 18 In the invention, the processing of the module that performs the exclusive control includes processing for acquiring a slip information table and acquiring a slip number, counting up and setting the slip number, and performing processing for storing the slip number table, Further, in order to enable acquisition and storage of the slip number even if there is a conflict state when simultaneous editing is performed on the same document, the storage processing result of the slip number table is acquired, and the slip number is determined by the conflict. Is stored, the processing for storing the slip number table again is included up to a predetermined number of times.
[0047]
Claim 20 The invention of claim 19 According to the present invention, an authentication means for accessing the personal advance expense settlement system for executing the method is provided, and the authentication means inputs the ID information and password of the user who intends to access the personal advance expense settlement system. If the ID information and password entered on the input screen are authenticated and access to the authentication result is permitted , One frame of the screen divided into multiple frames In the storage area of the storage means for storing the display data of At least the ID information While storing, the ID information is hidden. Displaying an operation screen for operating the personal replacement expense settlement system in another frame of the plurality of frames; In the storage area for the one display data The ID information is stored Have If not, operation of the operation screen is not permitted.
[0048]
Claim 21 The invention of claim 1 2 Or 20 In any one of the inventions, a network environment between the server and the user terminal is realized by a groupware system.
[0049]
Claim 22 The invention of claim 1 2 Or 20 In any one of the inventions, a network environment between the server and the user terminal is realized by a Web system.
[0050]
Claim 23 The invention of claim 1 2 Or 22 The personal advance payment method described in any one of On the computer Execution Let It is a program.
[0051]
Claim 24 The invention of claim 23 The program described in Computer readable A recorded recording medium.
[0056]
DETAILED DESCRIPTION OF THE INVENTION
The personal reimbursement expense settlement system of the present invention is a system suitable for operation on a groupware / browser. For example, an employee of a company or the like who uses groupware can input / examine / approve an expense settlement application in a paperless manner. The items that require voucher confirmation can be executed by using a part of the paper. With groupware, a user-friendly GUI screen can be configured, so that the system user can perform various processes with intuitive operations without looking at a manual or the like.
[0057]
FIG. 1 is a diagram for explaining an example of the flow of an advance expense settlement process in the paperless individual advance expense settlement system of the present invention, and shows a process of a system that executes complete paperless. In this embodiment, an example in which a system according to the present invention is operated by groupware will be described.
[0058]
The individual (reimbursement applicant) 2 who makes the application for reimbursement proceeds to enter the reimbursement application information from the terminal. The input settlement application information is transferred to the groupware server 1 (step S1). The server 1 transmits a mail relating to the settlement application information transferred to, for example, the supervisor 3 of the applicant who has an approval authority (step S2). If the boss 3 confirms the content and approves it, the boss 3 inputs electronic approval information to the terminal and sends it to the server 1 (step S3). The server 1 converts the status of the application information from the settlement applicant to the approval status by the electronic approval information sent from the superior 3, and transfers this to the host 5 (step S4). An accounting system is operating at the host 5. This transfer is performed by nighttime automatic transfer, for example.
[0059]
For example, in the final confirmation ward such as the account paying department 4 in the accounting department, the server 1 or the host 5 is accessed to check the settlement application content (step S5). Since the application check automatically checks the payment application data and the total amount, etc., the check by the payer ward 4 can be done with a sample check instead of a full check, thereby streamlining the indirect department. Can be achieved. Then, the host 5 performs a settlement process using the approval status settlement application information (advance expenses settlement information), and transmits withdrawal request data corresponding to the application amount to a predetermined bank 6 (step S6). The bank 6 that has received the withdrawal request data performs a transfer process of the corresponding amount to the deposit account of the settlement applicant 2 on the next business day, for example (step S7). As described above, a paperless replacement expense settlement system is constructed.
