JP5557779B2 - Office layout assistance system - Google Patents

Description

  The present invention relates to an office layout assistance system that assists in changing the layout of an office when the layout is changed.

  There are cases where the layout (arrangement) of an operating office is changed for reasons such as organizational restructuring, increase / decrease in the number of people or improvement in productivity. In this case, the layout is usually changed based on the number of employees belonging to the office department and the floor area of the office.

  The following Patent Document 1 describes an apparatus that supports an office layout plan for a building in which a plurality of departments are scheduled to move in. This device collects information related to the departments that you want to place close to your department based on a preliminary questionnaire for employees, and uses this information as one of the most useful information when creating a layout plan. Yes.

  Patent Document 2 below discloses an office layout determination device that takes into account the environmental load. In this device, the working hours of employees in the office are grasped, and departments with similar working hours are arranged on the same floor, thereby reducing the air consumption of the floor and the amount of electricity used by lighting equipment.

JP 2006-302137 A JP 2004-2527779 A

  In various systems that assist in changing the office layout as described above, the layout is changed without accurately capturing the traffic between departments in the actual office, that is, conducting wires. For this reason, there is a problem that after the layout change, it takes more time to move between departments than before the change, and the productivity is lower than before.

  An object of the present invention is to provide an office layout assistance system that can change the layout of an office in operation to a layout that improves productivity more than before.

The present invention relates to an office layout assistance system that assists in changing the office layout during operation, and manages entry / exit for each department of the office and records the passage history recorded in the entrance / exit management unit and the entrance / exit management unit It has a closeness calculation unit that calculates the closeness between departments based on the traffic history, and a layout plan planning unit that draws a layout plan based on the closeness calculated by the closeness calculation unit. Includes the number of movements between departments, and the closeness calculation unit extracts the number of movements between departments so as to exclude the number of movements of employees with the highest number of movements between departments in order to extract the relationship between departments. The movement number correction unit calculates the number of corrected movements by correcting the number of movements, and the degree of closeness calculation unit increases the density of movement between certain departments as the number of corrected movements between certain departments is larger than the number of corrected movements between other departments. Degree is and calculates to be larger than the closeness between other sectors.

  In addition, the layout plan drafting unit can draft a layout plan such that the greater the degree of closeness between departments, the shorter the travel distance between those departments.

  Further, the traffic history includes a traffic history outside the working hours, and the layout plan planning unit can formulate a layout plan based on the traffic history outside the working hours together with the closeness.

  According to the office layout assistance system of the present invention, when changing the layout of the office in operation, it is possible to change the layout so that productivity is improved more than before.

It is a figure which shows the structure of the office layout assistance system which concerns on this embodiment. It is a figure which shows an example of the layout before a change. It is a figure which shows an example of the frequency | count of a transfer between departments. It is a figure which shows an example of the frequency | count of a movement of 1 section of sales, and another department. It is a figure which shows an example of the planned layout. It is a figure which shows an example of the traffic log | history outside working hours. It is a figure which shows an example of the planned layout.

  Embodiments of an office layout assistance system according to the present invention will be described below with reference to the drawings. FIG. 1 is a diagram showing a configuration of an office layout assistance system according to the present embodiment.

  An office layout assistance system (hereinafter simply referred to as “system”) 10 is a system that assists in planning a layout when changing the office layout during operation. In one aspect, the system 10 is realized by cooperation of hardware resources and software. Specifically, the functions of the system 10 are realized by reading a control program recorded on a recording medium into a main memory and executing it by a CPU (Central Processing Unit). The control program can be provided by being recorded on a computer-readable recording medium, or can be provided by communication as a data signal. However, the system 10 may be realized only by hardware. In addition, the system 10 may be physically realized by one device or may be realized by a plurality of devices.

  As shown in FIG. 1, the system 10 includes an entrance / exit management unit 12, a closeness calculation unit 14, and a layout plan planning unit 16.

  The entrance / exit management unit 12 is connected to a reading unit 18 that reads personal information (ID) stored in an authentication terminal possessed by an employee, and an electric lock (not shown) provided at each department door. The The authentication terminal in this embodiment is, for example, an employee ID card or a portable terminal, and the personal information stored therein includes the employee's name, employee number, department, and the like.

  The reading unit 18 is, for example, a card reader (CR), and is installed near the door of each department and outside the area, for example, on the wall surface of the common passage. The reading unit 18 is installed at the entrance of the building. Further, the reading unit 18 may be installed inside each department. The reading unit 18 reads personal information with or without contact with the authentication terminal, and transmits the information to the entrance / exit management unit 12.

  As described above, the electric lock is provided on the door of each department. Further, the electric lock may be provided at the door of the entrance / exit of the building in consideration of security. The electric lock operates based on a locking / unlocking command from the entrance / exit management unit 12. That is, the electric lock unlocks the door based on the unlocking command from the entrance / exit management unit 12 and locks the door based on the locking command from the entrance / exit management unit 12.