[0060]
FIG. 2 is a diagram for explaining another example of the flow of the reimbursement expense settlement process in the personal reimbursement expense reimbursement system of the present invention. Regarding the reimbursement items necessary for the receipt, electronic processing is performed using a dedicated mount. 1 shows an example of a system configuration that takes a form in which paper processing is partially used together. FIG. 2 shows the electronic processing of FIG. 1 by further adding paper processing. The groupware has a function to automatically determine whether there is a voucher (receipt) for the checkout process. On the corresponding screen on the groupware, a preset item classification (for example, bus, train, taxi, etc. in transportation expenses) Transportation means, etc.) is displayed, and when the checkout applicant selects a corresponding item with a pointer or the like, the groupware determines whether the receipt is necessary or not and displays the determination result.
[0061]
First of all, the settlement applicant 2 inputs settlement application information from the terminal. The input settlement application information is transferred to the groupware server 1 (step S1). At this time, the receipt necessity / unnecessary automatic determination is performed according to the input of the settlement applicant 2, and if the receipt is necessary, the terminal outputs a predetermined voucher confirmation mount for attaching the receipt. The settlement applicant 2 attaches the corresponding receipt to the mount and submits a voucher confirmation mount to the superior 3 of the settlement applicant who has the settlement authority (step S2 ′). At this time, in order to rationalize the approval data input to the server 4 by the last final confirmation zone (in this case, the department 4 in charge of the accounting department), for example, a barcode is issued for each voucher confirmation mount, Processing for printing the barcode on the mount is performed. In addition, the voucher confirmation mount prints only the portion of the data that needs to be confirmed with the voucher in charge of the bill payment ward 4, so that the check in the voucher confirmation mount can be performed with minimal work. Work becomes possible.
[0062]
On the other hand, the server that has received the settlement application information input from the settlement applicant 2 sends an email about the information to the boss 3 (step S2). If the boss 3 confirms the contents and approves the electronic approval information, Is input to the terminal and sent to the server 1 (step S3). Further, the supervisor 3 who has received the voucher confirmation mount with the receipt attached, if approved, stamps it and returns the voucher confirmation mount to the settlement application 2 (step S3 '). The checkout applicant 2 submits the voucher confirmation mount stamped by the boss to the accounting department (step S8), and the accounting department's sub-payment clerk 4 checks the voucher confirmation of the receipt, etc. The electronic approval data (that is, electronic data for converting the status of the payment application data held by the server 1 into the approval status) is input (step S5).
[0063]
At this time, the small payment section charge 4 can transmit the barcode information as electronic approval data to the server 4 by reading the barcode displayed on the voucher confirmation mount using the barcode reader. . In other words, it is possible to convert the status of electronic data into an approval status by continuously reading the barcode printed on the voucher confirmation mount with a general-purpose barcode reader, thereby confirming a large number of voucher confirmation mounts. Processing can also be executed in a short time. The voucher confirmation mount with the receipt attached is stored in the accounting department (step S9).
[0064]
The server 1 converts the status of the settlement application information from the settlement applicant 2 into an approval status from the supervisor 3 using the transmission electronic approval information, and transfers this to the host 5 (step S4). This transfer is performed by nighttime automatic transfer, for example. The host 5 performs a settlement process using the settlement application settlement information (repaid expense settlement information) of the approval status, and transmits collection request data corresponding to the application amount to a predetermined bank 6 (step S6). The bank 6 that has received the withdrawal request data performs a transfer process of the corresponding amount to the deposit account of the settlement applicant 2 on the next business day, for example (step S7).
[0065]
In the generation of electronic approval data by reading the above barcode, when the electronic data flowing through the route from the server 1 to the host 5 is changed, that is, when the information indicated by the barcode does not match the electronic data on the server side, Automatic processing error. In other words, since the electronic data for the payment application and the barcode information are transmitted in a different flow, there is a possibility that the electronic data may be different from the barcode-side approval information if the electronic data is corrected in the middle. Error.
In the detection of the presence or absence of correction, since the number of updates of electronic data is indicated in the suffix part of the JAN standard barcode system, error processing is performed when it is determined that there is a difference in the number of updates by reading this part. What should I do? That is, when the settlement applicant changes the electronic data, it is necessary to output the voucher confirmation mount again (that is, issue a new barcode) at that time.
[0066]
The bar code can be printed by any application such as groupware, spreadsheet software, and browser. When printing from a browser, a barcode is displayed and printed, but the original image is created on the server by creating a JPEG file from a DLL file and attaching the JPEG file to a personal table document on the screen for printing. Displaying through a pass.
[0067]
FIG. 3 is a diagram showing an example of a screen for the settlement applicant 2 to input in the personal expense reimbursement settlement system of the present invention. FIG. 3 shows a screen for adjusting transportation expenses. As shown in the figure, the GUI screen allows the input operation to be performed very easily. Also, on the input screen, you can execute the copy / paste function of the line or block, and if the checkout applicant has been to the same destination before and has made a checkout application, copy the input contents of the previous time Can be used. In addition, since it has a destination information registration function, it is possible to register a place or a traffic base where the applicant frequently visits, and it can be used to input an application from the next time. In addition, the above input screen has a function of pasting search results of search software for searching for railway routes and station information, giving convenience to the applicant.
[0068]
FIG. 4 is a diagram showing an example of a voucher confirmation mount (voucher affixed mount) in the above personal expense reimbursement system of the present invention. As shown in the figure, the voucher confirmation mount 10 is printed with only the data 11 of the portion that needs to be confirmed with the voucher in the final confirmation zone, and the voucher (receipt) 12 is pasted. Further, the bar code 13 issued for each mount as described above is also printed. As a result, it is possible to perform confirmation work on the voucher confirmation mount 10 with minimal work in the final confirmation zone.
[0069]
Next, the exclusive control logic at the time of slip numbering on the groupware in the personal expense reimbursement system of the present invention will be described. The purpose of using this logic is to uniquely create information (slip number) on electronic data, and to improve reliability in handling a checkout slip with electronic data. The module for numbering the prepared slip number acquires a slip number table, assigns a unique number to the slip, counts up the slip number, and stores the slip number master.
[0070]
FIG. 5 is a flowchart for explaining the processing outline of the exclusive control. First, the module that assigns the slip number acquires the slip information table (step S11) and acquires the slip number (step S12). The slip number is counted up and set (step S13), and the slip number table is stored. At this time, if a plurality of users edit one document at the same time, the document is not saved (this state is called “competition”). Therefore, the “slip number table” saving process result is acquired, and if it cannot be saved, the process is performed again. That is, in step S14, if the saving of the slip number table is successful, the process is terminated and an error occurs. If unsuccessful, the process proceeds to step S15 to check the number of times to save, and if it is 5 or more, the process is terminated. If it is less than 5 times, the process returns to step S11 to acquire the slip information table. In step S15, reprocessing due to competition is performed up to five times here in consideration of the load on the server and the processing speed.
[0071]
In the present invention, in the operation for collating and confirming the electronic data and the voucher and performing the examination / approval, the continuous unique <slip NO> as described above is used as a confirmation key. Automatic continuous NO numbering, which has been relatively easy in conventional systems such as host computers, has been difficult to achieve with groupware, which is a document type database. Automatic continuous numbering is realized. This implements a mechanism for exclusive control in simultaneous editing during parallel circulation.
[0072]
Next, an embodiment of the authentication method according to the present invention, particularly an application example to a browser will be described. When operating the paperless personal expense reimbursement system on a Web system, when accessing the system from a Web client, for example, a menu is displayed on the left frame of the display screen divided into two frames, and the left frame Employee No. In order to store the non-display, a normal screen for displaying slips and the like is set in the right frame. Employee No. prepared in the left frame. In the storage section, the user has an employee number as a dedicated login system. Only when accessing the paperless personal expense reimbursement system by entering Is stored, thereby granting the authority to perform various operations from the menu. FIG. 6 shows an example of a screen for inputting an employee number together with a password, and FIG. 7 shows an example of a frame structure divided into two as described above. The present invention is not limited to the two-divided configuration as described above, and has a function that enables menu operation by storing employee information in a non-displayed state in any of a plurality of divided frames. Just do it.
[0073]
By providing the mechanism as described above, even if a third party or the like directly enters the URL and accesses the paperless personal expense reimbursement system, the employee No. who gives the operation authority to the left frame on the accessed screen. Is not stored, the third party cannot perform operations on electronic data such as slips and menus for which the user has no viewing authority, and security can be enhanced.