  The entrance / exit management unit 12 controls the locking / unlocking of the electric lock based on the collation result between the personal information stored in advance and the personal information acquired by the reading unit 18 and manages the entrance / exit for each department and office. , Record the traffic history. The passing history is a history of the employee passing through the door, and is associated with the personal information of the employee and the information of the door through which the employee passes and the time. The door information includes information indicating which department the door belongs to.

  The closeness calculation unit 14 calculates the closeness between departments based on the traffic history recorded in the entrance / exit management unit 12. Since traffic between the departments in the actual office can be grasped from the traffic history of the entrance / exit management unit 12, the closeness between the departments can be calculated based on the traffic of the persons. The closeness between departments indicates the degree of relevance between departments in business. For example, the greater the closeness between certain departments, the stronger the relevance between the departments. The closeness can include the degree of relevance between the department and the outside in business, that is, the frequency of going out, and the higher the closeness, the stronger the relevance between the department and the outside.

  In addition, the closeness calculation unit 14 includes a movement number correction unit 20 in order to more accurately extract the relationship between departments in business.

  Next, a specific function of the closeness calculation unit 14 will be described with reference to FIGS. FIG. 2 is a diagram illustrating an example of a layout before the change, and FIG. 3 is a diagram illustrating an example of the number of times of movement between departments.

  FIG. 2 shows an office layout from the first to the fourth floor, and three departments are arranged on each floor. That is, on the first floor, one sales department, one design department, and a construction department are arranged. On the second floor, there are two sales departments, two design departments, and an accounting department. On the 3rd floor, the Development Department, General Affairs Department and Overseas Department will be located. Conference rooms 1 to 3 are arranged on the fourth floor. The entrance / exit of these departments is managed by the entrance / exit management unit 12. The disaster prevention center on the first floor is not an office department, but a management room that manages the building in which the office is located. The system 10 of this embodiment is installed in this management room. These layouts and divisions are examples, and the present invention is not limited to this configuration.

  The table in FIG. 3 is an arrangement of the travel history in the layout shown in FIG. 2 for a predetermined period (for example, one year) by the number of movements between departments. The department shown in the vertical column of FIG. 3 is the department to which the employee who is the subject of the traffic history belongs, and the department shown in the horizontal column is the department to which the employee has moved (visited). Note that the description “xxx” shown in FIG. 3 omits the display of the number of movements.

  As described above, personal information of an employee and information on a door through which the employee has passed are associated with the traffic history. The employee's personal information includes the department to which the employee belongs, and the door information includes information indicating which department the door belongs to. That is, the traffic history includes the number of times an employee who belongs to a certain department visits another department, that is, the number of movements between departments. Although not shown in FIG. 3, the traffic history includes the number of times an employee belonging to a certain department has gone out.

  As shown in FIG. 3, the department to which the employee belonging to the sales department 1 has moved most frequently is 532 times in the conference room 2 and then 205 times in the conference room 1. On the other hand, it can be seen that the department to which the employees who moved to the sales department 1 belong is the largest in the design 1 section with 203 times, the design 2 part 211 times, and the development department 184 times.

  The closeness calculation unit 14 calculates the closeness based on the number of movements between departments described above. Specifically, the closeness calculation unit 14 calculates the closeness between certain departments to be greater than the closeness between other departments as the number of moves between certain departments is larger than the number of transfers between other departments. To do.

  For example, in FIG. 3, the number of movements between the sales department 1 and the conference room 2 is 532 times, which is the largest compared to the number of movements between other departments. calculate. On the other hand, the number of movements between the sales department 1 and the accounting department is 5 times, which is the smallest compared with the number of movements between other departments.

  Next, specific functions of the movement number correction unit 20 will be described with reference to FIG. FIG. 4 is a diagram illustrating an example of the number of times of movement between the first sales department and other departments.

  The number-of-movements correction unit 20 corrects the number of movements between departments so as to exclude the number of movements estimated to be movements for personal reasons. Then, the closeness calculation unit 14 calculates the closeness based on the corrected number of corrected movements. The degree of closeness between departments indicates the degree of relevance between departments in business as described above, and the basis thereof is based on the number of movements between departments. However, the number of movements between departments may include movements that are not related to business, that is, movements for personal reasons. Therefore, the movement number correction unit 20 can extract only the relevance between departments on the job by excluding the number of movements estimated to be movement for personal reasons from the number of movements between departments. .

  The table in FIG. 4 is an arrangement of the travel history in the layout shown in FIG. 2 for a predetermined period (for example, one year) by the number of movements between departments. The number shown in the vertical column of FIG. 4 is the employee number of the employee belonging to the sales department 1, and the department shown in the horizontal column is the department to which the employee of the sales department 1 is moved (visited). The description “xxx” shown in FIG. 4 omits the display of the number of movements.

  As shown in FIG. 4, the employee with the largest number of movements between the first sales department and the second sales department is the employee of employee number 00001, and the number of movements is 53 times. This number is more prominent than the number of movements to the second sales department for employees in the first sales department. In this case, the movement number correction unit 20 estimates the number of protrusions as irregular, that is, movement for personal reasons, and excludes it from the number of movements between departments. To be adopted.