[0075]
【The invention's effect】
As is apparent from the above description, according to the present invention, in the process of adjusting the advance payment of an individual, all processes from data input by the settlement applicant to settlement, accounting process, and farm banking process can be executed without paper. By doing so, it is possible to provide a paperless personal reimbursement expense settlement system that can achieve comprehensive rationalization by improving the efficiency and speed of operations in each department.
[Brief description of the drawings]
BRIEF DESCRIPTION OF DRAWINGS FIG. 1 is a diagram for explaining an example of a flow of an advance expense settlement process in a paperless individual advance expense settlement system of the present invention.
FIG. 2 is a diagram for explaining another example of the flow of an advance expense settlement process in the individual advance expense settlement system of the present invention.
FIG. 3 is a diagram showing an example of a screen for a settlement applicant to input in the personal expense reimbursement settlement system of the present invention.
FIG. 4 is a diagram showing an example of a voucher confirmation mount (certificate affixed mount) in the personal expense reimbursement system of the present invention.
FIG. 5 is a flowchart for explaining an overview of exclusive control processing;
FIG. 6 is a diagram showing an example of a screen for inputting an employee number together with a password.
FIG. 7 is a diagram illustrating a frame configuration example divided into two.
FIG. 8 is a diagram for explaining an example of a process flow of a conventional personal advance payment settlement system.
[Explanation of symbols]
DESCRIPTION OF SYMBOLS 1 ... Server, 2 ... Settlement applicant, 3 ... Boss, 4 ... Charge in charge of paying ward 5: Host, 6 ... Bank

Claims (24)

In the personal advance expense settlement system for the expense settlement by employees, the accounting system performs data communication between the accounting processing computer on which the accounting system operates and the user terminal related to the personal advance settlement process. And a server for generating advance payment adjustment information for performing adjustment payment processing in the accounting system, wherein the server applies for the adjustment of expense advance payment. When receiving electronic approval information related to the application input information from a user who has an authority to approve payment for the payment applicant, the replacement expense payment information is Transfer to the accounting computer, and the accounting computer withdraws the employee who applied for the application according to the transferred reimbursement expense information. A you output the information for individuals-pocket expense reimbursement system,
The personal reimbursement expense settlement system has predetermined whether or not it is necessary to confirm vouchers in the settlement approval by the settlement authorization authority and the confirmation by the accounting confirmation section when the settlement applicant inputs the application information. It has a determination function that automatically determines according to a standard, and the determination function displays a selection screen for selecting a classification item of a payment application on a user terminal, accepts a selection input on the selection screen, and performs the selection Whether or not the voucher needs to be confirmed is determined and displayed according to the input, and when the voucher confirmation necessity determination function determines that the voucher needs to be confirmed, the voucher pasting mount is attached to the user terminal. Printing means from the printing means, when printing and printing the voucher pasteboard, issuing a barcode for each output of the mount, printing the issued barcode on the mount,
The server accepts the voucher confirmation result of the mount transmitted by the accounting confirmation section as electronic approval data,
The barcode printed and displayed on the mount has a code portion indicating the number of times of change of the electronic data of the application information, and the server changes the data read from the code portion of the barcode transmitted from the accounting confirmation section. Compare the number of times information with the data change number information included in the application information transmitted from the payment applicant's terminal, and there is a difference between the barcode change number information and the change number information of the application information. Error handling,
The personal reimbursement expense settlement system, wherein the status of the electronic approval data indicating the voucher confirmation result of the mount in the accounting confirmation section is converted into an approval status by bar code information read by a bar code reader . 2. The personal advance expense settlement system according to claim 1, wherein the personal advance expense settlement system has a function of creating data that can be transmitted using a farm banking system, and the settlement applicant who made the application personal-pocket expense reimbursement system to feature that in the financial institutions carry out the transfer processing of the corresponding amount of money.   3. The personal advance expense settlement system according to claim 1, wherein when the server accepts input of application information from the settlement applicant who applies for the expense advance payment settlement, the server settles the settlement applicant. It has a function of notifying the user having the authorization authority that the application information has been input by e-mail, and the user having the authorization authority to access the server according to the confirmation of the e-mail. Then, if the application information is confirmed and approved, the predetermined electronic approval information can be transmitted to the server.   4. The personal reimbursement expense settlement system according to claim 1, wherein the server and the accounting processing computer are user terminals in an accounting confirmation section for application information and electronic approval information input by the settlement applicant. A personal reimbursement expense settlement system characterized in that the access from the user terminal is accepted and the contents of each information can be confirmed from the user terminal. In individuals reimbursed expense reimbursement system according to any one of claims 1 to 4, the data transfer of the reimbursed expense information from the server to the accounting computer, which comprises carrying out the night call forward Personal reimbursement expense settlement system.   The personal reimbursement expense settlement system according to claim 1, wherein the settlement applicant uses a line / block copy / paste function, a destination information registration function, and a predetermined transportation means as tools for inputting application information to the terminal. A personal reimbursement expense settlement system characterized by having one or a plurality of search result pasting functions of search software. In individuals reimbursed expense reimbursement system according to any one of claims 1 to 6, as a key for authorization of the application data, the document number in handling the document to application information for each application unit continuously An automatic continuous numbering function for numbering, wherein the automatic continuous numbering function is realized by exclusive control when the same electronic information is simultaneously subjected to editing processing from a plurality of terminals. . 8. The personal reimbursement expense settlement system according to claim 7 , wherein the processing of the module that performs the exclusive control acquires a slip information table, acquires a slip number, counts up and sets the slip number, and sets a slip number table. In order to enable the acquisition and storage of the slip number even when there is a conflict state when simultaneous editing is performed on the same document, the storage processing result of the slip number table is used. A personal reimbursement expense settlement system, comprising: a process of acquiring a slip number table again up to a predetermined number of times when the slip number is not saved due to the acquisition. In the personal reimbursement expense settlement system according to claim 18 ,
Having an authentication means for accessing the personal advance expense settlement system;
The authentication means has an input screen for receiving input of ID information and a password of a user who intends to access the personal replacement expense settlement system,
If the ID information and password entered on the input screen are authenticated and access is permitted as a result of authentication ,
At least the ID information is stored in the storage area of the storage means for storing display data of one frame of the screen divided into a plurality of frames , and the ID information is hidden.
An operation screen for operating the personal replacement expense settlement system is displayed in another frame of the plurality of frames , and if the ID information is not stored in the storage area of the one display data , the operation screen is operated. A personal reimbursement expense settlement system characterized by not allowing permission. In individuals reimbursed expense reimbursement system according to any one of claims 1 to 9, personal reimbursed expense system characterized by realizing a network environment with the user terminal and the server at the groupware system. The personal advance expense settlement system according to any one of claims 1 to 10 , wherein a network environment between the server and the user terminal is realized by a Web system. In an individual payment adjustment method for adjusting an expense payment by an employee, the accounting system performs data communication between an accounting processing computer in which an accounting system is operated and a user terminal related to an individual payment adjustment process. A personal payment settlement method that is executed by a server that generates payment expense adjustment information for performing payment calculation processing in the accounting system and that applies to the server When receiving electronic approval information related to the application input information from a user who has an authority to approve payment for the payment applicant, the replacement expense payment information is The accounting computer transfers the payment to the employee who made the application in accordance with the transferred reimbursement expense information. A personal reimbursement method of Ru to output the information for the management,
The personal reimbursement expense settlement method is predetermined as to whether or not a voucher confirmation is required in the settlement approval by the settlement approval authority and the confirmation by the accounting confirmation section when the settlement applicant inputs the application information. Judgment automatically according to standards,
Whether or not the voucher needs to be confirmed is determined by displaying a selection screen for selecting a classification item of the application for payment on the user terminal, receiving a selection input on the selection screen, and confirming the voucher according to the selection input. Execute by judging and displaying no,
When it is determined that it is necessary to check of the voucher in the determination of the check necessity of the voucher, a mount for with voucher stuck printed out from the printing means of said user terminal,
When printing the voucher pasteboard, issue a barcode for each output of the mount, print the issued barcode on the mount,
The server accepts the voucher confirmation result of the mount transmitted by the accounting confirmation section as electronic approval data,