  In the present embodiment, a case has been described in which the movement number correction unit 20 corrects the number of movements by excluding the number of movements of employees who have the largest number of movements between departments, but the present invention is not limited to this configuration. . Other correction methods may be used as long as the degree of relevance between departments in business can be calculated with higher accuracy. For example, the number-of-movements correction unit 20 can exclude the employees who have the most and the least number of movements from the number of movements between departments.

  Next, the layout plan drafting unit 16 will be described with reference to FIGS. 5 and 7 are diagrams showing an example of a planned layout, and FIG. 6 is a diagram showing an example of a traffic history outside working hours.

  The layout plan drafting unit 16 drafts a layout plan based on the closeness calculated by the closeness calculation unit 14. Specifically, the layout plan drafting unit 16 lays out such that the greater the degree of closeness between departments, the shorter the travel distance between those departments. On the plane of the building, layouts are made such that departments with a high degree of closeness are close to each other, and departments with a low degree of closeness are spaced apart from each other. On the other hand, at the elevation of the building, the departments with higher closeness are laid out so that those departments are on the same floor, and between departments with lower closeness, those departments are different floors, and Lay out the gaps. In addition, a department with a higher frequency of going out is laid out so that the department is closer to the entrance of the building, and a department with a lower frequency of going out is laid out so that the department is separated from the entrance of the building.

  According to the present embodiment, since the layout plan is drawn up based on the closeness between departments in the actual office as described above, the total travel time between departments is shortened, and the productivity is improved more than before. Can be changed to a different layout. The number of layout plans planned by the layout plan planning unit 16 may be one or plural.

  FIG. 5 shows a layout changed from the office layout of FIG. For example, as shown in FIG. 3, the sales department 1 has the highest degree of close contact with the conference room 2 compared to other departments, so the sales department 1 and the conference room 2 are arranged adjacent to each other on the fourth floor. Is done. In addition, as shown in FIG. 3, since the closeness between the sales department 1 and the design department 2 was also large, the design department 2 is located on the third floor, one floor below the floor where the sales department 1 is located. Arranged to be as close as possible to one part.

  Further, the layout plan drafting unit 16 can draft a layout plan based on the closeness and the traffic history outside the working hours. Non-working hours are holidays, holidays, and overtime hours. Specifically, the layout plan planning unit 16 performs layout so that departments with a large number of traffic histories outside working hours, in other words, departments with a large number of people who enter the room outside the working hours and departments with a large number of times, are on the same floor. As a result, the amount of electric power used by the shared section outside the working hours can be shared, so that energy saving can be improved with the layout change.

  The table in FIG. 6 is an arrangement of only those outside the working hours from the traffic history in the layout shown in FIG. 2 for a predetermined period (for example, one year). The vertical column in FIG. 6 shows departments, and the horizontal column shows the number of visitors and the number of visits outside working hours. Note that the description “xxx” shown in FIG. 6 omits the display of the number of people and the number of times.

  As shown in FIG. 6, the number of people who visited the first sales department outside the working hours was 50, and the number of times was 250. In addition, the number of people who visited the sales department 2 is 5, and the number of times is 15. Furthermore, the number of visitors to the design 1 part is 75 times, and the number is 465 times.

  From such a non-working-time traffic history, it is assumed that, for example, the three departments of the design 1 department, the construction department, and the overseas department are departments with a large number of people who enter the room outside the working hours and a large number of times. Then, as shown in FIG. 7, the layout plan drafting unit 16 can draft a layout plan in which these departments are arranged on the same second floor in consideration of the closeness.

  The system 10 of the present embodiment may be connected to a power metering unit (not shown) that measures the amount of power used in the office. With this configuration, the power consumption before and after the layout change can be compared, and the energy saving effect by the layout change can be evaluated.

  DESCRIPTION OF SYMBOLS 10 Office layout assistance system, 12 Entrance / exit management part, 14 Closeness calculation part, 16 Layout plan drafting part, 18 Reading part, 20 Movement frequency correction part.

Claims (3)

In the office layout assistance system that assists in changing the office layout during operation,
The entrance / exit management department that manages the entrance / exit for each department of the office and records the traffic history,
A closeness calculation unit that calculates the closeness between departments based on the traffic history recorded in the entrance / exit management part;
A layout plan planning unit that formulates a layout plan based on the closeness calculated by the closeness calculating unit;
Have
The travel history includes the number of trips between departments,
In order to extract the relevance between departments , the closeness calculation unit calculates the corrected number of movements by correcting the number of movements between departments so as to exclude the number of movements of employees with the highest number of movements between departments. It has a frequency correction part,
The closeness calculation unit calculates so that the closeness between certain departments is greater than the closeness between other departments, as the number of corrective movements between certain departments is larger than the corrective movement number between other departments .
An office layout assistance system characterized by that. The office layout assistance system according to claim 1 ,
The layout plan planning department formulates a layout plan so that the greater the degree of closeness between departments, the smaller the distance traveled between those departments.
An office layout assistance system characterized by that. The office layout assistance system according to claim 1 or 2 ,
Traffic history includes traffic history outside of working hours,
The layout plan planning department formulates a layout plan based on the closeness and traffic history outside working hours.
An office layout assistance system characterized by that.

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