In the barcode to be printed and displayed on the mount, a code part indicating the number of times of change of the electronic data of the application information is set, and the data change frequency information of the barcode transmitted from the accounting confirmation section by the server, and the settlement application Data change count information included in the application information transmitted from the user's terminal, and if there is a difference between the barcode change count information and the change count information of the application information, error processing is performed. Done
The personal reimbursement expense settlement method, wherein the status of electronic data indicating the voucher confirmation result of the mount in the accounting confirmation section is converted into an approval status by bar code information read by a bar code reader . 13. The personal reimbursement expense settlement method according to claim 12 , wherein the personal reimbursement expense reimbursement method inputs information for the bank processing system of a financial institution to perform the withdrawal process output from the accounting computer. A method for paying an individual reimbursement expense, wherein a transfer process of the corresponding amount is performed on the financial account of the employee who made the application. 14. The personal reimbursement expense settlement method according to claim 12 or 13 , wherein when the server accepts input of application information from a settlement applicant who applies for the expense reimbursement settlement, The user having the payment approval authority is notified by e-mail that the application information has been input, and the user having the payment approval authority accesses the server in response to the confirmation of the mail and If the application information is confirmed and approved, the predetermined electronic approval information is transmitted to the server. In individuals reimbursed expense method according to any one of claims 1 2 to 14, wherein the server and the accounting computer, the accounting check section against the application information and electronic authorization information inputted by the settlement applicant accepting access from a Subscriber terminal, personal reimbursed expense method characterized by enabling content confirmation of the respective information from the user terminal. In individuals reimbursed expense method according to claim 1 2 to 15, the data transfer of the reimbursed expense information from the server to the accounting computer, personal reimbursed expenses which comprises carrying out the night call forward Checkout method. In individuals reimbursed expense method according to claim 1 2, as a tool for the payment application inputs the application information to the terminal, copy / paste functionality rows or blocks, destination information registration function, and the predetermined transport One or more of pasting functions for pasting search results of means search software are provided. In individuals reimbursed expense method according to any one of claims 1 2 to 17, as a key for authorization of the application data, continuously document number in handling the document to application information for each application unit An automatic continuous numbering function for assigning a number to a person is provided, and the automatic continuous numbering function is realized by exclusive control when the same electronic information is simultaneously subjected to editing processing from a plurality of terminals. Method. 19. The personal reimbursement expense settlement method according to claim 18 , wherein the processing of the module for performing the exclusive control obtains a slip information table, acquires a slip number, counts up and sets the slip number, and sets a slip number table. In order to enable the acquisition and storage of the slip number even when there is a conflict state when simultaneous editing is performed on the same document, the storage processing result of the slip number table is used. A method for adjusting an individual reimbursement expense, comprising: a process for acquiring and storing a slip number table again a predetermined number of times when the slip number is not saved due to the conflict. 20. The personal advance expense settlement method according to claim 19 , wherein authentication means for accessing the personal advance expense settlement system for executing the method is provided, and the authentication means attempts to access the personal advance expense settlement system. A screen divided into a plurality of frames if it has an input screen that accepts input of the user's ID information and password, and authenticates the ID information and password input on the input screen and permits authentication result access. And storing at least the ID information in the storage area of the storage means for storing the display data of one frame of the frame, making the ID information non-displayed, and providing the personal replacement expense settlement system in the other frames of the plurality of frames. It displays an operation screen for operating, the ID information is stored in the storage area of the one display data without Tei, the operation screen Personal-pocket expense method which is characterized in that so as not to allow the work. In individuals reimbursed expense method according to any one of claims 1 2 to 20, personal reimbursed expense method characterized by realizing a network environment with the user terminal and the server at the groupware system. In individuals reimbursed expense method according to any one of claims 1 2 to 20, personal reimbursed expense method characterized by realizing a network environment with the user terminal and the server on the Web system. Claim 1 2 to 22 programs Ru to execute the personal reimbursement method according to the computer in any one of. A recording medium on which the program according to claim 23 is recorded so as to be readable by a computer .

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